RECORDS CONTROL SCHEDULE REPORTS

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP78-00487A000100190016-6
Release Decision: 
RIPPUB
Original Classification: 
S
Document Page Count: 
31
Document Creation Date: 
December 19, 2016
Document Release Date: 
September 29, 2005
Sequence Number: 
16
Case Number: 
Publication Date: 
October 25, 1965
Content Type: 
FORM
File: 
AttachmentSize
PDF icon CIA-RDP78-00487A000100190016-6.pdf2.36 MB
Body: 
25X x 25X 25X 25X SCHEDULE NO. t ? 1) RECORDS CONAIro$ lease 2006f - ZDP78-00487PA OFFICE. DIVISION. BRANCH F ITEM NO. FILES IDENTIFICATION (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) VOLUME (CUBIC FT.) DISPOSITION INSTRUCTIONS eil under a a z 1 ai Theo files ,Vx g p .iaeri' s to and consist of: area `3tat t;eiutti- 3.4 t.?Disposal at t?aa .ca 5. parxv t8 ca eons Air' v e>i These reports coul-M p CUtm.Oyi at end of earn :ttleuu r a . o ' $ on as To a .c . liaison, told !;.,r 31 sont$S, then tr3i (er to problems, actions, and other data rtAa- the F#.'Cori :3 Center. ant to the operation ok the Agency wort - w de t:.t Etditattttic do Es system. These -,.re considered to be tistwie .l doc uaents and SIf; 2 78 0~oiAa00 100190016-6 FORM NO. 139 USE PREVIOUS 1 JAN 56 EDITIONS. (41) ITEM NO . FILES NT I ATION A e ISPOSITION INSTRUCTIONS pp t.t'`-t", on Data kLa rts. 0.2 Temporary-. Destroy when superseded Taase replir s ir5V e a eousO 8 ed or tit Ju,.2,,ar pleaded for reference. resume of ea fl Cot n at n t ation s p ~ yf 7 d" 1 di rt eo irnicatious uipmaut _ er_;I`,ne :: it unications, primary .earls of + o aunA*Wzt . , personnel listiu , t4tion ds t: , moors of co uaie tion coverage, ohing, transportstiuei, etc. (io& - rr:-e 3 0. :. r>. '+ f n x ciorr ondeuc. #. g g .} r3f1ecti g s}l activities of the Area and the ct *uuicatjons electronics ad inis .7- of at i the ve su p 'e) x t to the 'i" fic8t B vents.- A narrative resume of 1" 2 porary. Destroy after 10 years. Cut-off sig .ficant events In an Area requiring an extra after 3 years; retain for 2 additional tears, ordinary import by the Division. then transfer to the Records Center. ?6h? CINSMIKE Correspondence and document 4" 2 inporary. Destroy after 10 years. Nainta on the responsibilities and the responses to on a current basis; transfer non-current react to crisis or emrgency overseas situations record material to the Records Center. by the military forces at CINSTRIKE. I- Fur East Traffic Volumes: Field station 2" Temporary. Retain in Office of Record on a ? cablW t is volumes for the FE Division, all current his; destroy obsolete mate?ial. l field stattiona and base stations. ?~ . Be ization Par East Assets - tables, 21' dispatebes, regarding vw4a 14 memoranda, a other correspondence the reorganization and proposed of the FE assets (Are re i ti . a orrgan za Headquarters Prom Pan4 r Cor spun- " deuce pertaining to the forecast and actual progr ms for facilities ;personnel, and equipment ay PIacal Year. 1. Unconventional Broadcast: Wales, dispatches 2" and other correspondence on unconventional broadcast, and the assignment of responsibility tenter. for unconventional broadcasts. Historical Documents. These files are maintained under a numeric system and are filed in chronological order. a. 0=nological Files: These files consist of extra copies of in and out cables, dispatches, and copies of outgoing correspondence. Such files are maintained for the convenience of reference. FORM NO. USE PREVIOUS I JAN 56 139a EDITIONS. RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET T oorary. Destroy after 10 years . Cut-off at end of 3 years then transfer to the Recd Center. Screen on r nusa basis and retain in Office of Record. Permanent. Disposal not authorized. Cat-off at end of 2 years then transfer to the Recd Approved For Release 2005/1 '' CE FII : con't (1) Gables: File logically (2) Dispatches : File Cbrronol ogic y. (3) M o for the Record: trranologicauy file of memoranda. written by Division. These files are maintained under a numeric system and are filed by publication issuance number. They consist of the following: e a. Regulations: Agency publications and DDS directives. of OC notices, Orders, M morand ?ns, b. OC Regtdaations: OC Publications, copies FORM NO. 139a USE PREVIOUS I JAN 56 EDITIONS. 