RECORDS CONTROL SCHEDULE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100150008-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 19, 2016
• Document Release Date: September 28, 2005
• Sequence Number: 8
• Content Type: FORM

?
RE6R9PtM-LRRh1L2R05/11/21: CIA-RDP78-00
SCHEDULE NO.
87A000100150008-930.1-66
OFFICE. DIVISION. BRANCH
SIGNAT
Records Administration Staff,
Agency Archives and Records Center
TITLE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
CENTER SUBJECT FILE
Consists of memoranda, reports and
3
Temporary. Destroy after three years.
other documents pertaining to adminis-
Cut off at the end of each calendar
tration and operation of the Center.
year and retire to Records Center
This file is used in the daily operation.
shelves for temporary storage.
Filed according to the Agency Subject
Numeric File Manual. (1960-1966)
2
REGULATORY ISSUANCE FILE DISCONTINUED
The Official DDS Vital Records set of
Regulations is maintained in the Office
of the Chief, A&RC and is used for this
purpose.
3
REFERENCE LIBRARY
This is a collection of unclassified
24
Temporary. Destroy when obsolete or
publications consisting of magazines,
no longer needed.
bulletins, and other publications about
Records Center and Archival Operation.
These are used by Center personnel for
reference and training purposes. Current
L4
RECORDS STATISTICAL FILE
Consists of statistical forms used in
2
Permanent. Disposal not authorized.-
Accessioning and Disposal functions.
When folder is full, remove statistic
These files show space available in
sheets for several years and retire to
Records Center and space used by various
the Archives Series.
offices of the Agency. Filed by office.
(1948-1966)
Approved For Release 2005/11/21 : CIA
DP78-00
87A000100150008-9
 FILES DISPOSITION INSTRUCTIONS
SPACE LOCATORADo edFor Release 2005/11/21 : CIA- DP78-004 7A000100150008-9
FILE I
Consists of a 12 x 3 card stamped with
a number to reflect each shelf space
within the Center. This file is used to
show, by means of colored signal tabs,
which spaces are vacant on the shelves.
Filed in numerical order in a tub file.
Consists of copies of the Records Con-
trol-Schedule prepared by Records Admin-
istration Staff. This file is used in
checking and verifying the groups of
records accessioned and destroyed by the
Center. Filed.organizationally.
DISPOSAL TICKLER FILE
3 I Permanent. Retain in current files
area indefinitely.
2 Temporary. Hold in current files area
when superseded. Destroy when Records
Administration Staff retires the.
Record Set.
Consists of copies of Form 140, Records 2
Retirement Request, used for the syste-
matic and orderly disposal of temporary
records and for statistical purposes on
permanent records. Filed chronologically
by year of scheduled destruction. (1948-
,1966)
a. Temporary Records
Temporary. When temporary records
are destroyed or transferred, pull
Form 140, execute and place in Organ-
izational Disposition File.
b, Permanent Records I I Permanent. Retain in current files
idefinitely.
Consists of copies of Record Retirement 90l- Permanent. When folder is considered
Requests (Form 140), Shelf Lists (Form full, retire to Archives series.
140-A), Notification of Disposition
Action (Form 141), and related memos and
Forms 490. TW-WrAilt&k$le @ A6f/lf/l CIA- DP78-004 7A000100150008-9
FORM NO. 139a USE PREVIOUS
1 IAN ce nInwe_
 ITEM NO.
FILES ID IFI AT ION
U
POSITION INSTRUCTIONS
signed copies n s use or e ver -
cation of the disposal and permanent
transfer of records. Filed numerically
by disposition job number. (1948-1966
9
RECORDS GROUP FILE
Consists of Records Retirement Re-
10
Permanent. Retain in files area
quests (Form 140) Shelf Lists (Form
idefinitely. When job is destroyed
140-A), used by the Center personnel as
or transferred, execute Form 140 and
a reference aid. Filed by organization.
send to the component RMO. Incorpor-
ate Form 140-A with the Disposal-Job.
