RECORDS MANAGEMENT PROGRAM RECORDS CONTROL SCHEDULE FOR THE OFFICE OF COMMUNICATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000100190012-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 214
• Document Creation Date: December 19, 2016
• Document Release Date: September 29, 2005
• Sequence Number: 12
• Publication Date: January 19, 1966
• Content Type: FORM

Approved For Release 2005/1l/ a ijDP78-00487A000100190012-0
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
OFFICE OF COMMUNICATIONS
FORM NO. Approved For Release 2005/11/,21-, tA 2DP78-00487A000100190012-0 (? )
JUL 55 738
 Office of Communications, Director of Communications
ITEM
NO.
FIL
TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
;,These files are maintained under a
nui>eric system and consist of corres-
pondence reflecting Office of Communi-
cations policy, plans, programs, accom-
plishments, and the activities of the
intra-agency and interdepartmental liai-
son boards and panels.
V UL UM L
(CUBIC FT.)
a. Documentary material reflecting
policy, decisions, plans, programs, organ
ization, and accomplishments of the
Office of Communications.
b. Interdepartmental and intra-
agency liaison boards and panels.
c. Computer Services requirement
approvals
d. Special programs
TITLE n ie , - c s
Management Staff 19 January 1966
Permanent. Disposal not authorized.
Review every 2 years, then transfer
inactive material to the Records
Center.
Temporary. Destroy 25 years after
receipt in the Records Center. Retain
3 years, then transfer to the Records
Center.
Temporary. Destroy 10 years after
receipt in the Records Center. Retain
5 years, then transfer to the Records
Center.
Temporary. Destroy 20 years after
receipt in the Records Center. Retain
5 years, then transfer to the Records
Center.
 e. D/CO Staff Meeting Minutes
a. Quarterly Economy Reports
b. Fiscal Year Programming
Approved For Release 2005/11/21 CCIA- a4~7A000100190012-0
POLICY, PLANS, AND PROGRAMS - con't t1
These files are maintained under a
numeric system and consist of the follow-
ing: (1964 - present)
c. Special reports, surveys, and
documents pertaining to historical events
of permanent significance to the Office
of Communications.
d. Audit Reports and Investigations:
These files consist of special reports
and copies of audit reports and investi-
gations for the Office of Communications,
both Headquarters and Field. (1952 -
present)
ADMINISTRATION
These files are maintained under a
numeric system and consist of correspond-
ence, reports, cables, dispatches, and
forms pertaining to personnel administra-
tion, training, suggestion awards, special
awards, honor awards, commendations, tra-
vel, budget, financial matters, overtime
statistics, space requirements, and
career management.
FORM NO. i39a USE PREVIOUS
I JAN 56 EDITIONS.
Temporary. Destroy 10 years after
receipt in the Records Center. Retain
5 years, then transfer to the Records
Center.
Temporary. Retain 2 years, then
destroy.
Temporary.. Retain 5 years, then
destroy.
Permanent. Disposal not authorized.
Cut off at end of each calendar year,
then transfer to the Records Center.
Temporary. Destroy after 10 years.
Retain 3 years, then transfer to the
Records Center.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
 ITEM NO.
FILES IDENTIFICATION
UJ4 F_
DISPOSITION INSTRUCTIONS
pprov -
-
-
3.
ADMINISTRATION - con't
a. Personnel Management: These
Temporary. Destroy 5 years after
files contain documents concerning the
receipt in the Records Center. Review
career planning, career panels, Office of
every 2 years, destroy non-record
Communications strength reports, person-
material, retain material needed for
nel headroom, and personnel assignments,
current operations, then transfer
inactive material to the Records Cente
b. Suggestion Award Files: These
Temporary. Destroy 5 years after
files contain documents concerning the
receipt in the Records Center. Retain
employee's suggestion, evaluation of
2 years, then transfer to the Records
employee's suggestion, and documentation.
Center.
c. Special and Honor Awards: These
Permanent.. Disposal not authorized.
files contain background materia , letters
Retain 20 years, then forward to the
of recommendation, recommendation for
Records Center.
honor or merit award, proposed citations,
and documentation.
d. Longevity Awards: These files
consist of correspon ence, longevity
awards, ceremony correspondence, and
documentation.
(1) Awards
Temporary. Retain 2 years, then
forward to OC-A for insertion in
personnel soft file.
(2) Correspondence
Temporary. Destroy 10 years after.
receipt in the Records Center. Retain
3 years, then transfer to the Records
Center.
-3-
Aooroved Release 2005/11/21 CIA-R
A 7-8"=0a
7A000100190012-0
FORM NO. 139a USE PREVIOUS
1 JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
4.
.CHRONOLOGICAL TEeSFor Release 2005/11/21 : CIA-
MR.,
7A000100190012-0
These files are maintained under a
1.2
numeric system for convenience of refer-
ence and consist of extra copies of
correspondence. (1963 - present)
a. Cables
Temporary. Maintain 1 year, destroy
earliest month upon filing last month.
b. Dispatches
Temporary. Retain 2.years, then
destroy.
c. Memoranda
Temporary. Retain 2 years, then
destroy.
d. Mail Control Logs
Temporary. Destroy 10 years after
receipt in the Records Center. Retai
2 years, then transfer to the Records
Center.
5.
PUBLICATIONS
These files are maintained under a
3.0
numeric system and are filed in chrono-
logical order. (1956 - present)
a. OC Regulatory Issuances: These
files contain orders, notices, memo-
randa, handbooks, and other internal
issuances and correspondence pertaining t
the rescission and/or rewrite of the OC
issuances.
(1) Agency Regulatory Issuances
Temporary. Destroy 10 years after
These files contain proposed agency
receipt in the Records Center. Retai
regulations, OC comments, background,
3 years, then transfer to the Records
and reference material pertaining to
Center.
the proposed issuance.
-4-
Approved For Release 2005/11/21 CIA-
F~7 -004.
7A000100190012-0
IOJANN56 139a EUSE DITIONS. IOUE
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 U
(2) Directives: These files
contain agency notices, regulations,
handbooks, and DD/S directives.
(3) Employee Bulletins
(4) Support Bulletins
(5) Rescission Check List
/Appramad v,.. oeWaze 2nnti1 1191 . rie_
Temporary. Destroy when superseded,
rescinded, or no longer needed for
reference.
Temporary. Retain 6 months, then
destroy.
Temporary. Retain 30 days, then
destroy.
Temporary. Retain 6 months, then
destroy.
nP7R nn 7A000100190012-0
1VJAN^S6 1-39& EDIT IONS,uus
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 RECORftDfos01RsEe 2005/11/21 : CI
OFFICE. DIVISION. BRANCH
Office of Communications, on Staff
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
Files are maintained in a numeric
system and consist of cables, dispatches,
memoranda, reports, and other correspond-
ence reflecting the policy, decision,
organization, coordination, plans, and
programs developed and received for the
Office of Communications and consist of
the following:
a. Organizational Policy - Files
contain copies o s a i.ng patterns
r
for Headquarters and Field components
and correspondence reflecting policy
decisions and changes in the organ-
izational policies and structure of
the Office of Communications.
(1950 - present)
b. Legal Status of Stations - Files
contain corte'spondence pertaining to
the planning stages and the procure-
ment of land for OC field stations
and the legal status of each station.
Also legal papers and other corres-
pondence reflecting the use of and
programming for each station.
(j964 - present)
VOLUME
(CUBIC FT.)
SCHEDULE NO.
D048. OOW&O M'f
TITLE DATE 66
Chief, OC-Records Management Staff
Permanent. Disposal not authorized.
Review every 2 years, retain material
needed for current operations and
transfer inactive material to the
Records Center.
Permanent. Disposal not authorized.
Review every 2 years, retain material
needed for current operations, and
transfer inactive material to the
Records Center.
25X
c. Agreements - Files contain copies 0.3
of inter-agency and intra-agency
agreements and letters of understand
ing involving the OC, as well as
Approved For Release 2005/11J21;
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
Permanent. Disposal not authorized.
Review every 2 years, retain material
cRn 1nee ed for current operations, and
Excluded fr rn elaa sfer inactive material to the
1
downgr dlnr
5 ~'~SifOn
-.~
 a. A
4-
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
1.
POLICY, PLANS Ap v F r 1 ase ?LQ /,1-f /21 : CIAO
0
87A000100190012-0
Records Center.
d. War Planning -.Files contain
1.3
Temporary. Destroy 25 years after
cables, dispatches, memoranda, reports,
receipt in the Records Center. Review
war plan documents, policy war plan
annually, destroy non-record material,
packages, emergency and evacuation
retain material needed for current
plans, operational documents and other
operations, and transfer inactive
correspondence relating to the
material to the Records Center.
communications aspects of the Agency
and United States. (1954 - present)
e. Emergency Planning - Documents
0.2
Temporary. Retain on a current basis.
relating to emergency relocation,
Destroy when superseded, obsolete, or
evacuation, and communications planning
no longer needed for reference.
in the event of,emergency conditions.
(1955 - present)
f. Communications Strategic Reserve
0.4
Temporary. Destroy 20 years after
Stockpile - Files contain cables,
receipt in the Records Center. Cut
dispatches, memoranda, and other type
off at the end of 5 years, then
correspondence relating to reserve
transfer to Records Center.
stockpiling of staff and agent
communications equipment in strategic
sites throughout the world and the
maintenance of the stockpile. (1960 -
present)
g. Program Review and Forecast -
1.6
Temporary. Retain 2 years, then
Files contain correspondence regarding
destroy.
the fiscal year programming for equip=
ment, personnel and facilities for OC
Headquarters and field components.
(1961 - present)
c-
,
2-
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100190012-0
FORM N ? 139a USE PREVIOUS
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
REPORTS Approved For Release 2005/11/21 : CIA?
. P7~P-004
7A000100190012-0
Files are maintained under a numeric
system and consist of monthly reports,
special reports, reports of accomplish-
ments and economies achieved. (1953 -
present)
a. Monthly Reports
0.0
Permanent. Disposal not authorized.
Retain 1 year, then transfer to the
Records Center.
b. Accomplishments and Objectives
0.2
Temporary. Destroy after 20 years.
Retain 5 years, then transfer to the
Records Center.
c. Economy - Quarterly report on
0.1
Temporary. Retain 2 years, then
financia matters.
destroy.
d. Top Secret Inventory - An inventor
0.1
Temporary. Retain current copy.
report of all- TOP E RET documents
Destroy previous inventories.
assigned to the Staff.
e. Special - Consist of reports pre-
0.2
Permanent. Retain 5 years, then
pared o ccertain phases of OC policy,
transfer to the Records Center.
plans, programs, activities and world-
wide communications support. These
reports are prepared for and required
by Agency components, the Intelligence
Community, etc. Files also contain
notes, briefing materials, correspond-
ence and visual aids used in conjunc-
tion with the special reports.
3.
EQUIPMENT
0.1
Temporary. Destroy 10 years after
receipt in Records Center. Review
a. Equipment Management by Technical
every 2 years, destroy non-record
Categories - Files are maintained in
material, retain material needed for
a numeric system and consist of
current operations, and transfer
cables, dispatches, memoranda, reports,
inactive material to the Records
policy and planning documents relating
Center.
to the overall management of communi-
cations e 8 For(F M@> se-2 :)CIA-
DP7i 004
7A0001 -
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : C -
P.78r004
7A000100190012-0
-A.
CORRESPONDENCE FILES
These files are maintained in a
numeric subjective system and contain
cables, dispatches, memoranda, forms,
and other correspondence reflecting the
administration of the overall missions
and functions of the Office of Communica-
tions. Files consist of the following
items. (1946 - present)
a. Intra-Agency and Inter-Agency
1.0
Permanent. Disposal not authorized.
Files - Copies of plans, irec ives,
Retain while active. Hold inactive
documents and proposals which bear on
records for one additional year,
communications matters and used to
then transfer to the Records Center.
determine their effect on or relation
to the communications capabilities of
the Agency.
b. Field Station Files - Correspond-
1.10
Temporary. Destroy 50 years after
ence regarding the review of plans,
receipt in the Records Center. Review
programs, and procedures to be
every 2 years, retain material needed
effected at OC field stations. (1954 -
for current operations and forward
present)
non-current material to the Records
Center.
5.
FINANCE POLICIES AND BUDGET
Files are maintained in a numeric
system and consist of cables, dispatches,
memoranda, reports, and correspondence
reflecting the financial policies of the
Agency and OC, operating budget, pre-
liminary and office estimates, program
reviews, reimbursable cable costs, and
bulk stock account. (1952 - present)
a. Sale of Equipment to Other
0.9
Temporary. Destroy 25 years after
Government Agencies - Correspondence
receipt in Records Center. Retain
reflecting the preliminary negotia-
-
3 years, then transfer to Records
tions and plans for the sale of
Center.
-4-
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100190012-0
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 .5.
communications equipment to other
U.S. Government Agencies.
b. Statistical Data - Relative to
personnel, aci ities, funds, and
workload factors used as management
aids and as background material for
program studies and evaluations.
FILES IDENTIFICATION
Approved For Release 2005/11/21 : CIA- DPf`78 O0187A000100190012-0
FINANCIAL POLICIES AND BUDGET - con't It.
'
y?
c)
Files are maintained under a numeric
s stem and consist of Agency, OC, and
regulatory issuances. (1951 -
present)
CHRONOLO AL FILES
These files are maintained under a
numeric system and consist of extra
copies of correspondence. Files are
maintained for convenience of reference.
(1962 - present)
a. Cables and Dispatches
FORM NO. Ma USE PREVIOUS
I JAN 56 a7.7 EDITIONS.
Temporary. Retain 25 years, then
destroy.
Temporary. Retain on a current basis.
Destroy when superseded, obsolete, or
no longer needed for reference.
Temporary. Retain 1 year, then
destroy.
Temporary. Retain 2 years, then
destroy.
= 5-
Approved For Release 2005/11/21 : CIA- DP78-004 7A000100190012-0
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
OC FIELD STAT {PrTv j r Release 2005/11/21 : CIA
RDP78-0
487A000100190012-0
These files consist of memorandums,
reports, cables, forms, and other cor-
respondence reflecting station activity.
Filed alphabetically by station.
a. Policy and Procedures: These
Permanent. Disposal not authorized.
files consist of policies, procedures
Cut-off at end of each calendar
agreements, and other correspondence
year; retain 2 additional years,
reflecting the organization of the
then transfer to the Records Center.
station.
b. Administrative Support Files:
Temporary. Retain 2 years, then
These files consist of administrative
destroy.
support, correspondence, and reports
pertaining to the station.
5.
BASE RADIO STATION FILES
These files consist of memorandums,
reports, cables, forms, and other cor-
respondence reflecting station activity.
Filed alphabetically by station.
a. Policy and Procedures: These
Permanent. Disposal not authorized.
files consist of policies, procedures
Cut-off at end of each calendar
agreements, and other correspondence
year; retain 2 additional years,
reflecting the organization of the
then transfer to the Records Center.
station.
b. Administrative Support Files:
Temporary. Retain 2 years, then
These files consist of administrative
destroy.
support, correspondence, and reports
pertaining to the station.
6.
PROJECT FILES
These files consist of memorandums,
reports, ables, forms, and they r-
11
in
'
responde ce reflect
g Pro
ect ac ivity.
Filed phabetical y by p oject.
JAN FORM NO USE PREVIOUS
,
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
PROJECT FILES -AWOOdd For Release 2005/11/21 : CI
-RDP78-0
487A000100190012-0
a. Policy and Procedures: These
Aermanent. Disposal authorized.
files consist policies t procedures,
A,t=off end of 'eech calendar
agreements, yid other oKrrespondence
wear; stain 2 ditional ',ears,
t
'
reflecting e Projec operation.
er.
then ransfe to the Recafds Cen
b. Admi strative Support Files:
mpor Retain 2`years, then
These fiAes cons adminis rative
dest y.
suppory, corres ondence, and reports
perting to he Project activity.
7.
REFERENCE FILES
Files are maintained under a numeric
system and are filed in chronological
order.
a. Chronological Files - These
files consist of extra copies of
"IN" and "OUT" cables, dispatches,
and copies of outgoing correspon-
dence. Such files are maintained
for the convenience of reference.
(1) Cables - Filed chronologi-
Temporary. Maintain 6 months;
cally.
destroy earliest month upon filing
latest month.
(2) Dispatches - Filed chrono-
Temporary. Retain 6 months, then
logica y.
destroy.
(3) Memorandum for the Record -
Temporary. Retain 2 calendar years,
Filed chronologically.
then destroy.
(4) Pseudonym and Cryptonyrn
Temporary. Destroy when obsolete,
File - True and pseudonym :name
superseded, or no longer needed for
s for personnel in areas.
reference.
Also, true names and crypto-
nyms of various government
agencies and departments.
FORM NO. '39a USE PREVIOUS
, JAN 56 1 EDITIONS.
 ITEM NO.
FORM NO.
I J AN 56
Aprrouerl Far Release 9005111191 CIA- P
C. Requirements Correspondence
pertaining to-operational and project
requirements levied on SPS/SEO. (1959
to Present)
d. Special Electronics Operations -
Requirements,, equipment an equipment
testing files:- Files also contain
correspondence pertaining to Spec aElectronic Operations such as
Non-Morse, etc. (1952 to Present)
CONTRACT FILES - EXTERNAL
These files are maintained in a
.numeric system and contain individual
procurement transactions, i.e., documents
relating to the negotiations, commitments,
placements, and administration of the
contracts, purchase orders, comparable
instruments, proposed contracts, corre-
spondence and receipts to and from
commercial firms and Office of Logistics,
basic contracts, amendments, task orders,
payments, audit of accounts, specifica-
tions, modifications, technical publica-
tions, conference reports, trip reports,
work orders, contract monthly reports,
analysis reports, etc. (1954 to Present)
USE PREV
DITIONSI0U3
139a E
8.0
Approved For Release 2005/11/21: CIA-FIDE-
,Jl
RECORDS CONTROL SCHEDULE ? c
DISPOSITION INSTRUCTIONS
000100190012-0
Temporary. Destroy after 50 years.
Retain 3 years, then transfer to the
Records Center.
Temporary. Destroy after 25 years.
Retain 5 years, then transfer to the
Records Center.
Temporary. Destroy 10 years after
receipt in the Records Center.
Review every 2 years, destroy non-
record material, retain material
needed for current operations, and
transfer inactive material to the
Records Center.
Permanent. Disposal not authorized.
Retain 5 years after completed,
terminated, or cancelled, then
transfer to the Records Center.
b7A000100190012-0
 SCHEDULE NO,
R ECA o0681 .R 1&05/11/21: CIA- 78-0 487A000100190012-0
OFFICE. DIVISION. BRANCH
Office of Communications
Special Programs Staff
Special Electronic Operations Branch
ITEM
NO.
BRANCH ORGANIZATION AND ADMINISTRATION
FILES
These files are maintained under a
numeric system by subject and consist of
correspondence, memoranda, reports, a
related records pertaining to the pla
programs, operations, and administrat
of the branch. (1959 to present)
These files are maintained under a
numeric system by subject and consist of
memoranda, minutes and agenda of com-
mittees, sub-committees, working groups,
progress reports, and other correspond-
ence regarding Counterinsurgency, System
Intelligence, etc. (1959 to present)
These files are maintained under a
numeric and alphabetic system and consist
of cables, dispatches, reports and other
correspondence reflecting the Special
Electronic Operations. (1952 to present)
These files are maintained under a
numeric and alphabetic system and consist
of cables, dispatches, memoranda, reports,
and other correspondence pertaining to
Approv
V ULUM
(CUBIC FT.)
TITLE DATE it; un 965
OC-Records Administration Officer
Tem4o~ary Destroy 5 years after
ipt in Records Center. Review
very year. Destroy non-record
erial, retain material needed for
current operations, and transfer in-
active material to Records Center.
Temporary. Destroy after 5 years.
Retain 3 years then transfer to
Records Center.
Temporary, Destroy after 50 years.
Retain 5 years then transfer to
Records Center.
Temporary. Destroy after 50 years.
Retain 3 years then transfer to
Records Center
 STATION FILES - con't
Electronic Operations. (1952 to present)
REPORTS
These reports are maintained under a
numeric system by subject and contain
information as to policy, liaison, prob-
lems, actions, and other data pertinent to
the operations of the Agency World-wide
Communications System. (1959 to present)
. Monthly Branch Reports
DISPOSITION INSTRUCTIONS
Temporary. Retain 2 years then
destroy.
b. Engineering Control Reports - Informa-
tion Memoranda for the Recor rom DD/S&T
on Trip Reports of contacts with differ nt
Memoranda give information
place o meetings, performance, and the
projects status.
c. Analysis Reports - A complete resume
of each tape forwarded to Headquarters for
Signal Analysis.
(1). NSA Analysis Reports
Temporary. Retain 3 years then
destroy.
Temporary. Retain 2 years then
destrpy.
(2). OC-SP/CEN Analysis
d. R&D Reports - Files contain corre-
spon ence, specifications, contracts,
drawings, and related papers pertaining to
the development of equipments used in
support of the Agency Communications
System.
Temporary. Retain 2 years then
destroy.
Temporary. Destroy after 50 years.
Review each year, destroy non-record
material, retain material needed for
current operations and transfei~ in-
active material to Records Center.
Approved For Release 2005/11/21 : CIA-R60182-610 00g90190012-0
CONTINUATION SHEET
 ITEM NO.
. FILES- IDENT1-FICATION
VOLUME
DISPOSITION INSTRUCTIONS
Ap roved For Release 2005/11/21 : CIA-
c
l
s
>
7A00010 - _ - C
c. Ac
i
omp
hments and Objectives
Annual - rr p ,r on the accomp is mete send
s
12-
objectives of the Staff and Branches.
(1) Staff
0.1
Temporary. Destroy after 20 years.
Retain 5 years, then transfer to the
Records Center.
(2) Branch
0.1
Temporary. Destroy after 5 years.
Retain 3 years, then transfer to the
Records Center.
d. Analysis Reports - A complete
10.0
Temporary. Retain microfilm reels
resume oftapes received for signal
for 50 years, then destroy. Destroy
analysis. Also included are NSA Analysis
fa r copy when recorded on rr crofilm.
6
'
z
Reports.
7
-- -
h
7 G~.
V
e. Research-and Develcenteprts-.
2.0
Temporary. Destroy 50 years after
Corriespondence, specs ca sans, o ra ts,
receipt in Records Center. Review
drawings, and related papers pertains to
.
each year, destroy non-record material
the development of equipments used in
retain material needed for current
support of the Agency Communications
operations and transfer inactive
Systems.
material to the Records Center.
f. Eng].neering-Control Reports
0.4
Temporary. Retain 3 years, then
Information memoranda for ` the record from
destroy.
DDS&T on trip reports
of contacts with
-
various commercial research laboratories.
Memoranda contains information regarding
meetings, performance, and project status.
g. Special Activities - `Information
0.1
Permanent. Disposal not authorized.
summaries trip reports, and survey report
3.
Cut-off at end of 5 years, then
These are considered to be historical
transfer to the Records Center.
documents and should be retained
permanently.
-2-
A roved For Release 2005/11/21 CIA-
71' 04
7A000100190012-0
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved Release -
-
-
REGULATORY ISSUANCES
011
These files are maintained under a
numeric system by subject and are filed
by Publication Issuance number and consist
of the following:
a. Agency
0.5
Temporary. Destroy when obsolete,
rescinded or no longer needed for
reference.
b. Office of Communications
0.5
Temporary. Destroy when obsolete,
rescinded or no longer needed for
reference.
c. Non-Agency
0.5
Temporary. Destroy when obsolete,
rescinded or no longer needed for
reference.
7.
REQUIREMENTS FILES
These files are maintained under a
0.5
Temporary. Destroy after 25 years.
numeric system by subject and consist of
Retain 5 years then transfer to
correspondence pertaining to operational
Records Center.
and project requirements levied on the
branch. (1959 to present)
8.
REFERENCE PUBLICATIONS AND MANUALS
These files are maintained under a
8.0
Temporary. Destroy when obsolete,
numeric system by subject and consist of
superseded, or no longer needed for
classified and unclassified publications,
reference purposes, except that
books, manuals, etc. from various sources
material to have future value may be
and used for reference purposes (1959 to
sent to Records Center for two years
present)
and then destroy.
9.
INDIVIDUAL PERSONAL FILES
These files are maintained under a
1.0
Temporary. To be screened
numeric system by subject and consist of
periodically and destroy obsolete
working papers on finished or unfinished
material.
projects, reports, and/or personal files
Approved For Release 2005/11/21 : CIA-RI
P783004 _
4x&3100190012-0
FORM NO. 139a USEPREVIOUS
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved or Release -
DT79--UM
%rtl~ ",190012-0
INDIVIDUAL PERSONAL FILES - con't
of OC-SP/SEO personnel on duty or TDY.
(1959 to present)
10.
CORRESPONDENCE
These files are maintained under a
2.0
Temporary. Destroy 10 years after
numeric system and consist of intra-agency
receipt in Records Center. Review
and inter-agency correspondence pertaining
every 2 years, destroy non-record
to the support activities and operations
material, retain material needed for
of the OC-SP/SEO Branch. (1959 to present)
current operations, and transfer
inactive material to Records Center.
11.
SPECIAL ELECTRONIC OPERATIONS
These files are maintained under a
8.0
Temporary. Destroy 10 years after
numeric system by subject and consist of
receipt in Records Center. Review
requirement, equipment, and equipment
every 2 years, destroy non-record
testing files and the files contain
material, retain material needed for
memoranda, cables, dispatches, reports,
current operations, and transfer
manuals, and other correspondence
inactive material to Records Center.
pertaining to Speci
Operations, such asi Non-
Morse, etc. (1952 to present)
2
APPRO
Date
0
Approved For Release 2005/11/21 CIA-
PT84-U04
- i 000100190012-0
 SCHEDULE NO.
2-02/1
REMig9IR4k1AW$605/11/21: CIA-RDP78-00
87A000
2
OFFICE. DIVISION. BRANCH
SIGNATU
Office of Communications
Programs Staff
TITLE
COMINT Operations
Chief, OC-SPS - COMINT Operations 21 April 1964
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
SUBJECT FILES
These files are maintained under a numeric system
1.0
Permanent. Disposal not authorized. Cut-off
and consist of Intra-Agency, Inter-Agency, and OC
at end of 5 years then transfer to the Records
correspondence relating to the overall operational
Center.
support/responsibilities of the Branch. These are
considered to be historical documents and should
f L
be retained permanently.
6~ b
(1960 to present)
6
2.
REPORTS
These files are maintained under a numeric system
and consist of the following:
a. Special Activities: Information
.1
Permanent. Disposal not authorized. Cut-off
summaries, trip reports, and survey
at end of 5 years then transfer to the Records
reports. These are considered to be
Center.
historical documents and should be
retained permanently. (1954 to present)
b. Semi-Annual Operational: Reports
.2
Permanent. Disposal not authorized. Cut-off
on operational projects and administra-
at end of 5 years then transfer to the Records
tion of field activities. These are
Center.
considered to be historical documents
and should be retained permanently.
(1963 to present)
nter
.2
Temporary. Cut-off at end of each calendar
sent)
year; hold for 1 additional year then destroy.
[ X2005/11/21 : CIA-
DP78-00
7A000100190012-0
FORM NO. 13 9 USE PREVIOUS
I JAN 5f EDITIONS.
(Page 1 of 3)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-00
7A000100190012-0
3.
REQUIRE=S
These files are maintained under a numeric system
.1
Permanent. Disposal not authorized. Cut-off
and consist of special support requirements for
at end of 5 years then transfer to the Records
significant events, crisis, and other special
Center.
activities. These are considered to be historical
documents and should be retained permanently.
(1960 to present)
4.
ACTIVITIES SUPPORT FILES
These files are maintained under a numeric system
.1
Permanent. Disposal not authorized. Cut-off
and ordinarily consist of correspondence and
at end of 5 years then transfer to the Records
memoranda relating to the overall administration,
Center.
support responsibilities, and the operational
requirements levied on OC. These are considered
to be historical documents and should be retained
permanently.
(1962 to present)
5.
FACILITY FILES
These files are maintained under a numeric system
1.2
Temporary. Destroy after 25 years. Cut-off
and consist of domestic and overseas correspondence
at end of each calendar year; hold for 2 years
memoranda, cables and dispatches, on projects and
then transfer to the Records Center.
special support activities pertaining to C0MINT and
SIGINT facilities.
(1962 to present)
6.
REFERENCE FILES
These files are maintained under a numeric system
and are filed in chronological order.
a. Chronological Files: These files consist
of extra copies of in and out cables and
dispatches and copies of outgoing correspond-
ence. Such files are maintained for convenience
of reference.
Approved For Release 2005/11/21 - -
-
FORM NO. i39a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(Page 2 of 3)
 FORM NO.
I JAN 56
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
DP78-004
7A000100190012-0
(1) Cables and Dispaatches? File
~
10.0
Temporary. Maintain 6 months; destroy
chronologically. l9- 33 o
present)
earliest month upon filing latest month.
(2) Correspondence: File chrono-
2.0
Temporary. Retain 2 years in Office of Record
logically. 19 2 to present)
and destroy.
(3) COMCNT Cable Archives: COMINT
1.3
Temporary. Retain 1 year in Office of Record;
outgoing and incoming cables; all
thereafter retire to archives to be retained
categories and all classifications
for an additional l4 years. (Access limited
arrange in chronological order.
to SP personnel only.)
(1963 to present)
(4) Memo for the Record: Chrono-
.1
Temporary. Retain 2 years in Office of Record
logical file of memoranda written
and archive for 5 years and destroy.
by OC-SP/CMT. (1962 to present)
7.
PUBLICATIONS
These files are maintained under a numeric system
and are filed by publication issuance number.
They consist of the following:
a. Agency Regulations: COMINT
.5
Temporary. Destroy when superseded or no
procedural instructions, directives,
longer needed for reference.
and handbooks pertaining to COMINT
material. (1953 to present)
b. NSA Regulations: NSA Publications
.1
Temporary. Destroy when superseded or no
and NSA Technical Information letters.
longer needed for reference.
(1961 to present)
8.
SPECIAL CENTER LOGS
Accountability and control logs for all incoming
.1+
Temporary. Retain 5 years in Office of Record
and outgoing OC COMINT documents. (1959 to present
and destroy.
Anoroved For Release 2005/11/21
00190012-0
USE PREVIOUS
EDITIONS
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(Page 3 of 3)
 I z
EDULE NO.'
R E F106LRQ1g*6 Q05/11 /21 : CIA-RDp4i 1
A00JU9 2-0
ITEM
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
SUBJECT FILES
These files are maintained under a
numeric system by subject and consist of
cables, dispatches, memoranda, forms and
other correspondence reflecting policy,
planning, programs, and activities of the
boards and panels of the Administration
Staff.
a. Personnel:
Files are maintained in a numeric
system and consist of cables, dispatches,
and other correspondence reflecting OC
Personnel planning, programs, and infor-
mation of the Boards and Panels contribu-
ting to the policy. (1962 to present)
(1). Personnel Policy: Documents
reflecting O Personnel Policy.
(2). Planning, Programs, Boards
and Pane s: orrespon ence -onead-
room, spa fing, rotation, career
development, annual personnel program
review, contingencies, career boards
and panels.
- VOLUME
(CUBIC FT.)
0.5
y 65
Chief, Records Management Staff
Temporary. Destroy 10 years after
receipt in Records Center. Maintain
on a current basis; destroy non-record
material, transfer non-current record
material to Records Center.
Temporary. Destroy 5 years after
receipt in Records Center. Review
every 3 years, destroy non-record
material, retain material needed for
current operations then transfer in-
active material to Records Center.
2b
(3). Emergency Relocation/Evacuation: 0.2 Temporary. Retain on a current basis;
Planning papers on ergency re oca. estroy-when superseded, or no longer
tion of H eft 101/21 : hh LMO. d[0QW809'2Werence.
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
downgrading and
declassitIcation
SECRET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved or Release 2U0711/21 : -R
SUBJECT FILES - con't
P7$;?,P4
;
,A000100190012-0
personnel and offices and the
procedures for evacuation/relocation.
b. Budget and Fiscal:
These files are maintained in a
2.0
Temporary. Retain 3 fiscal years
numeric subjective system by fiscal year
then destroy.
and consist of background material and
related working papers for preparation of
the budget for the Office of Communica-
tions. (FY 1961 to present)
(1). Intra-Agency Correspondence
1.0
Temporary. Retain 3 years then
relating to the development of the
destroy.