3== 51* P7A000100190016-6 Temporary. Maintain 6 months; destroy earliest month upon filing latest month. Temporary. Retain 6 months in office of Record and destroy. Temporary. Retain 2 calendar years in Office of Record and. destroy. Temporary. Destroy when superseded or no longer needed for reference. Temporary. Destroy when superseded or no longer needed for reference. 25 25 1 RECORDS CON-tppr3,ef1fTnrERelease 2005/1I SCHEDULE NO. R''7W-W?7A0001 00190016-6 ~~~~ ddii+>. E N C= _ OFFICE. DIVISION, BRANCH & 7 f f ice of Communications T I Eief p~ Y , 0C 1967 !anuary 25 January ITEM FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS NO. (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (CUBIC FT.) 1. Tt oaT- These files are maintained under a sub- jective system and. consist of the follow- ing: Monthly yt Cp~ a . Area !reports of o unica- .2 ~y {. Disposal 7 Permanen L . not auf..''?.orized tions Activities: These reports are ' t n f at end of each calendar year; received rflr-1111 major CC Areas. These q r I:1 or 3 months, then transfer to reports contain information and other the d-ecords Canter. data pertinent to the operation of the Agency world-wide counica.tions system. These are considered to he historical documents and should be retained permanently. (1963 - present) b. Division t1onthly Reports of Communi- .1 permanent. Disposal not autAoriZed. e' cations Activities: These reports con- Cut off at end of each calendar year; a n information ; .ad data pertinent to hold for 3 months, then transfer to the operations of the Agency world-wide the Records Center. communications system. These are con- sidered to be historical documents. and should be retained permanently. (1963 - present) c. Top Secret Inventory: An IBM Inven- .1 Temporary. Retain for 6 months, then tory published o -annual of all TS destroy. documents assigned to ?C (1963 - present) u~-Oo -1-11 E? loch (C 1 ,!1i ; 1 j Approved For Release 2005/1 D P7-d--004W 100190016-6 FORM NO. 13 9 USE PREVIOUS I JAN 56 EDITIONS. (41) ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS I . R RTS - CO roved For Release 2005/11/21: CIA- OO0100190016-6 d. Area Inspection Trips and Reports: .l Temporary. Destroy after 3 years. Correspon ence on area inspection r ps Cut off at end of 1 calendar year, by Headquarters and Field personnel, hold for 2 additional years, then also reports and briefings of TDY destroy. trips. (1963 - present) 2. AREA POLICY These files are maintained under a sub- .1 Permanent. Disposal not authorized. jective system and consist of corres- Cut off at end of 2 calendar years, pondence reflecting iajor policy and scope of Oil! then transfer to the Records Center. ,, ,. present) 3. SUBJECT FILES - Overseas Area These files are maintained under a sub- jective system and consist of correspond- ence reflecting the activities of the OC areas and the communications electronics and administrative support necessary to the accomplishment of the overseas missions and operations. (1958 - present) a. Area Administration: Materials .1 Temporary. Retain 2 years, then dealing with staffing, position, destroy. movements, and other administrative matters of concern to an overseas area. b. Programming Information: Annual .5 Temporary. Retain 2 years, then program review ox persona , equipment, destroy. and facilities in each area. c. Area Telecommunications Files: .1 Temporary. Retain 2 years, then Correspondence on the training, nstal- lation, and operation of staff communi- cations equipment and circuits. Approved For Release 2005/11/21: CIA- 7A000100190016-6 FORM N56 139a EDITIONS'ous I JAN RECORDS CONTROL SCHEDULE - CONTINUATION SHEET (41) ITEM NO. S J 'CT FI1 d. Area Chrono'T poses. e. Area chronT poses. f. Area pon? once referenc 1 h. Area on a 4. OC FIELD S F These files system and reflecting (19515 - pre 1? These files system and reflecting (1955 - pre 6. L These files system and JAN . '39a PROJECT FI pertaining F ORM NO USE PREVIOUS E_,.,_-- I FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS uESA`? ~geIR 2OO%~1A2 : CIA- ET4 verg 7AOOO1 OO19OO16-6 Engineering/Supply Files: .1 Temporary. Retain 2 years, then ; ca order or reference pus- destroy . Security Files: Filed in .1 Temporary. Retain 2 years, then or reference pur- gica order destroy. Operational Files: Corres- .1 Temporary. Retain on a current basis, in c rono ogca