-File.
10
RECORDS LOCATOR FILE
Consists of the original of Records
1.5
Permanent. When the group of records
Retirement Request (Form 140) filed in
under a particular job number are
Kardex cabinets. This file is used to
destroyed or transferred, pull Form
show retention period, classification,
140, execute and incorporate with
monthly activity, restrictions, and loca-
Disposal Job File.
tion of records. Filed numerically by
job number. (1948-1966)
11
SUSPENSE FILES
Consists of request forms for Records
3
Temporary. When document is returned,
Center service on permanent records, top
the request form is removed and inter-
secret records, and records being furn-
filed in the completed request file.
ished to offices other than the orig-
inating office. This file is used as a
control on records sent out that must be
returned to Records Center. Filed by
month, then alphabetically by name of
requestor. Current.
12
FINISHED INTELLIGENCE LOCATOR FILE
Consists of 5 x 8 cards, Form 325,
11
Temporary. Destroy three years after
that are used to locate records. This
discontinuance of item. Place in
file indicates the office a report is
inactive file when a revised report
e
b
received from or sent to, the number of
s
ecom
is received or when report
copies in stork a th ems a~1v0~7~~/
Pp tD
?~ F
'
S
DP78-004
7A~0~100150008 g destroy.
I
on the shelf.
y
rz
e,- =
 13
14
15
16
17
FORM NO.
I JAN 99
FILES IDENTIFICATION
COMPLETED RE~v*F- Release 2005/11/21: CIA-
Consists of copies of Form 490,
Records Center Service Request, that have
been serviced. These copies indicate
the document furnished, person request-
ing, date sent, courier receipt number,
and is used in lieu of an outgoing mail
log. Filed chronologically by month
and then job number. -(1952dk966)-
' 5g
COUR_?ER RECEIPT FILE
These are copies of receipts signed
by courier upon pickup of classified
material. Filed chronologically. (1958-
1966)
CLASSIFIED DOCUMENT RECEIPT FILE
(DISCONTINUED)
Item 13 above, completed Request
File and the Document Receipt File is
now the same file, and the Form 490
serves both functions.
VITAL MATERIALS DEPOSIT SCHEDULE FILE
Consists of copies of the Vital
Material Deposit Schedules prepared by
the Vital Materials Officers. This file
is used by Records Center personnel to
check, verify and control Vital Materials
deposited in the Center. Filed by organ-
ization.
VITAL MATERIALS DEPOSIT SLIP FILE
Consists of Form 620 (Blue Copy)-
which is retained by the Records Center
to verify deposits; it is also used as a
reference and finding media. Filed by
organization code number.
Approved For Release 2005/11/21: CIA-0
I 39a I%II ION'0 US
18
Temporary. Destroy after two years.
Cut off at the end of each calendar
year and retire to Records Center
shelves for temporary storage.
Temporary. Destroy after three
months.
Permanent. Retire to inactive file
when superseded. The inactive file
will be placed on open shelves.
(To be evaluated at later date).
Temporary. Retire to inactive file
on open shelf files when last item
on slip has been destroyed or with-
drawn.. Destroy one year after.
7A000100150008-9
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
18
2 Q
ORGANIZATIONALp1ECORDS DISPOSITI I
Consists of the Records Retirement
1.5
Permanent. Retain in current files
Request (Form l40).which-has been removed
area indefinitely.
from the Records Group File and executed
to show the destruction or permanent trans
fer of the Records. Filed by organization
and numerically.
19
ARCHIVES GROUP FILE
Consists of Records Retirement
1.2
Permanent. Retain in current files
Requests (Form 14+0) Records Shelf List
area indefinitely.
(Form 1)40A) and various listings of the
material placed in the Agency Archives.
Filed by Organization.
Approved For Release 2005/11/21 CIA-
DP78-004
7A000100150008-9
FORM NO. 139a u5?'P nE VIOUS RFr.nRnS r0NTRff' S(HFflII F . C(1NT INIIAT ION SHFFT