RECORDS DISPOSITION SCHEDULE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000400040002-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 40
• Document Creation Date: December 19, 2016
• Document Release Date: September 15, 2005
• Sequence Number: 2
• Publication Date: October 26, 1961
• Content Type: MEMO

Approved For ease 2005/11 i -RDP78-0048700400040002-4
2 6 OCT i961
Executive Officer/OO/Ccnteet Division
CIA Records AdoWstration Officer
Ilecords Disposition Schedule
1. Your revise d records control schedule has been, approved
and is returned for application. Two copies are attached; one
mong the staffs end branbe:s. We are alp forwarding
cords Center.
2. The schedule covers a total of 1503 cubic feet of "Cords
of vhio h 9 are evaluated as terry. I w tad like, however,
to call attention to item. 36 for shish no definite retention riod.
is shown. As this item constitutes the bulk of ; r` records (I $),
consideration should be given to ewtmblixhing a definite retention
period as soon an practicable.
3. 1 as deeply concerned with the growing volume of records,
both in headquarters offices and in the Records Center, for which
no definite retention periods be,. been established. I feel that
all area Records Officers should endeavor to eliminate these In-
definite instructions from their schhedulees, wherever possible.
4. We are grateful for the aid given by
the prepara
please call me.
this schedule. If further assistance in
sired,
Approved For Release 2005/11/21: CIA-RDP78-00487A000400040002-4
fined by the Area Records Officer and the other abould
25
25
i
 Approved For Release 2005/11/21: CIA-RDP78-00487A000400040002-4
.ecords Control 3cbedule 25.041-61 for the
Office of Opmtioos, Contact Division-Nermd?
quarters is approved and autbrity berebY
given to irple rt the disposition instructions
contained therein.
and Review:
;,-p- proved :
Approved For Release 2005/11/21: CIA-RDP78-00487A000400040002-4
25
 0
0
Approved For Release 2005/11/2
Consists of processed publications of the
Division Manual, CIA Regulations and Notices and
extra copies of monthly reports and memoranda.
Maintained for immediate reference purposes.
(Current)
Consists of books, directories, dictionaries,
Who's Who and technical books obtained through
the Library on an indefinite loan basis.
These are records used to maintain control
on the movement of T. S. classified material
in accordance with Agency Security regulations.
a. T. S. logs
(1958 to date)
b. T. S. Destruction logs.
c. T. S. Courier Reciepts
receipts. (Form 38-16)
d. Document Receipts. Signed copies of documents]
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
Approved For Release 2005/11/21: CIA-R
1.5
CRET
Individual documents to have same disposition
as the files to which they relate.
Temporary. Destroy when obsolete or no
longer needed for reference purposes.
Temporary. Return to CIA Library when no
longer needed for reference''purposes.
Temporary. Disposal not authorized. Trans-
fer to Records Center when no longer needed
in current files area.
Temporary. Disposal not authorized. Trans-
fer to the Records Center when no longer
needed in current files area.
Temporary. Destroy after one year.
Temporary. Destroy after two years. Trans-
fer to Records Center annually.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 tWMM F CP.e 80@5/11/21 :CIA-RDP78-004
OFFICE OF OPERATION/Contact Division-Headquarters
FILES IDENTIFICATION
TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
OFFICE OF THE CHIEF SUBJECT FILES
a. Substantive and documentary type material.
(1953-to date)
b. Copies of reports, studies and projects
which are current interest or personally
handled by the Chief and his immediate
Staff.
(1958 to date)
C. A chronology of daily activities of the
Chief and Deputy Chief of the Division
which constitutes the daily diary.
(1959 to date)
d. Extra copies of teletypes, chronos, and
administrative type material which is
retained for immediate reference. Official
file copies are maintained elsewhere in the
Division or in other offices of the Agency.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA-
DP78-004
7A000400040002-4
5 PROJECTS OFFICER'S WORKING FILES SEC
tt99
ET
Destroyed. File eliminated.
6 NSCID-SUBCO1 IITTEE FILES
These are records of the NSCID-7 Sub-Committe
. .1.