order for destroy obsolete material. e purposes . .1 Temporary. Retain on a current basis, destroy obsolete material. Medium Speed: Correspondence .1 Temporary. Retain on a current basis, spec s o medium speed sys?:::n. destroy obsolete material. T ATION FILES are filed under an alphabetic 3.0 Temporary. Destroy after 50 years. consist of correspondence Cut off at the and of 3 calendar the station activity. years, then tr :n.Efer to the Records sent) Center. are filed under an alphabetic .5 Temporary. Destroy after 50 years. consist of correspondence Cut off at and of 3 calendar years, the station activity. then transfer to the Records Center. sent) ES are filed under an alphabetic 3.0 Temporary. Destroy after 50 years. consist of correspondence Cut off at the and of 2 calendar to projects. (1958,- present) years, then transfer to the Records Approved For Release 2005/11/21 : CIA- DPS8-004 Cen Q~ Oi 90016-6 RECORDS CONTROL SCHEDULE - C rf0rU~'4 ION SHEET ? 0 ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS Approved For Release 2005/11/21 : CIA- %Emu 87A000100190016-6 7. SUBJECT FILES - Headquarters - Division These files are maintained under an alphabetic system and consist of corres- pondence relating to the OC activities. (1958 - present) a. Agent and Staff Communications .3 Temporary. Destroy when no longer 2 u~i ne es: Correspondence regard needed for reference or when obsolete. ing _fiLspects of Staff and Agent Communications 2quipment. (1955 - present) b. Records Management: Materials .1 Temporary. Destroy when superseded deal ng with the C ecords Management or no longer needed for reference; Programs. (1955 - present) 6`Y c. Significant Events: A narrative .1 Temporary. Destroy after 10 years. resume-of significant events in an area Retain 3 years, then transfer to the requiring an extra ordinary report by Records Center. the Division. (1963 - present) d. Traffic Volumes Work- .1 Temporary. Retain on a current basis, loads: ca a ra ~fic vo destroy obsolete material. uses an *ord~loads . (196? w ran 4. S . ?WFERENCZ FILES These files are maintained under a sub- jective system and are filed chronological ly. a. Chronological Files: Consist of co ies of correspondence originated by 0C ]Riles are maintained for re e. 1. Cables .2 Temporary. Maintain 1 year, destroy earliest month upon filing latest month. Approved For Release 2005/11/21: CIA- 7A0001 00190016-6 FORM NO. 139a USE PREVIOUS I JAN 56 ?7 EDITIONS. S ? ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS ,., ~ ,rg rovecQFFgrtRelease 2005/11/21 CIA- 00190016 - 2 . Dispatches .2 Temporary. Retain 1 year in tha Of f ic of Lecord, then destroy. 3. P.e oranda .2 Temporary. Retain 2 calendar years in the Office of Record, then destroy. 9. LICT1O1 These rile s are fled by publication issuance nu be ? . a i . Publcations: ?C Notices and ~,~_e. l.0 Temporary. Destroy when superseded Grde a'~ .. SSULflces, o ? no loflger needed for refere ce. such .s 2 Ov A ' 'IA Re~i?r ~ ~ ' ba y BQ Approved For Release 2005/11/21: CIA- 87A000100190016-6 FORMuNO. 139a usE-PREVIOUS RECORDS CONTROL SCHEDULE - CONTINUATION SHEET e I TEM NO. SCHEDULE NO. REC0RD$g6fPjj FW W.ise 2005/11/21 : CIA-RDP7 I-00487A0001.00190016- CON R t perment. Disposal not authorized. Out-off at end of each calendar year; hold for 3 months then transfer to the Records Center. FILL5 ENTIFICATION (TITLE, DESCRIPTION, ARRANGEMENT. AND INCLUSIVE DATES) These files are maintained under a numeric system and consist of the following: a. Area Monthly Reports of Ccwunications Activities: These reports are received rrom all major OC Areas, stations, and other facilities. These reports contain information as to policy, liaison-, problems, actions, and other data pertinent to the operation of the Agency world-wide camnunications system. These are con idered to be historical. doc m ents and should retained permanently. (1958 - present). ~.,b. Division Monthly Reports of Communications ti,' activities : These reports contain information as to policy, liaison, problems, actions, and other data pertinent to the operations of the Agency world-wide cications system. These are considered to be historical dccuments and should be retained permanently. (1958-present) c. Field Station Data. Report Forms - Form 3232 which provides a consolidated resume of