RECORDS CONTROL SCHEDULE

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP78-00487A000100150005-2
Release Decision: 
RIPPUB
Original Classification: 
K
Document Page Count: 
7
Document Creation Date: 
December 19, 2016
Document Release Date: 
September 28, 2005
Sequence Number: 
5
Case Number: 
Publication Date: 
March 25, 1974
Content Type: 
FORM
File: 
AttachmentSize
PDF icon CIA-RDP78-00487A000100150005-2.pdf252.14 KB
Body: 
SCHEDULE NO. C' REQ9W9v" "0Feftflt91t0L05/11/21 : CIA-RDP78-00 7A00010015 5-2 74 J CONCURRENCE OFFICE. DIVISION. BRANCH SIGNATURE DDM&S/ISAS/AGENCY RECORDS CENTER TITLE Chief, Agency Records Center 25 March 1974 ITEM NO. FILES IDENTIFICATION (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) VOLUME (CUBIC FT.) DISPOSITION INSTRUCTIONS 1 ADMINISTRATIVE SUBJECT FILES Consists of memoranda, reports and other documents pertaining to the administration and operation of the Records Center. Filed according to the Agency Subject Numeric File Manual. a. Policy, Plans, Programs and Reports Permanent. Disposal not authorized. Retain in current files. Process documents into Agency Archives after ten years. b. Administrative Temporary. Destroy after two years. Cut off at the end of each calendar year. Retain in the current files area for two years and then destroy. 2 REGULATORY ISSUANCES Agency Headquarters Regulations, Temporary. Retain in current files. I Notices, and Handbooks main- Destroy issuances when obsolete or replaced tamed or re erence purposes. by current issuances. 3 REFERENCE LIBRARY This is a collection of unclassified Temporary. Destroy when obsolete or no publications consisting of magazines, bulletins, longer needed. and other publications used for reference purposes. Approved For Release 2005/11/21 : CIA- DP78-004 7A000100150005-2 ITEM NO . FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS Approved For Release 2005/11/21 CIA RDP78-0 487A000100150005-2 4 RECORDS STATISTICAL FILE Consists of statistical forms used in Permanent. Disposal not authorized. Accessioning and Disposal functions. These Retain in current files area. files show space available in Records Center and space used by various offices of the Agency. Filed by office. 5 SPACE LOCATOR FILE Consists of a 1-1/2 x 3 card stamped with Permanent. Disposal not authorized. a number to reflect each shelf space within the Retain in current files area. Records Center. This file is used to show, by means of colored signal tabs, which spaces are vacant on the shelves. Filed in numerical order in a tub file. 6 RECORDS CONTROL SCHEDULE FILE Consists of copies of Agency components Temporary. Destroy after three years approved Records Control Schedules. These are after a revised schedule is received. used in checking and verifying the groups of records accessioned and destroyed by the Records Center. Filed organizationally. 7 DISPOSAL TICKLER FILE Consists of copies of Form 140, Records Retirement Request, used for the systematic and orderly disposal of temporary records and for statistical purposes on permanent records. Filed chronologically by year of scheduled destruction. a. Temporary Records Temporary. Destroy when disposition is completed. FORMMNNS. 139a USE PREVIOUS RECORDS CONTROL SCHEDULE - CONTINUATION SHEET ITEM NO . FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS Approved For Release 2005/11/21 : CIA RDP78-00 87A000100150005-2 b. Permanent Records Permanent. Disposal not authorized. Retain in current files area. 8 DISPOSAL JOB FILE Consists of copies of Record Retirement Permanent. Disposal not authorized. Requests (Form 140), Shelf Lists (Form 140-A), Cut off at end of each fiscal year. Notification of Disposal Action (Form 141), and related memos. This file has the official signed copies and is used for the verification of the disposal of records. Filed numerically by disposal job number. 9 RECORDS GROUP FILE Consists of Records Retirement Requests Permanent. Disposal not authorized. (Form 140), Shelf Lists (Form 140-A), and Retain in files area. When job is destroyed Notification of Disposition Action (Form 141), or transferred, insert Form 141, destroy used by the Records Center personnel as a Form 140 and incorporate Form 140-A with reference aid and a proof of action media. the Disposal Job File. Item No. 8. Filed by organization. 10 RECORDS LOCATOR FILE Consists of the originals of Records Permanent. Disposal not authorized. Retirement Request (Form 140) filed in Kardex When the group of records under a partic- cabinets. This file is used to show retention ular job number are destroyed, pull Form period, classification, monthly activity, 140 and incorporate with Disposal Job File. restrictions, and location of records. Filed Item No. 8. numerically by job number. 