RECORDS MANAGEMENT PROGRAM RECORDS CONTROL SCHEDULE FOR THE INSPECTOR GENERAL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100070008-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 19, 2016
• Document Release Date: November 14, 2006
• Sequence Number: 8
• Publication Date: August 7, 1969
• Content Type: FORM

Approved For Release 2006/11/14: CIA-RDP78-00487AO00100070008-8
P6 ~t iq~5
12.03-69
RECORDS MANAGEMENT PROGRAM
0 RECORDS CONTROL SCHEDULE
FOR THE
?
FORM N0.
1 JUL 55 738
 Approved For Release 2006/11/14: CIA-RDP78-00487AO00100070008-8
RECORDS DISPOSITION AUTHORITY
In accordance with Fede l Statutes
and Records Disposition Authorizations granted
by the U. S. Congress the attached Records
Control Schedule 12.03-69 for the Offic* of
the Inspector General is approved and imple-
mentation of the disposition instructions
contained therein is authorized.
 Approved For Release 2006/11/14: CIA-RDP78-004
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
OFFICE OF THE INSPECTOR GENERAL
ITEM
NO.
Consists of correspondence, reports,
memoranda and other papers reflecting policy,
procedures and decisions pertaining to the
functions assigned to the Inspector General.
Also includes files from predecessor IG such
as Activities reports, Chrono files and other.
Filed by subject or organizational component.
a. Substantive and Policy Material
RECORDS CONTROL SCHEDULE
b. Transitory and administrative material
Reports of inspections conducted by the
Staff and recommendations for improvements on
proper assignment of functions and missions,
methods and procedures of performance by
components, or other areas where surveys are
deemed necessary. Filed by Agency component.
transfer to the Records Center records if
no longer needed for current operational
reference.
Permanent. Disposal not authorized.
Cut off annually; hold one year then
year old.
Permanent. Disposal not authorized.
Hold one year then transfer to the 2
Records Center in annual blocks.
 ITEM NO.
A6WeWVVFd6fa
A&
POSITION INSTRUCTIONS
_
r
3
INDIVIDUAL CASE FILES
a. Consist of documents accumulated in
1.5
Temporary. Transfer inactive cases to
investigating complaints, suggestions or
the Records Center at end of each year.
problems of individuals which are brought
Hold in Records Center 10 years from
to attention of the IG. Filed numerically
date of retirement then return to the
by case number.
IG for review and disposal.
(1968 to date)
b. Previous item eliminated.
4
CASE FILES INDICES
a. A 3 x 5 card file used as a control
3. 0
Temporary. Retain indefinitely in current
and index. Maintained alphabetically and
files area. Destroy card 3 years after case
cross referenced to numerical file.
file is destroyed.
b. Log book used for assigning numbers to
.1
Temporary. Destroy pages when no longer
case files and as a quick reference to the
needed for reference purposes.
files.
ryr.
5
SPECIAL STUDIES
Reports and evaluations following invest-
3. 0
Permanent. Disposal not authorized.
igations and studies of various Agency Programs
Transfer to Records Center at end of
such as JOT Program, Foreign Travel, Library
each year if no longer used for current
Procurement Procedure, Defector and Briefing
reference.
Systems, Career Service and others. Filed by
Subject.
6
WORKING FILES
These are working drafts of surveys, notes
34.0
Temporary. Destroy 6 months after survey
and materials related to investigation or survey.
completed.
Each staff member maintains his own files.
(Current)
 COMMUNICATION CONTROL FILES
a. Top Secret Log. Maintained for control
of top secret documents.
b. Logs maintained on other classified
Maintained chronologically.
c. Log used primarily for recording
receipt and disposition of personnel
folders referred to the staff for con-
sideration or review.
d. Document Receipts. Retained signed
copies for material transmitted outside
the office.
e. Courier Receipts. Office copy of
receipts signed by courier when material
picked up for delivery.
ADMINISTRATIVE FILES
These are forms, correspondence and
memoranda reflecting administrative support
functions within the Office of the IG.
Specifically activities as Travel, Budget,
Personnel, Security and housekeeping functions.
Files are used for administrative purposes and
essentially duplicated in other offices having
the primary responsibility for the Agency.
Filed by subject.
Tom orarv. Dcst v 10 vrs after doQimnntJ
aro owngradQd, trai7sferred out of contrG~ ~f~
q~bJ
rposnt, or destroyed.
Temporary. Destroy after 1 year. Cut
off file at end of each calendar year; retain ,
for 1 year then destroy.
Temporary. Destroy quarterly after
folders have been returned to sender.
Temporary. Destroy ' after 2 yoars.
Temporary. Review file at end of each
year and destroy material having no
current value.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 !ITEM
ah?rP~t3~ ~Fd~h~~sr~
ISTHMUS LETTERS
No longer received on Staff.
IG CHRONO READING FILE
Extra copies of outgoing communications
maintained as a convenient reference file.
Filed chronologically.
REGULATIONS FILES
Copies of all Agency Regulations and
Notices which are used by the Staff for
reference purposes.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
Temporary. Destroy after 5 years if of
no further value. Retain in current files
i-j
area fie 55-ears their destroy.
Temporary. Destroy when superseded or
no longer of interest to the Staff.
? /yi?