RECORDS CONTROL SCHEDULE FOR THE OFFICE OF LEGISLATIVE COUNSEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100070003-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 19, 2016
• Document Release Date: September 28, 2005
• Sequence Number: 3
• Publication Date: April 18, 1961
• Content Type: FORM

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Approved For Release 2005/11/21 : CIA-RDP78-00487A000100070003-3
32.61.1
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
LEGISLATIVE COUNSEL
FORM NO. 738
1 jut. 55 V
Approved For Release 2005/11/2 :hq.r 78-00487A000100070003-3
 I TEM
NO.
R FAPPB6v"lFTdi0Be 1&W5/11/21: CL
O/GENERAL COUNSEL - LEGISLATIVE COUNSEL
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE,. DATES)
SUBJECT FILE
VOLUME
(CUBIC FT.)
Consists of correspondence, memorandum, re-
ports and other papers pertaining to legislation
affecting the Agency, liaison activities with
members of Congress and the various Congressional
Committees, and papers which accumulate in conduct
ing daily operations. The files contain House and
Senate Bills, Reports, and Resolutions; hearings
and testimony on legislative programs of interest
to the Agency together with related corresponden e
and comments. Also included in the file are journ-
als of daily events and staff activities, briefing
material used. by the DCI in his contacts and meet-
ings with Congressional Committees, and other mat-
erial which reflects procedures, plans, programs
and administration of daily activities. Filed
according to Agency Subject File.
(1959 to date)
a. Congressional Committee Files
b. Legislation File
c. All other.
CHRONO FILE. (READING)
Extra copies of outgoing correspondence main-
tained for convenience of reference. Filed chrono
FORM NO. I~][, USE PREVIOUS
I JAN 56 J J EDITIONS.
SCHEDULE NO.
~7A000100070003323.61.1
8 PR 1981
DISPOSITION INSTRUCTIONS
Permanent. Disposal not authorized. Trans-
fer inactive files to the Records Center as
indicated below.
Cut off at the end of each Congress; retire
material from First Session; hold.2nd Session
files for 1 year then retire.
Cut off at end of each Congress and transfer
to Center all files which are inactive or no
longer of interest to the Staff.
Cut off file at end of each Congress, transfer
to Center two years thereafter.
Temporary. Retain in current files
indefinitely.
7A00
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : C' I
QQ7 -00
k
87A000100070003-3
3
MEMBERS OF CONGRESS FILE
Individual case files maintained on each
8.0
Temporary. Destroy after 10 years.
member of Congress. Consists of corresponden
a
Screen at the beginning of each Congress
pertaining to employment of individuals spons
red
and remove folders for those members
by Congressmen, reports of liaison activities
whose terms have expired. Transfer to
with members of Congress, and other papers
the Records Center; destroy after 10
relating to activities of members of Congress
years.
which may be of interest to the Staff.
(1947 to date)
4
CONGRESSIONAL LIAISON RECORD FILE
Discontinued
5
LEGISLATION FILES
a. CIA Legislation. This file brings to-
1.11
Permanent. Disposal not authorized.
gether all CIA legislation prior to its
After bill is enacted into law incorporate
enactment into law. It contains proposed
correspondence, comments, and pertinent
amendments to certain CIA Bills, back-
background material and destroy remaining
ground information and comments relating
working papers and duplicate material.
thereto. The file provides a convenient
Retain in current files area indefinitely
reference to new and proposed legislation
for historical and research purposes.
affecting the Agency and serves as a
Transfer to Records Center.
reference file for the Staff. Filed
according to legislation.
(1950- 1955)
b. Other Legislation. These are copies of
3.0
Temporary. Destroy inactive at the end
all current House and Senate Bills which
of each Congress.
may be of interest to the Agency. They
are maintained for convenience of referen
ce
for the Staff. Filed according to cat-
egory and numerically thereunder.
