REVIESD OFFICE OF SPECIAL PROJECTS, DD/S&T RECORDS CONTROL SCHEDULE, 97-69-1

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000400190001-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 20
• Document Creation Date: December 16, 2016
• Document Release Date: August 1, 2005
• Sequence Number: 1
• Publication Date: February 28, 1969
• Content Type: MF

Approved For Release 2005/08/': .,77p0487A000400190001-9
RECORDS MANAGEMENT PROGRAM
0
RECORDS CONTROL SCHEDULE
FOR THE
OFFICE OF S-PEclAtP:
DDS & T
FORM NO.
1 JUL 55 738
ILLE(
sncui' a
Excluded from aatnmatlc
dm ngrading and
lrcl^SSifiCltic9
-00487A000400190001-9
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 Approved For Release 2005/0>.}7G RDP78-00487A000400190001-9
25X1
Records Control Schedule 97-69-1 for the
Office of Special Projects is approved and
authority hereby given to implement the dis-
position instructions contained herein.
25X1
25X1
Preparation:
Approved:
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Approved For Release 2005/088E c ft -IDP78-00487A000400190001-9
 Approved For ease 2005/08/17 : CIA-RDP78-0048700400190001-9
SECRET
OSP-0243 -69
2 8 FEB 1969
MEMORANDUM FOR: CIA Records Administration Officer
SUBJECT : Revised Office of Special Projects, DD/S&T
Records Control Schedule, 9,7-69-1
1. Attached are three (3) copies of the revised Office of
Special Projects, DD/S&T, Records Control Schedule, 9'-69-1,
forwarded for your review and approval.
2. This revision of the OSP Records Control Schedule
reflects disposal authority, where applicable, found-in the GSA
General Records Schedules, as well as more precise record
series definition. The Schedule also establishes more realistic
record retention periods, both in the interests of Archives and
Records Center space conservation, as well as historical docu-
ment preservation.
3. This revised OSP Records Control Schedule supersedes
and replaces OSP Records Control Schedule 94-67-0, and 94-67-1,
dated 10 April 1967.
- JOHN J. CROWLEY
Director of Special Projects
Q_J~~ ~SCn I;y
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 R EAMovg*FfRnfZejto"1i.CL05/08/17: CIAO Ef4
SCHEDULE NO.
7A000400190QJ--9-1
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OFFICE. DIVISION. BRANCH
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TURE
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OFFICE OF - - DDS$
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DATE
Director'of Special Projects
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
0.
INTRODUCTION
This records control schedule covers
the major categories of files and files
series maintained in the Office of Special
Projects, DDS&T, as documentation of the
following Office of Special Project mission
and functions:
Mission:
To plan, program, develop, and operate
highly classified technical collection sys-
tems in direct response to USIB requirement
and as assigned to the CIA by EXCOM; and,
in addition, perform such system develop-
ment tasks as may be assigned directly by
the DCI.
To perform in-depth analytical studies
of existing and/or planned systems to help
provide the DCI with the support necessary
for him to make informed judgments on the
relative merits of such systems.
Functions:
1. Develop and maintain on behalf of
CIA a technical and managerial staff capa-
ble of discharging assigned responsibilitie
in performing the mission stated above.
2. Perform detailed planning, pro-
ramming, and budgeting relative to assigne
Excluded froomP automatic
asks
downgrading end
declassification
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FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
 ITEM NO
. FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
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3. Solicit, select, negotiate
and
,
contract with appropriate corporations for
the research, analysis, design, developmen
,
fabrication, assembly and test of subject
systems.
4. Exercise close management control
over contractors to ensure specifications
are met on time and at lowest cost.
5. Provide operational support to
existing systems.
6.
management of the Office of Special Pro-
jects. These issuances are controlled by
the Executive Officer, OSP, and are the
official OSP record copies. Period
covered: 1966 to present.
3.
CONTRACT FILES
35.0
PERMANENT: Disposal not authorized in
accordance with General Records Sched-
These files consist of original con-
ule 19, Item 3. Break files annually,
tracts, amendments, estimates, proposals,
or at such time as volume considera-
sub-contracts, payment plans, patent and
tions render the retention of these
loyalty rights, correspondence, and re-
files in active office space impracti-
lated papers pertaining to contracts
cable. Retire to the Archives and
awarded with respect to the mission and
Records Center.
functions of the Office of Special Pro-
jects. These files are maintained in the
* General Records Schedules are
Program Administration Division, Contracts
issued by the Administrator of General
Branch, OSP, and constitute official re-
Services to provide disposition stand-
cords of OSP. These files are held by
ards for records common to several or
contractor name and number, and are a spe-
all Federal agencies, under the Record
cial case file related to programs and pro-
Disposal Act of 1943, and the Federal
ects, but held separately. Period covered
Records Act of 1950.
1963
to resen
ORANN55 139a EDITIONS. RECORDS USE PREVIOUS '-
CONTROL SCHEDULE -CONTINUATION
 FILES IDENTIFICATION
Approved For Release 2005/08/17 : CIA
The files covered by this category
are those maintained in.the OSP components
directly responsible for the administratio
of the special intelligence collection
programs of the Office of Special Projects
These files consist of cables, reports,
briefing aids, contractor reports, draw-
ings, charts, plans, cost estimates, cost
proposals, manuals, intelligence documents
and other types of documentation related
to-the development, administration,
support, and accomplishment.of OSP special
activities. These files are held under
established :subjective file systems.