OC Budget, allocations and obliga-
tions. (1963 to present)
c. Cover, Security, Logistics:
These files are maintained in an
alphabetical system by station and by
subject, and consist of dispatches,
cables, and correspondence relating to
the station cover requirements regarding
import and export restrictions, housing,
QP furniture and vehicles, and shipment
of HHE and POV's. (1958 to present)
(1). Policy and Procedures: Corre-
1.5
Temporary. Destroy 5 years after
spondence setting forth U.S.
receipt in Records Center. Review
Government and Agency policy on
every 2 years; destroy non-record
Logistics channels, funds, etc.
material, retain material needed for
(1961 to present).
current operations then transfer in-
active material to the Records Center.
(2). DD/S Approval Memoranda:
0.1
Temporary. Destroy 10 years after
Chronological copies of--a-IT-memo-
receipt in Records Center. Retain 3
randa sent to and received from the
years then transfer to the Records
office of the DD/S relating to the
Center
policy on aspects of cover, security,
and official personal problems.
Approved For Release 2005/11/21 : CIA-RD
78ZO487
000100190012-0
FORM.NO. 139a vnETP^r`iaus
 FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
Approved or Release 2UU5/1 1/ 11 : IA- ,,8' 8,7A000100190012-0
SUBJECT FILES - con't '
(3). Requirements: Station cover
requirements for import and export
restrictions; housing, furniture,
vehicles, etc.
Temporary. Retain on a current basis;
destroy obsolete material.
These files are maintained under a
numeric system by subject and consist of
cables, dispatches, memoranda, forms and
other correspondence reflecting activities
in personnel management, administration,
processing, services and accounting.
These files contain Office of Communica-
tions rosters and patterns of personnel
organization arranged for the administra-
tion of OC positions on a world-wide
basis.
a. Personnel Management:
(1). Documents concerning recruit-
ment, placement, career planning,
fitness reports, promotion, reassign-
ment and training of staff employees.
(1963 to present)
Temporary. Retain 2 years then
destroy.
(2). Documents surrounding the
separation or retirement of staff
employees. (1964 to present)
(3). Documents surrounding the
employment of utilization of non-
staff personnel. (1958 to present)
b. Personnel Administration: S E C
Temporary. Destroy 10 years after
receipt in Records Center. Retain 2
years then transfer to the Records
Center.
Temporary. Destroy 5 years after
receipt in Records Center. Review
every 2 years, destroy non-record
material, retain material needed for
current operations then transfer in-
active material to Records Center.
a 1 I P48~ _ estroy 5 years after
SHEET
FORM 139a EUSE DITIONS1019 RECORDS CONTROL SCHEDULE -CONTINUATION
 PERSONNEL ADM RST ATION - con't
Personnel indexed by component and
Staffing Complement change authori-
zations. (1955 to present)
active material to the Records Center.
(2). Manning Tables of personnel
positions and incumbents created
every two months and arranged by OC
Field Areas. (1964 to Present)
(3). Staffing Patterns of OC
positions authorized by the cover
organization (TOP SECRET). (1961 to
present)
(4). Administration of personnel
ceilings for the OC. (1963 to
present)
(5). Administration of positions
and personnel including positions
descriptions, TDY standby list, and
the Rest and Recreation program.
(1964 to present)
(6). Staff individuals employee
folders (soft files) including
papers documenting all personnel
actions affecting the individual,
fitness reports, forms, correspond-
ence pertaining to assignments,
training, processing and travel of
the employee.
(7). Contract employee files contain
a copy of the contract, instructions,
reports and correspondence pertain-
receipt in Records Center. Review
every 5 years, destroy non-record
material, retain material needed for
current operations then transfer in-
Temporary. Retain current and 2
superseded copies. Destroy previous
Manning Tables.
transfer to OC-RMS for destruction.
Temporary. When rescinded or obsolete
receipt in Records Center. Cut-off
at the end of 2 calendar years; hold
for l.additional year then transfer
Temporary. Destroy 10 years after
Temporary. Destroy when superseded,
outdated, or no longer needed for
reference.
screen and forward to the gaining
office.
Office of Personnel. Upon transfer,
employee, screen then transfer to the
Temporary. Upon separation of the
Temporary. Type A employees screen
and transfer to the Office of
Personnel (Contract Division). All
others screen and place in inactive
of the COAP Ya4 d For Release 2005/11/21 : CIA-R P.7> .004 7A0 91NAP0PA-0 ear then transfer to
ing to the employee and the status
FORM NO. 139a USE PREVIOUS
 ITEM NO.
FILES IDENTIFICATION
E
DISPOSITION INSTRUCTIONS
Approved or Me-lease-2-0-0-5T7721
04
7A000100190012-0
2.
PERSONNEL ADMINISTRATION - con't
Records Center for 75 years then
destroy.
(8). Service Record Cards are
1.3
Temporary. Retain for 1 year after
official summaries of the salient
separation then destroy.
facts of employment history that are
maintained to eliminate frequent
reference to personnel files.
(9). Employee sensitive case file.
1.5
Temporary. Maintain in the Office of
Communications per unti125
employee is separa red
then destroy.
-(10). Employee Conduct files con-
0.3
Temporary. Retain most current signed
sist of signed conduct statements by
document and destroy all previous
OC personnel. (1963 to present)
statements.
(11). Employee safety books,
0.1
Temporary. Destroy when superseded;
pamphlets, and other correspondence,
or no longer needed for reference.
(1964 to present)
(12). Inter-agency and intra-agency
0.1
Temporary. Retain 3 years then
correspondence relating to the
destroy.
Administration of OC Personnel on a
world-wide basis. (1963 to present)
c. Personnel Processing:
(1). Documents concerned with
6.0
Temporary. Destroy when superseded or
Personnel processing procedures,
no longer needed for reference.
briefing of processees, TDY, and
pseudonym reference. (1960 to
present)
(2). Documents maintained by
4.5
Temporary. Retain 2 years then
station concerning PCS personnel
destroy.
movement. (1964 to present)
Approved For Release 2005/11/21 Cl -
- .44
7A000100190012-0
FORM NO.
1 JAN SB
139a EUDSEITPIORNESVIOUS
.
 ITEM NO.
FILES IDENTIFICATION
-
VOLUME
DISPOSITION INSTRUCTIONS
Approved or me
lease 200011 112 1 Cl -
DP78-004
S?AOOO 100 1900 12-0
2.
PERSONNEL ADMINISTRATION - con't
(3). Individual processee files.
6.0
Temporary. At completion of processing
incorporate record material in the
official employee soft file then
destroy non-record material.
(4). Shipment of HHE and POV's,
2.0
Temporary. Retain for 1 year then
ETA's and ETD's of personnel and
destroy.
correspondence relating to personnel
matters of a. temporary nature. (1963
to present)
(5). Pouch manifests covering
0.5
Temporary. Retain 6 months then
shipment of personnel documents,
destroy.
(1965)
(6). Card index (3x5) containing
.1,2
Temporary. Retain on a current basis;
information relating to cover,
destroy upon separation or transfer of
overseas assignments, and general
the employee,
personal information.
d. Personnel Services:
.
(1). Files concerned with Credit
0.3
Temporary. Destroy when outdated or no
Union, insurance, salary, leave,
longer needed for reference.
hours of work, advances, telephone,
etc. (1964 to present)
(2). Presentation and award
0.7
Temporary. Hold in the official
documents for longevity, service,
employee soft file upon separation
honor, merit, etc,
then present to employee.
(3). General correspondence con-
0.1
Temporary. Retain 2 years then
cerning the shipment of HHE/POV's
destroy.
and domestic shipment of same.
.
(1962 to present)
Approved For Release 2005/11/21 CIA-
0P09-004
7A000100190012-0
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
72.
20U5/-11/21 : 't A-
dd.FF RReeacon
PERSONNEL ADM~RR RATf61Q- -
P? - 04
7A000100190012-0
e. Employee Accounting Records:
(1). These files are arranged
32.0
Temporary. Retain no longer than 2
alphabetically and contain requests
years then destroy. Destroy complete
for advances, payment of allowances,
file upon termination, separation or
accounting, travel orders, and other
transfer of employee.
financial transactions affecting
individuals. (1960 to present)
(2). Time and Attendance Reports on
1.0
Temporary. Retain for 1 fiscal year
Headquarters and Field personnel,
then destroy.
Staff and Division overtime reports
and overtime approvals filed by pay
period. (1964 to present)
(3). Machine listings reflecting
0.5
Temporary. Retain on a current basis;
the leave status of Headquarters
destroy when superseded, or no longer
personnel and files concerned with
needed for reference.
the administration of the overtime
program within OC. (1964 to present)
3.
BUDGET AND FISCAL ADMINISTRATION
a. OC Accounting:
These files are maintained in a
1.5
numeric subjective system comprised of
memoranda, cables, dispatches, and forms,
and consist of:
(1). General correspondance
Temporary. Retain 3 fiscal years
surrounding the administration of
then destroy.
funds for Headquarters,
and Field Stations. (FY 111bJ to
present)
(2). Files concerning the adminis-
Temporary. Retain until after final
tration of imprest funds. (1964 to
audit and clearance then destroy.
present)
.,
.ESA
Approved For Release 2005/11/21 : CIA-R
PZ8'J0r04
7A000100190012-0
FORM
JAN NO.
EDITIONSIOUS
139a RECORDS CONTROL SCHEDULE -CONTINUATION SHEET I")
I
 ITEM NO
. FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
3.
BUDGET AND F IS pr~gp r 1~ 005/~~gj Cl
RDP78~0
487A000100190012-0
b. Miscellaneous Obligation Records:
These files are arranged by subject
Temporary. Destroy 2 years after
and fiscal year and consist of records
receipt in Records Center. Cut-off
of obligations, expenditures, and
at the end of each fiscal year, hold
allotments (Form 1642, Requisition
for 2 fiscal years, then transfer to
Control Record).
the Records Center. (GRS 7-4-a)
c. Property Obligations:
These files are arranged by fiscal
Temporary. Cut-off at the end of each
year and consist of copies of obligation
fiscal year, hold for 2 fiscal years,
documents such as requisitions, travel
then destroy.
orders, requests for payment and advances,
and related vouchers and supporting
documents used in accounting for
expenditures.
d. Elapsed Appropriations:
These files are arranged chronological
ly
Temporary. Hold until the account has
by fiscal year and consist of Active
been cleared then destroy.
Obligation records containing
forms and machine listings for past
appropriations.
AMENDMENT
.APPROVED:
Cam. ~eacitra~e~R~~e
'
?
L1~1~
y i
i
,
i
,;u
,
FORM NO. ~ USE PREVIOUS
I JAN 56 39a EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
E
DIS OSITION INSTRUCTIONS
'3.
BUDGET AND PU1~~e ~IrI TRATION - con
0019001
b. Miscellaneous Obligation Records:
4~~J<
These files are arranged by subject
8.0
Temporary. Destroy 2 years after
and fiscal year and consist of records of
receipt in Records Center. Cut-off
obligations, expenditures, and allotments.
at the end of each fiscal year,'hold.
(FY 1963 to present)
or 2 fiscal years then transfer to the
ecords Center.
c. Property Obligations:
These files are arranged by fiscal
8.0
Temporary. Cut-off at the end of each
year and consist of copies of obligation
fiscal year, hold for 2 fiscal years
documents such as requisitions, travel
then destroy.
orders, requests for payment and advances,
and related vouchers and supporting
documents used in accounting for
expenditures. (FY 1963 to present)
d. Elapsed Appropriations:
These files are arranged chronologi-
1.5
cally by fiscal year and consist of the
following:
(1). Active Obligation records
Temporary. Hold until the account has
containing forms and machine listings
been cleared then destroy.
for past appropriations. (FY 1957 -
FY 1962)
(2). Authorization Control Records-
Temporary. Destroy 10 years after
These files contain Form 619, Allot-
receipt in Records Center. Cut-off at
ment and Property Authorization
the end of each fiscal. year, hold for
Control Records, and ledgers that
2 fiscal years then transfer to the
reflect obligations, expenditures,
Records Center.
and status of allotments. (FY 1963
to present)
Approved For Release 2005/11/21: CIA- .
PT " O
A000100190012-0
FORM NO. 139a USE PREVIOUS
 00
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
3.
APproved or a ease CIA--S
BUDGET AND FISCAL ADMINISTRATION - con't
, ; . ,
Ur
A606 100 1900
. 12-101
.e. General Ledger Runs:
These files are arranged by fiscal
3.0
Temporary. Retain for 3 fiscal years
year and consist of machine listings of
then destroy.
expenditures used for reconciliation of
accounts. (FY 1963 to present)
4.
SECURITY, LOGISTICS, SERVICES AND COVER
ADMINISTRATION
These files are maintained under a
numeric system by subject and consist of
cables, dispatches, memoranda, forms and
other correspondence concerned with
security, cover, logistics and general
housekeeping services.
a. Cover:
These files pertain to the establish-
0.3
Temporary. Retain on a current basis;
ment and maintenance of the various
destroy when superseded, or no longer
types of cover, sterile job descriptions,
needed for reference.
cover briefing forms (worksheets), and
alphabetical listing of personnel by
type of cover. (1964 to present)
b. Security:
(1).. Clearances - These files con-
0.1
tain correspondence requesting
clearances for agency and non-agency
personnel. (1962 to present)
SPECIAL
(a). TOP SECRET
Temporary. Retain on a current basis;
,
INTELLIGENCE and CRYPTOGRAPHIC
destroy when clearance cancelled.
Clearance.
(b). T, TK, Clearance.
Temporary. Retain on a current basis;
destroy when clearance cancelled.
Approved For Release 2005/11/21 CIA-
DPZ 004
7A000100190012-0
FORM NO. 139a USE PREVIOUS
I JAN 55 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
,'4.
SECURITY, LOGISTICS
SERVICES AND COVER
,
ADMINISTRATION - con't
(2). Physical Security - Files con-
0.1
Temporary. Retain 2 years then
sist of briefing materials and
destroy.
correspondence surrounding physical
security violations. (1963 to
present)
(3). Outside Activities - Files
0.1
Temporary. Retain 6 months then
consist o forms requesting security
destroy.
approval for Agency personnel to
undertake or participate in outside
or non-agency connected activities.
(1965)
(4) Equipment - Files consist of
0.2
Temporary. Retain on a current basis;
correspondence and pamphlets describ-
destroy when superseded, or no longer
ing the various types of physical
needed for reference.
security equipment, i.e., KIDDE
ALARM and related secure systems.
(1958 to present)
0.1
Temporary. Retain on a current basis;
destroy non-current records.
(6). Credentials - Files consist of
0.1
Temporary. Retain 2 years then
requests for the various types of
destroy.
badges, credentials, admittance
certifications for the different
parts of the agency and U.S. Govern-
ment installations. (1963 to present)
c. Logistics:
(1) Table of Vehicular Allowances -
0.7
Temporary. Retain active material and
Files relating to the issue, review
destroy inactive records. Destroy
and interpretation of directives and
material upon cancellation of TVA.
.instructions relative to the manage-
ment, cont of a~~1 of
vea 'A?lr1a"t~1~'~1 : CIA-R
P7 48
A000100190012-0
FORM NO. USE PREVIOUS
I JAN 58 139a ED,T,O,,. RECORDS CONTROL SCHEDULE ?`ic
 SECURITY, LOGISTICS, SERVICES AND COVER
ADMINISTRATION - con't
requests for allowances of vehicles.
indicating requirements, justifica-
tions, and approvals, or disapprovals
thereof. (1961 to present)
(2). Requisitions - Files relating 1.2
to the requisition and issuing of
Headquarters and OC administrative/
technical accounts, property turn-in,
field requisitions, and requests for
destruction devices. (1964 to
present)
(3). QUASI-Personal - Files consist
of documents relating to the overall
control and issuance of quasi-
personal household effects and
vehicles. Policy papers relating to
the issuance of QP items. (1961 to
present)
(4). Construction Projects.- Files
dealing with construction in which OC
has the primary interest or is the
office directly involved with OL.
(1960 to present)
d. Services:
These files consist of background 0.5
information requests, and documents per-
taining to general housekeeping services
rendered to OC Headquarters Divisions and
Staffs and contain the following:
(1962 to present)
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
Temporary. Retain current fiscal year
and previous fiscal year. Destroy all
others.
Temporary. Destroy.5 years after
receipt in Records Center. Review
every 2 years, destroy non-record
material, retain material needed for
current operations then transfer in-
active material to the.Records Center.
emporary. Destroy 10 years after
eceipt in Records Center. Retain 5
rears then transfer to-Records Center.
LL
Approved For Release 2005/11/21 CIA- P74-004 7A0001 00190012-0
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 SECURITY, LOGISTICS, SERVICES AND COVER
ADMINISTRATION - con't
(1). Supplies - Headquarters re-
quests for general administrative
office supplies; secure devices and
secure areas; telephone; property
passes; reproduction; and drivers
licenses.
(2). Space Procurement: Require-
ments for space for OC Divisions
and Staffs, background information,
floor plans, and requests.
USE PREVIOUS C/.u
FOR
i JANNOR 139.d EO,TIOMB RECORDS CONTROL
REPORTS AND SURVEYS
These documents are maintained under
a numeric subjective system, filed
chronologically by date of the report and
contain the following:
process. (1965)
present)
d. Daily Reports on personnel in
e. Weekly Reports of personnel in
process. (1964 to present)
f. Monthly Statistical Reports
provided by the Office of Personnel.
1965 Approved For Release 200-5/11171 &WA
Temporary. Retain no longer than 2
years then destroy.
Temporary. Retain 5 years and
destroy.
Permanent. Disposal not authorized.
Cut-off at the end of each calendar
year; hold for 3 months then transfer
to the Records Center.
Temporary. Retain 25 years then
destroy.
Temporary. Retain for 2 years then
destroy.
Temporary. Retain 1 month then
destroy.
Temporary. Retain 2 years then
destroy.
0.2 Temporary. Destroy when superseded or
no longer needed for reference.
 ITiff NO.
FILES ID TIF ATION
V U
DISPOSITION INSTRUCTIONS
5.
MJJJJ1 %A URVEYS - con't
REPORTS AND S
r^:
g. Periodic statistical reports of
0.3
Temporary. Destroy 5 years after
grade authorizations, positions and
receipt in Records Center. Review
employees by grade and occupational
every 5 years, destroy non-record
series. (Headroom Reports) (1958 to
material, retain material needed for
present)
current operations then transfer in-
active material to Records Center.
h. Cover briefing reports on all
0.2
Temporary. Retain for 1 year then
personnel processed through the Branch.
destroy.
(1964 to present)
i. Studies and surveys relative to
0.1
Temporary. Retain 5 years then
housing, property and leases, site
destroy.
surveys. (1960 to present)
j. OC internal reports and copies of
0.3
Temporary. Retain for 3 years then
Audit Reports for the Office of Communica-
destroy.
tions, both Headquarters and Field.
(1962 to present)
k. Special Reports on the Costs of
0.6
Temporary. Destroy 10 years after
Activities in which OC has primary
receipt in Records Center. Review
interest. (1958 to present)
every 2 years, destroy non-record
material, retain material needed for
current operations then transfer in-
active material to the Records Center.
1. Special Reports and Files con-
Temporary. Destroy 10 years after
taining cables, dispatches, forms and
receipt in Records Center. Review
other correspondence pertaining to major
every 2 years, destroy non-record
crises, filed by geographic location and
material, retain material needed for
relating to personnel, evacuation, effects,
current operations then transfer in-
travel, costs, accountings and-facilities
active material to the Records Center.
disposition. (1962 to present)
M. TOP SECRET Inventory - A machine
0.1
Temporary. Retain current inventory
run inventory published bi-annually of all
then destroy previous inventories.
TS documents assigned to OC-A (1964 to
(present)
Approved For Release 2005/11/21 : CIA-R
P7&W4
7A000100190012-0
FORM_NO.
 VOLUME DISPOSITION INSTRUCTIONS
REPORTS AND SURVEYS - con't
n. Quarterly Economy Report File - 0.1 Temporary. Retain 2 years then
This file contains reports from OC-A and destroy.
the OC Staffs and Divisions and a
consolidated OC report. (1964 to present)
PUBLICATIONS
These files are maintained under a
numeric system and are filed by publica-
tion issuance number. They consist of
the following:
Temporary. Destroy when superseded,
outdated or no longer needed for
reference.
b. OC Regulatory Issuances and
other internal issuances.
c. Non-Agency Regulatory Issuances.
and memoranda. Such files are maintained
for the convenience of reference.
CHRONOLOGICAL MATERIALS/REFERENCE
These files are maintained under a
numeric system and are filed in chrono-
logical order. (1963 to present)
or. Chronological Files - These files
consist'of IN and OUT cables, dispatches,
(1) . Cables
Temporary. Destroy when superseded,
outdated or no longer needed for
reference.
Temporary. Destroy when superseded,
outdated or no longer needed for
reference.
-Temporary. Retain 1 year then
destroy.
Approved For Release 2005/11/21 : CIA-RI4P78-00487 A00010019nn12-n
FORM NO. 139a rsc PREVIOUS
nI T 1 eY f_
 ITEM NO.
r--
t7.
CHRl1TTr%T Ar_TrALARP/rq rF1S r @, QQ 11/21,,
(2). Dispatches
(3). Memoranda
b. Reference Materials - Samples of
forms, memoranda, and other correspondence
used as guides.
c. Federal Supply Catalogs.
Approved For Release 2005/11/21: CIA-9
S EC E
FORM NO. 139a USE PREVIOUS
I*JAN $8 EDITIONS.
DP > .-004;
~7A000100190012-0
Temporary. Retain 1 year then
destroy.
Temporary. Retain 2 years then
destroy.
Temporary. Destroy when outdated or
no longer needed for reference.
Temporary. Destroy when superseded or
rescinded.
 REC A01% j }LR6 112605/11/21 : CIA-RDP 8-00 87ACWb1464 40012-0
Office of Communications, Security Staff
I TEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
SUBJECT FILES
These files are maintained under a numeric
system by subject and consist of correspondence,
reports, cables, dispatches, and forms pertaining
to Personnel, Administration, Policy, Plans,
Programs, Emergency Plans, Organization and
Administration of the OC-Security Staff, and its
branches. (1961 to present)
REPORT FILES
These files are maintained in a numeric
subjective system and consist of the following:
(1960 to present)
a. Monthly Reports, Special Reports, and
Documents pertaining to policy, liaison, problems,
action, and other data pertinent to the methods,
standards, and protection of the Agency World-
Wide Staff and Clandestine Communications Systems
and Equipment, and documents pertaining to
historical events of permanent significance to
OC-Security Staff.
b. Monthly Branch Reports
c. Weekly Staff Notes of Branch Activities
d. Top Secret Inventory - An inventory of all
Top Secret documents assigned.
e. Cryptographic Inventory - An inventory
of all Cryptographic Documents and Cryptographic
Equipments.
VOLUME
(CUBIC FT.)
Chief, OC-S 11 December 1964
Temporary. Destroy 5 years after receipt in
Records Center. Review every 2 years,
destroy non-record material, retain material
needed for current operations, and transfer
inactive material to the Records Center.
Permanent. Retain two years, then transfer
to the Records Center.
Temporary. Retain 2 years and destroy.
Temporary. Retain 1 month and destroy.
Temporary. Retain current and superseded
copy. Destroy previous inventories.
Temporary. Retain current and superseded
me n Destroy previous inventories.
 ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 - -
2. REPORT FILES - con't "'6u"r
f. Agent Cryptographic material status report .2 Temporary. Retain 1 year and destroy.
g. Emergency Destruction: These files .2 Temporary. Destroy after 10 years. Retain
contain material pertaining to the general plan 5 years then transfer to Records center.
whereby safeguards are established and measures
taken to facilitate the disposition of Communica-
tions material and summary report of emergency
destruction status of each Communications Center
World-wide.
h. Objectives and Accomplishments:
1. Annual report on the objectives and .1 Temporary. Destroy after 20 years. Retain 5
accomplishments of the Staff years, then transfer to the Records Center.
2. Annual report of Branch objectives and .2 Temporary. Destroy after 5 years. Retain 3
accomplishments. years, then transfer to the Records Center.
i. Cryptographic History Inventory - A 8.0 Temporary. Destroy after 25 years. Retain 3
Chronology of Cryptographic transactions for each years, then transfer to the Records Center.
month.
3. SPECIAL COMMITTEES
Files consisting of memoranda, minutes and
agenda of committees, subcommittees, working
? groups and briefing materials used to brief senior
CIA and other agency officials regarding the
Agency COMSEC policies, plans, standards, and
procedures. Files contain reports, charts, and
other documents accumulated in providing staff
support in the field of Communications Security
bearing on problems of national security,
importance. Filed in sub-items below: (1953-
present)
a. United States Intelligence Board (USIB), .1 Permanent. Disposal not authorized. Retain
5 years, then transfer to Records Center.
Approved For Release 2005/11/21 : CIA- DP78-004 7A000100190012-0
oITION$IOUS (41)
IOJANN56 139a EUSE
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
,
V
ISPOSITION INSTRUCTIONS
Approved or Release 20051
1. 112 1 ; eI -
-
y ~r x
3. SPECIAL COivLITTEES - con't
b. United States Consiunic do S curityy
Board (UBCSB)
2.
Permanent. Disposal not authorized. Retai
C,'4 or_ k .60 -6
5 years, then transfer to Records Center.
c. Clark Commission
.l
Temporary.
Destroy
after
25
Retain
years.
10 years, then
transfer
to
Records
Center.
d. NSC on COMSEC
.2,
Temporary. Destroy after 10 years. Retain
ars, then transfer to Records Center.
e. NSA on COMSEC
. 5}
A
Temporary. Destroy after 10 years. Retain
years, then transfer to ,Records .Records Center.
f. DOD Research and Engineering Coordination
.l
Temporary. Destroy after 10 years. Retain
(CREC) A
years, then transfer to Records Center.
elf-
CIA 4
C
ntd
ii
'
ro
g.
ou
c
o
r
neasure>~G
up
l
Temporary. Destroy after 10 years. Retain
years, then transfer to Records Center.
4.
SECURITY
These files are m intained under a numeric
system by subject and consist of correspondence,
reports, cables, dispatches, forms and IBM runs.
(1954-present)
a. Cryptographic: Related material and
4.0
Temporary. Destroy 5 years, after receipt i
I
records pertaining to the established standards
Records Center. Review every 5 years, dest
for cryptographic clearances and the control,
d t l,
non-recor ma eria_., retain material needed
issue, and revocation of these clearances.
for current
operations, and transfer inactv
material to the Records Center.
b. II Related materials and records
.2
Temporary. Destroy 5 years after receipt =~
pertaining to the request for, control, issue,
Records Center.
Review
every 5
years, des
and revocation of clearances for OC Personnel.
.
non-record
for current operations,
and
transfer
inactiv
v
material to the Records Center.
c. Control and Accountability Cards:
(1) Disposition record of each Crypto-.
3.0
Temporary. Destroy after 50 years. Retai?
graphic clearance (True and Pseudonym.)
act ve cams transfer inactive card to Ree.-,-
n er . =
FORM NO .. J
. USE Use PREVIOUS it 11
RECORDS C I JAN 56 J EDITIONS? Approved ForKelease ib;%9JMi 'V bb" 0061661190012-0.
IJI3
5
5
5
0 Y'J
e
e
e
n
 ITEM NO.
3?
FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
COMKITTR!~6&6WJ or Release 2005/11/21 : CIA- 7A000100190012-0
b. United States Communications Security
Board (USCSB).
c. Clark Commission
d. NSC on COMSEC
e. NSA on COMSEC
f. DOD Research and Engineering Coordination
(GREG).
g. CIA Audio Countermeasure Group
SECURITY
These files are maintained under a numeric
system by subject and consist of correspondence,
reports, cables, dispatches, forms, and IBM runs.
(195+ - present)
a. Cryptographic: Related material and
records pertaining to the established standards
for cryptographic clearances and the control,
issue, and revocation of these clearances.
c. Control and Accountability Cards:
(1) Disposition record of each Crypto-
graphic Clearance (True & Pseudonym)
2.0 I Permanent. Disposal not authorized. Retain
5 years, then transfer to the Records Center.
Temporary. Destroy after 25 years. Retain
10 years, then transfer to the Records Center.
Temporary. Destroy after 10 years. Retain
5 years, then transfer to the Records Center.
Temporary. Destroy after 10 years. Retain
5 years, then transfer to the Records Center.
Temporary. Destroy after 10 years. Retain
5 years, then transfer to the Records Center.
Temporary. Destroy after 10 years. Retain
years, then transfer to the Records Center.
Temporary. Destroy 5 years after receipt in
the Records Center. Review every 5 years,
destroy non-record material, retain material
needed for current operations, and transfer
inactive material to the Records Center.
Temporary. Destroy after 50 years. Retain
active cards; transfer inactive cards to the
Records Center. (con't on next page)
Amendment #9, dated 1`J May 1967
Approved For Release 2005/11/21: CIA-
FORM NO. 139a USE PREVIOUS
JAN 56 EDITIONS.
TA
29
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
012-0
c. Control and Accountability Cards ? con't
Recall inactive cards every five years up-date
inactive deck prepare inactive run then
redeposit cards in Records Center.
(2) Maehine List of each Revocation of
.2
Temporary. Retain 5 years and destroy when
Cryptographic Clearances.
new run prepared.
d. SI Material: Documents, Records, and
.5
Temporary. Review and determine disposition
control of SI Documents.
as governed by the subject of each document.
2.0
Temporary. Destroy 5 years after receipt in
Records Center. Review every 3 years, destroy
non-record material, retain material needed
for current operations, and transfer inactive
material to Records Center.
2.0
Temporary. Destroy 5 years after receipt in
Records Center. Review every 3 years, destroy
non-record material, retain material needed
for current operations, and transfer inactive
material to Records Center.
2.0
Temporary. Destroy 5 years after receipt in
Records Center. Review every 3 years, destroy
non-record material, retain material needed
for current operations, and transfer inactive
material to Records Center.
2.0
Temporary. Destroy 5 years after receipt in
Records Center. Review every 3 years, destroy
non-record material, retain material needed
for current operations, and transfer inactive
material to Records Center.
f. Traffic Analysis and Procedures: Corres-
3.0
Temporary. Retain 3 years, and destroy.
pondence pertaining to the Analysis of Traffic,
traffic procedures, staff and clandestine
circuits, medium speed facilities, and
defensive measures.
EE
SS~~~~
Approved For Release 2005/11/21 : CIA-
jj1 l
DF78-004
u7A000100190012-0
FORM NO. 139a USE PREVIOUS
1 JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release
-
4. SECURITY - con't
g. Violations and Compromises: Correspond-
.2
Temporary. Destroy after 95 years. Retain
ence pertaining to the evaluation of physical
2 years, then transfer to the Records Center.
,
cryptographic, and transmission security
violations, determination of corrective and
administrative action taken.
5.
OPERATIONAL
These files are filed under a numeric system
and consist of the following: (1946 - present)
a. Project Files: These files consist of
3.0
Temporary. Destroy 5 years after receipt in
cables, dispatches, reports and other corres-
Records Center. Review every 3 years, destroy
pondence reflecting the development and
non-record material, retain material needed
management of clandestine communications
for current operations, and transfer inactive
security systems, equipment, and procedures.
material to the Records Center.
b. Monitoring: These files consist of corres
.1
Temporary. Retain 2 years and destroy.
pondence,, cables, and dispatches pertaining
to the monitoring of OC operated staff and
clandestine circuits and links, and analysis
of the monitoring.
c. Codes: These files consist of codes,
4.0
Temporary. Destroy 95 years after receipt in
correspondence reports, cables, and dispatches
Records Center. Review every 3 years, destroy
pertaining to codes, code systems and revised
non-record material, retain material needed
or modified existing systems.
for current operations, and transfer inactive
material to Records Center.
.5
Temporary. Destroy after 5 years. Retain 3
years, then transfer to Records Center.
L --------- 6
- Appr se 2005/11/21 CIAJ;
'U-04 III
DP'Y1r-0104
j7AOOO1 00190012-0
FORM N0. 139a USE PREVIOUS
L JAN SB _ EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 ITEM NO.
FILES IDENTIFICATION
UME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
-004
M
7A000100190012-0
5. OPERATIONAL - con't
e. Equipment-Program Files: These files
3.0
Temporary. Destroy after 5 years. Retain 3
consist of correspondence, cables, and
years, then transfer to the Records Center.
dispatches, regarding desired characteristics
and operational specifications of crypto
equipment for clandestine and staff use.