Permanent. Disposed not authorized. Retain
They consist of agreement, coordination between
in current files area indefinitely; transfer
and on Inter-Agency matters, background material
to the Records Center when no longer needed
for the Division and Agency regulations per-
for current reference.
taining to committee matters. File is also
maintained for the chairman of the Committee.
Filed by Agency and regulation.
(1953 to date)
7 REGULATORY ISSUANCES
Consists of the historical background data
.5
Temporary. Screen annually and destroy
on regulations for the Division and Office or
obsolete or superseded regulations.
material accumulated in coordinating Agency
regulations. Files also contain complete history
on progress of the Division and some special
projects. Filed by Regulation number or Subject
title.
8 REFERENCE PUBLICATIONS MATERIAL
File discontinued.
9
File eliminated
10 LIBRARY MATERIAL
Discontinued. Material returned to Library.
SECRF
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P78-0048
A000400040002-4
RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.1
Approved For Release 2005/11/21: CIA-RpP78-004$
T
6.5
Approved For Release 2005/11/21 : CIA-RP
~C/lET
Permanent. Disposal not authorized. Cut
off at end of each year. Retain in current
files area 1 year and transfer to the Records
Center.
FORM NO. 139a USE PREVtouS
t JAN S6 EDI' NS.
 -9
SCHEDULE NO.
R EA8vGQNT8Ake M5/11/21: Cl4r
8-0041
IZA000400040002?--~ .0 1-61
,.
a' : '
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
ry/V w
00 Executive Officor.
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
12
?T0RKING FIL'
These are the working papers and referenc
2.0
Temporary. Destroy when obsolete or no
material accumulated by the Executive Office
longer needed for current reference purposes.
material is filed in the Division Subject
File (Item 1). Filed according to subject
category.
T
FORM NO. 13 9 Use PREVIOUS
I JAN 56 EDITIONS.
 SCHEDULE NO.
R EA 6v6QPT8D eI68i8 05/11/21: C 8-00
- 61
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
p
00/C Executive Officer Administrative Staff
T I TLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
13
AD2, INISTRf.TIVE SUBJECT FILES
Consists of correspondence, re-oorts and
4.0
Temporary. Destroy after two years. Cut
form documents reflecting the administrative
off file at the end of each calendar year,
functions for the Division on natters per-
retain in current files area for two years
taining to personnel, budget, finance, travel
,
and destroy.
communication, supply, space and related
functions. Tile also reflects administrativ
support Filed accordi
g
to subjec ratter.
(19,58 to date)
1/..
ITSTDIVIDITAL PERSOI EI, FIl
a.i aployees Folders
Consists of individual personnel .folders
8.0
Temporary. Destroy 6 months after separa-
Taintained on all Contact Division en-
tion of employee. Place in inactive file
ployees, for
upon separation of employee. Retain in
administrative purposes. Folders contain
current files area for six months and
copies of -personnel actions, fitness repo
ts,
destroy.
security clearances, training information
and other papers relating to the individua
l.
Files are essentially duplicated in the
Official Personnel Files of the Agency.
^iled alphabetically by surname.
-A-warowed For R41622620G5.14 4.924 - C:
MJ
7AQQQ4QQ949992 4
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
 Consult4aplblsofed. elease 2005/11/21: CIA-R P78 0400040002-4
Individual folders maintained on consult is .5 Temporary. Destroy 6 months after senara-
and W.A.E. employees. Contains tion. Place in inactive file upon termina-
employee agreements, correspondence, tion of contract. Retain in current files
memos, and material reflecting production area for six months and destroy.
or employment matters. Maintained for
administrative and budgetary purposes.
Filed alphabetically by surname.
c. Applicants File
Contains lists of Agency employees who
are interested in transferring to the
Contact Division together with brief
resume of employment history. Filed
alphabetically by surname.
(current)
Consists of OF 4b "%, ployee Record Card"
maintained on all 00/C personnel showing
name, position, title, changes in assign-
ment, and other pertinent information
necessary for personnel administration within
the Division. File is maintained for con-
venience and ready reference. Filed by T/0.