11 SUSPENSE FILES Consists of request forms for Records Temporary. When document is returned, the Center service on permanent records, top secret Am-e-.4 C__ ')W_9441191 - CIJ _DnP7A_n1 request form is removed and interfiled in AR7annn1nn1Nnnnx;_2 FORM NO. 139a USE PREVIOUS I JAN 56 J EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET ITEM NO. FIItES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS Approved For Release 2005/11/21 : CIA RDP78-0 87A000100150005-2 records, and records being furnished to offices the completed request file. other than the originating office. This file is used as a control on records sent out that must be returned to Records Center. Filed by month, then alphabetically by name of requester. Current. 12 FINISHED INTELLIGENCE LOCATOR FILE Consists of 5 x 8 cards, Form 325, that are Temporary. Destroy three years after dis- used to locate records. This file indicates continuance of item. Place in inactive the office a report is received from or sent file when a revised report is received or to, the number of copies in stock, and the space when report becomes obsolete and destroy. location on the shelf. 13 COMPLETED REQUEST FILE Consists of copies of Form 490, Records Temporary. Destroy after two years. Cut Center Service Request, that have been serviced. off at the end of each calendar year. These copies indicate the document furnished, Retain in the current files area for two person requesting, date sent, courier receipt years and then destroy. number, and is used in lieu of an outgoing mail log. Filed chronologically by month and then job number. 14 COURIER RECEIPTS These are copies of receipts signed by Temporary. Destroy after three months. courier upon pickup of classified material. Filed chronologically. 15 I CLASSIFIED DOCUMENT RECEIPTS (Discontinued) A it,3j - tiAl DF-iD7R-nl R7LDaojL=sznnnsz-,) IFORM JAN NO USE 56 139a EDITIONS!OUS RECORDS CONTROL SCHEDULE -CONTINUATION SHEET ITEM NO . FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS Approved or Release 21011015111121 : CiA - --RDP?Z--Ot ~48iAOOOiOOiSO005-2 16 VITAL MATERIALS DEPOSIT SCHEDULES Consists of copies of Agency components Permanent. Disposal not authorized. approved Vital Material Schedules. This file is Retire to Agency Archives when superseded. used by Records Center personnel to check, verify and control Vital Materials deposited in the Center. Filed by organization. 17 VITAL MATERIALS DEPOSIT SLIPS -'J~ PI'nk - jorrner?l y blue 04vt'OA Consists of Form 620 ((1tte Copy) which is Temporary. Destroy after five years. retained by the Records Center to verify deposits; it is also used as a reference and finding media. Filed by organization. 18 CONVENIENCE FILE Extra copies of correspondence originated Temporary. Destroy after two years. Cut by the Office of the Chief and maintained for off at the end of each calendar year. ready reference. Filed chronologically. Retain in the current files area for two years and then destroy. 19 IBM CARDS These are punched cards that reflect each Temporary. Destroy cards after disposition job number, total footage, space location, action is completed on each retirement job. Agency organizational component, and disposition date. 20 LOGS Consist of logs maintained to reflect the accessioning and disposition of retirement of records by job numbers. Approved For Release 2005/11/21 : CIA -RDP78-0 487A000100150005-2 FORM NO. 139a USE PREVIOUS I JAN 56 9 EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS Approved For Release 2005/11/21 CI -RDP78-0 487A000100150005-2 a. Accessioning Log Permanent. Disposal not authorized. Retain in current files area. b. Disposition Log Permanent. Disposal not authorized. Retain in current files area. APPR ED: Data Approved For Release 2005/11/21 CIA RDP78-0 487A000100150005-2 FORM N56 139a ED ITIONS!ous I JAN RECORDS CONTROL SCHEDULE -CONTINUATION SHEET I41 ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS Approved For Release 2005/11/21 CIA-RD 78-00487A000100150005-2 21. Disposal Authorizations (Standard Form 115) PERMANENT. Disposal not authorized. Retain in current files area. Disposal authorizations received from NARS/GSA and GAO. The Agency record copy is sent to Chief, Records Center for retention. Working copies are held in ISAS/RAB and offices concerned. APPROVED C ref ecords Adminstra on Branch DATE:a~P 97 Approved For Release 2005/11/21 CIA-RD 78-00487A000100150005-2 FORM^NO. 139a USE'PREVIOUS ST