(1) Equipment Programs - Annual review of
.2
Temporary. Retain 2 years and destroy.
cryptographic equipment by Fiscal year.
f. Cryptographic Systems: Cables, dispatches,
3.0
Temporary. Destroy 5 years after receipt in
reports, and other correspondence concerning
Records Center. Review every 3 years, destroy
the development, implementation, and use of the
non-record material, retain material needed
clandestine cryptographic systems and technique
3.
for current operations, and transfer inactive
material to the Records Center.
6.
PROTECTION ITHODS AND REQUIREMENTS - STATION
FILES:
These files are filed under a numeric system
6.0
Temporary. Destroy 5 years after receipt in
and consist of cables, dispatches, reports, and
Records Center. Review every 3 years, destro
other correspondence reflecting the administration
non-record material, retain material needed
of security support functions and missions for
for current operations, and transfer inactive
each station, base, and project; that is, the
material to the Records Center.
protection of classified traffic transmitted on
Agency, Staff, Clandestine and Special
Intelligence Links. (195+ - present)
7.
SITE SECURITY SURVEY FILES:
These files are maintained under a Numeric
File System and consist of the following:
(1956 - present)
a. Station Files: These files consist of
8.0
Temporary. Retain current material and
Security chronology inspection report
,
destroy superseded, outdated, and material
reports, dispatches, cables, memoranda, and
no longer needed for reference.
drawings pertaining to the overall communicatio
ns
security of the World-Wide Communications
Centers.
Quad_g'" Relea- '200=1=t' CIA-1J
EMO
ZA0001 nni anni 9-n
IFORM
AN NO. 139a EDITIONS. ODS RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 FILES IDENTIFICATION
Approved For Release 2005/11/21
C
SITE SECURITY FILES - con't
b. Communications Security Standards and
Policies: These files consist of reports,
dispatches, cables, memoranda, and corres-
pondence pertaining to the physical security
of the security aspects of alarms, locks,
safes, vaults, destruction devices, and
audio surveillance preventive measures.
c. Communications Security Manuals: These
files consist of manuals, publications, and
correspondence to and from other agencies as
well as this agency on the physical security
of communications Stations and Communications
Centers.
SIGNAL AND EQUIPMENT SECURITY FILES:
These files are maintained under a numeric
system and consist of the following: (195+ -
present)
a. CIPHOI4Y Files: These files contain
policies, programs, systems, charts, reports,
and correspondence pertaining to the secure
voice equipment, cryptographic principles and
transmission systems.
b. Accountability Files: These files contain
correspondence concerning the receipt,
destruction, transfer, and inventory of
accountable documents.
(1) Cryptographic Documents and Equipment
(2) Top Secret Documents
5.0
Temporary. Destroy when superseded or no
longer needed for reference.
Temporary. Destroy when superseded or no
longer needed for reference.
Temporary. Destroy after 10 years. Retain
5 years, then transfer to the Records Center.
Temporary. Destroy when superseded or out-
dated.
Temporary. Destroy when superseded or out-
dated.
FORM i JAN NO. 139a EDITIONS1OU4 RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 8. SIGNAL AND EQUIPMENT SECURITY FILES - con't0t
Approved For Release 2005/11/21: CIA-
c. Cryptographic Principle Files: These
files contain correspondence on Cryptographic
data sheets, Automatic key,
plus special cryptographic principles for
particular equipment and systems.
g. Modification: These files consist of
modification Work Orders and =equipment
modifications.
Approved For Release 2005/11/21 - .IA-
pEL
l.0
Temporary. Destroy 5 years after receipt in
Records Center. Review every 2 years, retain
record material until equipment is obsolete,
then transfer to Records Center.
Temporary. Destroy after 10 years.
Temporary. Destroy after 10 years. Retain 5
years, then transfer to the Records Center.
Temporary. Destroy after 10 years. Retain
5 years, then transfer to the Records Center.
Temporary. Destroy after 10 years. Retain
5 years, then transfer to the Records Center.
Temporary. Destroy after 10 years. Retain
5 years, then transfer to the Records Center.
FORM I JAN NO. i39a EDITIONS!ous
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET (41)
 Approved For Release 2005/11/21: CIA-F D
8. SIGNAL AND EQUIPMENT SECURITY FILES - con't
h. Provisioning Procedures: These files .6
consist of machine lists of equipment and
spare parts, and the procurement planning
for the equipment and parts.
i. Equipment Summary Cards: Kardex cross .4
reference and summary cards pertaining to
signal and equipment files.
6.0
9. 1 SUPPORT FILES:
These files are maintained under a numeric
system by subject. (1948 - present)
a. Equipment Files: These files consist of .2
Schematics, specifications, maintenance,
shipping information, and requirements.
b. Cryptographic Administrative Files: These .2
files consist of cryptographic requirements
distribution listings, equipment status reports
and modification status reports.
FORM NO. i39a USE PREVIOUS
I JAN 56 EDITIONS.
Temporary. Destroy after 5 years. Retain
2 years, then transfer to the Records Center.
Temporary. Retain current material and
destroy obsolete materials.
Temporary. Destroy after 20 years. Retain
5 years, then transfer to the Records Center.
Temporary. Destroy after 10 years. Retain
5 years, then transfer to Records Center.
Temporary. Destroy 10 years after receipt in
Records Center. Review every two years,
destroy non-record material, retain material
needed for current operations, and transfer
inactive material to the Records Center.
Temporary. Destroy after 10 years. Retain
2 years, then transfer to Records Center.
 ITEM NO.
Approved For Release 2005/11/21 : Cl -RDP78-
SUPPORT FILES - con't
Temporary. Destroy after _15 years. Retain
2 fiscal years, then transfer to the Records
tenter, providing all procurements have been
d. Devices and Techniques: These files
consist of Agency and non-Agency correspondenc
booklets, publications, and brochures on
cryptographic related equipment and materials.
Temporary. Destroy 50 years after receipt
in Records Center. Review every 3 years,
destroy non-record material, retain material
needed for current operations and transfer (a
inactive material to Records Center. \O-
Temporary. Destroy 50 years after receipt in
Records Center. Review each year, destroy
non-record material, retain material needed
for current operations and transfer inactive
f. Correspondence Files: These files consist
of Inter and Intra Agency correspondence
concerning the receipt, and transmission of
cryptographic registered items,
g.. Cryptographic Accountability.- These files
are maintained under the duties and
responsibilities of the OC-S/Support Branch.
(1) Locator Cards: Disposition Record
of each Cryptographic document
(a) Record of Custodian
(b) Record.of Item Location
(c) Thud end of Cryptographic pads.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
Temporary. Destroy after 10 years. Retain
2 years, then transfer to Records Center.
Retain while active, destroy non-current
Retain while active, destroy non-current
Retain while active, destroy non-current
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
9.
SUPPORT FILES Ap j 1ygd For Release 2005/11/21 : CIA
RDP78-0
487AO00100190012-0
f. Correspondence Files - These file
Temporary. Destroy after 10 years.'
consist of inter an antra-Agency
Retain 2 years, then transfer to the
correspondence concerning the receipt
Records Center.
and transmission of cryptographic
registered items.
g. Cryptographic Accountability -
These files are maintained under the
duties and responsibilities of the
OC-CS/Support Branch.
(1) Locator Cards - Disposition
record of each cryptographic
document.
(a) Record of Custodian
Retain while active, destroy non-cur-
rent material.
(b) Record of item loca-
Retain while active, destroy non-cur-
tion
rent material.
(c) Third end of crypto-
Retain while active, destroy non-cur-
graphic pads
rent material.
(2) History Run - Inventory of
Temporary. Destroy after 25 years.
cryptographic transactions.
Retain 1 year, then transfer to the
Records Center.
(3) Semi-Annual Inventory -
Temporary. Destroy after 4 years.
Inventories of cryptographic
Retain 1 year, then transfer to the
documents assigned to holder
Records Center.
whether machine run (IBM) or
Form 111.
(4) Transfer and Destruction
Temporary. Destroy after 5 years.
Reuor s - igned rans er estruc
Retain 2 years, then transfer tc.the
tion reports of accountable crypt
hic material on Form 111 or
ra
=
Records Center.
g
p
equivalent.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
~,
 g. Cryptograms-Q%mxbfntdbaitp 20C9t t 21 : C
(2) History Run - Inventory of
Cryptographic Transactions.
(3) Semi Annual Inventory - Inventories of
cryptographic documents assigned to holder
whether machine run (IBM) or Form 111.
4(4) Transfer and Destruction Reports -
Signed transfer/destruction reports of
accountable cryptographic material on
Form 111 or equivalent.
(5) Stock Level Cards - Record of
current holdings of Cryptographic
material in the OC-S/Support Vault.
(6) Special Machine Runs - Special Jobs
and runs (TOP SECRET Inventory, code
material, .etc.) prepared for the OC
Staffs and Divisions.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
h. Work Orders - These files consist of
Requests for Cryptographic Material.
i. Employee Club - Files consist of listings
and correspondence on the membership and
standing of each employee.
TOP SECRET DOCUMENTS
Top Secret correspondence, publications, and
manuals. (1952 - present)
*Indicates change from approved amendment
dated 14 July 1965
temporary. Destroy after 25 years. Retain
2 years, then transfer to Records Center.
Temporary. Retain 6 months and destroy.
Temporary. Destroy when no longer needed.
Top Secret documents, except Cryptographic
documents, to OC-E 1S for disposition.)
Amendment #2, dated 29 June 1966
by the subject of each document3. (Return all
The subjects of these documents are contained
in the file identifications in this schedule.
Review and determine disposition as governed
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
6.0 Temporary. Destroy after as years. Retain
1 year, then transfer to Records Center.
5.0 Temporary. Destroy after 4 years. Retain
1 year, then transfer to Records Center.
 (4) Station Files - Files are in alpha-
betical order and contain destruction
reports, transfer reports, and corres-
pondence pertaining to these reports.
(a) Concerned with staff
(b) Concerned withAlandes ne use
materials.
(5) Stock Level Card Record of c
holdings of Cryptogra hi materia
OC-S/Support vault.
(6) Special machine R*ns - ci4ml jobs
and runs (TOP SECRET story, code
material, etc.) pre for the C Staffs
and Divisions.
h. Work Orders: These files consist of
Requests for Cryptographic materials.
i. Employee Club: Files consist of listings,
and correspondence, on the membership and
standing of each employee.
10. TOP SECRET DOGS
Top Secret. correspondence, publications, and
manuals. (1952-present)
g. Cryptographs Accountability - con
(2) Histroy Run - Inventory .of Crypto-
graphic Transactions.
(3) Semi-Annual Inventory - Inventories
of cryptographic documents assigned to
holder.
Approved For Release 2005/11/21 CIA-FF
DISPOSITION INSTRUCTIONS
00190012-0
Temporary. Destroy after 15 years. Retain
1 year, then transfer to Records Center.
Temporary. Destroy after 4 years. Retain
1 year, then transfer to Records (enter.
Destroy after 3 years. Retain
fl current files 3 years and destroy.
Temporary. Destroy after 10 years. Cut-off
at end of 3 years, then transfer to Records
Center.
Temporary. Retain while active, destroy
non-current material.
.4 Temporary. Retain 6:*OnthstInd destroy.
.4 Temporary. Destroy when no longer needed.
3.5 The subjects of these documents are contained
in the file identifications in this schedule.
Review and determine disposition as governed
by the subject of each document. (Return all
Top Secret Documents., except Cryptographic 2
documents, to OC-RMS for disposition.) imB
DP78-004 7A0U~ 12-0
 Approved For Release 2005/11/21: CIA-
CHRONOLOGICAL FILES
These files are maintained under a numeric
system and are filed in chronological order and
consist of extra copies of IN and OUT cables,
dispatches, and copies of Outgoing correspondence
Such files are maintained for the convenience of
reference. (1946 - present)
(1) Cables - (Other than Cryptographic)
(2) Dispatches
(3) Memos for the Record, and Staff Notes
Chronological
file of Outgoing, Incoming, and Cryptographic
Cables arranged by station.
dither Agencies.
(5) Cryptographic Cables -
(4) Memoranda - Those written by the Staff
forwarded to other components of CIA and
PUBLICATIONS
These files are maintained under a numeric and
subjective system and are filed in chronological
order (1954 - present).
a. OC Regulations:
(2) Staff Issuances - OC Publications,
copies of OC Notices, OC-Orders, OC-
Memoranda and other internal issuances
and plr d For Release 2005/11/21: CIA
FORM NO. 139 a USE PREVIOUS
I JAN 56 Ji7 EDITIONS.
RECORDS CONTROL SCHEDULE -
NEW 87A000100190012-0
3.0
Temporary.
destroy.
Retain no longer than 1 year and
4.0
Temporary.
destroy.
Temporary.
destroy.
Retain no longer than 1 year and
Retain no longer than 1 year and
3.0
Temporary.
Temporary.
Retain 2 years and destroy.
Destroy after 15 years. Retain
1 year, then transfer to the Records Center.
Temporary. Retain on a current basis, destro
when superseded, obsolete, or no longer
needed for reference.
1.0 Temporary. Retain on a current basis,
destroy when superseded, obsolete, or no
longer needed for reference.
04 7A000
 12. PUBLICATIONS - con't
b. Agency Regulations: Agency publications
and DDS :Directives.
c. Other Agency Issuances: Non-Agency
documents, publications, and directives.
RECORDS MANAGEMENT
These fi:s are maintained under a numeric
system and consist of: (1960 - present)
a. Document Control Records and Logs: Files
contain control records and logs for incoming
and outgoing CIA and Non-CIA Cables, memoranda,
and dispatches.
b. Pouch Address: Files contain address sheet 1.9
and pouch addresses. They are filed in an
alphabetic system by station.
c. Pouch Manifests and Receipts: These files 2.0
contain Pouch Manifests, and Memoranda Receipts.
d. Transmittal Manifests: IN and OUT 2.0
Transmittal Manifests for each OC Field Station.
e. Top Secret Location Cards: Disposition
record of each Top Secret Document.
ec or s Adi 1 n.i;, !?lion Officer
Temporary. Retain on a current basis.
Destroy when superseded, obsolete, or no
longer needed for reference.
Temporary.. Retain on a current basis.
Destroy when superseded, obsolete, or no
longer needed for reference.
Temporary. Retain no longer than 2 years and
destroy.
Temporary. Retain on a current basis,
destroy when superseded or canceled.
Temporary. Cut-off at the end of each year.
Retain one additional year and destroy.
Temporary. Retain 2 years and destroy.
Temporary. Retain while active and destroy.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM
NO.
These files are maintained under a
numeric system by subject and consist of
correspondence, cables, dispatches, and
.other correspondence reflecting the
activities of the Staff. (1952 - present)
SCHEDULE NO.
_0nda7 Man190019_n
65
Chief, Records Management Staff
Temporary. Destroy 5 years after
receipt in Records Center. Review
every 2 years, destroy non-record
material, retain material needed for
current operations, and transfer in-
active record material to the Records
Center.
Temporary. Destroy 25 years after
receipt in Records Center. Review
every 2 years, destroy non-record
material, retain material needed for
current operations, and transfer in-
active record material to the Records
Center.
(TITLE, DESCRIPTIO , ARRANGEMENT, AND INCLUSIVE DATES)
a. Organization and Administration
Files: These files pertain to the
correspondence, memoranda, reports, and
related records pertaining to the policy,
plans, programs, functions, responsi-
bilities, table of organization, liaison,
and administration of the Staff.
SPECIAL COMMITTEES, BOARDS, AND PANELS
These files consist of reports, 0.4 Temporary. Destroy after 10 years.
memoranda, minutes, and agenda of com- Retain 5 years, then transfer to the
mittees, working groups, and materials Records Center.
regarding the special boards, committees,
panels, and equipment groups on radio and
telecommunications matters.
(1963 - present) wane
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
Fxdade! tr$
Anualob
pproved For Release 2005/11/21 : -0 4 1 0012-0
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
4
7A000100190012-0
3.
REPORTS
These files are maintained in a
numeric system and consist of monthly,
special, and other types of reports per-
taining to policy, liaison, problems,
summaries, actions, traffic reporting,
and other data pertinent to staff commu-
nicat'ions, communications equipment, and
development of projects and programs.
(1953 - present)
a. Monthly Reports:
(1) Staff
0.2
Permanent. Disposal not authorized.
Cut-off at end of 2 calendar years,
then transfer to the Records Center.
(2) Branch
0.2
Temporary. Retain no longer than 1
year, then destroy.
b. Annual Program Review and
0.1
Temporary. Retain 3 years, then
Forecast: Forecast of personnel, equip-
destroy.
ment, and facilities required by fiscal
year.
c. Accomplishments and Objectives:
0.1
Temporary. Destroy after 10 years.
Annual Report on the Objectives and
Retain 5 years, then transfer to the
Accomplishments of the Staff.
Records Center.
d. Economy: Quarterly report on
0.1
Temporary. Retain 2 years, then
financial m ers.
destroy.
e. Statistical Reports:
(1) Cable Costs: Breakdown
1.7
Temporary. Destroy after 10 years.
of cost by station.
Cut-off at end of 2 years, retain an
additional 3 years, then transfer to
the Records Center.
~I
Approved For Release 2005/11/21 CIA-R
'l)
VAOOO`l
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
 REPORTS - con't
(2)
f. Cryptographic Inventory: An
inventory of all cryptographic documents.
g. Radio Interferences and
Irregularities Reports: These files
consist of Form 74 and Canadian Form
41-3011 (Report of An Irregularity or of
an Infringement of the Telecommunications
Convention or of the Radio Regulations)
and Off-Frequency Reports (Non-Inter-
ference) from FCC regarding irregular-
ities in CIA, frequencies.
h. Project Status Reports: Reports
prepared for OC Staffs and Divisions on
the status of various projects, programs,
and equipment evaluations.
CORRESPONDENCE FILES
These files are maintained under a
numeric alphabetic system and consist of
Agency, other agencies, Military, and
Commercial Firm correspondence relating
to Staff Communications support.
(1955 - present)
Approved For Release 2005/11/21 :
FORM NO. ,
I 39a USE PREVIOUS
t IAN SR EDITIONS.
0.4
Temporary. Destroy after 10 years.
Cut-off at end of 2 years, retain 3
additional years, then transfer to
the Records Center.
Temporary. Retain current. and
superseded copy. Destroy previous
inventories.
Temporary. Destroy 10 years after
receipt in.Records Center. Review
every 2 years, destroy non-record
material, retain material needed for
current operations, and transfer in-
active record material to the.Records.
Center.
Temporary. Destroy after 10 years.
Review every 2 years, destroy non-
record material, retain material
needed for current operations, and
transfer non-current record material
to Records Center.
Temporary. Destroy 10 years after
receipt in Records Center. Review
every year, destroy non-record
material, retain material needed for
current operations, and transfer in-
active record material to the Records
Center.
-3-
8-0048 A000100190012-0
 pprove
NATIONAL COMMUNICATIONS. -SUB- COMMITTEE
These files are maintained under a
numeric system and consist of correspond-
ence relating to the various tasks set-
forth by the NCS and resultant require-
ments levied upon the Agency.
(1962 - present)
STAFF COMMUNICATIONS EQUIPMENT FILES
These files are maintained in a
numeric subjective system and consist of
the following: (1962 - present)
a. Equipment Program: These files
are alphabetical by area and consist of
cables, dispatches, and memoranda con-
cerned with the equipment programs for
field stations, Headquarters signal
centers, and non-OC components using
Staff Communications equipment.
b. Equipment Programming and
Planning: These files contain equipment
programming and planning sheets for each
area, machine run of equipment, and
related materials.
c. Requirements: Correspondence
relating.to Staff Communications equip-
ment requirements.
Sri
Opnrnvptl For R -I -a 2005/11/21: IA
Temporary. Destroy 25 years after
receipt in Records Center. Review
every year, destroy non-record mate-
rial, retain material needed for
current operations, and transfer in-
active record material to the Records
Center.
Temporary. Review every year.
Destroy material no longer needed for
current operations..
Temporary. Destroy after 5 years.
Cut-off at end of each Fiscal Year,
hold 1 additional year, then transfer
to the Records Center.
Temporary. Destroy 5 years after
receipt in Records Center. Review
every 2 years, retain record material
until equipment is obsolete, then
transfer to the Records Center.
`8-00487A000100190012-0
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 Approved For Release 2005/11/21: CIA-
STAFF COMMUNICATIONS FILES - con't
d. Procurement: These files con-
sist of correspondence relating to the
procurement of cryptographic material
and teletype equipments.
e. Strategic Reserves: These
files consist of correspon ence and
reports relating to equipment stockpiles
world-wide.
f. Reference Material: These files
consist of circuit c
equipment standards,
These files are maintained in a
numeric subjective system and consist of
the following:.
a. Station Files: These files are
arranged in alphabetical order by
station and consist of correspondence
relating to traffic routings, opening and
closing of circuits and links, procedural
changes, and other correspondence.
(1960 - present)
DISPOSITION INSTRUCTIONS
Temporary. Retain 3 years, then
destroy.
Temporary. Destroy 10 years after
receipt in Records Center. Review
every year, destroy non-record
material, retain material needed for
current operations, and transfer in-
active record material to the Records
Center.
Temporary. Destroy when superseded
or no longer needed for reference.
Temporary. Destroy 5 years after,
receipt in Records Center. Review
every 2 years, destroy non-record
material, retain material needed for
current operations, and transfer in-
active record material to the Records
Center.
a
Approved For Release 2005/11/21 8-004 7A000100190012-0
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 F.-Ik!LTI),4 .,. 2C
SYSTEM OPERATIONS - con't
b. Indicators and Designators: These
files are arranged by subject an consist
of the following:
(1) Routing:
1 Approved For Release 2005/11/21: CIA-RDP78-0048
0.3 Temporary. Retain on a current basis,
DISPOSITION INSTRUCTIONS-
destroy inactive and obsolete materia
1.0 1 Temporary. Retain on a current
basis, destroy inactive and
obsolete material.
0.1 Temporary. Retain on a current.
b lete or
o
h
Correspondence relating
to the assignment, main-
tenance, and cancellation
of routing indicators for
agency stations.
(1962 - present)
These files consist of
correspondence relating to
the assignment and main-
tenance of internal crypto-
graphic indicators on
traffic. (1949 - present)
Cable Designators:
These files contain
correspondence relating
to the assignment, and
maintenance of station
cable designators (agency).
(1962 - present)
c. Procedural Documents: These
documents are maintained in a subjective
sequence and consist of Allied Communica-
tions Publications, Joint Army Navy Allie
Publications, Joint Armed Forces Publica-
tions Changes, Communications Operating
Instructions, and Communications Improve-
ment Notices used in the routing of
traffic via the various networks.
FORM NO. 139a USE PREVIOUS
.tinrs_
en o s
basis, destroy w
superseded.
Temporary. Retain on a current
basis, destroy when superseded or
obsolete.
 SYSTEM OPERATION con't
d. Inter and Intra Agency COMINT
Files: T"Fese files consist o ca es,
dispatches, memoranda, and reports on
COMINT matters. (1960 - present)
e. Telecommunications System Zd
Programs: These i es consist of:
present)
(1) CRITIC:
Critical reporting plan.
(2) Signal Center Systems:
Correspondence relating to
the day-to-day operation
and system of the Signal
Centers (message precedence,
re-routing, shutdowns, etc.)
Correspondence dealing
with the maintenance of the
agency system world-wide.
Temporary. Review and determine
disposition as governed by the
subject of each document under this
schedules files identification
listing.
Temporary. Destroy 10 years after
receipt in Records Center. Retain
all current significant items and
transfer non-current record material
to the Records Center.
Temporary. Destroy 10 years after
receipt in Records Center. Retain
all current significant items and
transfer non-current record material
to the Records Center.
Temporary. Retain on current basis,
destroy when superseded or obsolete.
Approved For Release 2005/11/21 : CIA-RDPW1$71A00010019nn17-n
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO. FILES IDENTIFICATION L SPOSITION INSTRUCTIONS
I 'of
7.
SYSTEM OPERATIONS - con't
Teletape:
Correspondence relating
to the conception, con-
struction and maintenance
of the teletape program
world-wide.
TRAFFIC REPORTING AND ACCOUNTING
These files are maintained under
numeric subjective system and consist
(1959 - present)
Manuals relating to
reporting of cable
traffic volumes.
(2) Correspondence relating
to traffic reports.
b. Station Files: These files are
in alphabetical or er and contain copies
of cables reflecting the traffic volume of
agency field stations and the consolidated
computer run. (1960 - present)
(1) Cables
(2) Computer Runs
Temporary, Destroy 15 years after
receipt in Records Center. Review
every 3 years, destroy non-record
material, retain material needed for
current operations and transfer in-
active record material to the
Records Center.
Temporary. Maintain manual on2
a current basis, destroy when out-
dated.
Temporary. Maintain 6 months, destroy
earliest month upon filing latest
month.
Temporary. Retain one copy of each
computer run for 15 years. Retain
.5 years, then transfer to the
Records Center.
0 7A000100190012-0
ONTROL SCHEDULE - CONTINUATION SHEET
 Approved For Release 2005/11/21: CIA-
~~iL1Q~4~87A000100190012-0
Temporary. Retain on a current basis,
destroy when superseded, or no longer
needed for reference.
Temporary. Retain on current basis,
destroy when assignment action is
completed.
Temporary. Destroy 5 years after
receipt in Records Center. Review
every 5 years, destroy non-record
material, retain material needed for
current operations, transfer inactive
record material. to the Records
Center.
Temporary. Destroy 20 years after
receipt in Records Center. Review
every year, retain current record
material, transfer non-current
record material to the Records
Center.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
FILES IDENTIFICATION
RADIO COMMUNI fTy)%For Release 2005/11/21 : CIA-
These files are maintained under a
numeric subjective system and consist of
the following:
b. Frequency Applications:
Applications to the IRAC Frequency
Assignment Sub-Committee requesting
frequency assignment action.
(1964 - present)
c. Cleared Frequencies: These
files consist of correspondence regard-
ing frequencies cleared for Agency use by
the Federal Communications Commission,
International Radio Advisory Council,
and/or International Telecommunications
Union. (1961 - present)
d. IRAC Dockets: These files
consist of the signed IRAC documents
authorizing the Agency use of radio and
microwave frequencies. (1951 - present)
 0
10
ITEM NO.
FILES IDENTIFICATION
APproved or e -
7Aeeeq 601980
RADIO COMMUNICATIONS - con't
e. Reciprocal Radio and Amateur
Agreements
; hese fi es consist of
correspondence relating to reciprocal
radio agreements between the US
Government. and other Governments and the
amateur radio agreements. (1963-present)
f. Amateur Radio Station Approval:
These files consist o requests from
Agency personnel for permission to
operate an amateur radio station and the
Director of Communication's comments
and approval, also licensing
information and related correspondence.
(1963 - present)
g. Communications Documents:
These files consist of radio communi-
cations documents, emergency radio system
manuals, and staff signal plans.
(1962 - present)
h. Medium/High Speed Communications
Documents: These i es consist of copies
of medium/hi h s Deed radio s
documents
and correjp_-~~11_%Z7 LqVj_aU.L11g LL) L11U _
tenance of emergency radio equipment.
(1964 - present)
FORM N0. 139a USE PREVIOUS
1 JAN 56 EDITIORS.
Temporary. Destroy after 50 years,
Review every 2 years, retain current
record material, transfer non-current
record material to the Records
Center.
Temporary. Retain on current basis,
destroy when obsolete or outdated.
Temporary. Retain on current basis,
destroy when superseded or no
longer needed for reference.
Temporary. Retain on current
basis, destroy when superseded or no
longer needed. for reference.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
Im
87A000100190012-0
10.
ANALYSIS AND DEVELOPMENT
These files are maintained under a
numeric subjective system and consist of:
(1963 - present)
a. Equipment: These files consist
0.4
Temporary. Destroy 5 years after
of correspondence, diagrams, brochures,
receipt in Records Center. Review
and specifications relating to types of
every 2 years, retain record material
equipment being developed by other govern
until equipment is obsolete, then
ment agencies and commercial firms.
transfer to the Records Center.
b. Projects, Programs, and Systems:
These files consist of various forms o
2.7
Temporary. Destroy after 10 years.
correspondence, specifications, drawings,
Retain all current significant items
diagrams, and brochures relating to
and transfer non-current record
telecommunications projects, programs,
material to the Records Center.
and systems in the development stage by
this Agency, the US Government, or
commercial firms.
411.
PUBLICATIONS AND MANUALS
These files are maintained under a
numeric system and consist of:
(1958 - present)
a. OC Regulatory Issuances: OC
0.3
Temporary. Destroy when superseded,
Orders and Notices.
obsolete, or no longer needed for
reference.
*Item 11, sub-paragraph a. deleted; sub-
4
1
paragraphs b. and c. were changed to
-
AMENDM 2
read a. and b.
APPROV
1 -
Approved For Release 2005/11/21 : CIA-
P
1
7A000100190012-0
k411
FORM 139a EDIT~ONS.O?S RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
87A000100190012-0
*11.
PUBLICATIONS AND MANUALS - con't
b. Reference Files: These files
8.3
Temporary. Destroy when superseded,
consist of books, publications, catalogs,
obsolete, or no longer needed for
periodicals, maps, charts, building
reference.
plans, and similar material maintained
for the convenience of reference.
12.
CHRONOLOGICAL FILES
These files are maintained under a
numeric system and consist of extra
copies of correspondence. Files are
maintained for convenience of reference.
a. Cables:
0.3
Temporary. Retain 1 year, then
destroy.
b. Dispatches:
0,?8
Temporary. Retain 2 years, then
destroy.
c. Memoranda:
0.3
Temporary. Retain 2 years, then
destroy.
d. Memoranda for the Record:
0.4
Temporary. Retain 3 years, then
destroy.
I
*Item;ll, sub-paragraph a. deleted; sub-
dated] May 1967.
AMENDMENT #Y
paragraphs b. and c. were changed to
,
read a. and b.
2r
APPROVE
Approved -
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 +TEM NO.
FILES IDENTIFICATION
VOLUME r-1
DIS S TIO INSTR CTIONS
Approved For R e 05/11/21 CIA-
D
-
7 12
10.
ANALYSIS AND DEVELOPMENT
~~
These files are maintained under a
.-
numeric subjective system and consist of:
(1963 - present)
a. Equipment: These files-.consist
0.4
Temporary. Destroy 5 years after
of correspondence, diagrams, brochures,
receipt in Records Center. Review
and specifications relating to types of
every 2 years, retain record material
equipment being developed by other govern-
until equipment is obsolete, then
ment agencies and commercial firms.
transfer to the Records Center.
b. Projects, Programs, and SysteTV:
These files consist of various forms o
.7
Temporary. Destroy after 10 years.
correspondence, specifications, dra i
Retain all current significant items
diagrams, and brochures relating to
and transfer non-current record
telecommunications pro;7ects, prog
material to the Records Center.
and systems in he sae development a e by
this Agency, the US-\Governmen>tor
commercial firms . ~
`
11.
PUBLICATIONS AND NUA1S .
These files a$re maintained under a
numeric system and consist of:
(1958 - present)
a. Agency Regulatory Issuances:
Agency Notices, Regulations, and Hand-
1.0
Temporary. Destroy when superseded,
books filed in numerical order.
obsolete, or no longer needed for
reference.
b. OC Regulatory Issuances: OC
0.3
Temporary. Destroy when superseded,
Orders and Notices.
obsolete, or no longer needed for
reference.
Approved For Release 2005/11/21 CIA-R
PP5 8-004
7A000100190012-0
 a. Cables:
b. Dispatches:
Memoranda:
Temporary. Destroy when superseded,
obsolete, or no longer needed for
reference.
Temporary. Retain 2 years, then
destroy.
Temporary. Retain 3 years, then
destroy.
Approved For Release 2005/11/21 : CIA-I 'P77004;7A000100190012-0
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
Approved For Release CIA- P7 - 0 00 -
PUBLICATIONS AND MANUALS - con' t ECRE1.,
c. Reference Files: These files 8.3
consist of oo s, pu ications, catalogs,
periodicals, maps, charts, building
plans, and. similar material maintained
for the convenience of reference.
CHRONOLOGICAL FILES
These files are maintained under a
numeric system and consist of extra
copies of correspondence. Files are
maintained for convenience of reference.
 Office of Commu
ITEM
NO.