16 1 POSITION DESCRIPTIONS FIDE
Consists of copies of descriptions of all
positions in the Divisions. Used in employ-
ment control and as reference material.
Piled organizationally.
(current)
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
.2 Temporary. Destroy after 6 months. Cut
off file at the end of 6 months; retain in
current files area for 6 months and destroy.
.2 Temporary. Place in Individual Personnel
folder upon separation of employee. Upon
intra-agency transfer forward to gaining
office.
.l I Temporary. Destroy when position is
abolished or description superseded.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
Z 04
7A000400040002-4
17
CNRONOT-OGICAI, FILE. (READING)
Consists of extra copies of correspon-
.2
Temporary. Destroy when one year old.
dence, memos and teletypes which are retaine
for reference purposes.
(1959 to date)
18
BUDGET AND ALLOTMENT FIIM
These are documents relating to the
preparation and submission of OO/C budget
estimates and in accounting for alloted
funds. Files reflect availability, commit-
ment, obligation and expenditure of funds.
Essential documents are substantially
duplicated in the Office of the Comptroller.
Files maintained by fiscal year.
(1958 to date)
a. Allotment Control Records, vouchers,
1.0
Temporary. Destroy after 4 years. Cut off
monthly financial status reports.
file at end of each fiscal year, retain in
current files area for three years and
transfer to Records Center.
b. Division estimates, rough data and
.8
Temporary. Destroy after one year. Out off
related background material accumulated
at end of each fiscal year; retain for one
in preparation of annual budget estimates
year and destroy.
c. Forms, travel vouchers, accountings
1.5
Temporary. Destroy after one year. Cut off
by individuals for advances, purchase
at end of each fiscal year; retain for one
orders, property authorizations, and
year and destroy.
other documents used as obligating doc-
uments and posted to allotment accounts
of the Division. Filed by allotment
number and fiscal year.
(1959 to date)
ET
FORM
I JAN NO.
.6 PREVIOUS 139a EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET I41I
 19
FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS in 04 4 7A00 -
These are the administrative files main- .2
tained on external research projects under
contract. They contain copies of contracts,
correspondence, expenditures and authorizatiois
relating to the projects. Essential document
are duplicated elsewhere in the Agency but
these reflect the administration of the
contract. Filed by project and allotment
number.
(1949 to Date)
Approved For Release 2005/11/21: CIA-RDP78-004
Temporary. Destroy 2 years after audit.
Cut off at the end of each fiscal year;
retain in current files area for one year
and transfer to the Records Center.
Temporary. Destroy 11 years after com-
pletion of project. Retire to Records
Center 3 years after completion of project.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 R E & SLR&x$605/11 /21 : -00
SCHEDULE NO.
-
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
OO/C Executive Officer, Index Branch
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
21
BRANCH SUBJECT FILE
Consists of copies of correspondence, report
2.0
Temporary. Destroy after three years. Cut
various form records and machine listings which
off files at the end of each year; retain"
are accumulated for internal operation and
in current files area two years (except
general administration of the branch. Files
that duplicate and reference material will
include material relating to production reports,
be destroyed at the end of each year.
security, machine room procedures, records
management, budget and fiscal matters, leave,
training, and related surveys and studies.
Essential material is maintained in Division
-
Subject File. Filed by subject.
(1958 to date)
22
ACTIVITY REPORTS
These are production, work load and status
reports used in analyzing the work performance
and operations of the Division. Files consist
of machine runs, prepared from IBM cards, and
monthly computations. Filed chronologically by
type of report.
(1955 to date)
a. Weekly reports - discontinued
b. Monthly reports.
.5
Temporary. Destroy after 5 years. Cut off
at end of each year, retain in current files
area for two years and transfer to the
Records Center.
