RECORDS MANAGEMENT SURVEY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100160023-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 19, 2016
• Document Release Date: October 13, 2005
• Sequence Number: 23
• Publication Date: March 12, 1959
• Content Type: MEMO

COPS DISPOSITON BR.
Approved Foftlease 2005/11/21 , CIA-RDP78-004$000100160023-1
Assistant to the MIS 12 March 1959
Records Hemet ita f
10 In accordance with your request, a
ergency War Planning reccaa s vex nade by
with the folic results:
u. A subject-numeric filing system has been installed.
This system will provide a sys tic We aIran nt
a ptable to the pwrtioul ar seeds of Emergency Wax
b. A file index has been developed, This index will
afford a click means of coding materials to be filed and
al oo ;provide efficient meeAs of locating requested: documents.
i :ther# this Index will prove very" valmble as a ready re-
ference to be used eftectively by a person uniemil with
the files a
e. A Records Control Schedule has been developed.
;0'Nal us tics of the records have been made ida will pervi.t
the orderly c struction of obsoleted or superseded material.
In a p yid the she, your records will be current and
meet the necessary recziresents for the continuation of your
daily operations.
d. A. Vital Materials Tpoeit Schedule has been
developed. This sdbeftle, In additoulD identifying all
v terisls idered essential to the and
operation of the Special Pla ng Assistant, establishes the
and frequency of c eposit and length of time each
be retained,.
e Vas tailed in the use
index, ia- aenta ` cin of the Records Cotatrol, axed
vital Materi als Deposit Schedules, cross
charge-out system.
In the courze of r king this curve y, it was determined:
a. That a charge-out system be installed. The use of
the two Agency approved charge-out cards will shov., at a glance
the individual documents or c+lete case folders withdrawn
from file.
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Approved For Release 2005/11/21 : CIA-RDP78-00487A000100160023-1
 Approved For elease 2005/11/21 : CIA : iPT3-004 000100160023-1
3.
:A. FA=rdo Cozr
b. vita ; ter Dpi
4
to exxr its s eciadion for the
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Distribution:
Orig - Addressee
1 - Records Center
1 - (Case File : DDfS
1 - Records Disposition Branch
25X
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100160023-1