RECOROMMF.FXlft"e 2005/11/21 :
FILES IDENTIFICATION
These files are maintained in a
numeric system and consist of monthly
reports, special reports, and other
reports pertaining to policy, liaison,
problems, actions, and other data pertin-
ent to the methods, standards, equip-
ments, procurements, research and develop
ment, and the communications engineering
staff support to the agency world-wide
staff and clandestine communications
systems, and equipment.. (1953 - present)
a. Staff Monthly Reports
b. Branch Monthly Reports
Monthly Reports
d. Weekly Staff Notes
e. Top Secret Inventory:
An inventory of all Top Secret
documents assigned.
FORM NO. 13 9 USE PREVIOUS
1JAN 56 EDITIONS.
VOLUME
(CUBIC FT.)
0.9
SCHEDULE NO.
3-00487A000100190012-0
TIT E
Chief, OC-RMS
Date
Permanent. Cut off every 2 years,
then transfer to the Records Center.
Temporary. Retain 1 year, then
destroy.
Temporary. Retain 1 year, then
destroy.
Temporary. Retain 1 month, then
destroy.
Temporary. Retain current and super-
seded copy. Destroy previous
inventories.
25
 ITEM NO. FILES IDENTIFICATI
pprovec
REPORTS - con't
f. Cryptographic Inventory: An
inventory or all cryptographic ocuments
and cryptographic equipment.
Accomplishments and Objectives:
(1) Annual Report on the
Accomplishments and Objectives
of the Staff.
(2) Annual Report on the
Accomplishments and Objectives of
the Branches.
h. Annual Program Forecast. Files:
These files consist of copies of the
annual forecast requirements of personnel,
equipment, and facilities and the prelimi-
nary estimates, office estimates, operat-
ing budget, narrative, and statistical
statements of requirements and related
work papers. These files are used in
preparing the OC-E forecast and OC budget
presentation.
(1) Staff Annual Program Fore-
cast
(2) Branch Annual Program Fore-
cast
i. Quarterly Economy Report on
Financial a ers
j-
Report)
KSemi-Annual Engineering
Temporary. Retain current and super-
seded copy. Destroy previous inven-
tories.
Temporary. Destroy after 20 years.
Retain 5 years, then transfer to the
Records Center.
Temporary. Destroy after 5 years.
Retain 2 years, then transfer to the
Records Center.
Temporary. Retain 3 years, then
destroy.
Temporary. Retain 1 year, then
destroy.
Temporary. Retain 2 years, then
destroy.
Temporary. Retain on a current basis;
destroy when superseded, outdated, or
no longer needed for reference.
ArT rnwarl For RPlPace 2005/11/21 . CIA- 4I 87A000100190012-0
ae r
~lr
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved o -
REPORTS - con't
-
u
k Semi-Annual Communi-
1.1
Temporary. Retain on a current basis;
cations Report)
destroy when superseded, outdated, or
no longer needed for reference.
1. Communications Security
3.0
Temporary. Retain on a current basis;
Question Report)
destroy when superseded, outdated, or
no longer needed for reference.
M. Equipment Test Report
0.1
Temporary. Retain until equipment is
obsolete, then destroy.
n. Foreign Intelligence Reports:
0.1
Temporary. Review every 6 months,
These files con ain reports on foreign
destroy reports no longer needed for
equipment.
reference.
o. D/CO Staff Meetings
0.1
Temporary. Retain 1 year, then
destroy.
p. Accountability Reports: These
0.3
Temporary. Destroy when superseded or
files con ain correspondence concerning
no longer needed for reference.
the receipt, destruction, transfer, and
inventory of accountable documents.
(1) Top Secret publications,
3.0
The subjects of these documents are
manuals, and documents.
contained in the file identification i
this schedule. Review and determine
disposition as governed by the subject
of each document. (Return all Top
Secret documents to OC-RMS for
disposition.)
(2) Cryptographic documents,
4.2
Temporary. Retain until superseded,
manuals, etc.
outdated, or no longer needed for
reference. Destruction authorized in
accordance with cryptographic
destruction procedures.
N
Approved For Release 2005/11/21 : CIA-
7A000100190012-0 I
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
REPORTS - con't '
go.
0100190012-0
q. Annual Training Status Reports of
0.9
Temporary. Retain 2 years, then
Staff Personne
destroy.
J~01'bln
r
Approved For Release 2005/11/21 CIA-R
l
t
EW
' A000100190012-0
FORM.NO_
 PERSONNEL ADMINISTRATION FILES
a. These files are maintained under
numeric system by subject and consist of
cables, dispatches, memoranda, forms,
and other correspondence reflecting the
Staff personnel planning, programs,
career development, rotation, assignment,
reassignment, separations, promotions,
position descriptions, programs, infor-
mation on the career Boards & Panels,
and other administrative reference files
accumulated in the course of performing
personnel functions and administration.
(1951 - present)
(1) Personnel Soft Files:
These files consist of in ivid-
ual personnel folders maintained
by the Staff for each employee
assigned to the Staff or under
Panel E Career Cognizance.
These files contain copies of
documents pertaining to personne
actions affecting the individual
Also included are Fitness -? :..,
Reports, correspondence, cables,
dispatches, and other documents
such as training, processing,
and travel information.
(2) Personnel Card Files:
These files consist o mployee
Record Cards - a card maintained
for each employee. Notations of
all personnel actions, training,
etc., are posted to this card.
(3) T/O Files:
These files consist of
records relating to the staffing
pattern, copies of monthly
personnel reports, T/O changes
Approved For Release 2005/11/21: Cl1 -R
Irn
Eli
Temporary. Retain on a current basis;
destroy when superseded or no longer
needed for reference.
Temporary. Upon separation destroy.
Upon transfer, screen and forward to
gaining office.
Temporary. Destroy upon separation or
transfer.
Temporary. Destroy when superseded
or obsolete.
A000100190012-0
USE^ IOUB
FORM NO. 139a
Y' RFCORDS CONTROL SCHEDILF CONTINUATION SHEET (41)
~ 11.
 ITEM NO. IDE FI T ON VOLUME DISPOSITION INSTRUCTIONS
0012-0
PERSONNEL ADMINISTRATION FILES - con't
authorizations, manning tables,
and IBM listing of employees.
(4) Biographic Data on
Commercial Firm epresentatives:
These files are maintained in
alphabetic order and contain
documents pertaining to the
commercial firms, representa4.
tives, clearances, and types of
clearances.
(5) Electronic Engineer
Certifications: ese tiles
consist of Electronic Engineer
Certifications, and the
procedural documents.
(a) Certifications, test-
ing results, and personnel
listings for Electronic
Engineers in OC, who-have
qualified for a General
Scientific Step position.
(b) Personnel listings
and test forms.
USE PREVIOUS
FORM NO. 139a
JAN SS _ E.D.I TIONS.
(c) Engineer qualification
standards and test forms.
Approved For Release 2005/11/21 : CIA-R
Q.5
Temporary. Retain on a current basis;
destroy when employee transfers or
resigns.
Temporary. Destroy after 50 years.
Retain 10 years, then transfer to the
Records Center.
Temporary. Retain on a current basis.
Destroy when no longer needed for
reference.
Temporary. Retain on a current basis.
Destroy when no longer needed for
reference.
TROL SCHEDULE - CONTINUATION SHEET
 ITEM NO. FILES IDEE.N IFICATI I ON e 2005M 1,,,i
PERSONNEL ADMINISTRATION FILES - con't
(6) Recruitment: These file
consist o Personnel Briefing
Forms, and Pre-Employment
Interview Reports.
(7) Retirement: These files
consist of personnel listings
directives, and correspondenc
relating to the retirement of
Staff employees.
(8) Personnel Conduct: Thes
files consist o the
Personnel Certifications.
(9) Training: These files
consist o correspondence
course outlines offered by
external training facilities,
brochures, documents relating
training programs, requests f
information on training, trai
ing activities, announcements
training courses, seminars, a
lectures.
s
,
e
e
to
or
n-
of
nd
(a)
Mid-Career Program -
-
These
files consitt or
correspondence pertainin g
to the selection and
participation of OC-E
personnel for the Mid-Career
Program.
0.1
0.1
DISPOSITION INSTRUCTIONS
2-0
Temporary. Retain file copy 1 year,
then destroy. (File original in
cial 201 fi
individual's official 201 file).
Temporary. Retain on a current basis;
destroy outdated material.
Temporary. Retain on a current basis;
destroy outdated material.
Temporary. Retain on a current basis;
destroy when superseded, or no longer
needed f or reference .
Temporary. Retain on a current basis;
destroy when superseded, or no longer
needed for reference.
Approved For Release 2005/11/21: CIA-R
A000100190012-0
FORM NO. i39a USE PREVIOUS CONTINUATION SHEET
 3. SUBJECT FI
These
numeric sy
correspond
other corr
activities
a. O
Files: Th
pon ence,
records pe
Programs,
?
Table of O
Administra
b. S
consist o
and forms
i JAN 56 ITEM NO.
c. E
Files: Th
reports, r
and other
Emergency
d. B
vation an
i es:
pictures,
drawings,
and other
renovation
of OC stat
e. S
maintaine
of:
(1
Se
FORM NO. 139a use-raevlous
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved or Release 2005/11/21 : CIA -
-
LES
files are maintained under a
stem by subject and consist of
ence, cables, dispatches
and
,
espondence reflecting the
of the Staff. (1951 - present)
rganization and Administration
4.1
Temporary. Destroy 5 years after
f-t
ese i es consis of corres-
d
receipt in the Records Center. Review
memoran
a, reports, and related
every 2 years, destroy non-record
rtaining to the Policy, Plans,
material, retain material needed for
Functions, Responsibilities,
current operations, and transfer
rganization, Liaison, and
inactive material to the Records
tion of the Staff.
Center.
ecurity Files: These files
0.4
Temporary. Destroy when superseded or
correspondence, directives,
no longer needed for reference.
relating to security.
mergency Communications Planning
0.4
Temporary. Retain on a current basis.
ese i es consis of memoran a,
Destroy non-current material.
elocation procedures, plans,
correspondence pertaining to
Relocation Planning,
uilding Construction, Reno-
3.8
Temporary. Destroy after 50 years.
Remo de ing of Facilities
Retain 1 year after work completed,
use i es contain repor s,
then transfer to the Records Center.
maps, blueprints, building
floor plans, dispatches, cables,
correspondence pertaining to the
, remodeling, and construction
ions and facilities.
ervices Files: These files are
under a numeric system and
)
Administrative Supplies and
rvices
0.5
Temporary
. Retain no longer than 1
year, then destroy.
A roved For Release 2005/11/21 CIA-
7AO00100190012-0
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-R
P78-004
7A000100190012-0
SUBJECT FILES - con't
"\ a A_
(2) Library Requests
0.4
Temporary. Destroy when request is
filled.
((3) Publication Requests.
0.7
Temporary. Destroy when request is
filled.
f. Travel Files: These files
1.1
Temporary. Retain on a current basis.
consist.of-TDY request for travel orders,
Destroy material no longer needed for
vouchers, notices, blanket travel orders,
reference.
advances, policies, procedures, corres-
pondence, and the TDY Standby List.
g. Budget and Fiscal Files: These
4.6
Temporary. Retain 3 years, then
files consist of background ma erial
destroy.
and related working papers for prepara-
tion of the Staff budget, allocations,
and obligations.
h. Transmittal Manifest Files:
2.0
Temporary. Retain 1 year, then
These files are maintained under a
destroy.
numeric system and contain "IN and OUT"
transmittal manifests.
Approved For Release 2005/11/21 CIA-R
P -004
7A000100190012-0
FORM N0. 139a USE PREVIOUS
I JAN 36 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
-
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-R
5
P79--OWE
-
4.
TECHNICAL AND SPECIAL COMMITTEES AND
BOARD FILES:
SECT
These files consist of reports,
memoranda, minutes, directives, charts,
and agenda of committees, sub-committees,
boards, working groups and briefing mate-
rial used by agency and non-agency'
officials regarding engineering technical
research and development, supply proce4--
ures, planning, as well as support to the
Agency in the communications engineering
support fields. (1955 - present)
a. Technical Equipment Board
0.3
Temporary. Retain 3 years, then
destroy.
b. Presidents Foreign Intelligence
0.2
Temporary. Retain 3 years, then
Advisory Board
destroy.
c. CIA Patent Board
0.3
Temporary. Retain 3 years, then
destroy.
d. Technical Requirement Board
0.3
Temporary. Retain 3 years, then
destroy.
e. Technical Advisory Panel: These
21.0
Temporary. Destroy after 10 years.
files are maintained under an a p abetic
Retain 3 years, then transfer to the
system and consist of background corres-
Records Center. Forward reference
pondence, publications, and reference
material to R&D Lab for inclusion in
materials relating to equipment, theory
the Technical Laboratory.
systems, techniques, etc., from the
Department of Defense, Commercial firms,
agency and non-agency facilities.
(1) Technical Reports - These
2.5
Temporary. Review every 6 months and
files consist of technical
destroy outdatedmaterial.
reports on equipment, systems,
theories, and tests on present
equipment. Testing and reporting
are completed by the Agency,
other agencies and commercial
fir roved For Release 2005/11/21 : CIA-
4
7A000100190012-0
F
IO JANN SQ 139a EDITIONSIOUS
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET x,11
 ITEM NO.
TECHNICAL'
BOARD FIL
T
t
o
P
f. B
Panel
g. C
Review Boa
h. J
Developmen
Control)
i. O
ment Boar
j. R
Board
k. A
FORM NO. 138.8 USE PREVIOUS
AN
I J Sa EDITIONS.
Approved For Release -
AND SPECIAL COMMITTEES AND
ES - con't
IA Research and Development
rd
io-Medical Electronic AD HOC
oint ommiCIA/DOD Research and 0.2
ee ac ica ommand &
ffice of Communications Equip-
.
esearch and Development Review
0.2
udio Counter Measures Meetings:1 0.2
L VOLUME DISPOSITION INSTRUCTIONS
iooi OD' -
(2) Technical Advisory Panel -
hese files consist of admnis-
ration material, reports, etc.,
n the Technical Advisory
anel.
Temporary. Retain 3 years, then
destroy.
Temporary. Retain 1 year, then
destroy.
Temporary. Destroy after 4 years.
Retain 2 years, then transfer to the
Records Center.
Temporary. Destroy after 4 years.
Retain 2 years, then transfer to the
Records Center.
Temporary. Destroy after 3 years.
Retain 1 year, then transfer to the
Records Center.
Temporary. Destroy after 3 years.
Retain 1 year, then transfer to the
Records Center.
Temporary. Destroy after 4 years.
Retain 2 years, then transfer to the
Records Center.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 }~ $ve~ W F Retease 2005/11 / 1 ? C lA
LIAISON FILES
a. Technical Liaison Files: These
files are maintained under an alphabetic
system and. consist of:
(1) Bio data and correspondence
on commercial and/or military
representatives. (forms) .
(1960 - present)
(2) Security Clearance Files:
SECRET
Index or military and commercial
firm personnel. Listed by commer
cial firm and contains name, date
of clearance, job title, and.type
of clearance. (1952 - present)
(3) Correspondence Files:
"Letters o an rom commercial
firms and military establish-
ments on requests to and from
them on technical specifications,
visitations, and receipt of
correspondence on their latest
equipment. (1957 - present)
(4) Synopsis Files: Liaison
tasks performed tor OC, FBIS,
TS/D, FIU and Contacts
personnel resume.
(5) Technical Representative
Liaison monitoring - Correspond-
ence from and to commercial firms
regarding rotation and replace-
ment of personnel including
Temporary. Retain on.a current basis;
destroy when no longer needed for
reference.
Temporary. Retain on a current basis
cancel. clearance and destroy when no
longer needed for reference.
Temporary. Commercial firm corres-
pondence retain 2 years, then destroy.
Military correspondence retain 5 years,
then destroy.
Approved For Release 2005/11/21 ? C'I0 RnDSE egg 1 OS1 : 12
FORM NO. 139a u.E PREVIOUS
enIT IONS.
 ITEM NO.
LIAISON F
b.
Files: Th
an a phab
correspond
and clande
requiremen
ment or in
and intea-
government
(1955 - pr
c. C
These file
regarding
research a
by commerc
FORM NO.
usE PREVIOUS
J 398
1 AN S6 X~7 EDITIONS.
ontractor Contract Reports:
s consis of rip reports
specific equipment and the
nd development of equipment
ial firms.
Approved For Release - -
ILES - con't
Inter & Intra-Agency Liaison_
ese i es are main aine under
etic system and consist of
ence on communications staff
stine equipment, equipment
ts, and/or exchange of equip-
formation to and from inter
agency components, foreign
s, and military establishments.
esent)
SECRET
%ft
MAKI`
-13-
epprovPd For Release 2005/11/21: CIA- DP78-004
DISPOSITION INSTRUCTIONS
7A0OO10 190012-0
Temporary. Retain 5 years, then
destroy.
Temporary. Retain 2 years, then
destroy.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 0
ITEM NO.
FILES
IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
6
ALd For Release 2005/11/21 : CIA-
T
I
P -
-
.
ER
REFERENCE MA
INARET
a. Working Files: These files are
82.0
Upon completion of a specific job,
maintained or a convenience of the
return any loaned materials to file or
user and consist of documents, books,
the Library, then destroy remaining
publications, catalogs, periodicals, maps
papers.
rough notes, drafts, forms, etc.,
accumulated and temporarily maintained
separate from any file system until a
specific job has been completed. The
collection may also include folders
and documents temporarily charged out of
a file system or on loan from the Library
b. -Reference Materials: These
285.0
Temporary. Destroy when obsolete,
materials consist o classified and
superseded, or no longer needed for
unclassified catalogs, schematics,
reference; except material that has
bulletins, books, commercial report data,
future value may be sent to the
manuals, brochures, trip reports,
Records Center for 5 years, then
booklets, periodicals, maps, and similar
destroy.
material from various sources, and used
for reference purposes. This information
relates to communications equipment,
system, theory, and techniques relating
to communications support functions at
Headquarters and in the field.
Approved For Release 2005/11/21 CIA-
-
7A000100190012-0
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release -
0P78-004
-
7.
CHRONOLOGICAL FILES
SECRET
These files consist of extra copies
of correspondence and are maintained unde
a numeric system for convenience of
reference. (1958 - present)
a. Cables
4.4
Temporary. Maintain 1 year, destroy
earliest month upon filing latest
month.
b. Dispatches
2.4
Temporary. Retain 2 years, then
destroy.
c. Memoranda
3.0
Temporary. Retain 2 years, then
destroy.
d: Transmittal Manifests - IN and
6.0
Temporary. Retain 1 year, then
OUT Field Station Transmittal Manifests.
destroy.
e. Memoranda for the Record
2.3
Temporary. Retain no longer than 2
years, then destroy.
f. Mail Control Records - These
files consist of control records for
incoming and outgoing material.
(1) Logs
4.0
Temporary. Break annually, hold for
1 year, then destroy.
(2) Abstract Tickets
1.0
Temporary. Retain until action is
completed, then return to OC-RMS
(3) Mail Receipts and Manifests
1.0
Temporary. Retain 30 days, then
destroy.
a
Approved For Release 2005/11/21 CIA-
7A000100190012-0
FORM 139a ED,TioNSIeus
I JAN I
RECORDS CONTROL SCHEDULE CONTINUATION SHEET (,I---./,
 FILES IDENTIFICATION
Approved or RUIUM
PUBLICATIONS AND HANDBOOKS
These files are maintained under a
numeric system and are filed in chrono-
logical order. (1953 - present)
a. OC Regulatory Issuances:
(1) OC Notices, Orders, Memo- 6.0
randa Handbooks, and other
internal issuances and direct-
i. ve s .
(2) Equipment Notices: Notices 2.0
on new equipment eve oped by OC
and--.commercial firms.
(a) Equipment Notice 0.5
Index: 3x5 cards indexing
to equipment notices.
(3) Work Orders and Work Order 3.0
Modifications: ese i es
consist o ork Orders, Requests
and modification work orders for
communications equipment
(4) Engineering Technical 12.0
Bulletins: Field an oo s on
sec nice communications enginee -
ing theory, test procedures,
equipment, and equipment parts o
interest to Communications
components.
(5) Engineering Technical 8.0
Manuals: Manuals consisting
of technical information and dat
on OC Equipment.
FORM NO. 139a USE PREVIOUS
I JAN 56 97 EDITIONS.
Approved For Release 2005/11/21: CIA-FF
Temporary. Destroy when superseded,
obsolete, or no longer needed for
reference.
Temporary. Destroy when superseded,
obsolete, or no longer needed for
reference,
Temporary. Destroy when superseded,
obsolete, or no longer needed for
reference.
Temporary.
Retain until superseded, outdated, or
no longer needed for reference, then
transfer One copy to the Records
Center. Destroy after 5 years.
Temporary.
Retain until superseded, outdated, or
no longer needed for reference, then
transfer one copy to the Records
Center. Destroy after 5 years.
Temporary. Destroy *ihren-- superseded,
obsolete, or no longer needed for
reference.
7A000100190012-0
RECORDS CONTROL SCHEDULE - CONTINUATI
 Approved or e - 100190012-0
(b) Agency Regulatory
Issuances: Agency notices,
regulations, handbooks,
and DD/S directives.
(c) Other Agency
Issuances: Other Agency
documents-, publications,
and directives.
Approved For Release 2005/11/21: CIA-R
Temporary. Destroy when superseded,
obsolete,. or no longer needed for
reference.
Temporary. Destroy when superseded,
obsolete, or no longer needed for
reference.
fAOOn1nn1ann17-n
RECORDS CONTROL SCHEDULE - CONTINUATION
 ITEM NO.
FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved or Release 200511-1121 -
-
9
PONDENCE F
ORRE
rEGRE
.
S
ILES
C
These fi
les are maintained under a
numeric system by subject and consist
of: (1952 - present)
a. Inter and Intra-Agency Liaison
12.0
Temporary. Destroy_5 years after
.
Correspondence: These files contain
receipt
in the Records Center. Review
gency, Military, Commercial, and other
every 2 years,
s, destroy non-record
correspondence concerning com-
material needed for current operations
munications equipment, or systems, and
then transfer to the Records Center.
equipment developments for application
in the implementation of communications
activities, and the technical evaluation
of equipment and systems used in
support of Agency operations.
b. Records Management: These files
1.0
Temporary. Destroy when outdated or
contain materials dealing with the OC
no longer needed for reference.
Records Management Program, i.e.;
reference material, procedural guidance,
records of archiving, destruction,
management improvement, and filing
systems.
Approved For Release 2005/11/21 CIA-
7A000100190012-0
,
FORM i39a EDITIO,,. RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET.
 RESEARCH AND DEVELOPMENT FILES
These files are maintained under a
numeric system.
monthly project status reports,
and other media reflecting com-
prehensive individual contracts
administered by the Branch.
(1962 - present)
b. Project Approval Requests: 1.0
These files consist of approval memoranda
for projects, contracts, and the Planning,
Programming, and Budgeting (O/PPB) Control
Records and Catalog Forms. (1964 - present
project. (1962 - present)
(2) Project Control Files:
These files consist o control
cards, logs, indices, and the
Compilation Summaries of cost by
administration and support of the Branch
and its budget, reports, requirements,
work schedules, and control systems. The
files reTlect the activities, support,
administration, and the general planning,
supervision, and control of the research
and development contracts and programs.
(1) Production Cost Data:
These files consist o roject
a. General Administration and
Planning Files: These files consist of
documents, R&D I contracts and programs,
correspondence rdlating to the overall
FORM NO. 139a USE PREVIOUS
I _IAN RR oITloNS. _
-19=-
Approved For Release 2005/11/21: CIA-R P78-00
RECORDS CONTROL SCHEDULE .
Temporary. Destroy after 25 years.
Close files every 3 years; when
completed or when terminated which-
ever comes first, then transfer to th
Records Center.
Temporary. Retain 10 years, then
destroy.
Temporary. Retain 5 years, then
destroy.
Temporary. Destroy after 25 years.
Close files every 3 years, then
transfer to the Records Center.
 Excluded tram automatic
TITLE
Chief, OC-RMS
VOLUME
(CUBIC FT.)
25
UAI~
23 March 1966
25
r t!
tate
RECORDMMV F -&hose 2005/11/21 :
OFFICE. DIVISION. BRANCH
Office of Communications..Engineering Staff
ITEM FIL IDENTIFICATION
NO. (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
 RESEARCH AND DEVELOPMENT FILES - con't
~,ECRETJ
c. Technical Committee and Board
Files: T ese i es consist o :
(1) Agenda, directives, minutes 2.0
of meetings, and reports cover-
ing general operations of.the
committee or board.
(2) Papers relating to the 4.0
establishment, revision, or
termination of individual pro-
jects and contracts.
(3) Correspondence files per- 2.0
taining to the committees and
boards.
(4) Meetings with foreign 1.0
representatives on communi-
cations equipment.
d. Special Equipment Studies Files: 4.0
These files con ain correspon ence and
studies on communications equipment,
contracts, projects, systems designs,
etc. (1955 - present)
e.. External Contract Files: These 36.0
files _consist o in ivi ua procurement
translations, i.e., documents relating to
the negotiations, commitments, placements
and administration of the contracts, pur-
chase orders, comparable instruments, pro
posed contracts, correspondence and
receipts to and from commercial firms and
Office of Logistics, basic contracts,
amendments, task orders, payments, audit
of accounts, specifications, modification ,
technical publications, conference report
DISPOSITION INSTRUCTIONS
2-0
Permanent. Disposal not authorized.
Retain 2 years, then transfer to the
Records Center.
Permanent. Disposal not authorized.
Retain 3 years, then transfer to the
Records Center.
Permanent. Disposal not authorized.
Close file every 3 years, then trans-
fer to the Records Center.
Permanent. Disposal not authorized.
Retain 2 years, then transfer to the
Records Center.
Permanent. Disposal not authorized.
Retain while active, hold inactive
records 1 additional.. year, then trans-
fer to the Records Center.
Permanent. Disposal not authorized.
Retain 2 years after completed, ter-
minated, or cancelled, then transfer
to the-Records Center.
Amendment 1, dated 23 March 1966
Approved For Release 2005/11/21 CIA-RE -
 ITEM NO.
ILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
RESEARCH AND DEVELOPMENT FILES - con' t
-
SECRET
100190012-0
trip reports, work orders, contract
monthly reports, Analysis and Appraisal
Reports, OC-E Equipment Notices, etc.,
on the equipment status and development.
(1956 - present)
(1) Special Communications
9.0
Permanent. Disposal not authorized.
Satellite Projects. (1963 -
Retain 2 years, then transfer to
present)
the Records Center.
Source Data Files: These files
f
60.0
Temporary. Destroy when determined
.
contain material collected and assembled
that the files have served all
on data of a preliminary or intermediate
research purposes.
character generated from such. processes
as experiments or observations of a
routine, repetitive nature, and used for
reference in arriving at determinations
in the conduct of research contracts.
g. Reference Files: These files
15.0
Temporary. Destroy when no longer
consist of technical and scientific data
needed for research or reference
accumulated in conducting the research
purposes.
and development of assigned projects.
(1) Project Notebooks: Note-
4.0
Temporary. Destroy 6. months after
books containing data accumulate
cancellation, completion, or
by technical personnel either to
termination of the related contract.
be duplicated in. technical repor
s
or elsewhere in case files, or t
be of. such a routine or fragmen-
tary nature that their retention
would not add significantly to
the contract file.
h. OC Equipment Manuals: These
6.0
Permanent. Disposal not authorized.
files contain manuals created by the
Retain on a current basis; forward'rl
ted for
Staff for OC equipment. (1951 - present)
copy to the R&D Lab as crea
inclusion in the Library.
A
d F
R
l
2005/11/21 CIA
R
dated 23 March 1966
b1e96&
pprove
or
e
ease
-
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
11.
RESEARCH AN ff$H,. RE ete$
-
0190012-0
?
SERE
These files are maintained under a
numeric system by subject and consist of
reports, cables, dispatches, and corres-
pondence reflecting the activities of the
Research and Development Laboratory.
a. Analysis and Appraisal Report
47.0
Permanent. Disposal not authorized.
Files: These reports are-filed by number
Cut-off at end of 5 years, then trans-
anross referenced by project number.
fer to the Records Center.
The reports relate to the research and
development, testing, and evaluation of.
agency, commercial, and foreign items
(and in some cases production items) to
make sure that design, technical char-
acteristics, and requirements are met and
to provide information for corrective
action. Included are research, envir-
onmental, engineering service, and other
test directives; plans, preliminary, fina
l
Analysis and Appraisal Reports; related
correspondence; and comparable test data.
(1951 - present)
b. Internal Design Project Files:
44.0
Permanent. Disposal not authorized.
These files contain/reflect a complete
Cut-off at end of 5 years; then
history of each project from initiation
transfer to the Records Center.
through research, development, design,
testing, procurement, and production.
They include correspondence, notes, man-
uals, schematics, drawings, authorization
,
requirements, requisitions; test and
trial results; specifications; and
photographs considereddto be essential
to document design, modifications, and
engineering development; technical and
progress reports; notice of cancellation
and/or completion; research, applied
research, and development projects,
tasks, and subtasks. All.or any segment
s
may be filed,together or separate when
In r 71,17"
economical or desirable for efficiency.
(1951 - re E9ved For Release 2005/11/21 : CIA-R
P7-6X8
dated 23 March 1966
AOJI49ib$1J-0
I JANN56 139a EDITIONS.a"s RECORDS CONTROL SCHEDULE -CONTINUATION SHEET (41)
 ITEM NO.
RESEARCH A
con 't
c. L
notebooks
engineerin
provide le
conception
data essen
rights. A
identified
contain th
and the pr
which they
d. R
These file
reports, i
scientific
source of
sonnel. (1
e. D
silt of co
schematics
outs, and
peculiar e
f. P
files cons
?
filed by p
(
a
f
(
m
PREVIOUS
FORM NO. 139a USE PREVIOUS
I JAN 56 E
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
g
ND D OPl1~ NTIeLRs
~(
7A000100190012-0
1
aboratory Notebooks: These
23.0
Permanent. Disposal not authorized.
are used to recor and preserve
Cut-off at end of 5 years; then
g and scientific data and to
transfer to the Records Center.
gal evidence of the date of
of invention. They contain
tial in establishing patent
ll laboratory notebooks are
by the author's name and
e reports, development progress
,
ojects, tasks, or subtasks to
pertain. (1951 - present)
&D Technical Reference Files:
12.0
Temporary. Destroy 10 years after
s consis o technical
receipt in the Records Center. Review
nvestigated findings, and
every 2 years; destroy non-recor d
publications maintained as a
material needed for current operations
ready reference for R&D per-
then transfer inactive material to the
950 - present)
Records Center.
rawing Files: These files con-
51.0
Permanent. Disposal not authorized .
rrespondence, requirements,
Retain while active, hold 1 additional
, specifications, design lay-
year, then transfer to the Records
equipment drawings for OC
Center.
quipment. (1951 - present)
roject Control Files: These
ist of cards, logs, and indices
roject. (1951 - present)
1)' Project Cards - indexed to
0.5
Temporary. Destroy when no longer
ctive and inactive project
needed for reference.
iles. (1951 - present)
2) Project Initiation Assign-
0.5
Temporary. Destroy when no longer
ent. heet s - - present
.S (1951 )
needed for reference.
Approved For Release 2005/11/21 CIA-R
P2?D04
~Q ~12-Q dated 23 March 1966
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
RESEARCH AN
?
?
FILES - con't
SECRET
(3) Project Completion Sheets -
0.2
Temporary. Retain 10 years, then
consisting of production costs
destroy.
and estimate value of completed
projects. (1963 - present)
(4) Project Cost Cards -
1.0
Temporary. Retain until information.
contain hours spend on each pro-
is transferred to production completio
ject for equipment production
sheets, then destroy.
cost per unit. (1964 - present)
(5) Research and Development
0.`2
Temporary. Retain 3 years, then
Work Schedules - consist of
destroy.
development, and
design work schedules for pro-
jects completed by the Laborator
y.
g. OC-E Research and Development
3.0
Permanent. Disposal not authorized.
Manuals: -
Retain 5 years, then transfer to the
Records Center.
h. Research and Reference Files:
25.0
Temporary. Destroy when no longer
These files consist o agency and com-
needed for reference.
mercial catalogs, brochures, equipment
manuals, technical manuals, or communi-
cations equipment. (1955 -present)
i. Foreign Equipment Information
0.5
Permanent. Disposal not authorized.