9
A roved For Release 2005/11/21: CIA-
[
78-00
87A000400040002-4
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
 Approved For Release 2005/11/21: CIA-RDP78-00487A000400040002-4
Approved For Release 2005/11/21: CIA-RDP78-00487A000400040002-4
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA-
DP78-004
7A000400040002-4
25
REFERENCE PUBLICATIONS
Sy
' RE
a
b. Copies of OCI Daily and Weekly
.2
Temporary. Destroy after 1 month. Maintain
Publications which had been routed throughout
one month level; destroy previous months
the Division for information and returned for
supply.
disposition and reference purposes.
26
2.5
Temporary. Destroy after one year. Cut
off files at end of each year; retain in
current files area for one year and destroy.
b. Extra copies of all memoranda relating
1.5
Temporary. Destroy of r 3 years. Cut off
to security clearances which are retained as
file at the end of e year; retain in
a convenient reference. Filed chronological)
.
(1953 to date)
c. Copies of teletypes.
Discontinued.
d. Machine listings of clearances received
.8
Temporary. Destroy when new listing is
and requested from Security. Maintained for
received.
follow up purposes.
ECRET
FORM NO. 13ga USE PREVIOUS
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
-I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION VOLUME DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: Cl
8-004
7A000400040002-4
d. Machine listings of clearances received
.8
Temporary. Destroy when new listing is
and requested from Security. Maintained for
received.
follow up purposes.
27
1.5
"Temporary. Destroy when no longer needed.
6.0
Temporary. Destroy after 3 years. Screen
file annually for security clearances more
than 3 years old.
28
CONTACT CLEARANCES
Consists of Form 123 or similar form re-
.6
Temporary. Screen annually. Destroy when
flecting contact clearances for various govern-
clearance not renewed or becomes obsolete.
ment employees. Clearances should be renewed
annually.
(1953-61)
~CRET
FORM NO. i39a USE PREVIOUS
I JAN 55 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 .
SCHEDULE NO.
R ~~BSv6ArFT8S 2eS~~lf~l 5/11/21: CIA-RDP78-004
7A00040004 1 ~
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
00/0 Index Branch Analysis Section
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
29
ANALYSIS SUBJECT FILE.
Consists of correspondence, memoranda and *1
Temporary. Destroy when one year old. Cut
form documents that are necessary for internal
off at the end of each year; destroy one
operation and administration of operating
year later.
personnel. Files are duplicated in Division
Subject File (Item 1). Filed by subject,
30
2.0
Temporary. Destroy when superseded.
189 USE PREVIOUS
EDITIONS
1,1
11
 Consist of registers, directories,
atlases, Encyclopedia Britannica and other
publications which are used for reference
and research in analyzing reports.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
Approved For Release 2005/11/21 :
Temporary. Screen annually and destroy
obsolete or material no longer needed.
Temporary. Return to CIA. Library then no
longer needed.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 Temporary, Destroy when inactive for S
years. Remove from active files when
source or contact becomes inactive; hold
for 5 years and destroy.
 9
Approved For Release 2005/11
35 1 CODING WORKING FILES
FORM NO. 139a USE PREVIOUS
I JAN 56 ?7 EDITIONS.
Approved For R I as 2005/11/ 1 ? CI
VOLUME
DISPOSITION INSTRUCTIONS
87A000400040002-4
Temporary. Destroy when obsolete or
superseded.
RECORDS CONTROL SCHEDULE U kfINUATION SHEET
 Approved For Release 2005/11/21: CIA-RDP78-00487A000400040002-4
Next 3 Page(s) In Document Exempt
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 R E CAP*$oOOOTIW R r"I IZ(005/11 /2' P78-00
SCHEDULE NO.
1
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
OO/C Index Branch, Message Center
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
45
DIVISION SUBJECT FILES
These are copies of all correspondence,
2.5
Permanent. Disposal not authorized.,,-.Cut,
memoranda and other message dispatched by the
off at the end of each calendar year;:re-
Division. One copy is retained and serves as
tain for two years and transfer to the
a central reference file for the Division.
Records Center.
'Filed according to Agency Subject Manual.
(1958 to date)
46
CHRONOLOGICAL READING FILE
Extra copies of correspondence received or
5.6
Temporary. Destroy after one year. Cut
dispatched by the Division. Filed chronologi-
off file at the end of each year; destroy
cally and maintained for reference purposes.
one year later.