Period covered: 1963 to present.
5. (PROJECT FILES
These files contain technical and
scientific data. accumulated in the proc-
ess of research, development, design, and
analysis of systems and equipment perti-
nent to OSP operations. These data are in
the form of contractor reports, special
committee meeting reports, mission studies
technical reports, and other documents
and materials. These files are held
subjectively. Period covered: 1965 to
present.
6. MISSION REPORT FILES
These files consist of records per-
taining to the program management, program
.product, including operations and
accom-=plishment of missions mounted under OSP
special projects. These records are of
permanent and temporary value, as out-
lined below. Period covered: 1963 to
present.
FORM NO. I39a USE PREVIOUS
I JAN 56 O EDITIONS.
87A000400190001-9
PERMANENT : Disposal not authorized in
accordance with General Records Sched-
ule 19, Item 1. Break files annually,
or at such time.as volume considera-
tions render the retention of these
files in active file space impractica-
ble. Retire to the Archives and Re-
cords Center.
PERMANENT: Disposal not authorized in
accordance with General Records Sched-
ule 19, Item 3. Retain on a current
basis. When no longer needed for
reference or operational purposes,
screen and retire to the Archives and
Records Center.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
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ase 2005/0 tC P78-004870400190001-9
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OSP-0004-72
4 JAN ?1972
MEMORANDUM FOR: CIA Records Management Offi
Revised Office of Special Projects,
DD/S&T Records Control Schedule,
Item 6B
1. Attached are four (4) copies of the revised Office
of Special Projects, DD/S&T, Records Control Schedule
Item 6B forwarded for your review and approval.
HAROLD L. BROWNMAN
Director of Special Projects
2. This change in schedule establishes a more
t realistic retention period both in interest of the Office
of Special Projects and Records Center Space Conservation.
Attachment:
a/s above
GROUP I
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 These cords are those that
document the erational aspects of
OSP mission ma Bement and which
document the orga ization and func-
tions of OSP, and p,ovide historical
and research data in upport of OSP
operations.
b. Mission Documentation
.
pe-
These records pertain to &,,s
,
cif ic operation and include doc en-
These files contain memoranda,
reports, cables, and other documents
pertaining to security policy, and
other matters involving security of
OSP activities. These files are
cmaintained subjectively. Period
covered: 1962 to present..
b. Program Files
These files contain memoranda,
cables, inspection reports, clear-
ance actions, and other documents
FORM NO. 'qn a USE PREVIOUS
I JAN 56 39 EDITIONS.
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MISSION REPORT FILES (con't)
tation through which an operation\:is
monitored on a timely basis. Upon
completion of the operation, wrap-up
documentation is included in the
program documentation. These records
are of temporary value, and useful
only for a limited reference period
after an operation's termination.
SECURITY FILES
a. Policy Files
87A0004?0fOf,Qb-9
PERMANENT: Disposal not au orize in
accordance with General Records Sched-
dle 19, Item 1. Retire when no longer
needed for reference purposes to the
Archives and Records Center.
TEMPORARY: Disposal authorized by
General Records Schedule 19, Item 5.
Retain until no longer needed for
current mission purposes in OSP, then
retire to the Archives and Records
Center. Destroy two years after
receipt in the Archives and Records
Center because by that time these
records will have served their research
purposes.
PERMA T: Disposal not authorized in
accords a with General Records Sched-
ule 18, I em 1. Break files annually.
Retain an ditional year, and retire
to the Archf es and Records Center.
TEMPORARY: Disposal authorized by
General Records Schedule 18, Item 11.
Break files annually. Retain an
additional year,and retire to the
Archives and Records Center. Destroy
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
6.
MISSION REPORPI }Fo(JWeg)se 2005/08/17: CIA
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87A000400190001-9
a. Program Documentation
15.0
PERMANENT:, Disposal not authorized in
accordance with General Records Schedule
These records are those that document
19, Item 1. Retire when no longer needed
the operational aspects of OSP mission
for reference purposes to the Archives
management and which document the
and Records Center.
organization and functions of OSP, and
provide historical and research data in
support of OSP operations.
b. Mission Documentation
75.0
TEMPORARY: Disposal authorized by
General Records Schedule 19, Item 5.
These records pertain to a specific
Retain until no longer needed for current
operation and include documentation through
mission purposes in OSP, then retire
which an operation is monitored on a timely
to the Archives and Records Center.
basis. Upon completion of the operation,
Destroy one (1) year after receipt in
wrap-up documentation is included in the
the Archives and Records Center because by
program documentation. These records
that time these records will have served
are of temporary value, and useful only
their research purposes.
for a limited reference period after an
operation's termination.
'7.
SECURITY FILES
a. Policy Files
4. 0
PERMANENT: Disposal not authorized in
accordance with General Records Schedule 18
These files contain memoranda, reports
Item 1. Break files annually. Retain an
cables, and other documents pertaining to
additional year, and retire to the Archives
security policy, and other matters involving
and Records Center.
security of OSP activities. These files are
maintained subjectively. Period covered:
X1962 to present.
b. Program Files
6. 0
TEMPORARY: Disposal authorized by
General Records Schedule 18, Item 11.
These files contain memoranda, cables,
Break files annually. Retain an additional
inspection reports, clearance actions,
year, and retire to the Archives an Records,
and other documents
f