Files: These files consist of documents
Retain 3 years, then transfer to
reaming to the exchange and collection
the Records Center.
of foreign equipment and information
pertaining to the equipment, Includes
papers relating to plans for visits with
foreign government officials, and col-
lection of equipment data. (1960 -
present)
Approved For Release 2005/11/21 CIA-R
P762 348
A6ffl00 bb2J0, dated 23 March 1966
FORM NO.
I JAN 56
139, EDIT IONS1OUs
 ITEM NO.
FILES IDENTIFICATION
U FNAC
DISPOSITION INSTRUCTIONS
Approved or -
-
-
RESEARCH AND DEVELOPMENT FILES - con't
SECKEI
c. Technical Committee and Board
Files: These files consist o :
(1) Agenda, directives, rihinute
2.0
Te porary. Retain 2 years, then
of meetings, and reports cover-
stroy.
ing general operations of the
committee or board.
~
(2) Papers relating to the
J
4
Temporary. Destroy after 25 years.
establishment, revision, or
Retain 3 years, then transfer to the
termination of individual pr
Records Center.
jects and contracts.
(3) Corresp nce fil p
Temporary. Destroy after 15 years.
taining to he ommitt e nd
boards.
~p
Close file every 3 years, then transfe
to the Records Center.
(4) Meet'n with or ign~
1.0
Temporary. Destroy after 10 years.
represent ive on c munica ion
Retain 2 years, then transfer to the
equipment.
Records Center.
d. Special Equ'pmen Studies Files:
4.
Temporary. Retain on a current basis;
These files contain rr spon ence and :
destroy when outdated, or no longer
studies on. communicate s equipment,
needed for r8ference.
contracts, projects,. sterns designs,
etc. (1955 - presen
e. Extern Contract Files: These
36.0
Temporary. Destroy after 25 years.
files consist individual procurement
,91
Retain 2 years after completed,
transsations,zi.e., documents relating to
terminated, or cancelled, then transfe
the negotia ons, commitments, placements
to the Records Center.
and admin' tration of the contracts,
purchase orders, comparable instruments,
propos contracts, correspondence and
recei s to and from commercial firms and
Off-' e of Logistics, basic contracts,
amendments, task orders, payments, audit
of accounts, specifications, modification
technical publications, conference report
Approved For Release 2005/11/21 : CIA-F
Q0
7A000100190012-0
FORM I JAN 56 .139 a EUSE DITIONS. )
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET (4.1
 RESEARCH AND 6EVELOPMENT FILES - con't
the equipment status and development.
(1956 - present)
Reports, OC-E Equipment Notices, etc., on
trip reports, work orders, contract
monthly reports, Analysis and Appraisal
(1) -Special Communications
Satellite Projects.
(1963 - present)
f. Source Data Files: These files
contain material collected and assembled
on data of a preliminary or intermediate
character generated from such processes
as experiments or observations of a
routine, repetitive nature, and used for.
reference in arriving at determinations
in the conduct of research contracts.
g. Reference Files: These files
consist of technical an scientific data
accumulated in conducting the research
and development of assigned projects.
(1) Project Notebooks: Note-
books containing data accumulated
by technical personnel either to
be duplicated in technical
reports or elsewhere in case
files, or to-be of such a rout-
ine or fragmentary nature that
their retention would not add
significantly to the contract
file.
for OC equipment. (1951 - present)
files contain manuals create by the Stafi
h. OC Equipment Manuals: These
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
SECRE
Temporary. Destroy after 25 years.
Retain 5 years, then transfer to the
Records Center.
Temporary. Destroy when determined
that the files have served all
research purposes.
Temporary. Destroy when no longer
needed for research or reference
purposes.
Temporary. Destroy 6 months after
cancellation, completion, or
termination of the related contract.
Temporary. Retain on a current basis;
forward 1 Copy to the R&D Lab as
created for inclusion in the Library.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
11.
RESEARCH AND "fTL+'V~~N1I1~~~1~61R1F'Ii~
~
7A000100190012-0
These files are maintained under a
numeric system by subject and consist of
reports, cables, dispatches, and corres-
pondence reflecting the activities of the
Research and Development Laboratory.
a. Analysis and Appraisal Report
47.0
Temporary. Destroy after 25 years.
Files: These reports are filed by
Cut-off at end of 5 years; then.
number and cross referenced by project
transfer to the Records Center.
number. The reports relate to the
research and development, testing, and
evaluation of agency, commercial, and
foreign items (and in some cases productio
n
items) to make sure that design, tech-
nical characteristics, and requirements
are met and to provide information for
corrective action. Included are research,
environmental, engineering service,
and other test directives; plans, pre-
liminary, final Analysis and Appraisal
Reports; related correspondence; and
comparable test data. (1951 - present)
b. Internal Design Project Files:
44.0
Temporary. Destroy after 25 years.
These. files contain/reflect ,a complete
Cut-off at end of 5 years; then
history of.each project from initiation
transfer to the Records Center.
through research, development, design,
testing, procurement, and production.
They include correspondence, notes,
manuals, schematics, drawings,
authorization, requirements, requisitions;
test and trial results; specifications;
and photographs considered to be
essential to document design, modifi-
cations, and engineering development;
technical and progress reports; notice of
cancellation and/or completion; research,
applied research, and development
projects, tasks, and subtasks. All or an
segments may be filed together or separate
,~r
when economical or desirable for
?
bgved 2005/11/21 : CIA-
7A000100190012-0
FORM NO. i 39a EDIT IONS. 'ouJ
I JAN RECORDS CONTROL SCHEDULE CONTINUATION SHEET (41)
 active and inactive project
files. (1951 - present)
RESEARCH AND DEVELOPMENT LABORATORY FILE
con't
(2) Project Initiation Assign-
s - 1951 - present,,,
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
FILES IDENTIFICATION
Approved Fo-r-R-ere-a-3-9
e. Drawing Files: These files 51.0
consist of correspon ence, requirements,
schematics, specifications, design-lay-
outs, and equipment drawings for OC
peculiar equipment. (1951.- present)
f. Project Control Files: These
files consist of car s, logs, and indices
filed by project. (1951 - present)
(1) Project Cards - indexed to 0.5
e projects, tasks, or subtasks
to which they pertain.
(1951 - present)
d. R&D Technical Reference Files:
These files consist of technical
reports, investigated findings, and
scientific publications maintained as a
source of ready reference for R&D
personnel. (1950 - present)
c. Laboratory Notebooks: These 23.0
notebooks are used to recor and preserve
engineering and scientific data and to
provide legal evidence of the date of
conception of invention. They contain
data essential in establishing patent
rights. All laboratory notebooks are
identified by the author's name and
contain the reports, development progress
and th
Arrrrn..prl For RPI -ac _ 2005/11 /21 : CIA-IR
Temporary. Destroy after 25.years.
Cut-off at end of 5 years; then
transfer to the Records Center.
Temporary. Destroy 10 years after
receipt in the Records Center. Review
every 2.years; destroy non-record
material needed for current operations,
then transfer inactive material to the
Records Center.
Temporary. Retain.on a current basis;
destroy when outdated or no longer
needed for reference.
Temporary. Destroy when no longer
needed for reference.
Temporary. Destroy when no longer
needed for reference.
187A000100190012-0
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
p
RESEARCH AND -UVELOPMENTeLABORATO11/21 11A-1
RY
3P78_-U04E
1AUUU1UU1UUU1z_U
FILES - con't
SECRET
(3) Project Completion
0.2
Temporary. Retain 10 years,. then
Sheets - consisting o
destroy.
production costs and
estimate value of completed
projects. (1963 - present)
(4) Project Cost Cards -
1.0
Temporary. Retain until information
contain hours spent on each
is transferred to production eompletio
project for equipment pro-
sheets, then destroy.
duction cost per unit.
(1964 - present)
(5) Research and Develop-
0/2
Temporary. Retain 3 years,
then
ment Work the iules -
,
destroy.
consist of development,
fabrication, and design
work schedules for projects
completed by the Laboratory
g. OC-E Research and Development
3.0
Temporary. Destroy after 25 years.
Manuals: (1953 1963) -
Retain 5 years, then transfer to the
Records Center.
h.. Research and Reference Files:
25.0
Temporary. Destroy when no longer
These files consist of agency an com-
needed for reference.
mercial catalogs, brochures, equipment.
manuals, technical manuals, or communi-
cations equipment. (1955 - present)
i. Foreign Equipment Information
0.5
Temporary. Destroy after 10 years.
Files: These files consist of documents
i
=
Retain 3 years, then transfer to the
re
a
ng to the exchange and collection
Records Center.
of foreign equipment and information
pertaining to the equipment. Includes
papers relating to plans for visits with
foreign government officials, and col-
lection of equipment data. (1960 -
.present)
nT3~;
Approved For Release 2005/11/21 CIA-
2 8-004
7A000100190012-0
FORM NO. aS9 a USE PREVIOUS
I JAN 56 ?7 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION. INSTRUCTIONS
Approved or Release 21011015111721 -
-
57 AOO 00190012-0
RESEARCH AND DEVELOPMENT LABORATORY
FILES - con't
j. External Project Files: These
4.0
Temporary. Destroy after 25 years.
files consis t of extra cop ies of external
Retain 5 years, then transfer to the
projects, trip reports, inspection
Records Center.
reports, project reports, etc.
(1961 - present)
ll.r
PROCUREMENT AND SUPPLY FILES
These files are maintained by
Project under a numeric system and
consist of: (1955 - present)
a. Petty Cash Accounting Files:
0.1
Temporary. Retain 1 year, then
These files contain reports, corre spond-.
destroy.
, and receipts documenting the $300
ence
petty cash transactions and monthly
audits. (1964 - present)
b. Parts and Equipment Stock
4.0
Temporary. Destroy when no longer
Control:Recor s: These files consist of
needed for reference.
he contro and maintenance records for
the parts and equipment used by the R&D
Lab. (1955 - present)
c. Supply Unit Subject Files:
0.3
Temporary. Retain 3 years, then
These files consist o copies o memo-
destroy.
randa to and from Headquarters and papers
used in the administration of the supply
unit. (1962 - present)
d. Purchase Order Files: These
2.0
Temporary. Transfer to inactive file
files consist of-files documenting the
in office area at end of Fiscal Year.
rocurement of equipment, supplies, and
p
Retain there until after audit. Retir
services by informal purchases from local
to the Records Center, then destroy 3
sources. These files include initiating
years after end of Fiscal Year covered
requisitions, specifications, purchase
orders, delivery information, and
related correspondence and papers..
Approved For Release 2005/11/21: CIA-R
8-004
7A000100190012-0
FORM NO. IQQ USE PREVIOUS
i JAN 56 1 7.7 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 FILES IDENTIFICATION
pprov
PROCUREMENT AND SUPPLY FILES - con't
Maximum value of purchase orders is
usually under $5,000. (transactions of
$25,000 and over must be retained 6
years) (1960 - present)
e. Requisition Files: These files
consist o copses o requisitions for
equipment and supplies requested from
Headquarters. (1962 - present)
f. Reference Material: These files
consist o rochures, procurement proced-
iral guides and other materials used as
reference. (1955 - present)
g. Master Voucher Files: These
files consist of receiving reports,
PTI'?, RIA's, requisitions, and Issue
Slips covering equipment and/or supplies
issued by the warehouse. These slips
reflect signature of recipient and are
used in posting to stock record cards.
(1960 - present)
h. Consolidated Memorandum of
Receipt: Issue Slips made on a non-
expen able equipment and property charged
to an employee indicates signature of
recipient. PTI executed when property is
turned in. (1962 - present)
i. Property Passes: These files
consist of forms re_ ec ing all equip-
ment or property taken off post.
(1965 - present)
FORM NO. 139a USE PREVIOUS
I JAN 56 1 EDITIONS.
RECORDS CONTROL SCHEME -
SECRET
0.5
Temporary. Hold 6 months after
fulfillment of request, then destroy.
Temporary. Destroy when revised,.
superseded, or no longer needed for
reference..
Temporary. Segregate into completed
files after receipt, deliver, and
adjustment. Destroy 4 years there-
after. Retire to the Records Center
following inventory and audit for
balance of the 4 years.
Temporary. Destroy upon change of
responsible officer, upon revision,
or after audit.
Temporary. Destroy 3 months after
return to issuing officer.
 ENGINEERING SUPPORT FILES
SECRET
These files are maintained under an
alphabetic system and contain:
a. Equipment Files: These files
consist of intra an inter-a ency cables,
dispatches, reports and other
correspondence relating to installed
facilities in base and field stations.
(1958 - present)
b. Station Files: These files
consist of ca es, dispatches, reports,
surveys, IBM listings, and other corres-
pondence reflecting engineering require-
ments and administrative support functions
for the stations and projects.
(1953 present)
c. Project Files: These files
consist of cables, dispatches, reports,
maps, drawings, manuals, and other corres-
pondence relating to building construc-
tion, programming, renovations, equip-
ment installations, etc. (1954 - present)
d. Equipment Evaluation Files:
These files consist o proposals, is-
patches, cables, manuals, drawings from
commercial firms, and agency components on
the evaluations and other items relating
to screen rooms, patch panels, antenna and
antenna equipment, etc. (1958 - present)
e. Planning Group Files: These
files consist of base station planning and
improvements to base stations; construc-
tion-.of new sites; equipment layouts for
communications sites and stations;
DISPOSITION INSTRUCTIONS
Temporary. Review annually; destroy
outdated and obsolete material no
longer needed for reference.
Temporary. Retain 2 years, then
destroy.
Temporary. Destroy 10 years after
receipt in the Records Center. Review
annually, destroy non-record material,
retain material needed for current
operations, transfer inactive material
and terminated projects to the
Records Center.
Temporary. Review annually, destroy
superseded and outdated material no
longer needed for reference.
Temporary. Review annually, destroy
superseded and outdated material no
longer needed for reference.
Approved For Release 2005/11/21 : CIA-RnFII"t ffiW7AQ0Q10O1o0042 0
FORM NO. 139a USE PREVIOUS RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
t AN 56 DITIONS.
 ENGINEERING SufiT
remodeling of radio stations; and the
drawings of the stations and the equip-
ment layout plans.
f. Drawing and Layout Files:
These files consist of building nd
equipment designs, drawings, maps,
specifications, etc. (1952 - present)
(1) Design of Air Trans-
portable communications station
for overseas installation and
receivers, equipment from com-
mercial firms, and paper .
analysis of data on equipment.
(2) Equipment drawings, station
wirings, specific systems, and
equipment layouts.
(3) Drawings of stations and
projects equipment layouts for
planning purposes.
(4)
and
Idrawings of all area
stations.
(5) Teletype equipment drawings
consisting of wire diagrams,
schematics, and drawings for
Modification Work Orders.
FORM NO. i39a USE PREVIOUS,
I JAN 56 1 9 EDITIONS.
2.0
2.0
DISPOSITION INSTRUCTIONS
00100190012-0
Temporary. Retain on a current basis,
destroy when obsolete or no longer
needed for reference.
Temporary. Retain until equipment is
obsolete or station closed, then
destroy.
Temporary. Retain no longer than 1
year, then destroy.
Temporary. Retain on a current basis,
destroy when no longer needed for
reference.
Temporary. Retain on a current basis,
destroy when obsolete or no longer
needed for reference.
Approved For Release 2005/11/21 : CIA-F D1 l 004J7A000100190012-0
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
 I LES IDE IFI TION VOLUME
se 2005t 1 V21 : - - 00190012-0
These files are filed under a
subjective numeric system.
.(1951 - present)
a. Logistical Administration Files:
These files contain reports, corres-
pondence, cables, dispatches, copies of
instructions, and internal issuances
relating to the administration of logis-
tical support functions at Headquarters
and the field: stations.
b. Receipt and Control Files:
(1) Signed copies of memo-
randum receipts for non-
expendable property.
(2) Copies of Consolidated
Memorandum Receipt Listings
(IBM run furnished by Office of
Logistics).
(3) Activity Registers -
Received from OL on a monthly
and semi-annual basis. Reports
relate to the consolidated his-
tory run of equipment and stock
issued, transferred, or on hand.
(a) Monthly Reports
(b) Semi-Annual Reports
Approved For Release 2005/11/21: CIA-RIB
Temporary. Destroy when superseded or
no longer needed for reference.
Temporary. Retain 3 Fiscal Years,
then destroy.
Temporary. Retain 30 days, then
destroy.
Temporary. Destroy upon receipt of
Consolidated Memorandum Receipt
Listings.
Temporary. Retain 3 Fiscal Years,
then destroy.
A000100190012-0
FORM N0. use /NEVIOEIS (41)
,,.. __ 139a __._.___ aFrnan~ rnwTRnl SCNFnIII F - C(1NTJNIIATION SHEET
 ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
Approved or - 90012-0
LOGISTICS SUPPORT FILES - con't SECRET
c. Receiving Reports 32.0 Temporary. Retain 3 Fiscal Years,
then destroy.
d. Materiel Support Files: These
files are maintained under a numeric
system and consist of:
(1) Field Support Files: 150.0 Temporary. Retain 3 Fiscal Years,
. These files contain con racts, then destroy.
purchase instructions, receipt-
ing reports, shipping notices,
requisitions, and correspondence
dealing with supply matters and
request for supplies.
(2) Supply Stock Requisitions: 12.0 Temporary. Retain 3 Fiscal Years,
Requisitions for materiels-to then destroy.
1 stock th ware-
houses with equipment.
(3) Requisition Logs: Logs and 0.5 Temporary. Retain 3 Fiscal Years,
requisitions containing requisit then destroy.
ion numbers, line itemsnumbers,
method of shipment, reference,
date originated, and an
? abstract of the contents.
(4) Station Supply Files: 4.0 Temporary. Retain 3 Fiscal Years,
These files contain cables, dis- then destroy.
patches, and memoranda pertaining
to supply support matters.
e. Materiel Records: Materiel 1.0 Temporary. Retain 3 Fiscal Years,
records consisting of stock record cards, then destroy.
lists, voucher. registers, and property
vouchers.
E T
Approved For Release 2005/11/21 : CIA-R P78-004 7A000100190012-0
FORM NO. 139a usE PREVIOUS (41)
SHEET
7 . CONTINUATION
 LOGISTICS SUPPORT FILES ?- con; _"t
(1) Allocated Stock Records:
These records--ii-re use to
control, issue, and maintain
stock levels of non-expendable
items; includes strategic stock
pile and clandestine equipment.
(2) Financial Analysis Number
Account Directory: directory
containing allotment numbers
for equipment funding.
f. Alphabetic Equipment Listings
(FIIN): IBM listings of all OC equip-
ment and parts. (Federal Identification
Item Numbers).
g. Supply Catalogs and Maintenance
Parts Lis ings: These cat a ogs and
is ings provide property identification
classification, and maintenance parts
numbers for which there is a recurring
demand or continuing need.
(1) Supply Catalogs
(2) Maintenance Parts List
(includes military)
SECRET
-31-
FORM NO. I??a USE PREVIOUS
1 JAN 66 ,7i7 EDITIONS.
DISPOSITION INSTRUCTIONS
012-0
Temporary. Destroy 5 years after
receipt in the Records Center. Retain
until equipment is obsolete, then
transfer to the Records Center.
Temporary. Destroy when new listing
received.
Temporary. Destroy when new listing
received.
Temporary. Destroy when superseded,
outdated, or no longer needed for
reference.
Temporary. Destroy when superseded,
outdated, or no longer needed for
reference.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 h. Master Cross Index: Control
card cross indexed o Agency and manu-
facturer designation numbers to obtain
stock numbers or reference memo numbers.
Approved For Release 2005/11/21: CIA-R
i. Description Cards: Cards con;-__;....14.0
tain the stock numbers for procurement or,
to establish a stock number for equip-
ment identification and for corrections
to change descriptions or to change
equipment coding.
j. Agency Designation Cards: 0.8
Cross index to the designation f5lders
on OC equipment (Agency developed equip-
ment).
k. Parts Identification Cards:
Card index on communications equipment
parts.
1. Control Cards: Supply Action
Requests number card system maintained to
check on basis file. and a cross index to
description files.
M. Drawing Index: Card indexes to
drawings.
n. Department of Defense Nomencla-
ture Cards: Description o items '
manufacture indicator, and other pertin-
ent data filed by number and code.
o. OL Change Notices: Notices
from OL on equipment deletions and other
changes to be posted to control cards,
cross index, and description cards.
FORM NO. 139a USE PREVIOUS
I JAN 56 ~7 EDITIONS.
SECRETI
1.0
DISPOSITION INSTRUCTIONS
00100190012-0
Temporary. Destroy when superseded,
outdated, or no longer needed for
reference.
Temporary. Destroy when superseded,
outdated, or no longer needed for
reference.
Temporary. Destroy when superseded,
outdated, or no longer needed for
reference.
Temporary. Destroy when superseded,
outdated, or no longer needed for
reference.
Temporary. Destroy when superseded,
outdated, or no longer needed for
reference.
Temporary. Retain on a current basis.
Destroy outdated or obsolete cards.
Temporary. Destroy when superseded,
outdated, or no longer needed for
reference.
Temporary. Destroy when changes are
completed.
RECORDS CONTROL SCHEDULE + CONTINUATION SHEET
 LOGISTICS SUPPORT FILES - con't
p. Special Allocations for Equip-
ment and Supplies: These files contain
requisitions an other correspondence
relating to special procurement equip-
ment and supplies for special operations,
stockpiling, and clandestine operations.
q. Drawing of OC Peculiar Equip-
ment: These files contain drawings of
M--equipment and parts used for reference
in requisitioning materiels.
FORM NO. l$?a USE PREVIOUS
, JAN 66 ?7 EDITIONS.
Temporary. Destroy after 10 years.
Retain 5 years, then transfer to the
Records Center.
Temporary. Destroy after 25 years.
Retain 15 years, then transfer to the
Records Center.
-33-
Approved For Release 2005/11/21 ? (ID R P7Q nn.Q A000100100S424
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 TECHNICAL SERVICES
.These files are maintained under a
numeric system and consist of corres-
pondence pertaining to electronic and
wire maintenance, OC equipment and crypto-
graphic equipment utilized by the Agency,
testing and inspection of equipment,
repair and/or recondition of OC stock
equipment, repair service for OC
elements, and maintenance crystal pro-
cessing facilities, stock levels and
issuance of crystals.
a. Langley Technical Section:
(1)' Electronic Maintenance
Files: These files consist of
technical data, manuals, corres-
pondence, and drawings relating
to the maintenance of equipment
such as: KY l's, KY 3's,
MICROWAVE, etc., within the
Headquarters Complex. (1964 -
present)
(2) Wire Unit Maintenance
Files: ese i es consist of
correspondence, technical data,
drawings, manuals, etc., relat-
ing to wire unit maintenance of
teletape equipment. (1964 -
present)
and other correspondence reflect-
ing the activities, planning, SE M111
Files: ese i. es consist of
cabs es, dispatches, manuals,
SECRET
6.0 Temporary. Review every 2 years and
destroy outdated, superseded, or
obsolete material.
24.0 Temporary. Review every 2 years and
destroy outdated, superseded, or
obsolete material.
(1) Administration and Planning 6 0
FORM NO. 139a USE PREVIOUS
1 !AN RN EDITIONS.
Approved For Release 2005/11/21: CIA-REDP78
RECORDS CONTROL SCHEDULE . CONTINUAT
Temporary. Retain on a current basis;
destroy when superseded, or no longer
needed for reference.
 ?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 21 : -C-W-
-
A000100190012-0
TECHNICAL SERVICES - con't
EGRET
of the Section. (1960 - present)
(2) Allotment 26 - Control
1.0
Temporary. Retain on a current basis;
Cards: These files consis of
destroy when superseded, or no longer
5x cards) allotment 26 serial
needed for reference.
numbers, index to testing and
inspection reports, equipment
location, equipment movements
and responsible element.
K1960 - present)
(3) Equipment Accountability
0.5,
Temporary. Retain 2 years, then
Files:.,-'.- These files consist of
destroy.
property-turn-ins, vouchers,
repair request, job orders for
requisitioning equipment, and
property destruction certifi-
cations. (1963 - present)
(4) Equipment Standardizations:
0.5
Temporary. Retain on a current basis;
These files consist o stand-
destroy when superseded, or no longer
ards and categories for repair-
needed for reference.
able and non-repairable equip-
ment. (1963 - present)
(5) Contract Correspondence
1.0
Temporary. Retain 2 years, then
Files: These files consist of
destroy.
correspondence, copies of
brochures, copies of contracts.
for crystals, equipment, equip-
ment parts, notices of contract
expiration/renewal, and request
for service agreements.
(1961 - present)
Approved For Release 2005/11/21 : CIA-
l3P'F8-00
87A000100190012-0
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 TECHNICAL SERVICES - con't
(6) Equipment Information
Files: These files are main-
fa ed under an alphabetic :--
system by equipment and contain
crystal data, parts listings,
schematics, and adjustments
peculiar to OC equipment.
(1963 - present)
(7) Stock Data Reports: Equip-
ment IBM runs containing the
stock status of supplies in the
warehouse. (1963 - present)
(8) Stock Equipment Listings:
These files consist o an
alphabetic and numeric IBM
stock listing of all agency
equipment and price listings.
(1957 - present)
(9) Supply and Equipment
Accountability Files: ese
files contain an inventory of
equipment assigned to OC at
for shop use,invoices,
requisitions, property-turn-ins,
and job orders. (1963 - present)
(10) Crystal Orders: These
Titles con ain ca es, dis-
patches, correspondence, work
orders, requisitions, crystal
orders, and receipts for crys-
tals. (1964 - present)
Temporary. Retain on a current basis;
destroy when superseded, or no longer
needed for reference.
Temporary. Retain on a current basis;
destroy when superseded, or no longer
needed for reference.
Temporary. Destroy upon receipt of
new listing.
Temporary. Retain 2 years, then
destroy.
Temporary. Retain 2 years, then
destroy.
Approved For Release 2005/11/21 : CIA-R )P78-00487A000100190012-0
;ORANN 5R I398 EDITIOMV ' RECORDS CONTROL SCHEDULE CONTINUATION SHEET
 - 00100190012-0
1* 1 TECHNICAL SERVICES - con't
(b) Expendable Cargo
(c) Stock & Local Items
SECRET
(11) Crystal Shop Equipment 0.5
Inventory: These i-es con ain
an inventory of the crystal lab
equipment with instruction bro-
chures. (1950 - present)
(12) Teletape Technical Files: 5.0
These files consist of manuals
and correspondence relating to th
testing, inspecting, and rehabili-
tating of teletype equipment.
(1961 - present)
(13) Testing & Inspection Receiv-
ing Reports: These files consi-st
of receiving reports for expend-
able cargo, non-expendable cargo,
stock items, and local items.
(1964 - 1966)
(a) Non-Expendable Cargo 12.0
Temporary. Retain until equipment is
obsolete, then destroy.
Temporary. Retain on a current basis;
destroy when obsolete, outdated, or
superseded.
Temporary. Retain 3 Fiscal Years,
then destroy.
Temporary. Retain 6 months, then
destroy.
Temporary. Retain 90 days, then
destroy.
Temporary. Retain 3 Fiscal Years,
then destroy.
inspection. (1962 - present) C
Approved For Release 2005/11/21 : CIA-R P78~i0048 A000100190012-
(14) Testing & Inspection Work 2.0
Reports: These files consist o
re ports to be completed on equip-
ment received from contractors.
Reports include contractor speci-
fications for each type of equip-
ment received for testing &
 FILES I ns/11 /71 ? `ID_
TECHNICAL SERVICES - con't
(15) Reference Materials and
Manuals: ese files are main-
tain- for convenience and con-
sist of: (1955 = present)
(a) Technical Bulletins
(Test Procedures)
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
Crystal Lab Manuals
SECRET
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
Temporary. Destroy when revised,
superseded, or no longer needed for
reference.
' ' A.,..,...... ....J C.._ in..1........ ')AAG/A A/'f4 . P4A k1'A-o AA1 O7AAAAAAAAAAAA'f A
 ITEM NO.
FILES ID IFI ATION
DISPOSITION INSTRUCTIONS
VVL
Appf
SECRE
Y'.
TECHNICAL SERVICES - con't
(i) Department of Defense
0.5
Temporary. Destroy when revised,
Index of Specifications &
superseded, or no longer needed for
Standards
reference.
Approved For Release 2005/11/21 CIA-
DPW--004
7A000100190012-0
FORM JANN 66 139a Eo?IONE PREVIOUS
1
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 SCHEDULE NO.
REC0RD4pWRpR9tFgCftgeEe 2005/11/21 : TNT
-00487A0j9?, , 2-0
OFFICE. DIVISION. BRANCH
SIGN
OC-Records Management Staff
TITLVAIL 6 Apr. 1967
Administration Officer
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
SUBJECT FILES
These files are maintained under a
numeric system by subject and consist of
correspondence, reports, cables, dispatches
and forms reflecting the activities of the
OC-Records Management Staff. (195:5 to
present)
a. OC-RMS Organization and Administra-
1.1
Temporary. Destroy 5 years after
tion Files: Consists of correspondence,
receipt in Records Center. Review
memoranda , reports, and related records
every 5 years, destroy non-record
pertaining to the plans, programs,
material, retain material needed
operation, and administration of the
for current operations, and transfer
Staff,
inactive material to Records Center.
b. Records Management: These files
6.1
Temporary. Destroy 5 years after
contain material ea ing with the OC
receipt in Records Center. Review
Records Management program, i.e.,
every 5 years, destroy non-record
reference ma.terial,.procedural guidance
material, retain material needed for
records of archiving, vital documents,
current operations, and transfer
destruction management improvement,
inactive material to Records Center.
filing systems and equipment, forms
management, machine processing, etc.
c. Records Control: These files con-
2.5
Temporary. Destroy 5 years after
tain in erns -procedures, rocedures, requirements,
receipt in Records Center. Review
instructions and research material
every 5 years, destroy non-record
dealing with the operational activities
material, retain material needed for
of OC-RMS/RC.
current operations, and transfer
inactive material to Records Center.
Exciud
e5 Iran u.
x,11
daungrwing
nd
Approved-Eor Release 9`005111121
declassmuil
n
 ITEM NO
. FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
1.
CON' T Approved For Release 2005/11/2T`-
12-0
d. OC Field Station Files: Files con-
2.5
Temporary. Destroy 5 years after
sist of ca es, dispatches, and other
receipt in Records Center. Review
correspondence reflecting OC-RMS support
every 5 years, destroy non-record
to the OC Field Stations,
material, retain material needed for
current operations, transfer inactive
material and deactivated station files
to Records Center.
e. Headquarters Correspondence Files:
.2
Temporary. Destroy 5 years after
These M es consist of memoran a and
receipt in Records Center. Review
other correspondence reflecting OC-RMS
every 5 years, destroy non-record
liaison and activities with other OC,
material and transfer record material
Agency, and U.S. Government components.
to Records Center.
2.
REPORTS
These files are maintained in a numeric
subjective system and consist of the
following: (1951 to present)
a. Monthly, Special, Statistical,
2.6
Permanent. Cut off at the end of each
Recapitulation Reports and Documents
calendar year, retain one additional
pertaining to historical events of
year, and transfer to the Records
permanent significance to OC-RMS.
Center.
b. Weekly reports of OC-RMS activities.
1.0
Temporary. Retain one year, then
destroy.
c. Weekly reports of outstanding OC`
.4
Temporary. Retain 30 days, then
correspondence under suspense dates for
destroy.
action by OC components.
3.
TRANSMITTAL MANIFESTS
Files are maintained under a numeric
4.0
Temporary. Destroy after two years.
system and contain "In" and "Out" trans-
Cut off at the end of each calendar
mittal manifests for each OC field station.
year, then transfer to the Records
(196.6 - present)
Center.
Approved For Release 2005/11/21 CIA
87A000100190012-0
FORM NO. 1399 USE PREVIOUS
1 JAN 56 ~77 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
2 .
REPORTS - con'Approved For Release 2005/11/21: CIA
87A0001 00190012-0
c. Weekly reports of outstanding
Temporary. Retain 30 days, then
OC correspondence under suspense
destroy.
dates for action by OC components.
3.
OVERSEAS 1 -1 CORRES-
PONDENCE ljuzo
These files are maintained under a
Temporary. Destroy after 50 years.
numeric system and contain dispatches,
Cut off at the end of each year,
"IN" and "OUT", to each OC field
retain one year, then transfer to
station and includes RYBAT, TOP SECRET)
the Records Center.
and information copies of DDP dispatches.
4.
CABLES
These files are maintained in a
numeric, alphabetic system and are
filed chronologically by "IN" and "OUT"
station number.
a. CIA Cables
Temporary. Retain one year, then
destroy.
b. Non-CIA Cables
Temporary. Retain one year, then
destroy.