(1960 to date)
47
COMMUNICATIONS CONTROL RECORDS
Records used to maintain control on the
receipt, routing and dispatch of classified
material.
(1960 to date)
a. Couriers Classified Mail Receipt.
2.0
Temporary. Destroy after one year. Qwb
u
0,0
e
/
b. File and Routing Slips (Form 46 or equiv
- 4.0
Temporary. Destroy after 3 years. Cut
lent). Used for locating and identifying
off at the end of each year; retain in
documents. Filed organizationally and
current files area one year and transfer
numerically thereunder.
to the Records Center.
(~
4
Approved For Release 2005/11/21: CIA -
CRE0
87A00040004000 -
FORM NO. 139 USE PREVIOUS (4I)
I JAN 56 EDITIONS.
 a
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA-
D
P78-004
7A000400040002-4
898a) used t
d intern
1
(F
L
~1
0
RET2
Temporary. Destroy after/ year/. Cut off
-
c.
ogs
orm
o recor
.
routing of material. Prepared by Printing
at the end of each year; retain in current
Services Division.
files area one-year and t'oncfer to t e
6.0
Temporary. Destroy after 3 years. Cut off
at the end of each year; retain in current
files area for one year and transfer to the
Records Center.
e. Document Receipts. Signed copies of
1.0
Temporary. Destroy after 2 years. Cut
document receipts maintained on material
off at the end'of each year; retain for
transmitted outside the Division especially
yearsand
to other Agencies.
cue . ?o / .. 2 -
J
~
.
48
RE ? INCE PUBLICATIONS FILE
These are copies of agency publications
70.0
Temporary. Transfer to OCR Library in
which are maintained as central reference copies
New Building then discontinue file in OO/C.
for the Division. They include a complete set
of the National Intelligence Survey, Gazeteers,
and OCI Handbooks.
An . nrgygd For Rplpasp 2005/11/21 - QA-
A91
17A000400040002-A
FORM NO. $39a USE PREVIOUS
I JAN 56 EDITIONS.
 REO j0Wftjfk 'LRG g@05/11/21 P78-00
SCHEDULE NO
87A0004 . (
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
VI
T7
~
1~TYPE UNIT
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
49
CHRONOLOGICAL TELETYPE FILE
3.1
Temporary. Destroy after 3 years. Cut off
file at the end of 6 months; retain in
current files area for 6 months and transfer
to the Records Center.
50
REGISTERED DOCUMENT CONTROL FILES
.1
Temporary. Destroy when destruction of
material listed has been accomplished.
.1
Temporary. Destroy after 1 year. Cut off
file at end of each year; retain in current
files area 1 year and destroy.
Temporary. Destroy after 1 year. Cut off
at the end of each calendar year; retain in
current files area 1 year and destroy.
FORM NO. 13 n USE PREVIOUS
I _JAN 56 J EDITIONS. (41)
 51
FILES IDENTIFICATION VOLUME
Approved For Release 2005/11/21 : P78-004
52
a. Form 35-43 used to record incoming message
received, relay messages, date and number of
words or groups in the message, and to assign
control number to each message. Log is also
used in preparing daily load report. Filed
numerically.
(1960-61)
b. Outgoing Log. Form 35-43 used to control
numbers assigned on outgoing messages. In-
dicates date and message sent, to whoto,
number of words, and control number assigned
to message.
(1960-61)
Q
I
FORM NO. I39a USE PREVIOUS
I JAN 56 13 J EDITIONS.
Temporary. Destroy after 6 months. Cut off
file at end of each 6 months; retain in
current files area for 6 months and destroy.
Temporary. Destroy after 2 years. Cut off
file at end of each year; retain in current
files area for 2 years and destroy.
Temporary. Destroy after 6 months. Cut off
file at end of 6 months; retain for 6 months
and destroy.
Temporary. Destroy after 6 months. Cut off
file at end of 6 months; retain for 6 months
and destroy.
r
~mporary. Destroy when obsolete or no
~nger needed in accordance with existing
0~C regulations.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
(41)
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 SCHEDULE NO.