each Ommo station, its facilities, location, equipment, cover, housing, transportation, educational facilities, frequencies.; and primary back-up ,and emergency cammmications. VOLUME (CUBIC FT.) d. Tom Secret inventory - An III1 I published bi of all TS doc assig a to C T7 1 APPROV A6aro'led For Re a se 2005/11/21: CIA-RDP78- FORM NO. 139 USE PREVIOUS I JAN 56 J EDITIONS. Permanent. Disposal not authorized. Cut-o3 at end of each calendar year; hold for 3 months then transfer to the Records Center Temporary. Destroy when superseded or no longer needed. Ommorary. Retain for one calendar year hen destroy. CT: _ _7 , ,a 1 ion cer l?IIGY Approved For Release 2005/11/21 : CIA-FFDP78-004$ 7A000100190016-6 These files are maintained under a numeric system and consist of cables, dispatches, and other correspondence reflecting major policy and scope of QC Area activities. (1958-present) SUBJECT FILES, Overseas Area These files are maintained under a numeric system and consist cd' correspondence reports, and foams reflecting the activities of the QC-Areas and the communications electronics and administrative support necessary to the accomplishment or the overseas missions and operations: (1958-present) Va. Personnel Fan sment Files : Materials dealing with staffing; positions, movements, and other personnel matters of concern to an overseas area. b. Staffing Material: Files consist of correspondence in assembly and presentation of positions and staffing and assignments. Administrative Support Files: Contains correspondence and materials dealing with area hdministrative matters other than logistics anal personnel matters. .)-d. Program review: Annual program review of personnel equipment and facilities e. L Cables. dispatches, memo- espondence on the support Temporary. Destroy after 25 years. Cut-off at end oZ 3 calendar years; then transfer to the Records Center. Temporary. Destroy after 5 years. Cut-off at end of each calendar Year,-, hold for 1 additional year then transfer to the Records Center. Temporary. Destroy when superseded or no longer needed for reference. Temporary. Destroy after 5 years. Cut-off at end of each calendar year; hold for 1 additional year then transfer to the Records Center. Temporary Destroy after 10 years t"'st-off at end of 2 calendar years; hold for i additional year then transfer to the Records Center Temporary. Destroy after 25 years Cut-off at end of 2 years;, then transfer to the Records Center. Approved For Release 2005/11/21 : CIA-R )P78-00447A000100190016-6 FORM NO. 139a USE PREVIOUS I JAN 56 EDITIONS. ITEM NO. FI-LES.IDENTIFI?CATION - VOLUME DISPOSITI.ON INSTRUCTIONS Approved For Release 2005/11/21 : CIA- DP78-004 7A000100190016-6 )- %f . Staff Communications : Cables, dispatche$, 2" Temporary. Destroy after 15 years. Cut-off memoranda, and other correspondence on the at end of 2 calendar years, then transfer to management of staff ceimmmunications for OC overseas the Records Center. activities. 'g. Emergency communications Files: Cables, 1" Temporary. Destroy after 15 years. Cut-off dispatches,memoranda, and other correspondence on at end of 3 years; then transfer to the Area Emergency Staff and Records Center. emergency commmunications systems. h. Clandestine Support Files: Cables, dispatches, 2" Temporar. Destroy after 15 years. Cut-off ,tnemoranda, and other correspondence on the manage- at end of 3 calendar years; then transfer to went on Area Staff Communications (non-project the Records Center. material.) i. Psychological Broadcasts Files: Cables, 2" Temporary. Destroy after 15 years. Cut-off dispatches, memoranda, and other correspondence at end of 3 calendar years then transfer to on the management and programming of are the Records Center. psychological broadcasts. J. Pro agetion: Charts on radio propagation 1" Temporary. Retain 2 years in the Office of for each area's radio propagation circuits. Record, and destroy. 2" Temporary. Destroy after 5 years. Cut-off at end of 2 calendar years then transfer to the Records Center. 1.O Cables, dispatches,, memoranda, and 1" Temporary. Destroy after 10 years. Retain other correspondence regarding poll a e all significant items that are current and on the establishment and the lishon then send non-current material to the Records Center. 