5.
DOCUMENT CONTROL FILES
These files are maintained in a
numeric system by origin and type of
document.
a. Document Control Ticket -
Temporary. Retain two years, then
Form 717a: These files contain
destroy
destroy.
control forms for incoming and out-
going CIA and non-CIA cables,
memorandums, and incoming dis-
patches.
eta A,) x
Annr
MEI
R7An() 1'2-()
FORM NO. 139a USE PREVIOUS
I JAN 56 1 J EDITIONS.
2\ (41)
 ?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000100190012-0
4.
OVERSEAS CORRESPONDEN
FILES
Files are maintained under a numeric
27.8
Temporary. Destroy after 50 years.
system and contain dispatches, "In" and
Cut off at the end of each calendar
"Out", to each OC field station and
year. Retain one year, then transfer
includes RYBAT, TOP SECRET, and informatio
to the Records Center.
copies of DDP dispatches. (1966 - present)
5.
CABLES
These files are maintained in a numeric
alphabetic system and are filed chrono-
logically by "In" and "Out" station
number. (1966 - present)
a. CIA Cables
28.0
Temporary. Retain for one calendar
year, then destroy.
b. Non-CIA Cables
7.0
Temporary. Retain for one calendar
year, then destroy.
6.
DOCUMENT CONTROL FILES
These files are maintained in a numeric
system by origin and type of document.
(1962 - present)
a. Document Control Form 717a:
8.1
Temporary. Destroy after 5 years.
Files contain control forms or incoming
Retain two calendar years, then trans-
and outgoing CIA and Non-CIA cables,
fer to the Records Center.
memoranda, and incoming dispatches.
b. Mail and Courier Receipts Form 240:
.3
Temporary. Destroy after one month.
Courier receipts, other than TOP SECRET,
filed by date.
9
Approved For Release 2005/11/21 : CIA-
87A000100190012-0
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 Aooroved For Release 008/11/21 :
FILES IDENTIFICATION ,' .d
a. Incoming and Outgoing Pouch
Manifests: These files are maintaine
in an alphabetic system by station
and contain Incoming Pouch Manifests
and Receipted Outgoing Pouch Mani-
fests. (1966 - present)
b. Pouch Addresses: Files contain
address sheets and addressing labels
and are filed in an alphabetic system
by station. (1964 - present)
a. OC Regulatory Issuances: These
files are maintained in a chronologi-
cal numeric system and contain one
copy of each OC Regulatory Issuance,
as the OC official record copy.
b. Agency Regulatory Issuances:
F7 I
FORM NO. I3Aa USE PREVIOUS
I JAN 56 J EDITIONS.
Identification cards consisting of
pseudonyms, cryptonyms, and action indica-
tors filed in each category alphabetically
(1951 - present)
These files contain pouch manifests,
address information, and related records.
(1964 - present)
These files contain regulatory issu-
ances and other publications of OC, CIA,
other Agencies, and offices.(1951-present
Is AM
T
Temporary. Retain on a current basis.
Upon separation, termination, or when
otherwise made obsolete or superseded,
place cards in an inactive file, hold
one year and destroy.
Temporary. Cut off at the end of each
calendar year. Retain one year and
destroy.
Temporary. Retain on a current basis,
destroy when superseded or cancelled.
Permanent. Retain on a current basis,
retain superseded, rescinded or expired
issuances for one calendar year, then
transfer to the Records Center.
Temporary. Destroy after 20 years.
Retain for 10 years, then transfer tot
the Records Center.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 xi
Approved For Re
CRYPTIC REFERENCES
pseudonyms, cryptonyms, and action indica-
tors filed in each category alphabetically.
(1951 - present)
Identification cards consisting of
These files contain pouch manifests,
address information, and related records.
(1964 - present)
(1966 - present)
Receipted Outgoing Pouch Mani
contain Incoming Pouch Manifest-and
in an a phabetic system by station and
Manifests: These files are maintained I A
a. Incoming and Outgoing Pouch 13.5
by station. (1964 - present)
and are filed in an alphabetic Vystem
address sheets an addressing
b. Pouch Addresses: Files c
These files contain regulatory issuance
and other publications of OC, CIA, other
Agencies, and offices. (1951 - present)
a. OC Regulatory Issuances: These
files are maintained in a -chronological
numeric system and contain one copy of
each OC Regulatory Issuance, as the OC
official record copy,
J. Agency Regulatory Issuances:
I T
FORM NO. 139a USE PREVIOUS
1 JAN gg ?7 EDITIONS.
Approved For Release 2005/11/21: CIA
Temporary. Retain on a current basis.
Upon separation, termination, or when
otherwise made obsolete or superseded,
place cards in an inactive file, hold
one year and destroy.
Temporary. Retain on a current basis,
destroy when superseded or cancelled.
Permanent. Retain on a current basis,
retain superseded issuances for 10
years, then transfer to the Records
Center.
Temporary. Destroy after 20 years.
Retain for 10 years, then transfer to
the Records Center.
FkD' 8 p 87A000100190012-0
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
9.
PUBLICATIONS _ARpjflve1 For Release 2005/11/21 : CIA-
87A000100190012-0
C. Agency
4.0
Temporary. Retain on a current basis,
obsolete, or
destroy when superseded
,
m in a su sect
no longer needed for reference.
numeric system.
d. Other Publications: These files
.7
Temporary. Retain on a current basis,
contain U.S. Government Statutes, Suppo
t
destroy when obsolete, superseded, or
Bulletins, DDS Administration, Issuance
,
no longer needed for reference.
Bulletins, OC Staff, Division, and Fiel
Directives, and are maintained in a
numeric chronological system.
e. OC Regulatory Issuance Background
1.0
Temporary. Retain for one calendar
Materia : These files consist of
year, then destroy.
mats, references, coor`d.ination sheets
and other data used when formulating
OC regulatory issuances.
10.
TOP SECRET
These files are maintained under the
duties and responsibilities of the OC/TOP
SECRET Control Officer.
a. TOP SECRET Documents: These files
2.5
Temporary. Review and determine
are maintained in a numeric system and
disposition as governed by this
contain copies of OC and other CIA
Records Control Schedule files
originated correspondence, and publica-
identification.
tions. (1947 - present)
b. Locator Cards: Disposition record
.5
Permanent. Retain while active and
of each Document. (IBM and
one calendar year after inactive,
3x5 cards)
then transfer to Records Center.
c. TOP SECRET Control Receipts:
.2
Temporary. Retain 2 years, then
Forms 615 and 2800. (1964---present)
destroy.
d. Document Control Tickets: Files
.4
Permanent. Retain 5 years, then
consist of- originals of TOP SECRET
transfer to Records Center.
Document Control Tickets. (1964 --
present)
R
~
Approved For Release 2005/11/21 : CIA-
E
7A000100190012-0
FORM NO. Iq9 a USE PREVIOUS
I JAN 56 3 9 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
10.
TOP SECRET -- co proved For Release 2005/11/21 : CIA-
r'
IMIT
87A000100190012-0
e. TOP SECRET Cover Sheets: Files
2.5
Temporary. Destroy after 25 years.
contain cover Sheets 7-o-r-TUP SECRET
Cut off at the end of each calendar
Documents.
year, then forward to Records Center.
f. Non-'CIA TOP SECRET Documents:
.1
Temporary. Transfer to Central TOP
These files contain documents originate
SECRET Control when no longer required.
by the Operations Coordinating Board,
National Security Council, and those
pertaining to SEATO, CENTO, and COSMIC
documents. These files are maintained
in a numeric system. (1964 - present)
11.
OC FORMS CONTROL FILES
These files contain correspondence,
1.1
Temporary. Retain on a current basis,
forms, and samples of all OC/Office of
destroy when obsolete or superseded.
Primary Interest forms and are filed
numerically by form number. (1960-present
12.
MEMORANDA FILES
These files are maintained under a
2.0
Temporary. Destroy after 50 years.
numeric system by origin; and contain OC
Cut off at the end of each calendar
correspondence with other agency and U.S.
year. Retain one year, then transfer
Government components.
to the Records Center.
2
APPROVED 17 /147
=
ae
CIA Reco ficer
Approved For Release 2005/11/21 : CIA-
6"P (10
7A000100190012-0
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 REG"pftMdFPX1.R86V05/11/21 : CI
OC-Records Management Staff
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
reports, cables, dispatch", and form ref~ eti /
the activities of tI OC-scores Mana men --,wdi~ W
Approved For Release 2005/11/21 :
i
0 0012-0
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
25
25
 ?
0
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
1.
REPORTS - co&Wroved For Release 2005/11/21 : CIA-F
7A000100190012-0
d. Area Inspection Trips and Reports:
.1
Temporary. Destroy after 3 years.
Correspondence on area inspection trips
Cut off at end of 1 calendar year,
by Headquarters and Field personnel,
hold for 2 additional years, then
also reports and briefings of TDY
destroy.
trips. (1963 - present)
2.
AREA POLICY
These files are maintained under a sub-
.1
Permanent. Disposal not authorized.
jective system and consist of corres-
Cut off at end of 2 calendar years,
pondence reflecting major policy and
then transfer to the Records Center.
scope of OC area activities and the
establishment o
3.
SUBJECT FILES - Overseas Area
These files are maintained under a sub-
jective system and consist of correspond-
ence reflecting the activities of the OC
areas and the communications electronics
and administrative support necessary to
the accomplishment of the overseas
missions and operations. (1958 - present)
a. Area Administration: Materials
.1
Temporary. Retain 2 years, then
dealing with staffing, position,
destroy.
movements, and other administrative
matters of concern to an overseas area.
b. Programming Information: Annual
.5
Temporary. Retain 2 years, then
program review of personnel, equipment,
destroy.
and facilities in each area.
c. Area Telecommunications Files:
.1
Temporary. Retain 2 years, then
Correspondence on the training, instal-
lation, and operation of staff communi-
cations equipment and circuits.
Approved For Release 2005/11/21 : ClA-
ftM0t
7AOOO1 00190012-0
FORM N0. 139a USE PREVIOUS
1 JAN 56 ~7 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
87A000100190012-0
3.
SUBJECT FILES - Overseas Area - con't
x9a
d. Area Engineering/Supply Files:
.1
Temporary. Retain 2 years, then
Chronological order for reference pur-
destroy.
poses.
e. Area Security Files: Filed in
.1
Temporary. Retain 2 years, then
chronological order or reference pur-
destroy.
poses.
f. Area Operational Files: Corres-
.1
Temporary. Retain on a current basis,
pondence in chronological order for
destroy obsolete material.
reference purposes.
.1
Temporary. Retain on a current basis,
destroy obsolete material.
h. Area Medium Speed: Correspondence
.1
Temporary. Retain on a current basis,
on all aspects of me ium speed systems,
destroy obsolete material.
4.
OC FIELD STATION FILES
These files are filed under an alphabetic
3.0
Temporary. Destroy after 50 years.
system and consist of correspondence
Cut off at the end of 3 calendar
reflecting the station activity.
years, then transfer to the Records
(1958 - present)
Center.
5.
ILES
These files are filed under an alphabetic
.5
Temporary. Destroy after 50 years.
system and consist of correspondence
Cut off at end of 3 calendar years,
reflecting the station activity.
then transfer to the Records Center.
(1958 - present)
6.
PROJECT FILES
These files are filed under an alphabetic
3.0
Temporary. Destroy after 50 years.
system and consist of correspondence
Cut off at the end of 2 calendar
pertaining to projects. (1958 - present)
years, then transfer to the Records
Approved For Release 2005/11/21 : CIA-
7Aeb80100190012-0
FORM NO. 1$('d USE PREVIOUS
I JAN 56 .~77 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved or Release 2005/11/21 : -
-
7.
SUBJECT FILES - Headquarters - Division
These files are maintained under an
alphabetic system and consist of corres-
pondence relating to the OC activities.
(1958 - present)
a. Agent and Staff Communications
.3
Temporary. Destroy when no longer
Equipment Files: Correspondence regard-
needed for reference or when obsolete.
ing all aspects of Staff and Agent
Communications Equipment.
(1958 - present)
b. Records Management: Materials
.1
Temporary. Destroy when superseded
dealing with the OC Records Management
or no longer needed for reference.
Programs. (1958 - present)
c. Significant Events: A narrative
.1
Temporary. Destroy after 10 years.
resume o significant events in an area
Retain 3 years, then transfer to the
requiring an extra ordinary report by
Records Center.
the Division. (1963 - present)
d. Traffic Volumes Work-
.1
Temporary. Retain on a current basis,
loads: i cable traffic vo -
destroy obsolete material.
umes and workloads.
(1960 - presen
8.
REFERENCE FILES
These files are maintained under a sub-
jective system and are filed chronological
ly.
a. Chronological Files: Consist of
copies of correspondence originated by
OC-ED. Files are maintained for
reference.
1. Cables
.2
Temporary. Maintain 1 year, destroy
earliest month upon filing latest
month.
Approved For Release 2005/11/21 CIA-
87A000100190012-0
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA--I
-
8.
REFERENCE FILES - con't
W
2. Dispatches
.2
Temporary.
Retain 1 year in the Offic
of Record,
then destroy.
3. Memoranda
.2
Temporary.
Retain 2 calendar years in
the Office
of Record, then destroy.
9.
PUBLICATIONS
These files are filed by publication
issuance number.
a. Publications: OC Notices and
1.0
Temporary.
Destroy when superseded
Orders and n. r intt- ssuances,
or no longer needed for reference.
such a .
2
APPROVE.
Date
CIA R
acoras M
inistration
afar
Approved For Release 2005/11/21 : CIA
87A000100190012-0
QILUKIJ
RECORDS CONTROL SCHEDULE . CON
TINUATION SHEET
 SCHEDULE NO.
R EC 2oOO 1IR&R I# J12fJO5/11/21 S ~78-00
2-0 -
r
25
OFFICE. DIVISION. BRANCH
Office of Communication
1 64
2
p
+
Chief OC 23 June
ITEM FILE (CATION VOLUME
NO. (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
REPORTS
These files are maintained under a numeric system
and consist of the following:
a. Area Monthly Reports of Communications
.2
Permanent. Disposal not authorized. Cut-off
Activities: These reports are received
at end of each calendar year; hold for 3
from all major OC Areas, stations, and
onths and then transfer to the Records Center
other facilities. These reports contain
information as to policy liaison problems
actions, and other data pertinent to the
operation of the Agency world- communications
system. These are consid b hisotical?
ained ermanently.
documents and should be
(1963-prsent )
1
of
6
b. Division Monthl Repcations
.1
Permanent. Disposal not authorized. Cut-off
-
Activities: These reports,contai~ information
at end of each calendar year; hold for 3
as to policy, liaison, prolems, actions, and
months then transfer to the Records Center.
other data pertinent to the operations of the
Agency world-wide communications system. These
are considered to be historical documents and
should be retained permanently. (1963-.present)
c. Top Secret Inventory - An IBM Inventory
Temporary. Retain for six (6) months then
published bi-annually of all TS Documents
destroy.
assigned to 0 (19631 present)
Inspection Trips and Reports - Cables,
d. Area
.1
Te Destroy after ars. Cut-off
.
dispa eFe" , memoranda, and other correspondence
at r 2
on Area Inspection trips by Headquarters and
ad
field personnel, also reports and briefings of
PPRC
TDY trips. (1963-present)
to
Approved
I_QQA
L7AQQn1nnJ900112_0
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
2.
AREA POLICY Approved For Release 2005/11/21
78-004
7A000100190012-0
These files are maintained under a numeric system
.1
Permanent. Disposal not authorized. Cut-off
and consist of cables, dispatches, and other
at end of 2 calendar years; then transfer to
correspondence reflecting major policy-'and scope
the Records Center.
of OC Area Activities and the establishment of
3.
SUBJECT FILES - Overseas Area
These files are maintained under a numeric system
and consist of correspondence,- reports, and forms
reflecting the activities of the OC-Areas and the_
Communications electronics and administrative
support necessary to the accomplishment of the
overseas missions and operations. (1958-present)
a. Personnel Management Files: Materials
.1
Temporary. Retain 2 years and destroy.
dealing with staffing, positions, movements,
and other personnel matters of concern to an
overseas area.
b. Programming Information: Annual program
.5
Temporary. Retain 3 years and destroy.
review of personnel, equipment, and facilities
in each area.
c. Area Telecommunications Files: Correspon-
.1
Temporary. Retain 2 years and destroy.
dence on the training, installation, and operati
of staff communications, equipment and circuits.
d. Area Engineering/Supply Files: Chronological
.1
Temporary. Retain 2 years and destroy.
order for reference purposes in researching
OC-Engineering staff matters.
e. Area Security Files: Filed in Chronological
.1
Temporary. Retain 2 years and destroy.
order for reference purposes in researching the
OC-Security staff matters.
f. Area Operational Files: Correspondence in
.1
Temporary. Retain on a current basis, destroy
chronological order for reference purposes in
obsolete material
researching operational matters.
Approved For Release 2005/11/2
78-004
7A000100190012-0
FORM
JAN NO. 139a EDDITIONS PREVIOUS
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
I
 VOLUME I DISPOSITION INSTRUCTIONS
P78-00487A0001001 001 -
.l Temporary. Retain on a current basis, destroy
obsolete material.
6.
Approved For Release 2005/11 -
h. Area Medium Speed: Cables, Memorandums, and
dispatches on all aspects of medium speed
systems.
direction of OC
i. Cables, Dispatches, and Memorandums
on -wide emergency communications plan
as it pertains to Exempted Stations under the
OC FIELD STATION FILES
These files are filed under a numeric and alpha-
betic system and consist of cables, dispatches,
reports and other correspondence reflecting the
administration of support functions and missions
for stations and projects, i.e., staffing, admin
istration, engineering and operations. (1958-pres
These files are filed under a numeric and alpha-
betic system and consist of cables, dispatches,
reports and other correspondence reflecting the
administration of support functions and missions
for station and projects, i.e., staffing,
administitatjon, engineering, and operations.
(1958-present)
PROJECT FILES
These files are filed under a numeric and alpha-
betic system. and consist of cables, dispatches,
reports and other correspondence on the develop-
ment and management of clandestine communnications
projects, and project annexes. (1958-present)
App-mygd For Release 2005/11/21
Q&
) JAN 56 '?'? EDITIONS. RECORDS CONTROL SCHEDUL SHEET (41)
- CONTINUATION
.l Temporary. Retain on .a current basis, destroy
obsolete material.
.1 Temporary. Retain one year and destroy. / ,
3.0 Temporary. Destroy after 50 years. Cut-off
at the end of 3 calendar years then transfer
to the Records Center.
ent)
.5 Temporary. Destroy after 50 years. Cut-off
at end of 3 calendar years, then transfer to
the Records Center.
3.0 Temporary. Destroy after 50 years. Cut-off
at the end of 2 calendar years, then transfer
to the Records Center.
JW8-00487A0001 00190012-0
 ay
7?
Approved For Release 2005/11/21: CIA
SUBJECT FILES - Headquarters - Division
These files are maintained under a numeric system
and consist of correspondence, reports, and forms
reflecting the activities of the OC-Headquarters
Division. (1958-present)
a. Amateur Radio - Application for permission
to operate and correspondence requesting
authorization for an Amateur Radio Operation
overseas. (1958-present)
Correspondence regarding all aspects of Staff and
Agent Communications Equipment including appropri-
ate Manuals and Handbooks. (1958-present)
b. Agent and Staff Communications Equipment Files
Correspondence relative to National Communications
Subcommittee or anization and resultant recuire-
ments levied o
Country stations. 19
62
-present
c. National Communications Subcommittee:
FORM NO. 139a use PREVIOUS
I JAN S6 EDITIONS.
Approved For Release 2005/11/21: CIA-RD
Temporary. Retain for 3 calendar years then
destroy.
Temporary. Destroy when no longer needed for
reference or when obsolete.
Teipoi'dry. Destroy after 10 years. Cut-off
at the end of 3 calendar years, then transfer
to the Records Center.
Temporary. Destroy after 10 years. Cut-off
at end of 3 calendar years, then transfer to
the Records Center.
Temporary. Destroy after 10 years. Cut-off
at end of 3 calendar years, then transfer to
the Records Center.
Temporary. Destroy after 10 years. Cut-off
at end of 3 calendar years, then transfer to
the Records Center.
 FILES IDENTIFICATION
Approved For Release 2005/11/21: CIA
d. RECORDS MANAGEMENT: Materials dealing with
the OC Re cords Management Programs, i.e.,
Archiving, Vital Documents, Top Secret Inventory
etc. (1958-present)
e. Significant Events: A narrative resume of
significant events in an Area requiring an extra
ordinary report by the Division. (1963-present)
f. Traffic Volumes- Workloads:
Field Station cable
workloads for the OC Are
nd exempted an
under OC irection. 19 0-preseht
REFERENCE FIT2S :
These files are maintained under a numeric system
and are filed in chronological order.
a. Chronological Files; These files consist of
extra copies of In and Out cables, dispatches,
RECORDS CONTROL SCHEDULE -
Temporary. Destroy after 10 years. Cut-off
at end of 3 calendar years, then transfer to
the Records Center.
Temporary. Destroy after 10 years. Cut-off
at end of 3 calendar years, then transfer to
the Records Center.
Temporary. Destroy after 10 years. Cut-off
at end of 3 calendar years, then transfer to
the Records Center.
Temporary. Destroy when superseded der no
longer needed for reference.
Temporary. Destroy after 10 years. Retain
3 years; then transfer to the Records Center.
Temporary. Retain on a current basis;
destroy obsolete material.
bA'rI ON SHEET
25
 ITEM NO.
FILES IDENTIFICATION
ME
DISPOSITION INSTRUCTIONS
8
Approved For Release 2005/11/21 : C1
ES
800
87A000100190012-0
.
:
REFERENCE FIL
a. Chronological files: con't
and copies of outgoing correspondence. Such
files are maintained for the convenience of
reference.
1. Cables: File chronologically.
.2
Temporary. Maintain 1 Year; destroy
earliest month upon filing latest month.
2. Dispatches: File chronologically
.2
Temporary. Retain 1 year in the Office of
Record and Destroy.
3. Memo for the Record: Chronologically
.2
Temporary. Retain 2 calendar years in Office
file of Memoranda written by Division.
of Record and Destroy.
9.
PUBLICATIONS
These files are maintained under a numeric system
and are filed by publication issuance number. The
consist of the following:
a. Agency Regulation: Agency publication
.1
Temporary. Destroy when superseded or no
and DDS directives.
longer needed for reference.
b. OC Regulations: OC Publications, copies of
1.0
Temporary. Destroy when superseded or no
OC Notices, Orders, Memorandums and other
longer needed for reference.
internal issuances, such as
Approved For Release 2005/11/21 : CIA-
1 7a -
-
FORM NO. 139a USE PREVIOUS 'Z
,n ''41 ON SHEET
r, t L'
1 JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE - 6o
 1
I TEM
NO.
RECA ,4o0GM11RatR 1 O LZ)05/11/21 : CIA-RDP78-00
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
These files are maintained under a numeric system
and consist of the following:
a. Area Monthly Reports of Communications
Activities: These reports are received
from all major OC Areas, stations, and
other facilities. These reports contain
information as to policy, liaison, problems,
actions, and other data pertinent to the
operation of the Agency world-wide
communications system. These are considered
to be historical documents and should be
retained permanently. (1958 - present)
b. Division Monthly Reports of Communications
Activities: These reports contain information
as to policy, liaison, problems, actions, and
other data pertinent to the operations of the
Agency world-wide communications system. These
are considered to be historical documents and
should be retained permanently. (1958-presdnt)
c. Field Station Data Report Forms - Form 1212
which provides a consolidated resume of each
Como station, its facilities, location,
equipment, cover, housing, transportation,
educational facilities, frequencies, and
primary back-up and emergency communications.
d. Top Secret Inventory - An I
published bi- ily of all TS
assigned to OC (1961 PPRO'
proved For Relea
VOLUME
(CUBIC FT.)
00122-0
Chief, OC
13 May 196+
Permanent. Disposal not authorized. Cut-of
at end of each calendar year; hold for 3
months then transfer to the Records Center.
Permanent. Disposal not authorized. rat-of
at end of each calendar year; hold for 3
months then transfer to the Records Center
Temporary. Destroy when superseded or no
longer needed.
mporary. Retain for one calendar year
des,tyoy.
 ?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
2.
AREA POLICY Approved For Release 2005/11/21 : CIA-
P78-004
7A000100190012-0
These files are maintained under a numeric system
21t
Temporary. Destroy after 25 years. Cut-off
and consist of cables, dispatches, and other
at end of 3 calendar years; then transfer to
correspondence reflecting major policy and scope
the Records Center.
of OC Area activities. (1958-present)
3.
SUBJECT FILES - Overseas Area
These files are maintained under a numeric system
and consist of correspondence, reports, and forms
reflecting the activities of the OC-Areas and the
communications electronics and administrative
support necessary to the accomplishment of the
overseas missions and operations: (1958-present)
a. Personnel Management Files: Materials
2"
Temporary. Destroy after 5 years. Cut-off
dealing with starring, positions, movements,
at ena or each eaiendar year; hold for 1
and other personnel matters of concern to an
additional year then transfer to the Records
overseas area.
Center.
b. Staffing Material: Files consist of
21t
Temporary. Destroy when superseded or no
correspondence in assembly and presentation
longer needed for reference.
of positions and staffing and assignments.
c. Administrative Support Files: Contains
211
Temporary. Destroy after 5 years. Cut-off
correspondence and materials dealing with
at end of each calendar year; hold for 1
area administrative matters other than
additional year then transfer to the Records
Logistics and personnel matters.
Center.
d. Program review: Annual program review
211
Temporary Destroy after 10 years Cut-off
of personnel equipment, and facilities.
at end of 2 calendar years; hold for 1
additional year then transfer to the Records
Center.
e. Cables, dispatches, memo-
21t
Temporary. Destroy after 25 years. Cut-off
ran a, an o er correspondence on the su ort
at end of 2 years; then transfer to the
and the administr tion matte
Records Center.
Activities for t
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100190012-0
FORM NO. I$?a USE PREVIOUS
1 JAN 56 i7 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
P78-004
7A000100190012-0
f. Staff Communications: Cables, dispatche?,
2"
Temporary. Destroy after 15 years. Cut=off
memoranda, and other correspondence on the
at end of 2 calendar years, then transfer to
management of staff communications for OC overseas
the Records Center.
activities.
g. Emergency communications Files: Cables,
1"
Temporary. Destroy after 15 years. Cut-off
dispatches,mmoranda, and other correspondence on
at end of 3 years; then transfer to the
Area Emergency Staff and F- I
Records Center.
emergency communications systems.
h. Clandestine Support Files: Cables, dispatches,
2"
Temporary. Destroy after 15 years. Cut-off
memoranda, and other correspondence on the manage-
at end of 3 calendar years; then transfer to
ment on Area Staff Communications (non-project
the Records Center.
material.)
i. Psychological Broadcasts Files: Cables,
2"
Temporary. Destroy after 15 years. Cut-off
dispatches, memoranda, and other correspondence
at end of 3 calendar years then transfer to
on the management and programming of are
the Records Center.
psychological broadcasts.
J. Propagation: Charts on radio propagation
1"
Temporary. Retain 2 years in the Office of
for each area's radio propagation circuits.
Record, and destroy.
2"
Temporary. Destroy after 5 years. Cut-off
at end of 2 calendar years then transfer to
the Records Center.
l.~Cables, dispatches,memoranda, and
1"
Temporary. Destroy after 10 years. Retain
other correspondence regarding policy agreements
all significant items that are current and
on the astabilshment, d the lia$on o
then send non-current material to the Records
I
Center.
4. OC Field Station Files
These files are filed under a numeric and alphabets
3'
Temporary. Destroy after 50 years. Cut-off
system and consist of cables, dispatches, reports
at end of 2 calendar years, then transfer to
and other correspondence reflecting the adminis-
the Records Center.
tration of support function, and missions for
station and projects, i.e., staffing, administra-
tion, engineering and operations. (1958-present)
Approved For Release 2005/11/21 : CIA-
DP78-004
7A000100190012-0
FORM NO. i39 a USE PREVIOUS
I JAN 56 X7.7 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM N0.
These files are filed under a numeric and alphabets
system and consist of cables, dispatches, reports,
and other correspondence reflecting the administra-
tion of support functions and missions for station
and projects, i.e., staffing, administration,
engineering, and operations. (1958-present)
These files are filed under a numeric and alphabets
system and consists of cables, dispatches, reports,
and other correspondence on the development and
management of clandestine communications projects
and project annexes. (1958-present)
SUBJECT FILES.- Headquarters - Division
These files are maintained under a numeric system
and consist of correspondence, reports, and forms
reflecting the activities of the OC-Headquarters
Division. (1958-present)
a. Amateur Radio: Application for permission
to operate and correspondence requesting authori-
zation for an Amateur Radio operation overseas.
b. Crisis Briefing: Presentation material on
OC facilities and staffing resources for
specified cities, where potential conditions may
indicate seizure or closure of the OC facility.
not specifically pertinent for
projects.
c. Engineering Equipment: Materials from OC-E
dealing with equipment and engineering principles
d. Medium Speed/Techniques: Correspondence
regarding medium speed equipment and techniques.
FORM NO. j39a USE PREVIOUS
I JAN 56 J EDITIONS.
A)4prq,Egd For Release 2005/11/21 : CIA-~DP78-004P7A000100190012-0
6"
311
Temporary Destroy after 50 years. Cut-off
at end of 2 calendar years, then transfer to
the Records Center.
Temporary. Destroy after 50 years. Cut-off
at end of 2 calendar years, then transfer to
the Records Center.
Temporary. Retain 3 calendar years then
destroy.
Temporary. Maintain on a current basis.
Destroy non-current records.
Temporary. Maintain on a current basis.
Destroy non-current records.
Temporary. Maintain on a current basis.
Destroy non-current records.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 e. National Communications Subcommittee:
Correspondence relative to National Communications
on and resultant
f. Records Management: Materials dealing with lit
the OC Records Management Programs, i.e., archivin ,
vital documents, Top Secret Inventory, etc.
g. Significant Events: A narrative resume or
significant events in an Area requiring an extra
ordinary report by the Division.
uese files are maintained under a numeric system
and are filed in chronological order.(1963-present)
a. Chronological Files: These files consist
of extra copies of in and out cables, dispatches
and copies of outgoing correspondence. Such
files are maintained for the convenience of
reference.
(2) Dispatches: File chronologically.
(3) Memo for the Record: Chronologically,
file of memoranda written by Division.
These files are maintains under a numeric system
Temporary. Destroy after __
current record material in Office
retire non-current material to Records Cenu.:_
Temporary. Destroy when superseded or no
longer needed for reference.
material to the Records Center.
on a current basis; transfer non-current record)
Temporary. Destroy after 20 years, Cut-off
after 3 years; retain for two additional years;
then transfer to the Records Center.
Temporary. Destroy after 50 years. Maintain
Temporary. Maintain 6 months; destroy
earliest month upon filing latest month,
Temporary. Retain 6 months in Office of
Record and destroy.
Temporary. Retain 2 calendar years in Office
of Record and destroy.
ApprovedfRI681 fR?QS gdULSIA-WR78NQQ48ZAO@Qt??190012-0
 FILES IDENTIFIC TION VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA- DP78-004 7A000100190012-0
PUBLICATIONS - con't
and are filed by publication issuance number.
They consist of the following: (1962-present)
OC Publications, copies of OC Notices,
Orders, Memorandums, and other internal issuanc
such a
2"
S,
Temporary. Destroy when superseded or no
longer needed for reference.
Temporary. Destroy when superseded or no
longer needed for reference.
ApprnvPd Fnr RPIPaCP 9nn';111191 ? "IA_P P;18-Qn1Qnn0n
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
a. Agency Regulations: Agency publications
and DDS directives.
 M00190012-0
REC0RD,B,pQ6TQ&F6C1W1J$8e 2005/11/21 : CR48k3AV
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
Files are maintained under a numeric
system and consist of material dating
from 1958 to present.
a. Area Monthly Reports of Communica-
tions ctivi ies: These reports are
received from Chief,
and contain informatran as to policy,
liaison problems, actions, and other
data pertinent to the operation nf he
ere historical ocu-
ments and should be retained permanent) .
b. Division Monthly Reports of Communi .1
cations Activities: Reports contain
information as to policy, liaison
problems, actions, and other data per-
tinent to the operations of the
These are -
ical documents
and are to be retained permanently.
c. Field Station Data Report: Provide
a resume of each Communications Station,
its facilities, location, equipment,
cover, etc.
d. Top Secret Inventory: An IBM Inven
tory published iannua of 11 TS
documents assigned to OC
Permanent. Disposal not authorized.
