RECORDS SURVEY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100050001-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 19, 2016
• Document Release Date: September 13, 2005
• Sequence Number: 1
• Publication Date: October 20, 1961
• Content Type: MEMO

Approved Fc elease 2005/11/21,: ,CIA-RDP78-004S7A000100
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RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
ASSISTANT FOR COORDINATION/DCI
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Approved For Release 2005/1 1/21 : C A-RDP78-00487AOQ01Q( Q~s0~Q01-7 ,
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 Approved For Release 2005/11/21 : CTA"RDP78-00487A000100050001-7
Records Control Schedules for the Office of
Assistant for Coordination/DCI and the Coordination
Staff are approved and authority hereby given to
implement the disposition instructions contained
therein.
Prepared and Reviewed by:
Approved:
25
ecor s Administration ricer
Date
Approved For Release 2005/11 / , DP78-00487A000100050001-7
 SCHEDULE NO.
REAW8v6QW8Ake 14LM5/11/21: CIA bP78-004
OFFICE. DIVISION. BRANCH
SIG
1
AC/DCI I
T I T
/ 2 3 L~^''~ ~P f
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
ASSISTANT FOR COORDINATION/DCI SUBJECT FILE
Consists of correspondence and memoranda
reflecting the Administrative and Coordinating
functions of the Office of Assistant Chief
for Coordination/DCI
a. Administrative File
1.
Temporary. Transfer to inactive
files at end of calendar year.
These files consist of records used in
Destroy when two (2) years old.
administering the office. Included are such
subjects as Building and Grounds, Equip-
ment and Supplies, Personnel, Security,
Training and Travel.
b. Coordination Files
.4+
Temporary. Cut off at end of three (3)
years. Transfer to Records Center.
These files contain records involved
Destroy after five (5) years.
in the operation of coordinating Intelligence
activities. Included are such subjects
as Briefings, Collection, Dissemination,
Organization and Management and operational
policy materials.
2
INTELLIGENCE DIRECTIVES
This file consists of one copy of all
.1
Temporary. Destroy when revised or
current National Security Council Intelligence
superseded.
Directives and Director of Central Intelligence
Directives.
FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS.
 V
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA
D8- 0
87A000100050001-7
3
JOINT STUDY GROUP FILES
Consists of the following materials per-
taining to the operation of the Joint Study
Group on Foreign Intelligence Activities of
the U. S. Government
a. Joint Study Group Report on Foreign
.1
Permanent. Retain in office area
Intelligence Activities of the U. S.
as long-as needed for operational
Government dated 15 December 1960.
purposes. Transfer to Records Center
for permanent retention when no longer
Final report prepared after
needed in office.
extensive briefing and study conducted
both in the United States and abroad.
This report containing 43 recommendations
was approved by the President of the
United States.
b. Joint Study Group Recommendations File
.2
permanent. Retain in office area as
long as needed for operational purposes
This file contains correspondence
Transfer to Records Center for permanent
pertaining to the recommendation contained
retention when no longer needed in
in JSG Report of Foreign Intelligence
office.
Activities-that each Agency is responsible for
implementing.
These are case filed by Agency
(1960 - Current)
c. Joint Study Group Status Reports
.2
Permanent. Retain in office area as
long as needed for operational purposes.
These files contain semi-annual and
Transfer to Records Center for
special feports on actions taken to implement
permanent retention when no longer needed
JSG recommendations.
in office.
Filed in Agency folder.
Approved For Release 2005/11/21 : CIA
CIS 3-04
87A000100050001-7
FORM
I 5; 139a EDITIONS.
'~~ RECORDS CONTROL SCHEDULE CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
`1j . o4
7A000100050001-7
4
CHRONO FILE
This file consists of extra copies of
.2
Temporary. Transfer to inactive
correspondence and memoranda originating in
file at end of calendar year. Destroy
the Office of the Assistant Chief for
one year later.
Coordination.
5
CABLE FILE
This file contains one copy of each
.5
Temporary. Retain indefinitely only
incoming and outgoing cable pertaining to
those copies which have been designated
Coordination matters.
as needed for background ;. , r.., , a
6
USIB FILES
This file contains copies of USIB agenda,
2.
Temporary. Destroy after one year old.
minutes and USIB Directives that do not pertain
to Coordination Staff.
7
REFEtENCE FILES
These files contain materials needed for
.1
Temporary. Destroy when revised., super-
background and reference purposes. Included
seded or no longer needed.
is the National Security Act of 1947.