RE01RI 9bx0NFR LR6W 1QH05/11/21 : 8-00
87A0004000400-- -61
CONCURRENCE
OFFICE. DIVISION. BRANCH SIGNATURE
DATE
ITEM
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
57
CORRESPONDENCE SUBJECT FILES
File was screened when individual left and
destroyed or incorporated elsewhere. File now
eliminated.
58
REQUIREMENTS CARD FILES
Eliminated.
59
CONSULTANTS WORKING FILES
Eliminated.
60
REFERENCE PUBLICATIONS
Eliminated.
61
LIBRARY MATERIAL
Eliminated.
Approved For Release 2005/11/21: CIA-
8-00
87A000400040002-4
FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS.
 Approved For Release 2005/11/21: CIA-RDP78-00487A000400040002-4
Next 1 Page(s) In Document Exempt
Approved For Release 2005/11/21: CIA-RDP78-00487A000400040002-4
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 IA-
P78-004
7A000400040002-4
b. A 3x5 card index to the case files 8
.2
Temporary. Destroy after one year; screen
lists the case number, source, subject
annually and destroy cards when inactive
and date closed. Used for reference pur-
for one year.
poses. Filed numerically.
67
PUBLICATIONS CONTROL RECORD
a. Consists of a 5x8 card file which
5.4
Temporary. Retain in current files area
serves as an index to the publications
indefinitely. Destroy when no longer
I Information
needed for reference purposes.
recorded on the cards includes the title of
publication, consumers to whom distribution
is made,
and requirement number. Cards are used for
fulfilling requirements, to avoid duplicate
collections and for reference' purposes.
(1952 to date)
b. Consists of a 3x5 card index listing
.4
Temporary. Retain indefinitely in current
all films collected for Graphics Register.
files area. Destroy when no longer needed
Carded information includes the film title,
for reference purposes.
case number, requirement number. Cards are
filed by title.
68
REFERENCE PUBLICATIONS
1.4
Temporary. Destroy when obsolete or no
longer needed for reference purposes.
69
LIBRARY MATERIAL
These are books obtained through the library
3.0
Temporary. Disposal not authorized. Return
on an indefinite loan basis. They include dic-
to CIA Library when no longer needed.
tionaries, and technical books required by the
Staff.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE . CoN'KA ATION SHEET
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r4p
5.3 Temporary. Screen annually and destroy
those cards in which area no longer
interested.
REFERENCE PUBLICATIONS
Consist of copies of agency reports and
studies, machine listings, handbooks and other
material which are used as reference aids or
for general information purposes. Included are
OCI Handbooks, OCR Reference Aids, Newletters,
ORR reports, CIA Regulations, Division Manual,
various machine listings'FBID publications
and others.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
Temporary. Destroy when superseded or
obsolete.
Temporary. Destroy when area no longer
interested in individual.
Temporary. Destroy when obsolete or no
longer needed.
Temporary. Destroy when one year old.
Temporary. Destroy when superseded or
obsolete.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
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7A000400040002-4
78
LIBRARY MATERIAL
J
These are technical books, directories,
63.0
Temporary. Return to the Library when
atlases, dictionaries and other reference books
no longer needed for reference purposes.
obtained through the CIA Library on a loan basis.
79
REPORT LOG
A record of all reports received or dispatche
1.0
Temporary. Destroy after 1 year. Cut ??
by each branch is maintained for internal con-
off files at the end of each calendar
trol purposes and as an aid in locating reports.
year; retain for one year and destroy.
80
PROCESS SHEETS
Duplicate copies discontinued.
81
82
EVALUATION REPORTS
Conducted at random periods - discontinued.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
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7A000400040002-4
I
83
TRAINING MATERIAL
Consists of material relating to 00/C Re-
4.0
Temporary. Destroy after 3 years. Cut
fresher course. Included are agendas, attendance
off at the end of each. year; retain in
lists, reports made to training, copies of criti-
current files area for 3 years and destroy.
ques, and material used for the course. Filed
by subject category.