Cut-off at end of each calendar year,
hold for 3 months, then transfer to
the Records Center..
Permanent. Disposal not authorized.
Cut-off at end of each calendar year,
hold for 3 months, then transfer to
the Records Center.
Temporary. Destroy when obsolete,
superseded, or no longer needed for
reference.
Temporary. Retain for one calendar
year, then destroy.
Enk t t ake
 REPORTS - con Iprove or Release : CIA-
resume of -significant events in
e. Significant Events: A narrative
the Division.
requiring an extraordinary repoL_ ,., I
objectives for the following Fiscal
ments for a particular Fiscal Year, and
Annual report of significant accomplish.
f. Accomplishments & Objectives:
Year (s) .
Co off-station acilitie4
g. Off-Station Facility Reports:
at [
Quarterly reports on facilftl7es
Files are maintained under a numeric
system and consist of correspondence,
necessary to the accomplishment of the
electronics an inistrative support
reports, and eflecting the
activities in nd the communications
mission and operations.
nel forecasting.
presentation of positions, and person-
dealing with positions, staffing,
a. Personnel Planning: Correspondence
Correspondence pertaining to The-fore- destroy obsolete material.
cast and a adveplxft ak~asbc200SMQdP.71~ A 4 A000 -
11 1 ~ '' 11
FORM NO. USE PREVIOUS '``~1
I JAN 56 139a EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
Temporary. Destroy after 10 years.
Cut-off after 3 years, retain 2
additional years, then transfer to
the Records Center.
Temporary. Destroy after 10 years.
Cut-off at end of 5 years, then trans-
fer to the Records Center.
Temporary. Destroy when obsolete,
superseded, or no longer needed for
reference.
Temporary. Retain 2 years, then
destroy obsolete material.
Temporary. Retain 2 years, then
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
3.
SUBJECT FILESAppr. d for Release 2005/11/21 : CIA-
MR-1
37A000100190012-0
a
and equipment by Fiscal Year.
c. Telecommunications: Correspondence .1
Temporary. Retain 2 years, then
on the training, installation, and
destroy obsolete material.
operation of telecommunications
facilities.
(1) Area Charts- charts
Temporary. Destroy when obsolete,
superseded, or no longer needed for
reference.
d. Language Requirements: Correspond- .1
Temporary. Retain 2 years, then
ence for re erence purposes pertaining
destroy obsolete material.
e. Engineering: Correspondence pertai - .1
Temporary. Retain 2 years, then
ing to Engineering Staff matters.
destroy obsolete material.
f. Security: Correspondence pertaining .1
Temporary. Retain 2 years, then
to Security Staff matters.
destroy obsolete material.
g. Operational Support: Correspondent .1
Temporary. Retain 2 years, then
pertaining to operational,-.Support
destroy obsolete material.
matters.
h. Communications Plans: Correspondence .1
Temporary. Retain 2 years, then
pertaining to operational plans matters.
destroy obsolete material.
i. Administrative: Correspondence .1
Temporary. Retain 2 years, then
pertaining o a inistrative support
destroy obsolete material.
matters.
j. Briefings: Correspondence pertain- .1
Temporary. Retain 1 year, then
ing to briefings given to various
destroy obsolete material.
personnel (Agency, Department of State,
tc.) concerning
.1
Temporary. Retain 1 year, then
destroy obsolete material.
Approved For Release 2005/11/21 : CIA- ~fti
!7A0001 001900
FORM NO. 139a USE PREVIOUS
~~ I JAN 56 EDITIONS.
j
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO
. FILES IDENTIFICATION
VOLUME
I POSITION INSTRUCTIONS
Approved or Release 2000/11/21
SUBJECT FILES - con't
ECR
-
1. Amateur Radio: Correspondence
pertainin
t
li
t
.1
Temporary. Retain 3 years, then
g
o app
ca
ions for permis-
destroy.
sion to I erate amateur radio facilities
M. Emergency and Evacuation: Corres-
pon ecnce re
ar
.2
Temporary. Retain 2 years, then
g
ing curren and planned
E&E
destroy obsolete material.
communications requirements for
n' D
f
.6
Temporary. Destroy when obsolete,
t
comcenters and rooms occupie
superseded, or no longer needed for
reference
station personnel. Also includes
.
antenna layouts and photos of various
facilities.
0. Records Management: Correspondence
.2
Temporary. Destroy when obsolete
dealing with the OC, Records Management
,
superseded, or no longer needed for
Program, i.e., Archiving, Vital Docu-
reference.
ments, and Top Secret Inventory.
P? iles; raffic volumes
.2
Temporary. Retain 1 year
then
for all field an ase stations,
,
destroy obsolete material.
q. Long-Range Plans: Correspondence
.1
Temporary. Retain 2 years
then
pertaining to a orecast and actual
,
destroy obsolete material
long-range programming for facilities
.
,
personnel, and equipment fo
Fiscal Year(s).
4.
OC FILES
These files are filed under a numeric an
al
habetic s
t
5.5
Temporary. Destroy after 50 years.
p
ys
em and consist of cables,
dispatches
memo
d
Cut-off at end of 2 calendar years,
,
ran
a, reports, and other
then transfer to the Records Center
correspondence reflecting the administra-
.
tion of support functions and missions for
stations and projects.
Approved For Release 2005/11/21 : CIA-
a
7A000100190012-0
FORM NO. 139a USE PREVIOUS
I JAN 56 ?7 EDITIONS.
Z)) L ll &I L
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
5 .
DELETED Approved For Release 2005/11/21 : CIA-F
7A000100190012-0
6.
PROJECT FILES
These files are maintained under a
.1
Temporary. Destroy after 50 years.
numeric and alphabetic system and consist
Cut-off at end of 2 calendar years,
of cables, dispatches, reports, and other
then transfer to the Records Center.
correspondence on the development and
management of clandestine communications
projects and projected annexes.
7.
DELETED
8.
REFERENCE FILES
These files are maintained under a
numeric system in chronological order
,
and consist of extra copies of cables,
dispatches, and memoranda.
a. Cables: Filed chronologically.
.5
Temporary. Maintain 6 months,
destroy earliest month upon filing
latest month.
b. Dispatches: Filed chronologically.
.5
Temporary. Retain 6 months, then
destroy.
c. Memoranda: Filed chronologically.
.5
Temporary. Retain 2 calendar
years, then destroy.
d. Pseudonym and Cryptonym File:
.1
Temporary. Destroy when obsolete,
True and pseudonym name files for person
superseded, or no longer needed for
nel Also, true names and crypt
-
reference.
nyms o various government agencies and
departments.
-5-
Approved For Release 2005/11/21 : CIA-
,'' r
87A000100190012-0
FORM
JAN NO. 139a EDITIONSIOU3
I
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET 1411
 ?
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
DP78-
7A000100190012-0
9.
PUBLICATIONS
These files are maintained under a
numeric system and are filed by publica-
tion issuance number.
a. Technical and Operational Manuals:
.2
Temporary. Destroy when obsolete,
Manuals pertaining to operation o
superseded, or no longer needed for
classified communications equipment
reference.
and operational guides.
b. OC Regulations: Copies of OC
.5
Temporary. Destroy when obsolete,
Notices, Orders, Memoranda, and other
superseded
or no longer needed for
,
reference.
Approved For Release 2005/11/21: CIA-
_,
A0001 00190012-0
FORM NO. I39 a USE PREVIOUS
I JAN 56 39 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 R EGWP6D`O OT'I.ReC I2@05/11/21 : CIA-RDP78-004 1t(J0190012-
ITEM
NO.
These files are maintained under a numeric system
and consist of the following:
liaison, problems, actions, and other data
pertinent to the operation of the Agency world-wide
communications system. These are considered to be
historical documents and should be retained permane
(1963-1964)
a. Area Monthly Reports of Communications
Activities: These reports are received from all
major OC Areas, stations, and other facilities.
These reports contain information as to policy,
Agency world-wide communications system. These
are considered to be historical documents and
should be retained permanently. (1963-1964)
Activities: These reports contain information
as to policy, liaison, problems, actions and
ether data pertinent to the operations of the
b. Division Monthly Reports of Communications
dated resume of each Commo Station, its facilities,
location, equipment, cover, housing transportation,
educational facilities, frequencies, and primary
back-up and emergency communications. (1963-1964)
c. Field Station Data Report: Provides a consoli-
published bi-annually of all TS Document
d. Top Secret Inventory - An IBM Invent
to O01 11964) L3PPRO_~
Permanent. Disposal not authorized. Cut-off
at end of each calendar year; hold for 3
months and then transfer to the Records
Center.
Permanent. Disposal not authorized. Cut-off
at end of each calendar year; hold for 3
months then transfer to the Records Center.
Temporary. Destroy when superseded or no
longer needed.
Approved For Release 2005?1'f/ e?ffl MM-q W 0190012-0
 A roved For Release 2005/1/21 : CIA-
e. Annual/Se~~.i-a ual Reports: Memoran ums anReport the accomplishments that
occur 962-present)
AREA POLICY
These files are maintained under a numeric system
and consist of cables, dispatches, and other
correspondence reflecting major policy and scope
of OC Area Activities and the establishment Of
SUBJECT FILES - Overseas Area
These files are maintained under a numeric system
and consist of correspondence, reports, and forms
reflecting the activities of the OC Area and the
communications electronics and administrative
support necessary to the accomplishment of the
overseas missions and operations. (1960-present)
a. Personnel Management Files: Materials dealing
with staffing, positions, movements, presentation
of positions, assignments and table of organizatio
for the stations.
b. Programming Information: Annual program revie
of personnel, equipment, and facilities in the are
c. Area Telecommunications Files: Correspondence
on the training, installation, and operation of
d. Emergency Communications Routing Files:
Correspondence pertaining to the status of
emergency and evacuation communications facilities
systems, War Plans, and routings.
e. Area Engineering Files: Chronological order
for reference purposes in researching OC-Engineer-
ing staff matters.
FORM NO. 139a USE PREVIOUS
I JAN 56 ?7 EDITIONS.
Approved For Release 2005/11/21 : CIA-
DP78100 87AR~g1g OO roy after 10 years. Cut-off
at end of 5 years; then transfer to the
Records Center.
Permanent. Disposal not authorized. Cut-off
at end of 2 calendar years; then transfer to
the Records Center.
Temporary. Retain 2 years in the office of
Record and destroy.
Temporary. Retain 2 years in the Office of
Record and destroy.
Temporary. Retain 2 years in the Offic"Awk-
Record and Destroy.
Temporary. Destroy after 5 years. Cut-off
at end of 3 calendar years then transfer to
the Records Center.
Temporary. Retain 2 years in the Office of
Record and destroy.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 6.
f . Area Security : FFi ed ineChonolo211 c l .1 Temporary. -0
y gi ry. Retain 2 years in the Office of
order for reference purposes in researching the Record and destroy.
OC Security staff matters
'g. Area Operational Support Files: Correspondence
in chronological order for reference purposes in
researching operational support matters.
h. Area Communications Plans Files: Correspondenc
in chronological order for reference purposes in
researching Plans Staff matters.
OC FIELD STATION FILES
These files are filed under a numeric and alpha-
betic system and consist of cables, dispatches,
reports and other correspondence reflecting the
administration of support functions and missions
for stations and projects, i.e., staffing adminis-
tration, engineering and operations. (1958-present)
5.5
These files are filed under a numeric and alpha- 1.0
betic system and consist of cables, dispatches
reports and other correspondence reflecting the adm'nis-
tration of support functions and missions for
station and projects, i.e., staffing, administratio ,
engineering, and, operations. (1961-present)
PROJECT FILES
These files are filed under a numeric and alphabets .1
system and consist of cables, dispatches, reports,
and other correspondence on the development and
management of clandestine communications projects
and project annexes. (1963-present)
SUBJECT FILES - Headquarters - Division
Temporary. Retain 2 years in the Office of
Record and destroy.
Temporary. Retain 2 years in the Office of
Record and destroy.
Temporary. Destroy after 50 years. Cut-off
at end of 2 calendar years then transfer to
the Records Center.
Temporary. Destroy after 50 years. Cut-off
at end of 2 calendar years, then transfer to
the Records Center.
Temporary. Destroy after 50 years. Cut-off
at end of 2 calendar years then transfer to
the Records Center.
These files are maintained under a numeric system
and consist of correspondence, reports, and forms
Approved For Release 2005/11/21 : CIA- DP78-004 7A000100190012-0
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
reflecting the Ap4'~~qsFQff~C?-RPPAtste9`'
DP78-004
7A000100190012-0
Division. (1958-present )
a. Amateur Radio: Applications for permission
..l
Temporary. Retain for 3 calendar years then
to operate and correspondence requesting
destroy.
authorization for an Amateur Radio Operation
overseas.
.2
Temporary. Retain for 2 calendar years then
destroy.
.6
Temporary. Destroy when outdated or no
longer needed for reference.
.2
Temporary. Destroy after 10 years. Retain
current record material in Office of Record;
retire non-current material to Records Center.
e. Records Management: Materials dealing with
.2
Temporary. Destroy when superseded or no
the OC Records Management Program, i.e., Archivin
,
longer needed for reference.
Vital Documents, Top Secret Inventory, etc.
f. Significant Events : A narrative resume of
.1
Temporary. Destroy after 10 years. Cut-off
significant events in an Area requiring an extra
after 3 years; retain for 2 additional years,
ordinary report by the Division.
then transfer to the Records Center.
ergency File - Briefing material
Temporary. Destroy after 5 years. Cut-off
or crisis reports, post reports, emergency
at the end of 3 calendar years then transfer
and evacuation, pictures of the site, maps of
to the Records Center.
station, and report on installation.
g. CINSTRIKE Files: Correspondence and documents
.2
Temporary. Destroy after 10 years. Maintain
on the responsibilities and the responses to
on a current basis; transfer non-current record
react to crisis or emergency overseas situations
material to the Records Center.
by the military forces at CINSTRIKE.
Approved For Release 2005/11/21 : CIA-
P78-004
7A000100190012-0
FORM NO. 139a USE PREVIOUS
I JAN 56 ?9 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 Approved For Release 2005/11/21: CIA DP78 00
DISPOSITION INSTRUCTIONS
87A000lOO19OO in in office of Record on a
Temporary.
current basis; destroy obsolete material.
Screen on annual basis and retain in the
Office of Record
i. Headquarters Program Planning: Correspondence
pertaining to the forecast and actual programs
for facilities, personnel, and equipment by
Fiscal Year.
These files are maintained under a numeric system
and are filed in chronological order.
a. Chronological Files: These files consist
of extra copies of In and Out cables, dispatches,
and copies of Outgoing correspondence. Such files
are maintained for the convenience of reference.
(1)
Cables: File
Chronologically.
.5
(2)
Dispatches:
File Chronologically.
.5
(3)
Memo for the Record: Chronologically
file of Memoranda written by Division
These files are maintained under a numeric system
and are filed by publication issuance number. Thee
consist of the following:
. Agency Regulations: Agency publications
b. OC Regulations: OC Publications, copies of OC
notices, Order, Me nranaums. d other internal
issuances, such as
FORM NO. 139 a USE PREVIOUS
I JAN 56 1i7.7 EDITIONS.
Temporary. Maintain 6 months; destroy
earliest month upon filing latest month.
Temporary. Retain 6 months in Office of
Record and destroy.
Temporary. Retain 2 calendar years in Office
of Record and destroy.
Temporary. Destroy when superseded or no
longer needed for reference.
Temporary. Destroy when superseded or no
longer needed for reference.
Approved For Release 2005/11/21 : CIA-RDP78-0041 7Annn1nn1annl2-n
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 R E( D1 \MFIiLR q05/11/21: CIA-RD P7 -
7A000100190012-0
OFFICE. DIVISION. BRANCH
Office of Commu ations er tions Support Staff
_
F
ie ecor s
1
11 August 1965
TVInna
gPment Staff
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
.
DISPOSITION INSTRUCTIONS
1.
SUBJECT FILES:
2
These files are maintained under a
APPRO
VE]
numeric system by subject and consist of
Date
correspondence, cables, dispatches, and
gLA Records Administration Officer
other correspondence reflecting the
activities of the Staff. (1960 to present)
a. Organization and Administration
0.8
Temporary. Destroy 5 years after
Files: These i es per ain o e
receipt in Records Center. Review
correspondence, memoranda, reports, and
every 2 years, destroy non-record
related records pertaining to the Policy,
material, retain material needed for
Plans, Programs, Functions, Responsibilities,
current operations, and transfer
Table of Organization, Liaison, and Admin-
inactive material to the Records
istration of the Staff.
Center.
b. Security Files: These files are
0.3
Temporary. Destroy when superseded
maintained under a numeric system by sub-
or no longer needed for reference.
ject and consist of correspondence,
directives, and forms relating to Physical
Security.
c. Personnel Files: Planning,
3.0
Temporary. Review every 6 months.
Programs, an areer P ans Correspondence
Destroy material no longer needed
on headroom., staffing, rotation, career
for current operations.
development, annual personnel program
review, contingencies, career boards and
career panel.
GROUP 1
-- -
FORM NO. 139 USE PREVIOUS
1 JAN 56 ?7 EDITIONS.
Cpu~
declassification
 KTEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approve or a ease -
SUBJECT FILE
'
-
2-0
S - con
t
d. Emergency Communications Planning
0.7
Temporary. Retain on a current basis,
Files: ese files are maintained un er
destroy non-current material.
a numeric system by subject and consist of
memoranda, reports, relocation procedures,
plans, and other correspondence pertaining
to Emergency Relocation Planning.
e. Building Construction, Renovation
1.5
Temporary. Destroy after 50 years.
and Remodeling of Faci itees: These i es
Retain 1 year after job completed,
contain reports, pictures, maps, blue
then transfer to Records Center.
prints, building drawings, floor plans,
and correspondence pertaining to the
renovation, remodeling and construction of
the OC Training School and facilities.
f. Services: These files are main-
2.0
tained under a -numeric system and consist
of:
(1) Library Requests
Temporary. Destroy when request is
filled.
(2) Translation Requests
Temporary. Destroy when translated
material is received.
(3) Publication Requests
Temporary. Destroy when request is
filled.
2.
SPECIAL COMMITTEES, BOARDS & PANELS
These files consist of reports,
1.8
memoranda, minutes and agenda of
Committees, Sub-Committees, working
groups and materials regarding the Equip-
ment Board and Technical Requirements
Board. Filed in sub-items below: (1956
to present)
a. OC Equipment Board
Temporary. Destroy after 20 years.
Approved For Release 2005/11/21: CIA-
IW 01?4
6@pO 1 0 '121& years, then transfer
' SHEET
 TEM NO
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
2 . SPECIAL COMMIIivoed ??rA~ a&e ~%WL2toc
$
ET
7A000100190012-0
B
a. OC Equipment Board - con't
to the Records Center.
b. Technical Requirements Board
Temporary. Destroy after 10 years.
Retain for 5 years, then transfer to
the Records Center.
c. Communications Radio Panel
Temporary. Destroy after 10 years.
Retain for 5 years then transfer to
the Records Center.
d. Research and Development Review
Temporary. Destroy after 10 years.
Board.
Retain for 5 years, then transfer to
the Records Center.
3. REPORTS:
These files are maintained in a
numeric system and consist of monthly
reports, special reports, and other
types of reports pertaining to Policy,
Liaison, Problems, actions, and other
data pertinent to staff and clandestine
communications training, career develop-
ment program for CT/R personnel, opera-
a. Monthly Reports - Staff
3.0
Permanent. Disposal not authorized.
Cut-off at end of 2 calendar years,
then transfer to the Records Center.
Approved For Release 2005/11/21 : CIA-
X000100190012-0
FORM NO. 139a USE PREVIOUS
_L _JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONT
 dTEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/1 A-
DP
_
7/4000100190012-0
3.
REPORTS - con' t
fl
tl
61
b. Monthly Reports - Branch includ-
2.6
Temporary. Retain no longer than 1
ing Isolation.
year then destroy.
. C. Weekly Staff Notes of Branch
2.8
Temporary. Retain no longer than 30
Activities.
days then destroy.
d. Accomplishments and Objectives:
0.4
(1) Annual Report on the
Temporary. Destroy after 10 years.
objectives and accomplish-
Retain 5 years, then transfer to
ments of the Staff.
Records Center.
(2) Annual Report of
Temporary. Destroy after 5 years.
Branch accomplishments and
Cut-off at end of 1 year; then trans-
objectives.
fer to the Records Center.
e. Annual Program - Forecast of
1.0
Temporary. Retain for 3 years then
Personnel, quipmen , and Facilities
destroy.
required by Fiscal Year.
f. Cryptographic Inventory. - An
0.9
Temporary. Retain current and super-
Inventory of all Cryptographic Documents
seded copy. Destroy previous inven-
and Cryptographic Equipments.
tories.
g. Economy - Quarterly report on
0.5
Temporary. Retain 2 years then
Financial Matters.
destroy.
h. Quarterly Training Status Reports
0.9
Temporary. Retain 2 years then
of Staff Personnel
destroy.
i. Crystal Inventory
0.5
Temporary. Retain on a current basis;
destroy when superseded, or no longer
needed for reference.
j. Engineering) Reports.
0.7
Temporary. Retain on a current basis;
destroy when superseded, or no longer
needed for reference.
Approved For Release 2005/11/21 : CIA-
IBPO(
7A000100190012-0
RECORDS CONTROL SCHEDULE - co t'I'IJAT?ON SHEET
 CORRESPONDENCiPP5T For a ease
These files are maintained under a
numeric system by subject and consist of:
(1962 to present)
b. Records Management: These files
contain ma eria s 'Baling with the OC
Records Management Program, i.e.,
reference material, procedural guidance,
records of archiving, destruction, manage-
ment improvements, and filing systems.
c. ersonnel Administration
Files: These files consist of general.
correspondence on the following:
(1) Confidential Funds
(2) Suggestion Award
Program documentation
and comments.
(3) Auto-instruction Device
suggestion files.
(4) Time and Attendance
Records.
Temporary. Destroy 5 years after
receipt in Records Center. Review
every 2 years, destroy non-record
material, retain material needed for
current operations, and transfer
inactive material to the Records
Center.
Temporary. Destroy when outdated or
no longer needed for reference.
Temporary. Retain 6 months then
destroy.
Temporary. Retain 2 years then destroy
Temporary. Destroy 10 years after
receipt in Records Center. Retain on
a current basis. After case closed,
transfer to Records Center.
Temporary. Retain no longer than 1
year then destroy.
 0
ITEM NO.
FILES IDENTIFICATION
Release
CORRESPONDENCE FILES - con't
c, ersonnel Administration
Files -
(5) Soft Files - Personnel
stationed at W.C.B.
(6) CEL ratings and CEL
work sheets.
(7) Conduct and RYBAT
material.
These files are maintained under a
numeric alphabetic system and contain the
following: (1959 to present)
a. Consolidated Memorandum Receipt
Accounts: Report of Inven ory Adjustments,
memoranda receipts, and issue slips made
on all expendable and non-expendable
equipments and properties charged to
OC-OS. Contains signature of recipient,
PTI's executed when property is turned
in, and inventory adjustments. Filed by
sub-account number.
b. Shipping Documents: Copies of
shipping documents on expen able and non-
expendable items.
c. II Requisition Files: Copies
of requisitions for equipment and supplies
requested from headquarters. Filed by
requisition number.
page 6
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONIINUATION SHEET
DISPOSITION INSTRUCTIONS
7A000100190012-0
Temporary. Upon transfer, screen and
forward only pertinent data to Head-
quarters, destroy all other materials.
Temporary. Retain 2 years then
destroy.
Temporary. Retain 3 years then
destroy.
Temporary. Retain no longer than 3
years then destroy. Destroy when
accountability is transferred and
receipted for by a responsible officer,
upon revision and after audit.
Temporary. Retain 3 years then
destroy.
Temporary. Retain 3 Fiscal Years then
destroy.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 CIA-
DP78-00
87A000100190012-0
5.
LOGISTICS con't
d. Issue Slips (Form 14)
0.6
Temporary. Retain 2 Fiscal Years
then destroy.
e. Audit Reports
0.4
Temporary. Retain 3 years then
destroy.
f. Procurement - Record copies of
3.7
requisitions, contracts, invoices,
shipping documents, purchase orders, and
related material-used for procurement of
supplies, services and equipments through
private and open market sources. Filed
by Fiscal Year under a numeric file
system. Destruction is governed by cost
of transaction as follows:
(1) $25,000 or more
Temporary. Destroy 6 years after
final payment.
(2) $2,501 to $24,999
Temporary. Destroy 3 years after
final payment.
(3) $2,500 or less,
Temporary. Destroy 3 years after
final payment.
g. Work Orders: Files consist of
0.9
Temporary. Retain 2 years then
Work Orders and Wor Order Modifications.
destroy.
Filed by work order number.
h. Services: These files are
3.9
maintained under a numeric system by
subject and consist of:
(1) Reproduction Work
Temporary. Destroy after work order
Orders.
completed.
(2) Supply Requests
Temporary. Retain 1 year then
destroy.
(3) Crystal Requests
Temporary. Retain 1 year then
Approved For Release 2005/11/21 CIA-
X064
7A0(1&10019 -
RECORDS CONTROL SCHEDULE - 1 6 N SHEET
 ITEM NO.
Approved For Release 2005/11/21: CIA-
PROJECT FILES:
These files are maintained under a
numeric alphabetic system and contain
cables, dispatches, memorand,,, reports,
and other correspondence reflecting the
clandestine support activities for clan-
destine communications system, equip-
ments and procedures. (1962 to present)
STATION FILES:
These files are maintained under a
numeric alphabetic system and contain
cables, dispatches, memoranda, reports,
and other correspondence reflecting the
administration of clandestine communi-
cations. systems equipments and procedures.
(1963 to present)
These files are maintained under a
numeric system and consist of: (1951 to
present)
Temporary. Destroy after 50 years.
Cut-off at end of 2 years, or when
terminated, then transfer to the
Records Center.
8.4 Temporary. Destroy after 50 years.
Cut-off at end of 2 years, then trans-
fer to Records Center.
0.0 Temporary. Destroy 10 years after
receipt in Records Center. Review
every 2 years. Destroy non-record
material, transfer inactive record
material to Records Center.
1.8 Temporary. Retain 5 years then
destroy.
FORM I JAN 56 139a EDITIONS. RECORDS CONTROL SCHEDULE - c
 Approved For Release 2005/11/21 : CIA-R
DISPOSITION INSTRUCTIONS
87A000100190012-0
Temporary. Destroy when obsolete or
no longer needed for reference.
Temporary. Destroy after 50 years.
Review every 6 months and transfer
one copy of each document published
during the period to the Records
Center. Destroy reference copies
when outdated, superseded or no
longer needed.
Temporary. Retain 3 years then
destroy.
30.0 Temporary. Destroy after 50 years.
Review every 6 months and transfer
one copy of each document published
during the period to the Records
Center. Destroy reference copies
when outdated, superseded or no
longer needed.
I r `O( 4. 7h0001001.9001
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
FILES IDENTIFICATION
Approved or a ease
OPERATIONAL SUPPORT: con't
 -Approved or a ease 2005/11/21 : CIA-
OPERATIONAL SUPPORT: con't II
f. Frequency Propagation: These
files are m.aintaine under a numeric
system by subject and consist of cables,
dispatches, memoranda, reports, and other
data pertinent to the study of Frequency
Propagation.
(1) Predictions: Consist
of memoranda, reports,
charts, publications, and
other data on point-to-
point, intermediate, short
range, long range, and short
term studies.
Administration.:Files - These files
are maintained under a numeric system by
subject and consist of OC course out-
lines, correspondence course outlines
offered by external training facilities,
brochures, documents relating to the
general administration of the OC Train-
ing Programs, requests for information
on training and training activities
announcements. (1952 to present)
a. Personnel Training Folders:
These files are maintained under an
alphabetic system and contain a record
of the OC training given to agency and
non-agency personnel.
(1) OC-Personnel
Approved For Release 2005/1
Temporary. Destroy when obsolete,
outdated, or no longer needed for
reference.
Temporary. Destroy when obsolete
outdated, or no longer needed for
reference.
Temporary. Destroy 5 years after
receipt in Records Center. Review
every 2 years, destroy non-record
material, retain material needed for
current operations, and transfer
inactive material to the Records
Center.
Temporary. Destroy after 10 years.
Retain 6 months after employee resigns
or transfers, then transfer to Records
Center.
 (1) Projected Training
Requirements for OC
Personnel.
(2) Training Statistics
for courses offered by OC.
(3) Participants
Accounting Recordsr
courses offered by OC.
19000100190012-0
Temporary. Destroy file one year
after it becomes inactive. Retain
one copy of Training Correspondence
in OC file, forward originals to
parent component.
Temporary. Destroy file one year
after it becomes inactive. Retain
one copy of Training Correspondence
in OC file, forward originals to
parent component.
Temporary. Retain for 2 years then
destroy.
Temporary. Destroy after 25 years.
Cut-off at end of 5 years; then trans-
fer to the Records Center.
Temporary. Destroy after 5 years.
Retain at 1 year, then forward2
to Headquar Retain at Head-
.quarters 4 additional years then
destroy.
age 11
Approved For Release 200 -
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
FORM NO. 139a USE PREVIOUS
I JAN 56 X7.7 EDITIONS.
Approved or Release
TRAINING: con't
a. Personnel Training Folders con't
(2) Agency Personnel -Other
than OC.
(3) Non-Agency Personnel
b. Correspondence and Statistics;
These files are maintained under a
numeric alphabetic system and contain
memoranda, reports, records, statistics,
etc., pertaining to all aspects of train-
ing for OC Personnel and the OC Training
for Inter and Intra-Agency Personnel
performing communications duties.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
9.
TRAINING: co>~ploved For Release 2005/11/21 : CIA-
D (}Q
A000100190012-0
b. Correspondence and Statistics:
con't
(4) Student Training Cards
0.5
Temporary. Retain for 1 year then
and training course data for
destroy.
each instructor and student
that received training.
(5) Training Bulletins, OC
1.0
Temporary. Retain for 6 months then 2
and OTR.
destroy.
(6) Instructors work files
30.0
Temporary. Retain while PCS
and training materials.
then screen and transfer to rep ace-
ment.
(7) Student Schedules,
0.6
Temporary. Retain 1 year then
Mas
destroy.
(8) Training Correspon-
0.9
Temporary. Retain for 2 years then
dence files.
destroy.
(9) Training Reference
80.0
Temporary. Destroy when superseded or
Material.
no longer needed.
(10) iles reflecting
6.0
Temporary. Retain for 2 years then
the , intenance, and
destroy.
Cryptographic course material
and student data.
(11) Training Aids and
3.0
Temporary. Destroy when superseded
Instructional Documents
or no longer needed for reference.
c. Career Training Program: These
0.5
Temporary. Retain on a current basis;
files are maintained under a numeric
destroy when superseded, or no longer
system by subject and consist of corres-
needed for reference.
pondence pertaining to the selection and
participation of OC Personnel for the
........
Career Training Program.
Apprnvpd For Release 2005111/21 - CIA-
A000100190012-0
FORM NO. 139a USE PREVIOUS ~~;'',i~, ;
I JAN 58 EOItIONS. RECORDS CONTROL SCHEDULE - CON `it AjTION SHEET (41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
9
Approved For Release 2005/11/21: CIA-
TRAINING: con't
QQ
f k
?A000100190012-0
.
i
d. Mid-Career Program: These files
0.5
Temporary. Retain on a current basis;
are maintained under a numeric system by
destroy when superseded, or no longer
subject and consist of correspondence
needed for reference.
pertaining to the selection and partici-
pation of OC Personnel for the Mid-
Career Program.
e. OC Training School History
2.0
Permanent. Disposal not authorized.
Files: These fi es are maintained under
Retain 5 years then transfer to
a numeric system by subject and consist
Records Center.
of correspondence, pictures, maps, and
other documents pertaining to the history
of the OC Training School, facilities,
personnel and equipment.
10.
CRYPTIC REFERENCE:
Files consist of records pertaining
2.0
Temporary. Retain on a current basis;
to the assignment of Signal Plan Crypto-
destroy when outdated or no longer
nyms. (1955 to present)
needed for reference.
11.