(Current)
uw;4i~
RP;:8 994
LA009499979889 a
FORM NO. 139a USE PREVIOUS
I JAN 58 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 Approved For Release 2005/11/2iLL
c. Congressional Record. Consists of
copies of the proceedings and debates,
minutes of meetings of the Congress.
Maintained for reference purposes.
(current)
DP78-001
These are extra copies of Congressional
Reports, Bills, and Hearings, volumes of the
U. S. Code, Congressional Index, Congress-
ional Directories, and The Congressional
and Administrative News. Maintained for
reference purposes.
Function transferred to OCR/Library together
with function of obtaining types
of material listed in item 6.
a. This is a 3 x 5 card file containing
information on legislation of interest to
the Agency and on bills under consider-
ation by Congress. Serves as a convenien
reference to the legislation portion of
the subject tile.
b. This is a 3 x 5 card listing of members
of Congress and their affiliations with
employees of the Agency.
A &i1XN -)Roio~co ~nn~i~ 1 X21
c. This is a 3 x 5 card recording of pro-
posed trips by members of Congress
indicating itinerary and purpose of trip.
d. A 5 x 8 Kardex record of active bills
before Congress that are of interest-
to the Agency. Current status is posted.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
18.
87A000100070003-3
Temporary. Destroy at the end of each
calendar year.
Temporary. Destroy when superseded or
no longer needed for reference purposes.
Temporary. Destroy at the end of each
Congress.
Temporary. Retain indefinitely in current
files area.
Temporary. Destroy when traveler has been
debriefed by the Agency after trip has
been made.
Temporary. Destroy after bill has been
enacted into law.
 ITEM N0.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/'; :: II
DP78-00
87A000100070003-3
9
STAFF ADMINISTRATIVE FILE
Contains information relating to admini-
1.0
Temporary. Screen and destroy inactive
strative supp in functions, such as personne
l,
material on an annual basis.
leave, security matters, administrative
issuances, liaison activities aid also
files of personal interest to the Chief of
the Staff.
10
REVOLVING FUND FILE
A small petty cash fund for emergency use
.3
Temporary. Destroy after 2 fiscal years.
of the staff. Contains vouchers or receipts
for
expenses incurred and accountings for
advances when fund replenished.
ftom-owed Fem- Release 2006A 4Q4 . GIA_
L &)Ws 001l
87AQ00440=000-1.2
FORM NO. f3Aa USE PREVIOUS
1 JAN 56 ?7 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM'NO:
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
(Amendment to O&Og edfoLRW.*q j4 111/21 : CIA
RDP78-00 87A000100070003-3
Counsel Records Control Schedule 32.61.1)
11.
OFFICIAL WORKING FILES
2.0 Temporary. Screen files periodically
and destroy material no longer of
Working files and reference material
current interest, except that inactive
accumulated in carrying out the
files determined to have future value
responsibilities for support of
may be transferred to the Records
legislative functions.
Center for a two year retention
period, then return for re-evaluation
review by depositing office.
APPROVED: DATE:
A r
Chief, RAB
-4 -4
FORM NO. ~39a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 Approved'For ,ase 2005/11./21 : CIA-RDP78=00487100070003-3
Office of Legislative Counsel
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100070003-3
24 August 1973
MEMORANDUM FOR: Chief, Records Management
SUBJECT: Request to Retire "Working Files"
to Records Center
1. Assistant Legislative Counsel, has a
quantity of material (one or two boxes) which is not required here in
the Office at this particular time but which cannot be destroyed. The
material is considered to have future value.
2. It is requested therefore that we be authorized to send
this material to Records Center and have a Job Number assigned
to it.
3. This material should be added to our Schedule. It can
be listed as "Individual Working Files.
ST
 Approved For Release 2005/11/21 : CIA-RDP78-00487A000100070003-3
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100070003-3
 .y I ti M
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100070003-3
Effective 15 Nov 1966 Legislative Counsel
was separated from the General Counsel and
designated a separate office under the O/DCI.
I may be
contacted re records and the schedules.
per
Nov 66
RD
ST
ST
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100070003-3