Approved For Release 2005/11/21 CIA-
FORM NO. 139a USE PREVIOUS
I JAN 66 EDITIONS.
 SCHEDULE NO.
#
~
REC/ 000 6 4 -RW X605/11/21: CIA- 0 0
AM (9
It 7. A
OFFICE. DIVISION. BRANCH
IGN
25'0
J
STAFF/AC/DCI
1TLE
L c. 3
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
STAFF SUBJECT FILE
Consists of correspondence, forms and other
documents reflecting the administrative and
coordinating functions carried on by the
Coordination Staff.
a. Administrative File
These files include such subjects as:
1.5
Temporary. Destroy after 2 years. Cut
Personnel, Training, Security, Equipment
off at end of each calendar year; retain
and Supplies and other administrative
in current files area for 1 year and
subjects.
transfer to the Records Center;
hold for one year and destroy.
b. Coordination Files
These files consist of Joint Study
1.
Temporary. Screen files annually.
Group material, policy, background in-
Retire to Records Center material
formation recommendations and reports.
5 years old. Review retired material
in 5 years for possible destruction.
2
USIB FILES
a. USIB Files - General
Consists of copies of agenda, minutes,
.3
Temporary. Agenda, Minutes, List of
lists of membership, index to USIB-D's
members retain 1 year and then destroy.
IAC background, etc.
Retain background material until no
longer needed.
A roved For Release 2005/11/21 m CIA-1
4
-
FORM NO. Iry ry USE PREVIOUS 41
1 JAN 56 39 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
78-004
7A00010005000,1-7
b, Committee Files
Consists of case files containing
4.7
Temporary. Destroy agenda and minutes
correspondence; memoranda, minutes'
after 6 months. Retain remainder of
agenda, reports, handbooks reflecting
file as long as needed by Staff.
activities of the various committees.
Files by committee name, subject and
chronologically thereunder.
3
DCID and NSCID Files
a. Consists of 3 copies of each published
.3
Temporary. Destroy when revised.
DCID and NSCID.
b. DCID Background File - Consists of work-
1.7
Permanent. Destruction not authorized.
ing papers and drafts for published DCID's.
Transfer to Records Center portion no
longer needed for reference.
c. NSCID Background File - Consists of worki
ng .3
Temporary. Destroy when no longer
papers and drafts for 1957-58 revision of NSCID's
needed for reference purposes.
.4
TIE and SNIE FILE
Consists of one copy of each current NIE
1.7
Temporary. Destroy upon receipt of
and SNIE used for reference purposes.
revised copy.
5
USIB REPORT ON ESTI1MPTED FOREIGN INTELLIGENCE
COSTS (FY 1959)
Consists of background information, working
1.7
Temporary. Destr y extra copies. Retain
papers and final reports on Estimated Foreign
1 copy and backgund papers in the Coor-
Intelligence Costs.
dination Staff for 3 years; then transfer
to Record Center for 2 additional years
and destroy.
Approved For Release 2005/11/21 -CIA-
7A000100050001-7
FORM NO. SE REVIOUS
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
I
 9
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
A
ved For Release 2005/11/21 : CIA-
4
7A000100050001-7
6
~poro
JSG BACKGROUND
These files include correspondence and
memoranda pertaining to the. Joint Study Group
on improvement of Foreign Intelligence Co-
Ordination Activities.
a. Administration - Consists of basic
1.9
Temporary. Transfer to Records Center.
papers, studies, minutes of JSG meetings,
Review in 2 years for possible
working papers, briefings, etc.
destruction.
b. Reference - Consists of JSG background
5.3
Temporary. Transfer to Records Center.
material such as minutes of meetings, working
Review in 2 years for possible destruction.
papers, publications, etc.
7
SI FILE
a. Consists of minutes, annexes and
Temporary. Retire extra copies to
correspondence pertaining to JSG.
Records Center. Hold for 5 years and
review for possible destruction.
b. Consists of USIB (Spec. Intell.) files.
1.4
Temporary. Destroy when no longer needed
These files include C, E, D and Elint papers,
for current operations.
pertinent to Coordination Staff operations.
They also include special annexes to minutes
and Staff reading file.
8
CHRONO FILE
Consists of copies, memoranda and corres-
.1+
Temporary. Destroy when 2 years old.
pondence prepared by this Staff.
Retire 1956-1959 files to Records Center.
Review in 2 years for possible destruction.
(1956 - Current)
nI
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 Approved For Release 2005/11/21 : CIA-RDP7 (i9 7 000100050001-7
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Approved For Release 2005/11/21 : CIA-RDP7 -00487A000100050001-7