PUBLICATIONS AND MANUALS:
These files are maintained under a
70.0
Temporary. Destroy when superseded,
numeric system and are filed by publica-
obsolete or no longer needed for
tion number. They consist of Engineer-
reference.
ing Technical Bulletins, Modifications
Work Order, Catalogs, Training Manuals,
Brochures, Operating Manuals, and Train-
ing Instructors Materials. (1957 to
present)
a. Agency Regulatory Issuances:
Issuances:
2.0
Temporary. Destroy when superseded,
Agency Notices, Regulations and Han
obsolete or no longer needed for
filed in numerical order.
reference.
1 JANN56 139a EDITIONS??s RECORDS CONTROL SCHEDULE . CON'rI{Nb7ATIO_N SHEET (41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : C -
-
11.
PUBLICATIONS AND MANUALS: con't
~)'.ti~ I'~
7
b. OC Regulatory Issuances: OC
2.0
Temporary. Destroy when superseded
Orders, and Notices.
,
obsolete or no longer needed for
reference.
Cc Regulatory Issuances:
1.0
Temporary. Destroy when superseded,
egu a ions, Handbooks, an
obsolete or no longer needed for
Notices filed in numerical order.
reference.
d. Reference Files: Consist of
65.0
Temporary. Destroy when superseded,
correspondence, books, publications,
obsolete or no longer needed for
catalogs, periodicals, maps, and similar
reference.
material maintained for reference.
12.
CHRONOLOGICAL FILES:
These files consist of extra copies
of correspondence and are maintained
under a numeric system, files are main-
tained for convenience of reference.
(1963 to present)
a. Cables
1.0
Temporary. Maintain'3 months, destroy
earliest month upon filing latest
month.
b. Dispatches
2.0
Temporary. Retain 2 years then
destroy.
c. Memoranda
2.0
Temporary. Retain 2 years then
destroy.
d. Transmittal Manifests: IN and
2.0
Temporary. Retain 1 year then
OUT Field Station Transmittal Manifests.
destroy.
e. Mail Control Records: These
2.0
files consist of-control records of
incoming and outgoing material
(1) Logs
Temporary. Break annually, hold for 1
1M),?bOfjp6troy.
FORM NO. 139a USE PREVIOUS .~ 7
1 JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE . CONTINUATION SHEET
 ITEM NO
. FILES IDENTIFICATION
L
D SPOSITION INSTRUCTIONS
Approved or Release -
-
12.
CHRONOLOGICAL FILES: con't
F
H
l.
e. Mail Control Records - con't
(2) Abstract Tickets
Temporary. Retain until action com-
pleted then forward to OC-RMS.
(3) Pouch Manifest
Temporary. Retain 30 days then
destroy.
000100190012-0
FORM NO~
SCHEDULE - CONTINUATION SHEET
 RECORDB1p? b1 l FBEH Me 2005/1 1F, ,1 ~ ! .-RDP7
OFFICE. DIVISION. BRANCH
Office of Communications, Up .l TI-0j
ITEM
NO.
FILES IDENTIFICATION I
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
Maintained under a numeric system
and consist of:
a. Accomplishments and Objectives -
Annual Reports
b. Area Monthly Reports of Communi-
cations Activities - These reports
are received from Area Chiefs and
contain information as to policy,
liaison problems, actions, and other
data pertinent to the operation of
the Area Communications System.
These are considered historical
documents and should be retained
permanently.
c . Information
relating to the layout, wiring, con-
figuration, etc., of equipment.
FORM NO. IOA USE PREVIOUS
I JAN 56 O J EDITIONS.
anagement Staff, OC 26 November 1968
TITLE ,
Temporary. Destroy after 10 years.
Retain 5 years, then transfer to the
Records Center.
Permanent. Original copy sent to
OC-RMS for Vital Documents, then
transferred to the Records Center. All
other copies destroy when no longer
needed for reference.
Temporary. Retain on a current basis.
Destroy when superseded or obsolete.
OROLN 9
Ezclu sd trem au::ma43c
IA-RD07 `! d b"J0d1
25
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTI S
Approved For Release 2005/11/21 :
8-0
487A000100190012-0
I.
REPORTS - con't
d. Division Monthly Reports of
Permanent. Original copy sent to
Communications Activities - T ese
OC-RMS for Vital Documents, then
reports contain information as to
transferred to the Records Center.
policy, liaison problems, actions,
All other copies destroy when no
and other data pertinent to the
longer needed for reference.
operations of the Agency World-Wide
Communications System. These are
considered to be historical
documents and should be retained
permanently.
e. Facilities Report - Correspon-
Temporary. Destroy when no longer
dence on off-station facilities at
needed for reference.
area stations.
f. Field Station Data Report - Form
Temporary. Destroy when superseded
1212 - This report provides a con-
or no longer needed for reference.
solidation of each field communica-
tions station, its facilities,
location, equipment, cover, housing,
transportation, educational facili-
ties, frequencies, and primary back-
up and emergency communications.
g. Field Station Monthly Reports of
Temporary. Destroy 3 years after
Communications Activities - These
receipt in the Records Center. Cut-
reports contain information relating
off every 2 years, then transfer to
to policy, liaison problems, actions,
the Records Center.
training, and other data pertaining
to area communications activities.
h. Program Review & Forecast -
Temporary. Retain 3 years, then
Review and forecast of personnel,
destroy.
equipment, and facilities required
by Fiscal Year.
Annr
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 0
eports - Information
rel o t e p ysical and crypto-
graphic security of the communicatio
activities of the station.
Temporary. Retain 2 years, then
destroy obsolete material.
Significant Events - A narrative
resume of signs icant events in the
major communications areas that
require an additional report.
1. Top Secret Inventory - IBM inven
tort' published i-annually of all
Top Secret documents assigned to OC
Divisions.
REPORTS - con Approved For Release 2005/11/21 : CIA
AREA POLICY
These files are maintained under a
numeric system and consist of cables,
dispatches, and correspondence reflecting
policy, scope of area activities, and the
establishment of joint communications
facilities.
SUBJECT FILES
These files are maintained under a
numeric system and consist of cables,
dispatches, forms, and correspondence
reflecting the activities of the area and
the communications, electronics, and admi
istrative support necessary to the
accomplishment of the overseas
mission and operation .
FORM NO. 139a USE PREVIOUS
t JAN 56 EDITIONS.
Temporary. Retain on a current basis.
Destroy when superseded or obsolete.
Temporary. Destroy after 10 years.
Retain 3 years, then transfer to the
Records Center.
Temporary. Retain for one calendar
year, then destroy.
Permanent. Disposal not authorized.
Cut-off at end of 2 calendar years,
then transfer to the Records Center.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
-3.
SUBJECT FILES APp rrrd for Release 2005/11/21 : CIA
RDP78-00
87A000100190012-0
a. Administrative - Corresponderiaga
3FA
Temporary. Retain 2 years, then
pertaining o a ministrative support
destroy.
matters.
b. Agent Equipment Files - Corres-
Temporary. Destroy when obsolete
pondence regarding-711 aspects of
or no longer needed for reference.
communications agent equipment.
c. Area Communications Plans -
Temporary. Retain 2 years, then
Correspondence pertaining to opera-
destroy.
tional support matters.
d. Area Dispatch Files - Area dis-
Temporary. Retain 2 years, then
patches regarding the major communi-
destroy.
cations areas. Filed in chrono-
logical order.
Temporary. Retain on a current basis
destroy obsolete material.
f. Area Engineering/Supply Files -
Temporary. Retain 2 years, then
Filed chronologically for reference
destroy.
purposes in researching OC Engineer-
ing Staff matters.
g. Area Medium Speed - Correspond-
Temporary. Retain on a current basis
ence on a aspects of medium speed
destroy obsolete material.
systems.
h. Area Operational Support Files -
Temporary. Retain 2 years, then
Correspondence in chronological
destroy.
order for reference purposes in
researching operational matters.
-4-
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE"`-'` Nri-`INUATION SHEET
 ITEM NO.
SUBJECT FIL
i. Ar
chrono
purpos
matter
j. Ar
Corren
instal
commun
(
a
k. Br
tainin
person
State,
concer
1
1
f
area c
statio
antenn
variou
m.
1
for al
1O
n. CI
and do(
and the
or emer
the mil
LL
FORM NO. USE PREVIOUS
J139a
JAN
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
ES Ap.p %y For Release 2005/11/21: CIA
DP78-00
87A000100190012-0
ea Security Files - Filed in
Temporary. Retain 2 years, then
ogica order or reference
destroy.
es in researching operational
s.
ea Telecommunications Files -
Temporary. Retain 2 years, then
pon
ence on t e training,
destroy.
lation, and operation of staff
ications equipment and circuit
.
1) Area Charts - Indicates
Temporary. Destroy when no longer
rea circui ry.
needed for reference.
iefings - Correspondence per-
Temporary. Retain 1 year, then
g
to riefings given to variou
destroy.
n
el (Agency, Department of
Departmen
t of Defense, etc.)
ning area communications.
Files - Drawings,
J
Temporary. Destroy when no longer
p-Lailoj U11=
, ea ayouts of
-
needed for reference.
o
mcenters and rooms occupied b
n personnel. Also includes
a
layouts and photos of
s fac
ilities.
Files - Traffic vol es
Temporary. Retain 1 year, then
d
estroy obsolete material.
NCSTRIKE Files - Correspondent
Temporary. Destroy after 10 years.
ument s on e responsibilitie
Maintain on a current basis; transfer
responses to react to crisis
non-current record material to the
g
ency overseas situations by
Records Center.
itary forces at CINCSTRIKE.
-5-
RECORDS CONTROL SCHEDULE 'LiiroIJIAT ION SHEET
(41)
 ITEM NO
. FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
'8 .
SUBJECT FILESAppr oeo For Release 2005/11/21 : CIA-
RP7
87A000100190012-0
o. Clandestine Support Files -
Temporary. Destroy after 15 years.
.Cables, ispa ches, memorandums, and
Cut-off at end of 3 calendar years,
other correspondence on the manage-
then transfer to the Records Center.
ment of area staff communications
(non-project material).
p. Crises Briefings - Presentation
Temporary. Maintain on a current
material on OC facilities and staff
basis. Destroy non-current records.
ing resources for specified cities
where potential conditions may
indicate seizure or closure of the
OC facility.
Temporary. Retain 1 year, then
destroy.
r. Emergency and Evacuation - Cor-
Temporary. Destroy when superseded
respondence regarding current and
or no longer needed for reference.
planned E&E communications require-
ments.
s. Language Requirements - Corres-
-
Temporary. Retain 2 years, then
pondence fdr
reference purposes
destroy.
pertaining to area language require-
ments.
t. Logistics Cables,
'
Temporary. Destroy after 5 years.
dispa die
s, emVX 4LJLTUZrnrs, and other
Cut-off at end of 2 calendar years,
correspondence on logistics flights
then transfer to the Records Center.
within an area.
U. Long-Range Plans - Correspondent
Temporary. Retain 2 years, then
pertaining to the forecast and
destroy obsolete material.
actual long-range programming for
facilities, personnel, and equipment
for the area by Fiscal Year (s).
ftrn aved Fe. Release 2@06M
1 JAN 56 ij.9a EDIT IONS. VV' RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
3 : SUBJECT FILES AP e For Release 2005/11/21 : CIA- DP78-00 87A000100190012-0
v. National Communications Subcom- Temporary. Destroy after 10 years.
mittee - Correspondence relative o Retain current record material in
National Communications Subcommittee' Office of Record; retire non-current
organization and resultant require- material to the Records Center.
ments levied on OC Divisions.
w. Program Review and Forecast - Temporary. Retain 2 years, then
Annual program review o personnel, destroy.
equipment, and facilities in each
area.
X. Personnel Management Files - Temporary. Retain 2 years, then
Materials dealing with staffing, destroy.
positions, movements, and other per-
sonnel matters of concern to an
overseas area.
y. Records Management - Correspond- Temporary. Destroy when obsolete,
ence relating to t e Records superseded, or no longer needed for
Management Program; i.e., archiving reference.
vital documents, and Top Secret
inventory.
Z. Staff Communications - Cables, Temporary. Destroy after 15 years.
dispatches, memorandums, and other Cut-off at end of 2 calendar years,
correspondence on the management of then transfer to the Records Center.
staff communications for OC overseas
activities.
aa. Staffing Material - Files con- Temporary. Retain 2 years, then
sist o correspondence in assembly destroy.
and presentation of positions and
staffing and assignments and table
of organization for each area.
-7-
Approved Fer Release 2006A 4Q4 rul.A.,
FORM
I JAN 56 139a Eo;,;a.5 PREVIOUS
RECORDS CONTROL SCHEDULE CONTINUATION SHEET ce,)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
4
OC FIELD STATION FSged For Release 2005/11/21: CIA
+
l
487AO00100190012-0
.
,
1 t
ai~ t!
These files consist of memorandums, reports,
cables, forms, and other correspondence reflect-
ing station activity. Filed alphabetically by
station.
a. Policy and Procedures: These files con-
Permanent. Disposal not authorized. Cut-off
sist of policies, procedures, agreements,
at end of each calendar year; retain 2 additi-
and other correspondence reflecting the
onal years, then transfer to the Records Cen-
organization of the station.
ter.
b. Administrative Support Files: These
Temporary. Retain 2 years, then destroy.
files consist of administrative support,
correspondence, and reports pertaining to
the station.
5.
IILES
--
These files consist of memorandums, reports,
cables, forms, and other correspondence reflect-
ing station activity. Filed alphabetically by
station.
a. Policy and Procedures: These files con-
Permanent. Disposal not authorized. Cut-off
sist of policies, procedures, agreements,
at end of each calendar year; retain 2 additi-
and other correspondence reflecting the
onal years, then-transfer to the Records Cen-
organization of the station.
ter.
b. Administrative Support Files: These
Temporary. Retain 2 years, then destroy.
files consist of administrative support,
correspondence, and reports pertaining to
the station.
6.
PROJECT FILES
These files consist of memorandums, reports,
cables, forms, dispatches, and other correspond-
ence reflecting the Communications support to
# <
d
Clandestine Service Projects and Staff Communica-
date
AMENDMENT
dons Projects. Filed alphabetically by
project.
APPROVED:
-8-
-
-
-,
FORM 139a eDITIONS1O05 RECORDS CONTROL SCHEDULE . C N11NUATION SHEET
 ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA 717f ; 87A000100190012-0
6. PROJECT FILES - con't
a. Clandestine Service rrojects: inese Temporary. Destroy after 60 years. Return
files consist of memorandums, reports, for review prior to destruction. Transfer to
cables, forms, dispatches, and other corres- the Records Center one year after project is
pondence reflecting the Communications sup- terminated or discontinued.
port to Clandestine Service Projects.
b. Staff Communications Projects: These Temporary. Destroy after 25 years. Transfer
files consist of memorandums, reports, to the Records Center one year after project
cables, forms, dispatches, and other corres- is terminated or discontinued.
pondence reflecting the Communications sup-
port to Staff Communications Projects.
7. REFERENCE FILES
Files are maintained under a numeric system
and are filed in chronological order.
a. Chronological Files: These files con-
sist of extra copies of "IN" and :'OUT"
cables, dispatches, and copies of outgoing
correspondence. Such files are maintained
for the convenience of reference.
(1) Cables: Filed chronologically. Temporary. Maintain 6 months; destroy earli-
est month upon filing latest month.
(2) Dispatches: Filed chronologically. Temporary. Retain 6 months, then destroy.
(3) Memorandum for the Record: Filed Temporary. Retain 2 calendar years, then
chronologically. destroy.
(4) Pseudon and C ton Files: Temporary. Destroy when obsolete, superseded,
True and pseudonym name files for or no longer needed for reference.
personnel in areas. Also, true names
and cryptonyms of various government
agencies and departments.
AMENDW,TP 41 611~".A /,;r
-9- APPROVE
FORM NO. j39 USE PREVIOUS J 0190012-0
JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (4I)
 ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
PUBLICATIONS Approved For Release 2005/11/21 ; CIA RDP78-00 87A000100190012-0
These are filed under a numeric
system:
a. Technical and Operational Temporary. Destroy when superseded
Manuals - Manuals pertaining to or no longer needed for reference.
operation of classified communica-
tions equipment and operational
guides.
b. OC Regulations Temporary. Destroy when superseded
or no longer needed for reference.
c. OC Notices Temporary. Destroy when superseded,
obsolete, or no longer needed for
reference.
d. OC Handbooks Temporary. Destroy when superseded
or no longer needed for reference.
e. Agency Regulations Temporary. Destroy when superseded
or no longer needed for reference.
f. Agency Notices Temporary. Destroy when superseded
or no longer needed for reference.
Internal Issuances - Such as Temporary. Destroy when superseded
or no longer needed for reference.
? 5
APMOVio
Date.
CIA R r
-10-
Apprnwarl I=nr Palancim 9nnAll 1191 r-IA]Rnl27;t-nn~.q7Aaa=nlg()()19-()
IO JANO USE
EDITIONS. IOUS
56 139a
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 Approved For Release 2005/11/21 : CIA-RDP78-00487A000100190012-0
RECORDS DISPOSITION AUTHORITY
In accordance with Federal Statutes
and Records Disposition Authorizations granted
by the U.S. Congress the attached Records
Control Schedule 50-69/20 for the Office of
Communications, Career Management and Training
Staff is approved and implementation of the
disposition instructions contained therein
is authorized.
Preparation:
I Records Officer or O/Commo
CIA Records A inistration Of er
L
6-12
041
r
Approved For Release 2005/11/21 : CIA-RDP78-00487A000100190012-0
 Permanent. Forward original to
OC-A/RMB for 1 year deposit in Vital
Records, then OC-A/RMB retires
permanently to the Records Center.
Other copies retain no longer than
2 years, then destroy.
Temporary. Retain no longer than 1
year, then destroy.
Temporary. Retain 1 month, then
destroy.
CRET
Approved For Release 2005111121 CIA. nP~R_Qnd ~nnnti~rv~caa lii
OFFICE. DIVISION. BRANCH
Office of Communications,
Career Management and Training Staff
ITCI.A
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
REPORTS
These reports are maintained under a
subject numeric system and consist of the
following:
a. Monthly or Quarterly Reports:
(1) Staff (monthly narrative
and quarterly report)
b. Weekly Reports:
(1) D/CO Staff Meetings
(2) Weekly Staff Notes
These files are maintained under a
subject numeric system and consist of
correspondence, cables, dispatches, and
other correspondence reflecting the
activities of the Staff:
SE
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
87A000100190012-0
2.
SUBJECT FILES - con't
a. Communications Security
Temporary. Retain on a current basis;
Queues sonnaire and Report
destroy when superseded, outdated, or
no longer needed for reference.
3.
CORRESPONDENCE FILES
These files are maintained in a
subject numeric system and consist of
inter and intra-agency, military, and
commercial correspondence concerning
Staff liaison.
a. Career Training Program: Con-
Temporary. Retain on a current basis;
tains applications and correspon-
destroy when superseded, or no longer
dence relating to the CTP program.
needed for reference.
b. Career Officer Development Pro-
Temporary. Retain on a current basis;
gram: Contains applications and
destroy when superseded, or no longer
correspondence relating to the CODP
needed for reference.
program.
c. Liaison Files: Consists of cor-
Temporary. Retain 5 years, then
respondence with other U. S. Govern-
destroy.
ment agencies and commercial organi-
zations to coordinate and establish
training requirements to insure
training courses meet established
criteria, and other OC training
needs as required.
4.
SPECIAL COMMITTEES, BOARDS, & PANELS FILE
Correspondence, briefing materials,
reports, minutes of meetings, annual
personnel program reviews, career boards,
and career panels.
Approved For Release 2005/11/21 : C1A-
_04
7A000100190012-0
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 4. SPECIAL COMMITTEES, BOARDS, & PANELS
FILES - con't
a. Career Service Board: These
files consist of briefing materials,
reports, and minutes of meetings.
b. Career Service Panels: These
files are maintained alphabetical
by Panel, and consists of corres-
pondence on career development, a
personnel programs, and Panel
reports.
c. Ceiling Board: These files
consist of correspondence and
reports relative to changes in th
OC personnel ceiling.
5. REFERENCE FILES
These files consist of correspon
dence, books, publications, catalogs,
periodicals, and similar materials ma
tamed for reference.
Approved For Release 2005/11/21
FORM NO. 139a USE PREVIOUS
I JAN 56 ?7 EDITIONS. RECORDS CONTROL SCHEDUL
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
87A000100190012-0
!~JJrt~:
Temporary. Destroy 5 years after
receipt in Records Center. Review
every 3 years, destroy non-record
material, retain material needed for
current operations then transfer
inactive material to Records Center.
Temporary. Destroy 5 years after
ly
receipt in Records Center. Review
every 3 years, destroy non-record
nd
material, retain material needed for
current operations then transfer
inactive material to Records Center.
Temporary. Destroy 5 years after
receipt in Records Center. Review
e
every 3 years, destroy non-record
material, retain material needed for
current operations then transfer
inactive material to Records Center.
-
Temporary. Destroy when superseded,
obsolete, or no longer needed.
in-
CIA-
%
7A000100190012-0
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA
~
87A000100190012-0
6.
CHRONOLOGICAL FILES
These files consist of extra copies
of correspondence and are maintained
under a numeric system, files are main-
tained for convenience of reference.
a. Cables:
Temporary. Maintain 3 months, destroy
earliest month upon filing latest
month.
b. Dispatches:
Temporary. Retain 1 year, then w
destroy.
co Memorandums:
Temporary. Retain 2 years, then
destroy.
d. Transmittal Manifests: In & Out
Temporary. Retain 1 year, then
Field Stations Transmittal Manifests.
destroy.
e. Mail Control Records: These
files consist of control records
of incoming and outgoing correspon-
dence.
(1) Logs
Temporary. Break annually, hold for
1 year, then destroy. L
(2) Document Control Tickets -
Temporary. Retain until action is
Form 717a
completed, then return Action ticket ,,`J'
to OC-A/RMB and destroy others. Nr'
7.
ADMINISTRATION FILES
These files are maintained under a
ILLEG
subject numeric system and consist of
cables, dispatches, memorandums, forms,
and other correspondence reflecting
-S E
Approved For Release 2005/11/21 : CIA-
DP*0'04
7A000100190012-0
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA,
PC - 4
7AO00100190012-0
7.
ADMINISTRATION FILES - con 't
personnel planning, programs, career
development, rotations, assignments
,
reassignments, separations, promotions,
awards, and commendations.
a. General:
L
6S t
(1) Personnel Policy: Docu-
Temporary. Destroy 10 years after
ments and correspondence reflec-
receipt in Records Center. Maintain
ting OC Personnel Policy.
on a current basis; destroy non-record
material, transfer non-current record
material to Records Center.
b. Personnel:
(1) Personnel Soft Files: Indi-
Temporary. Upon separation destroy.
vidual personnel folders, filed
Upon transfer, screen and forward to
alphabetically by name. Folders
OC-A/PB for inclusion in the indi-
contain copies of documents per-
vidual's OC Personnel Soft Folder.
taining to personnel actions
S.
affecting the individual. Also
included are fitness reports
,
correspondence, cables, dis-
patches, and other documents
reflecting training, processing,
and travel.
(2) Recruitment: Personnel
Temporary. Retain file copy 1 year,
briefing forms, pre-employment
then destroy. (Originals filed in
processing documents, and inter-
individual's Official Personnel 201
view reports.
File.)
(3) Applicant Folder Files:
Temporary. Destroy those inactive
These consist of case files on
for a period of 2 years if security
individuals who have applied for
clearance was initiated. If security
employment. Folders include
clearance was not initiated forward
Approved For Release 2005/11/21 CIA-
DP5'8-00
87A000100190012-0
FORM NO. 139a USE PREVIOUS
I JAN 55 EDITIONS.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ?
Approved or a ease
ADMINISTRATION FILES - con't
application for employment,
report of interview, Personal
History Statements, and in some
cases requests for security
clearance.
(4) Retirement: Documents
surrounding the separation or
retirement of staff employees.
(5) Special & Honor Awards:
These files contain background
material, letters of recom-
mendation for honor or merit
awards, proposed citations, and
documentation.
(6) T/O Files: These files
consist of records relating to
the staffing pattern, copies of
monthly personnel reports, T/0
changes, authorizations, manning
tables, and IBM listings of
Employees.
(7) Competitive Evaluation List:
(a) Consolidated world-
wide CEL's
(b) CEL ratings and CEL
work sheets
eir
- 6 -
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
DIUSPOSITION INSTRUCTIONS
000 1 00.98812
4000 1 UU 1 -
folder to Office of Personnel/AFS 60
days after becoming inactive.
Temporary. Destroy 10 years after
receipt in Records Center. Retain 2
years then transfer to the Records
Center.
Permanent. Disposal not authorized.
Retain 2 years then forward to the
Records Center.
Temporary. Destroy when superseded,
obsolete, or no longer needed.
Temporary. Retain 3 years, transfer
to Records Center. Destroy 5 years
after receipt in Records Center.
Temporary. Retain 3 years, transfer
to Records Center. Destroy 5 years
after receipt in Records Center.
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
4
PPff
7A000100190012-0
8.
RECORDS MANAGEMENT FILES O
These files contain materials per-
Temporary. Destroy when outdated or
taining to the OC Records Management
no longer needed for reference.
1
Program; i.e., reference materials,
Records Control Schedule, Vital Records
Deposit Schedule, Records Shelf Lists,
destruction reports, and filing systems.
9.
REGULATIONS, PUBLICATIONS, AND MANUALS
These files are maintained under a
numeric system and are filed in chrono-
logical order.
ti
a. Regulatory Issuances:
(1) OC Regulatory Issuances:
Temporary. Destroy when superseded,
OC Notices, Orders, an oo s,
obsolete, or no longer needed for
and other internal issuances
reference.
and directives.
(2) Agency Regulatory Issuances:
Temporary. Destroy when superseded,
Agency notices, regulations,
obsolete, or no longer needed for
handbooks, and DD/S directives.
reference.
(3) Other Agency Issuances:
Temporary. Destroy when superseded,
Other Agency documents, pub-
obsolete, or no longer needed for
lications, directives, and
reference.
manuals.
4 egulatory Issuances:
Temporary. Destroy when superseded,
E egulations, Handbooks, and
obsolete, or no longer needed for
es filed in numerical order.
reference.
Approved For Release 2005/11/21 : CIA-
DR7Sz004
7A000100190012-0
FORM 139a EDITIONS'OUJ
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41)
 ITEM NO. FILES IDENTIFICATION
Approved For Release 2005/11/21 : Cl
10. TRAINING FILES
These files are maintained under a
subject numeric system and consist of
personnel training folders filed alpha-
betically, correspondence course outline
offered by external training facilities,
brochures and documents relating to the
OC Training Program, requests for infor-
mation on training and training acti-
vities
announcement.
a. Personnel Training Folders:
These files are maintained under an
alphabetic system and contain a
record of the OC training given
to Agency and non-Agency personnel.
(1) OC Personnel - on duty.
(2) OC Personnel .non-duty:
(retired, resigned, or deceased)
(3) Agency Personnel - other
than OC.
Approved For Release 2005/11/21 : CIA
FORM NO. I 1~[1a USE
EDITIPORNESV. PREVIOUS
JAN
I 56 J
RECORDS CONTROL SCHEDULE -
VOLUME
DISPOSITION INSTRUCTIONS
-
-
Temporary. Destroy 5 years after
receipt in Records Center. Review
every 2 years, destroy non-record
s
material, retain material needed for
current operations and transfer
inactive material to the Records
Center.
Temporary. Record training information
on Form 1961, Activity Training -
Internal - Course Roster, and forward
completed Form 1961 to OTR. Forward
original training reports to the
Office of Personnel, then destroy
remaining file.
Temporary. Record training information
on unnumbered Form, Special Input to
Agency Training Record, and forward
completed Form to OTR. Forward origi-
nal training reports to OP/TRB (Tran-
sactions and Records Branch), destroy
remaining file.
Temporary. Destroy file 1 year after
it becomes inactive. Forward Original
reports to the Office of Personnel and
one copy to the parent component.
-
DP7?-00
87A000100190012-0
CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME-
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 -
12-0
10.
TRAINING FILES - con'
y e _ _ -
(4) Non-Agency Personnel
Temporary. Destroy file 1 year after
it becomes inactive. Forward original
report to parent organization.
b. OTR Training Tits: These are
Temporary. Destroy when outdated,
IBM listings of GC --training com -
obsolete, or no longer needed.
pleted by OC personnel.
c. Corresbondence and Statistics:
These files are maintained under a
subject numeric system and filed
alphabetically. They contain memo-
randums, reports, records, statis-
tics, etc., pertaining to all
aspects of training for OC personnel
and the OC training for inter- and
intra-Agency personnel performing
communications duties.
(1) Projected Training Require-
Temporary. Retain for 2 years the.n_
ments for OC personnel.
destroy.
(2) Training Statistics for
Temporary. Destroy after 25 years.
courses offered by OC.
Cut-off at end of 5 years, then
transfer to the Records Center. -
(3) Participants
Temporary. roy after 5 years.
Accou,n-ng ti Records for courses
Retain at 1 year, then forward 2
offered by OC.
to OC-CMS/CTB. Retain in OC-CMS/CTB
4 additional years then destroy.
(4) Student Training Cards:
Temporary. Retain for 1 year, then
Training course data for each
destroy.
instructor and student that
received training.
(5) Training Bulletins: OC and
Temporary. Retain for 6 months, then
OTR
destroy.
Approved For Release 2005/11/21 : CIA-
DP7> -0O4
7A000100190012-0
 ?
ITEM NO.
FILES IDENTIFICATION
V
"WE
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIAO
0
-V
7A000100190012-0 2
1
10.
TRAINING FILES - con't
,
(6) Instructors Work Files:
Temporary. Retain while PCS
F
~
raining materials)
raining materials)
=
then screen and transfer file
then screen and transfer file
replacement instructor.
(7 )1 (Student Schedules:
Temporary. Retain 1 year, then
(Masters
destroy.
d. Ca reer Training Program: These
Temporary. Retain on a current basis;
files are maintained under a subject
destroy when superseded, obsolete, or
numeric system and consist of cor-
no longer needed.
respondence pertaining to the selec-
tion a participation of OC person-
nd
nel for the Career Training Program.
e. Mid-Career Program: These files
Temporary. Retain on a current basis;
are maintained under a numeric
destroy when superseded, obsolete,
system by subject and consist of
or no longer needed.
correspondence pertaining to the
selection and participation of the
personnel OC per for the Mid-Career
Program.
f. O( Training School History Files:
Permanent. Disposal not authorized.
These files are maintained under a
Retain 5 years, then transfer to
subject numeric system and consist
Records Center.
of correspondence, pictures, maps,
and other documents pertaining to
the history of the OC Training
School, facilities, personnel and
equipment.
11.
a. Personnel Administration Files:
These files
of general
correspondence on the f ollowing:
pondence
(1) Confidential Funds
Temporary. Retain 6 months, then
destroy .
Approved For Release 2005/11/21: CIA-
OP 00.4
7A000100190012-0
FORM NO. 139a USE TPRESVIOUS
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
11.
Approxied Ear Release 7nnl~
con't
cmr
s ' la'
,
(2) Suggestion Award Program
Temporary. Retain 2 years, then
destroy.
(3) Auto-instructions Device
Temporary. Destroy 10 years after
suggestion files
receipt in Records Center. Retain on
a current basis. After case closed,
transfer to Records Center.
(4) Time & Attendence Records
Temporary. Retain 1 year, then
destroy.
(5) Soft Files - Personnel
Temporary. Upon transfer forward
stationed atiI
pertinent data to OC-A/PB. Destroy
remaining file.
(6) CEL Rating and CEL Work
Temporary. Retain 3 years, then
Sheets
forward to Records Center. Destroy
5 years after receipt in Records Center
(7) Conduct and RYBAT material:
Temporary. Forward to OC-A/PB, for
(Employee sensitive case files)
disposition when the employee is
separated or transfered.
(8) Training Correspondence
Temporary. Retain for 2 years, then
Files
destroy.
(9) Training Reference Material
Temporary. Destroy when superseded,
obsolete, or no longer needed.
(10)=Files reflecting the
Temporary. Retain for 2 years, then
radio, maintenance, and crypto-
destroy.
graphic course material and
student data
(11) Training aids and instruc-
Temporary. Destroy when superseded,
tional documents
obsolete, or no longer needed for
reference.
Approved For Release 2005/11/21 :CIA-
DP7j8t0
87A000100190012-0