4. OC Field Station Files These files are filed under a numeric and alphabets 3' Temporary. Destroy after 50 years. Cut-off system and consist of cables, dispatches, reports at end of 2 calendar years, then transfer to and other correspondence reflecting the adminis- the Records Center. tration of support function, and missions for station and projects, i.e., staffing, administra- tion, engineering and operations.(1958-present) Approved For Release 2005/11/21 : CIA- DP78-004 7A000100190016-6 FORM NO. 139a USE PREVIOUS I JAN 56 ?7 EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET ITEM 101 LES IDENTIFICATION 5.1 Ad For Release 2005/11/21 : CIA- 01~ These files arm filed under a numeric and aiphabeti system and consist of cables, dispatches, reports, and other correspondence reflecting the administra- tion of s rat actions and missions for station and projects, i.e., staffing, administration, engineering, and operations, (1958-present) 0 These files are filed under a numeric and aiphabeti 2' system and consists of cables- dispatches,, reports, and other correspondence on the development and management of clandestine communications projects and project anw=s. (1958-present) ;3U=CT FIVES - Ueadquaarters - Division These files are maintained under a numeric system and consist of s dence, reports,, and foss reflecting the activities of the OC- `eadquarters Division, (1958-present a. Amateur Rio: Application for permission to operate and correspondence requesting authori zatian for an Amateur adio operation overseas. b. Crisis Briefing Presentation material on OC facilities and staffing resources for specified cities, where potential conditions may indicate seizure or closure of the OC facility. c. EngineeEL uipment: M aerials frm OC dealing with equipment andAnainaerins princi not specifically pertinent projects. d. Beditma r3peed/Teehni s : Correspondence remredium speed equiptwent and techniques . Temporary Destroy after 50 years Cut-off at end of 2 calendar years, then transfer to the Records Center. Temporary, Destroy after 50 years Cut-off at end of 2 calendar years then transfer to the Records utter. :Temporary. Retain 3 calendar years then destroy. ;may. Maintain on a current basis r Destroy non-current -records. Temporary Maintain on a current basis. 21 Destroy non-current records Temporary. Maintain on a current basis. Destroy non-current records I Approved For Release 2005/11/21 : CIA-I DP78-004$ 7A000100190016-6 FORM 139a EDITIONS~oUs I JAN 56 RECORDS CONTROL SCHEDULE - CONTINUATION SHEET ITEM NO. 1 - . - e 4 ~~t responden 1 f - Records u T' the OC Recor vital do cume t . SigniY ubca=lttee extra significant ordinary w 1,? 8. se files an are filed i a. ronal of eq and c t e file s are 1~ refem- nee. ? (1) 8i~3 (3) F (2) pus fil. of e o m These files ax FORM NO. lips USE PREVIOUS I JAN 56 EDITIONS. v&Via~ F r I ase 2005/11/21: CIA- commattee: ; ce relative to National Co unieatio Management -. teriala dealing t3 ds Management Programs, i.e.,, a v , nts. Top Secret Inventory, etea ~.t Events : A narrative resume of events in an Area requiring an extra ort by the Division. maintained under a numeric system n c to .cal. order* (1963-present) e maintaines under a numeric system o ca4 Files: use files consist g as In and out cables, dispatches o f outgoing correspondence. Such lEint for the convenience of organization and resultant) es tchel : Rile nologica.. ; for tho Rec r.: Chronological emoranda t tten by vision,. DP78-004 7A000100190016-6 3' TiMPVra y. Destroy after 10 years, Retain current record material in Office of Record; retire non-current material to Records Center. Temporary Destroy when superseded or no longer needed for reference Temporary. Destroy after 20 years Cut--cuff after 3 yea=; retain for two additional years then transfer to the Rees Center. Temporary. Destroy after 50 yea=. 1. Lain on a current basis; transfer non-current recorr3 material to the Records Centeno Temporary Maintain 6 months; destroy earliest month upon filing latest month Temporary. Retain 6 months in Office of Record and destroy. Temporary. Retain 2 calendar years in Office of Record a destroy. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET 0 ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS Y 9m Approved For Release 2005/11/21 : CIA- - Coate DP78-004 7A000100190016-6 and are filed by publication issuance number. ney consist Of the (1962-present) a and ? >nle r e x?at o as : Agency pC': ications DDf b c eet3 s ._' Temporary. troy vhcn superseded or no . longer needed for referenc b. 0C RegnIftlons.- 00 Publications, copieu of OC Xot ,cess, Orders Memrandma sk"A +V `. g vary Destroy when ouperseded or no , n , Issuance %#*V0 -4~7 s, longer needed for reference. FORM NO. 139a USE PREVIOUS I JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET RECORDS CONTR2p6tfgr Release 2005/ 2 'KOff ice of Cco unicatio ITEM NO. FILES IDEIVTIFICATION (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) _n contain i 1on as to po cy, rear t' t ion 'ule --re mainta ncd under a n rer-1e syste and consist of material dating. from, 1958 to present. ~a . Area Monthly Reports of Gommunica_ liaison problems, actions, and other data pertinent to the operation he ocu-o eats and should be retained permanent) . Division Monthly Reports o 1X1 FORM NO. I JAN 56 Info rate on as ca -policy, liaison cations c t v esi: Reports con ail. cover, etc. Its facilities, location, equipment, problens, actions, and other data per. tinent to the operations of the These are to lye or col documents and are to be retained permanently. c. Field Station Data Report: Provides a resume o eac '.ommun. cans Station, d. Top Secret Inventory: An IBM inven tort' pu s e annua y of all T5 documents assigned to SCHEDULE 110. 1 ~W~111+9F Permanent. Disposal not authorized. Cut-off at end of each calendar year, hold for 3 months, then transfer to the Records Center. at. Disposal not autboried. Cut-off at end of each calendar year, hold for 3 months, then transfer to the Records Center. Temporary. Destroy Shen obsolete, superseded, or no longer needed for reference. Temporary. Retain for one calendar year, then destroy. ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS _ ? - roved For a ease 2005/1 - i 0190016-6 e. Significant Events: A nary .1 Temporary. Destroy after 10 years. resume o s gn z can events in Cut-off after 3 years, retain 2 requiring, an extraordinary repo additional years, then transfer to the 'Division. the Records Center. Accomplishments Objectives: ` .2 Temporary. Destroy, after 10 years. Annual " a ortsignificant accomplish Cut-off at end of 5 years, then trans- ments for a particular Fiscal Year, and fer to the Records Center. objectives for the following Fiscal Year(s). g. Off--Station Facility Reports: - .1 Temporary.. Destroy when obsolete, 0 Mg-station acilitie superseded, or no longer needed for reference. h. Quarterly Facilities Report .1 Temporary. Retain 2 years, then guar er y reports on facilities destroy obsolete material. 2 .1 Temporary. Retain 2 years, then destroy obsolete material. 2. DELETED 3. SUBJECT FILES Files are maintained under a numeric system and consist of correspondence, reports, an ~eflecting the activities ad the communications electronic nistrative support necessary to the accomplishment of the miss ion and operations. a. Personnel Planning: Correspondence .1 Temporary. Retain 2 years, the" dealing w positions, staffing, destroy obsolete material. presentation of positions, and person- nel forecasting. b. Equipment/Facilities Programming: .1 Temporary. Retain 2 years, then Correspondence pertaining to the fore- destroy obsolete material. cast and act o r e br20filgil)lt--- 7A000100190016-6 FOR NO. 139a USE E S RREVIOUS 40 1.%#It16 9 JAN 5. RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET (41) ITEM NO. 3. SUBJBM $I and equi c. Telec on the r operation facilitie $1). indic 1 d. Lang once for 1S e. Engi ing n to es f. Secur url g. Opera pert-al-515 matters. h? commu perta' TM n . Admin 't matters. in e , n + J. RriefIORM NO. SE PREVIOUS FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS r8Apprl& or Release - - SICKET - pment by Fiscal Year. ommunications: Correspondence .1 Temporary. Retain 2 years, then a ning, ins allation, and destroy obsolete material. of telecommunications s. Area ha to: These charts Temporary. Destroy when obsolete, ate iz'cuiitry. su rseded, or no longer needed for 6 rence, age Requirements: Correspond- .1 Temporary. Retain 2 years, then reference purposes pertaining destroy obsolete material. ieer.ng: Correspondence pertai in staff matters - .1 Temporary. Retain 2 years, then . destroy obsolete material. ity: Correspondence pertaining t St ff tt .1 Temporary. Retain 2 years, then a ma ers. destroy obsolete material. tional Su ort: Correspondence .1 Temporary. Retain 2 years, then .g to operational Support destroy obsolete notarial. nications plans: Correspondenc to i e .1 Temporary. Retain 2 years, then ~ opera onal plans matters, destroy obsolete material. istrative: Correspondenec n.strative support .1 Temporary. Retain 2 years, then destroy obsolete material. 