(1956 to Date)
84
.3
Temporary. When contract discontinued
send material pertinent to source jacket
to Index Branch for filing and remainder
to Administrative Staff for incorporation
in appropriate files.
FORM 139a E01T10NS.O?$ RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 0
SCHEDULE NO.
0 1-61
REQ ftFb Md R OI R6I JQB05/11/21 : -RDP78-00
87A0004
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
00/C Deputy for Support
TITLE DATE
ITEM
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
85
1.0
Permanent. Disposal not authorized. Cut
off file at end of each year; retain for
two years and transfer to the Records
Center (except that duplicate and reference
material will be screened and destroyed.)
86
REFERENCE PUBLICATIONS
Consist of copies of Contact Division
.5
Temporary. Destroy when obsolete or
Manual, CIA Regulations, Division Procedures
superseded.
and others which are retained for reference
purposes.
86.1
LIBRARY REFERENCE, FILE
Consist of books, Directories, dictionaries,
5.0
Temporary. Return to CIA Library, when no
who's who, and technical books obtained thru
longer needed for reference purposes,
the library on an indefinite loan basis.
L
4~
Approved F r Release 2005/11/21 -
Q
-
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
 RE I6bIFWLR6l JR05/11/21 : CIA-RDP78-00
SCHEDULE NO.
87A00040004c$ 4'-61
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIGNATURE
OO/C Deputy for Support, Support Branch
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
87
BRANCH SUBJECT FILE
Consists of correspondence, memos and re-
.3
Temporary. Destroy after 1 year. Cut off
ports which are duplicated in the Division Sub-
file at end of each year; retain for one
jects Files and maintained for internal operatio
year and destroy,
and administration of the Branch employees. In-
cluded are records relating to pay, leave, per-
sonnel, training and other related material.
Filed by subject title.
(1959 to date)
88
1.5
Temporary. Destroy when obsolete or no
longer needed (except that specially handled
material be incorporated in Division files
when files become inactive.)
89
CHRONOLOGICAL FILE (READING)
Consists of extra copies of correspondence
1.0
Temporary. Destroy after 6 months. Main-
and teletypes to and from the Branch and main-
tain chronologically and destroy when 6
tained for reference purposes. (1957)
months old.
Approved For Release 2005/11-1/-21-:-CIA-
78-00
87A00040
FORM NO. j39 USE PREVIOUS
I JAN 56 J.7 EDITIONS. call
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 ITEM NO.
97
1
PROPERTY ACC
98
Property
equipment is
cludes nomen
such other i
accounting.
WORKING FILE
99
1
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
OUNTABILITY RECORDS
inventory records for non expendable
sued and received. Information in-
clature, receipt, location, cost and
nformation required for property
(1959 to date)
S
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6.0
Temporary. Destroy when 1. years old.
Cut off files at the end of each fiscal
year; retain for one year and transfer
to the Records Center.
Temporary. Destroy when new inventory
list is received.
Temporary. Destroy when no longer
needed for reference purposes.
(41)
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 ITEM NO.
101 LIBRARY MATTR
These are
which were ob
Library for r
1
105
106
1
107
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
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7A000400040002-4
IAT,
technical and foreign language book
16.0
Temporary. Return to CIA Library when
tained on a loan basis from the
no longer needed for reference purposes.
eference purposes.
.3
Temporary. Destroy when obsolete or no
longer needed for reference purposes.
ly
2
Temporary. Destroy after 1 year.
Out off file at the end of each year;
retain for one year and destroy.
nn
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 0
w
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
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P78-004
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114
WORKING FILES
Material maintained by the chief for
.4
Temporary. Screen periodically and transfer
immediate reference or because of personal
permanent material to the Briefing File in
interest.
item 108, destroy remaining material when no'
longer needed.
115
CONTROL LOG
Control maintained on reports received and
.1
Temporary. Destroy after one year.
sent by the Staff.
Aonroved For Release 02005/11/21
-
FORM NO. USE PREVIOUS
la3g9d EDITIONS.
RECORDS CONTROL SCHEDULE