9.ngs: Correspondence pertain a i .1 Temporary. Retain 1 year, then r ven to various destroy obsolete material. (Agency, , )apartment of State, t of ~.efonse, et concerning ommunlcations . .1 Temporary. Retain 1 year, then destroy obsolete material. A roved For Release 2005/11/21 : CIA -Q0 7A000100190016-6 ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS g g FILES AppJ8 ec,CFor Release 2005/11/21 : CIA- - 1. Amateur Radio: Correspondence pe rta j, o applicationsfor permis- .i Temporary. Retain 3 years, then destroy. inn h 1 Aerate amateur radio facilities m. Emergency and Evacuation: Corres- .2 Temporary. Retain 2 years, then Pon nee regarding currenand planned communications requirements for destroy obsolete material. n. ~ IStation Files: Dr floor lant a a e a .6 Temporary. Destroy when obsolete, p s, nd r a l youts comeenters and rooms occupied superseded, or no longer needed for reference. station personnel: Also includes antenna icyouts and photos of various facilities. o. Records Management: Correspondence deal` n ? w t the R d .2 Temporary.. Destroy when obsolete, ecor s Management program, I.e., Archiving, Vital Docu-. superseded, or no longer needed for reference. meats, and Top Secret Inventory. F? lMiles: Traffic volumes f 3 .2 Temporary. Retain 1 year, then e destroy obsolete material. q. Long-Range Plans: Correspondence .i Temporary. Retain 2 years, then pertaining to e orecast and actual destroy obsolete material. long-range programming for facilities personnel, and equipment for Fiscal Year(s). These files are filed under a numeric and alphabetic system and consist of cables 5.5 Temporary. Destroy after 50 years. t ff , dispatches, .memoranda, reports, and other Cu -o at end of 2 calendar years, then transfer to the Records Center. correspondence reflecting the administratio n of support functions and missions for stations and projects. Approved For Release 2005/11/21 : CIA- 8 A000100190016-6 FORM NO. 139a USE PREVIOUS I JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS ? DRS Approved For Release 2005/11/21 : CIA- lPf"T VA000100190016-6 PROJECT FILES ' These files' are maintained under a .1 Temporary. Destroy after 50 years. numeric and alphabetic system and consist f b Cut-off at end of 2 calendar years, o ca les, dispatches, reports, and other then transfer to the Records Center. correspondence on the development and management of, clandestine communications projects and projected annexes. 7.. D 6. REFERENCE FILES These files are maintained under a numeric system In chronological order, and consist of extra copies of cables, dispatches, and memoranda. a. Cables: Filed chronologically. .5 Temporary. Maintain 6 months, destroy earliest month upon filing latest month. b. Dispatches: Filed chronologically. .5 Temporary. Retain 6 months, then destroy. C. Memoranda: Filed chronologically. .5 Temporary. Retain 2 calendar years, then destroy. .1 Temporary. Destroy when obsolete, superseded, or no longer needed for reference. ~~~~ ~~,~1 Approved For Release 2005/11/21 CIA- 7A000100190016-6 FORM NO. 139a USE PREVIOUS I JAN 56 EDITIONS. ITEM NO. FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS Approved For Release 20 5/11/21 : CIA- DP78-00 87A000100190016-6 ' LICATIONS These files are maintained under a numeric system and are filed by publica- tion issuance number. a. Technical and Operational Manuals: .2 Temporary. Destroy when obsolete, Vanua s pertaining to operation superseded, or no longer needed for classified communications equipment reference. and operational guides. b. CC Regulations: Copies of OC .5 Temporary. Destroy then obsolete, Notices. Urders, Memoranda. and r superseded, or no longer needed for reference. Approved For Release 2005/11/21 CIA- _ 7A000100190016-6 FORM NO. I39 a USE PREVIOUS 1 JAN 56 v7 EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET