REVISED RECORDS CONTROL SCHEDULE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00487A000400240001-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 36
• Document Creation Date: December 19, 2016
• Document Release Date: September 23, 2005
• Sequence Number: 1
• Publication Date: December 4, 1964
• Content Type: MEMO

STAT
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400240001-3
25.051-64
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
REY FOR THE of c comp - ?OPI - - TYFE 5T XT
__31'-
$RIG CLASS PAGES
JUST NEXT REV REV CLASS
_ AUTMI MR 10.2
FOREIGN BROADC/\ST
INFORMATION DIV.
FOAM NO.
1 JUL 55
?ti~rep STATES Of
Approved For elease 2005/11/21 : CIA-RDP78-00487A000400240 01-3
 Approved For F$ase 2005/'(,!%2i-:_IA rP78-00487A 400240001-3
Chief, Administrative `f/FBID
ATTN : Area Records Officer
Chief, Records Admini,tration Staff
4 December 1964
Petrieeed Records Control ScheduU
1. The revised Records Contro3. Schedule covering your headquarters records
is approved for application. Two copies are forwarded for your use, one
copy ; a sent to the Records Center, and the record copy is retained by this
Staff. The vchedule reflects cha os required and supersedes the ]previous
schedule 25.051 dated April 1956.
2. As the date for moving to the new building approaches, I'm sure you
will find a greater need to reduce records holdir ? The records control
schedule provides a planned program for retention, transfer and disposal
of records. Since the cut-off period for mazer records is the end of the
calendar year, FBID, should at this time cut off files for 1963 and transfer
or destroy the files not needed for current activities. New files should
be established for the coming year. The timely application of the disposition
instructions by your people will alleviate the last minute rush to reduce
files prior to the move.
3. The schedule covers 4,311. cubic feet of records of which 2.5% have been
evaluated as permanent. Included in the permanent group are both hard copy
and microfilm of the Deily Reports. Ordinarily, this office would dis-
approve the retention of duplicate copies of records. Wirer, GSA is
currently studying the microfilm processes where defects in the film have
appeared. Until the study is ccupleted, all agencies have been requested
to withhold final decision on the disposition of heard copy material that
has been microfilmed. As soon as the restriction is lifted we will expect
all offices to review any holdings that are being retained in both forms
with a view to eliminating one.
4. I wish to express may appreciation tol or the tine job
she did on preparing your records control schedule. She should feel free
to call us for any assistance she may need in prc otiag the program in FBID.
Atts: Records Control Schedule
DDS/RAS/) 1 (4 December 19614.)
For Release 2005/11/21--:-C4A-RQP78-00487A000400240001-3
 Approved For Release 2005/11/21 : CIA-RDP78-00487A000400240001-3
RECORDS DISPOSITION AUTHORITY
Records Control Schedule 25.051-64 for the
Foreign Broadcast Information Division is approved
and authority given to implement the disposition
instructions contained therein.
Prepared:
Approved:
25
Area Records Officer FBIS
cords Iftnagement Analyst
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400240001-3
 Approved For Release 2005/11/21 : CIA-RDP78-00487A000400240001-3
Effective Mar 19 1967
FDD less Acquisition Br was
transferred from OCR to FBID
Approved For Release 2005/11/21 : CIA-RDP78-00487A000400240001-3
 T -*44 OPTO -FApproved For *asec~1L 1 CIA-RDP78-00487 400240001-3
MI 5010-104 W
UNITED STATES GOVERNMENT
Memorandum
TO Chief, Records Administration Staff DATE: 17 November 1964
FROM Area Records Officer, FBID
SUBJECT: Revision of FBIS Records Control Schedule 25.051-56
1. Attached is a revised schedule covering records
currently being retained in FBID Headquarters. Also attached
is a listing showing how each item number on the rescinded
schedule has been changed on the new one.
2. This revision of the Records Control Schedule will
permit the destruction of 26 cubic feet of records now being
held in the Records Center, and the release of this storage
space for other purposes. The records authorized for
destruction by the Records Center are listed below.
Job No.
54-143
- - 13 Boxes
Job No.
54-208
- - Box 1, 2, 13, 14 and 15
Job No.
61-436
- - Boxes 5 and 6 (Boxes 1 thru 4 to
be retained by Records Center and returned to FBID
for review as previously indicated.)
Job No. 62-315 - - 1 Box
Job No. 64-428 - - 5 Boxes
FOR THE CHIEF, FBID/00
25
Approved For Release 2005
1,A-RDb78Q00487A000400240001-3
 Approved For I*ase 2005/11/21 : CIA-RDP78-0048700400240001-3
SCHEDULE 25.051-56
Items 1 thru 3 - No Change
Item 4 - Reference Publication File - Discontinued
Items 5 thru 10 - Renumbered 4 thru 9
Item 11 - Replaced by new Item 10
Item 12 thru 17 - Renumbered 11 thru 16
Item 18 - Target List File (Requirements) - Discontinued (All previous
deposits in the'Records Center under this Item number may be destroyed.)
Items 19 thru 26 - renumbered 17 thru 24
Item 27 - Collection Requirement File - Discontinued (All previous deposits
in the Records Center under this item number may be destroyed.)
Item 28 - Renumbered to Item 25
Item 29 - No Change
Item 30 - Renumbered to Item 34b
Item 31 - Renumbered to Item 26
Item 32 - Renumbered to Item 27
Item 33 - Renumbered to Item 32
Item 34 - Renumbered to Item 28 (Items 34b (1) and 34b (2) made separate
Items - Now Numbered Item 30 and 31)
Item 35 - renumbered to Item 33
Item 36 - Reproduction Stencils - Discontinued
Item s 37 thru 44 - renumbered 35 thru 42
Item 45 - Renumbered Item 43. Items 45c, d and e were discontinued and
all previous deposits in the Records Center under these Items may
be destroyed.
Items 46 thru 49 renumbered 44 thru 47
Item 50 - Press Scrutiny File - discontinued
Item 51 thru 53 - renumbered 48 thru 50
Item 54 dropped from Schedule 11 AD ri 9
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 Approved For ease 2005/11/21 : CIA-RDP78-004870400240001-3
Items 55 and 56 renumbered Items 51 and 52
Item 57 included in Item 45 as of 11 April 1961 (Replaced on new schedule
by Item 53, which is a newly scheduled item.)
Items 58 thru 62 renumbered 54 thru 58 (Note new addition under Item 58c)
Item 63 - BBC Wire - Discontinued
Items 64 and 65 - Renumbered 59 and 60
Item 66 - Telecommunications Engineering Report File - discontinued
(Replaced on new schedule by Item 61, which is a newly scheduled item.)
Items 67 thru 74 renumbered 62 thru 69
Item 75 - Library Loan Record - Discontinued
Items 76 and 77 - Renumbered 70 and 71
Item 78a and 78b - FBID Publications - included in Item 49; 78c now
riumbered Item 34a; 78d included in Item 29; 78e now Item 30; 78f -
Press Scrutiny Project - discontinued
Item 79 - Renumbered Item 72
Item 80 - Economic Abstract Raw Copy - Discontinued (Replaced on new
Schedule by Item 73, which is a new Item.
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 SCHEDULE NO.
R EO IB& FRO1 Rao J D05/11/21 78-00
87A000400240a61.51-64
OFFICE, DIVISION. BRANCH
SIGNATURE
Office of Operations
Foreign Broadcast Information Division
,
Office of the Chief
TITLE
64
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
CONVENIENCE FILE
Extra copies of letters, memos and studies
3.2
Permanent. Transfer inactive material to the
pertaining to subjects of primary concern to the
Records Center when no longer needed. Extra
Division Chief and maintained for convenience of
copies will be destroyed.
reference. Subjects include Letters of Information
Division Staff Minutes, Issuances, 00 Staff
Meetings and similar documents. Portions of this
material are record copies filed by folder title.
(1946 to date)
2.
DAILY DIARY
A chronology of daily activities of the Chief
1
Permanent. Cut off at end of each calendar
and Deputy-Chief of the Division. Filed
year; retain in current files area. Transfer
chronologically. (1950 to date)
to Records Center when no longer needed for
reference.
3.
T.S. CLASSIFIED MAIL RECEIPT FILE
Classified mail receipt signed by courier for
.1
Temporary. Destroy after 3 months.
the pick up of top secret material for delivery
from the Division. Filed numerically by receipt
number. (Current)
4.
READING FILE
Extra copies of all communications signed by
1.5
Temporary. Destroy after 1 year. Cut off at
the Division Chief or Deputy Division Chief and
end of each calendar year; retain in current
maintained for convenience of reference. Record
files area for 1 year and destroy.
copies maintained in Executive Subject File.
Filed chronologically. (1952 to date)
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FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS. (41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
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7A000400240001-3
5
TOP SECRET DOCUMENT RECEIPT AND LOG FILE
Log recording all Top Secret material in and
.3
Temporary. Transfer to Records Center in
out of the Division. Signed Classified Document
cubic foot lots. Destroy 10 years after
Receipts are attached to Log when documents are
documents shown on forms are downgraded,
sent out of the division. Filed chronologically.
transferred to the Records Center, destroyed
(Current)
or sent outside control point.
Approved For Release 2005/11/21 CIA-
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IOJANN56 139a ED IT IONS!OUs
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
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SCHEDULE NO. 5.051:64
87A000400240001-
OFFICE. DIVISION. BRANCH
SIG
Office of Operations, Foreign Broadcast Information Division,
Administrative Staff
TI le znis ra lve
5 November 1964
Staff FBID
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
6
EXECUTIVE SUBJECT FILES
Correspondence, reports and studies reflecting
Permanent. Disposal not authorized. Cut
the division's policy and procedures for the
off at end of each calendar year; retain
administration and operation in collecting
in current files area for 2 years and
intelligence information from foreign radio and
transfer to the Records Center.
press broadcasts of news and propaganda and the
dissemination of selected information to consumers.
Also reflects administrative support to head-
quarters and field bureaus on matters pertaining
to personal security, budget, finance, travel,
supply and similar support functions. Filed
according to Agency File Manual.
a. Departmental
14
(1962 to date)
b. Bureau
18
(1962 to date)
(NOTE: 8 cubic feet of records dated 1948 thru
1952 are maintained under the old file system.
This material is to be screened and active material
brought forward to the current files and the
remainder retired.)
c.;
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FORM NO. 13 9 USE PREVIOUS
1 JAN 56 EDITIONS. (41)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
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4
7A000400240001-3
7.
INDIVIDUAL PERSONNEL FILES
a. Classified Employees
Individual personnel folders maintained on all
22
Temporary. Destroy 2 years after separation
classified employees of FBID Headquarters and
of employee. Place in inactive file upon
field for administrative purposes. Includes extra
separation of employee; retain in current
copies of Personnel Histoyy Statement, Personnel
files area for 2 years and destroy.
Action Request, Notification of Personnel Action,
Personnel Qualification Questionnaire, Security
Clearance and similar material. Essential
material duplicated in Official Personnel Files.
Filed alphabetically by surname. (1943 to date)
b. Native Employees
Individual personnel folders maintained on
10
Temporary. Destroy after years. Upon
tive employees. Folders contain copies of
separation of employee retain in current file
Employment Agreement, Travel Orders, Notification o
area for 3 years, then transfer to Records
Personnel Action and related correspondence.
Center. Destroy after 10 years.
Maintained separate from Executive Subject File
or convenience. Filed alphabetically by surname.
8.
EMPLOYEE RECORD CARD FILES
a. Classified Employees
Service Record Card maintained on all
1
Temporary. Place in Individual Personnel
:lassified employees of FBID, headquarters and
Folder upon separation of employee. Upon
field. Card contains summary of data on personnel
intra-agency transfer forward to gaining office
ctions, training, security and other matters
ecessary for administration of personnel. Filed
lphabetically by surname.
b. Native Employees
Employee Record Card maintained on all
1
Temporary. Place in individual folder
native personnel employed at the field bureaus.
(Item 7b) upon separation of employee. See
and contains summary of data on personnel actions,
Item 7b for disposition.
ecurity, training and other matters necessary for
dministration of personnel. Filed by Bureaus and
lphabetically by surname thereunder.
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FORM N56 139a EDITIONS!OUS
I JAN RECORDS CONTROL SCHEDULE -CONTINUATION SHEET 14"
 10.
convenience of reference. Filed chronologically.
(1961 to date)
CONVENIENCE FILES
Extra copies of communications signed by the
Chief Administrative Staff and maintained for
COST CENTER STATUS REPORT
Copies of Automatic Data Processing List
furnished by Fiscal Division for use in verifica-
tion of transactions. Filed chronologically by
fiscal year. (FY 1964 to date)
ONv9UNICATION CONTROL FILES
Logs maintained on all classified mail
entering or leaving the Division. Filed
chronologically. (Current)
COURIER RECEIPT AND LOG
Courier Nail Receipt and Log Record signed by
courier on pick up of material in the Division
for delivery outside the division. Form also
serves as log record of all material leaving the
Division. Filed chronologically. (Current)
REPRODUCTION REQUISITION
Copies of Reproduction Requisition returned
from Reproduction Plant showing due date of
completion of job. Maintained as a control for
follow up. Number log maintained in connection
therewith for use in assigning requisition
numbers. Filed numerically by requisition number.
(Fiscal Year 1961 to date)
VOLUME
CIA- DP78-OO 87A000400240001-3
i-S T
Temporary. Destroy after 2 years. Cut off
at end of each calendar year; retain in
current files area for 2 years and destroy.
Temporary. Destroy after 2 years. Cut off at
end of each fiscal year; retain in current
files area for two years and destroy.
Temporary. Destroy after I year., Cut off
at end of each calendar year; retain in current
files area for 1 year and destroy.
Temporary. Destroy after 1 year. Cut off at
end of each calendar year; retain in current
files area for 1 year and destroy.
Temporary. Destroy after 1 year. Cut off at
end of each fiscal year; retain in current
files area for 1 year and destroy.
- (41)
FORANN56 139a USE PREVIOUS RECORDS CONTROL SCHEDULE - CONTINUATION SHEET EDITIO
 FILES IDENTIFICATION
Approved For Release 2005/11/21 : CI
ourrLI tuw LyulYl"imi KnYu1J111u1V r1LL
Tissue copies of Requisition, reproduced copies
of requisitions, copies of Purchase Orders (if
any), reproduced copies of Shipping Document.
Files reflect the administrative and technical
support given to field Bureaus in controlling
and expediting supplies and equipment required
by the Bureaus. Record copies maintained in
Logistics Office. Filed numerically by
Requisition Number. (FY 1962 to date)
REQUISITION LOG
Log maintained to reflect requisition number,
date, nomenclature, field bureau and related
information on all requisitions issued. Used
for reference purposes and to assign requisition
number. Filed by Bureau and by number.
(FY 1962 to date)
FORM NO. 139a USE PREVIOUS
I JAN 56 ~7 EDITIONS.
Temporary. Retain in current files area.for
3 years and destroy.
Temporary. Cut off at the end of each fiscal
year; retain in current files area for 5 years
and destroy.
 SCHEDULE NO.
REC,Q~~j$[e-mail] 112005/11/21
"
P78-00
_ -64
OFFICE. DIVISION. BRANCH
SIGNATU
Office of Operations, Foreign Broadcast Information Division,
Liaison and Requirements Staff
TITLE
15 October 196,
Chief
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
,
Staff
DISPOSITION INSTRUCTIONS
16
STAFF SUBJECT FILE
Contains memos, reports and studies reflect-
20
Temporary. Destroy after 3 years. Cut off
ing collection requirements and targets, and the
at end of each calendar year; retain in
evaluations of FBID products. Also reflects the
current files area for 1 year and retire
dissemination policies in connection with the
to the Records Center.
distribution of FBID products to the consumer.
Contains material on Liaison, Meetings, Security
and similar subjects. Reports and studies going
to higher echelons and essential material are
duplicated IT, the Executive Subject File (Item
#6). Filed according to Agency File Manual.
(1963 to date)
17
MAILING LIST CARD FILE
3x5 card maintained on all individuals,
2
Temporary. Place individual cards in inactive
government agencies and other organizations
file upon removal from mailing list; retain i
(except internal CIA recipients) who are on the
current files area for 1 year and destroy.
mailing list for all reports produced by FBID.
Filed by report and alphabetically thereunder.
(Current)
18
REFERENCE PUBLICATION FILE
Copies of Daily Reports and other publications
20
Temporary. Destroy when obsolete or no
maintained for reference purposes.
longer needed.
Approved For Release 2005/11/21 : Q--
DP 18-00
87A000400240001-3
FORM NO. 139 USE PREVIOUS
1 JAN 56 EDITIONS.
 SCHEDULE NO.
R E 1% W4P
? 1$605/11 /21 : 9Q~48-00~
051.64
,
OFFICE. DIVISION. BRANCH
SIGNATURE
Office of Operations, Foreign Broadcast Information Division
Engineering Staff
TITLE
Chief. EStaff
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
19
STAFF SUBJECT FILE
Correspondence, teletypes, form documents and
6
Temporary. Cut off at end of each calendar
issuances reflecting the technical administration
year; retain in current files area for 2
of the procurement, installation, maintenance
years and destroy.
and improvement of technical equipment at the
field bureaus. Also reflects staff supervision
of technical personnel and budget. Essential
material duplicated in Executive Subject File
(Item #6). File according to Agency File Manual.
20
BUREAU PROJECT FILES
a. Project File
Correspondence, TWX's, photographs, reports
2
Temporary. Place in inactive file upon
and other documents reflecting the selection and
completion of project; retain in current
construction of FBID sites for monitoring stations
files area until no longer needed, then
and the installation of equipment. Also reflects
destroy.
major changes or additions to existing field
bureaus such as the construction of housing,
recreational facilities, and other facilities
required at the bureau. Material essentially
duplicated in Executive Subject File (Item #6).
Filed alphabetically by bureau and thereunder by
projects. (Current)
rq~
Approved For Release 2005/11/21 : CIS(--
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87A000400240001-3
FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS. (41)
 ITEM NO.
FILES IDENTIFICATION
V E
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21: CIA
04
7A000400240001-3
BUREAU PROJECT FILE (CONTINUED)
b. Plans and Blueprints File
Copies of plans, blueprints, tracings, drawings,
10
Temporary. Destroy when obsolete or no
working papers and charts prepared by contractors,
longer needed for reference purposes.
Logistics Office, Field Bureaus and this Office in
connection with construction projects at FBID
Field Bureaus. Used as a working file and refer-
ence in the technical supervision of the project.
Essentially duplicated in Logistics Office. Filed
by Bureau. (Current)
21
TECHNICAL REFERENCE FILE
Extra copies of memos, technical manuals,
2
Temporary. Destroy when obsolete or no longer
photographs, commercial publications and other
needed for reference purposes.
material pertaining to technical subjects such
as antennas, tubes, wiring, testing of special
equipment, wire facilities and similar subjects
maintained as technical reference. Filed alpha-
betically by subject. Essential material duplica-
ted in Executive Subject File. (Item #6)
22
REFERENCE PUBLICATION FILE
Magazines, periodicals, extra copies of various
74
remporary. Destroy when obsolete or no longer
agencies' publications and commercial publications
ieeded for reference purposes.
collected and maintained for technical reference.
Publications consist of such titles as Catalogues,
Technical. Manuals, Proceedings of Institute of
Radio Engineers, Electronics, Electrical Communi-
cations and similar technical material.
23
LIBRARY MATERIAL
Reference books such as Electrical Engineers
17
emporary. Disposal not authorized. Return
Handbook, Vacuum Tubes, Radiation Laboratory Series
to CIA Library when no longer needed.
Measurements in Radio Engineering, Electrical Code
Diagrams, Communications Circuits and similar
technical books collected and maintained for
'II
reference purpos roved For Release 2005/11/21 : CIA-
P78 404
7A000400240001-3
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
 SCHEDULE NO.
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Rr
rQNrIIRRFNC
OFFICE. DIVISION. BRANCH
SIGNATU
Foreign Broadcast Information Division
Office of Operations
,
Field Operations Staff
TITLE DATE
C(t~ ~ Ft e(~ d ~ 10 (4 6
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
24
STAFF SUBJECT FILE
Correspondence, messages and reports pertaining
6
Temporary. Cut off at end of each calendar
to the assignment and coordination of broadcast
year. Retain in current files area for 1
coverage among the monitoring stations. File
year and transfer to the Records Center for
also reflects the operation of communications
five years and then return to FBIS for review.
network. Specific subjects include Committees,
Communications, Dissemination, Equipment and Sup-
plies, Informations, Liaison, Personnel Reports
and others. A portion of these files are dupli-
cated in the Executive Subject File (Item #6).
Filed according to Agency File Manual. (1962 to
date)
25
COVERAGE FILE
Communications, reports, and schedules
10
Temporary. Cut off at the end of calendar
pertaining to the assignment and coordination of
year; retain in current files area for two
broadcast coverage among the monitoring stations.
years. Transfer to the Records Center for
Filed by folders titled FBID, Bureaus, Areas,
eight years and then destroy.
Countries, Planning, Coordination, Reports and
Schedules. (1962 to date)
a. FBIS and BBC Coverage Schedules
Periodic reports prepared from information
.8
Permanent. Disposal not authorized. Cut off
received from field bureaus listing broadcasts
at end of each calendar year, retain in current
covered by field monitoring stations showing
files area for two years, and transfer to the
language and beam, method of transmission, day and
Records Center.
time of broadcast, the days covered by FBIS or
BBC and the priority of the coverage. (1962 to
date)
Approved For Release 2005/11/21 - CIA-
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FORM NO. 13 9 USE PREVIOUS (41)
I JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
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1, I~ U
26
BROADCAST INFORMATION SECTION SUBJECT FILE
Copies of Communications, transitory material
3
Temporary. Cut off at end of each calendar
such as requests for information, copies of agency
year; retain in current files area for 3
issuance and other reproduced publications on
years and then destroy.
such subjects as Coverage, Jamming, Language Aids
and others. File also contains reproduced maps
and copies of administrative instructions to the
field bureaus. Classified and unclassified files
maintained separately and filed according to
Agency File Manual. (1961 to date)
27
COUNTRY FILE
Background information collected from various
26
Temporary. Destroy when obsolete or no
sources and used as a reference in preparing
longer needed.
schedules and as a history of foreign stations.
Contains State, Army, Navy, Air and Commerce
Reports and various Agency reports and copies of
teletypes. File also contains newspapers and
magazines. Filed alphabetically by country in
classified or unclassified file.
28
REFERENCE PUBLICATIONS FILE
a. copies of foreign magazines and newspapers
20
Temporary. Destroy when obsolete or no longer
and other publications pertaining to radio and broa
-
needed.
casting collected and maintained for reference
purpose. Filed by country and by publication
thereunder.
b. Extra copies of publications issued by
Temporary. Destroy when obsolete or no
FBID and retained solely for reference purpose
longer needed.
and for distribution.
Approved For Release 2005/11/21 : CIA
-004
A000400240001-3
FORM NO. 13ga USE PREVIOUS
1 JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
4
~n:
7A000400240001-3
29
CRUISING REPORTS FILES
Cruising Report Forms sent in by the bureau or
prepared by headquarters from teletypes. Contains
information on foreign radio stations (technical
and programming), collected by the cruising
monitors. Provides information for the preparation
of "Broadcasting Stations of the World," "Program
Schedules of Foreign Broadcasting Stations"
and
,
"Foreign Press Transmission Schedules." Also
used to answer inquiries as file reflects a
running history of the stations. Filed by country
and then chronologically. (1940 to date)
a. Voice Stations
10
ermanent. Disposal not authorized. Retain
in current files area indefinitely.
b. Morse and Radioteletype Stations
1.5
Permanent. Disposal not authorized. Retain
in current files area indefinitely.
30
PROGRAM SCHEDULES FILES
Program Schedules of Foreign Broadcasting Statio
s 10
ermanent. Disposal not authorized. Retain
consisting of publications separated into cumula-
in current files area indefinitely.
tive files by country and year. (1940 to date)
31
STATION AND PROGRAM NOTES
Publication reflecting all changes to program
1
ermanent. Disposal not authorized. Retain
schedules, alterations of frequencies or trans-
in current files area indefinitely.
mitting facilities of foreign broadcasting stations
including telecommunication stations transmitting
press dispatches. (1959 to date)
12
LIBRARY MATERIAL
Consists mainly of foreign language dictionary
10
Temporary. Disposal not authorized. Return
used as reference in translations.
to CIA Library when no longer needed.
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FORM NO.
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JAN 56 139a EDIT10NS. RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-R
I. 1
17AO00400240001-3
33
RECEPTION REPORTS
Reproduced copies of reception reports received
2
Temporary. Destroy when obsolete or no
from various sources such as BBC, National Radio
longer needed.
Club and others. Files are used for finding leads
or information on foreign broadcasting stations.
Filed by report. (1950 to date)
34.
BROADCASTING STATIONS OF THE WORLD
a. Lists all known radio broadcasting and
2
Permanent. Disposal not authorized. Retain
television stations of the world except those in
in current files area indefinitely.
the continental USA on domestic channels. Publishe
annually in three volumes. These are the permanent
record sets of this publication. Maintained for
historical purposes. (1955 to date)
b. Coding Card File
Contains coded information from which
12
emporary. Destroy deleted cards when no
machine record cards are punched. File reflects
onger needed.
frequency, power record and ownership of all
foreign broadcasting stations of the world and
are used in the publication of "Broadcasting
Stations of the World." Also serves as index to
code numbers assigned to each station. Filed by
country and numerically by station code numbers.
(Current)
35
PW RECORDINGS
a. These are recordings of American POW's
7
ermanent. Disposal not authorized. Transfer
(Korean War) and various selected recordings of
n bloc to the Records Center when no longer
VIP's sent in by the Field Bureaus to the Records
eeded.
.
`Center and later transferred from the Records
Center to this office. They were returned to
NOTE: These records are now in the Records
the Records Center on 16 August 1960 under
Center under Job #61-85.)
Job No. 61-85. These records are no longer
created.
b. Inx - 5x8 card index filed by name
and record number. No ll e
r
:
Permanent. Di osal not authorized. Transfer
to t11-
d er with th
di
~
kef s& 5/11/21: CIA-
A roved&r
P78-
604
1,
e recor
ngs
64Ofl
1~ iU~1- a Dove.
FORM I JAN 56 139a EDITIONS!Ous RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 (~~(~n
~?
SCHEDULE NO.
--
R EWR$oO@NT FZW4"9 005/11/21: CIJp\tlJ\C- b
~
00
1-64
CONCURRENCE
OFFICE. DIVISION. BRANCH
SIG 2
00, FOREIGN BROADCAST INFORMATION DIVISION,
RADIO PROPAGANDA BRANCH
TIT L ie a i0 opagan a DATE
Brancci 15 October 1964
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
36 BRANCH SUBJECT FILE
Copies of processed material and extra
2
Temporary. Destroy after 3 years.
copies of documents pertaining to subject folders
Cut off at end of each calendar year;
such as Meetings, Personnel, Security, Training
retain in current files area for
and similar subjects maintained for administra-
1 year and transfer to the Records
tive purposes. Filed according to Agency File
Center.
Manual.
(1954 to date)
37 CONVENIENCE FILE (READING)
Extra copies of all communications signed
.4
Temporary. Destroy after 1 year.
or prepared by the Branch Chief. Maintained
Cut off at end of each calendar year;
as a ready reference. Filed chronologically.
retain in current files area for 1
(1953 to date)
year and destroy.
38 COMMENTARY LIST SUSPENSE FILE
Raw teletype reports received from field
1.5
Temporary. Destroy after 1 month.
stations summarizing information of interest as
Maintain a 1 month level; thereafter
required. Teletypes are used to prepare a daily
destroy oldest date upon filing of
commentary list for circulation and use of the
current date.
analysts. File is maintained as a suspense as
all items are published in the commentary list.
Copy of list is filed with the teletypes. Record
copy of commentary list is filed in Item #4:4.
Filed chronologically.
(Current)
Approved For Releasp 2005/11/21 - CIA-
~L-664
4ZA000400240_0_0_4 :3
FORM NO. 13 9 USE PREVIOUS (41)
I JAN 56 EDITIONS.
 ITEM NO
. FILES IDENTIFICATION
DISPOSITION INSTRUCTIONS
Approved For Release GIA-H
TW
-
aV
REFERENCE PUBLICATIONS FILE
Extra copies of published reports prepared
16
Temporary. Destroy upon receipt of
by the branch and maintained for reference
bound copy.
purposes or until bound copy has been received.
Consists of Trends and Highlights, Surveys,
Radio Propaganda Reports and others.
40.
CENTRAL RESEARCH ADMINISTRATIVE FILE
.Copies of messages and correspondence to
1
Temporary. Disposal not authorized.
and from the field with regard to Commentary List.
Retain in current files area indefinitely.
Contains instructions and procedures as to topics,
deadlines, clarifications and other administrative
matters in connection with Commentary List. Filed
chronologically.
(1949- to date)
41
AREA AND TOPIC FILE
Background information maintained for use of
60
Temporary. Destroy when obsolete or
branch personnel in preparing reports. Contains
no longer needed.
copies of Radio Propaganda Branch Surveys, and
Reports rogether with individual analysts
contribution, ONE Reports, Information Reports
(non FBID), Special Reports (published and
unpublished) newspaper clippings, Graphs and
Figures and other material. Filed by Global
Topics and by Areas, countries and subjects
within country.
(1948 to date)
A roved For Release 2005/11/21 CIA-
DP78-004
7A000400240001-3
F
INO 139a EDITIONS PREVIOUS
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 Approved For Release 2005/11/21: CIA-R
AREA AND BEAM DATA FILES
a. Beaming Slip
Form prepared from Commentary Lists showing
number of commentaries made by Soviet on each
event or topic. File is used by analysts for
research purposes. Filed by Western Events,
Orbits Events and Topics. (1949 to date)
b. Tally Sheet
Unnumbered sheet prepared weekly from
Commentary Lists showing commentaries made from
Radio Moscow in a language for a certain country.
These are used to prepare quarterly summaries and
statistics such as beam analysis and area analysis
and figures are used in various reports. Filed
chronologically. (1949 to date)
c. Tally Sheets
Unnumbered sheets prepared weekly from
Peking Commentary Lists. These are used to
prepare quarterly summaries and statistics such
as beam analysis and area analysis; figures are
used in various reports. Filed chronologically.
(1952 to date)
-PROPAGANDA INDICATOR FILES
a. Newswatch Data File
Newsletter prepared weekly from raw teletypes
sent in for Newswatch requirements showing number
of times Radio Moscow beams to USSR on selected
topics. Contains related correspondence and
instructions to lox the field in connection there-
with. File is used by analysts for research data.
Filed chronologically. (1952 to date)
ApprnvPd For Release 2005/11/21 : CIA-R
M "M
DP78=G04
Temporary. Disposal not authorized. Retain
in current files area indefinitely.
Temporary. Disposal not authorized. Retain
in current files area indefinitely.
Temporary. Disposal not authorized. Retain
in current files area indefinitely.
Temporary. Destroy when no longer needed.
Retain in current files area until destroyed.
FORM
JAN NO 139a USE PREVIOUS
I
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET (41)
 ITEM N0.
FILES IDENTIFICATION
v,JVIA
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
4
7A000400240001-3
43
PROPAGANDA INDICATOR FILES (CONTINUED)
b. Newswatch Teletype Reports
Copies of raw teletype reports received
5
Temporary. Retain in current files area
from field bureaus in connection with Newswatch
until destroyed.
requirements. Files reflect broadcasts monitored
on Radio Moscow pertaining to selected topics and
Peking Home Service monitored summaries. Teletypes
are used to prepare weekly reports.
(Jan. 1961 to date - Radio Moscow)
(Jan. 1960 to date - Peking Home Service)
44
COMMENTARY LIST FILE
Record set of Commentary List prepared daily
6
Permanent. Disposal not authorized. Transfer
from raw teletypes sent in from the Field Bureaus.
inactive material to the Records Center when
Commentary Lists reflect consolidation in easy
no longer needed.
reading style of all Bureau reports and is used
as reference and guide by the analysts for re-
questing a detailed report from the field on items
appearing in the Commentary List. Filed
chronologically. (1949 to date)
45
COMMUNIST SPEECH FILE
Full text of speeches made by Communist
110
Temporary. Disposal not authorized. Retain
personalities. Speeches are taken from daily
in current files area indefinitely.
reports and other sources. Files are used for
reference and research purposes by the analyst.
Filed by area and thereunder by name of speaker.
(1945 to date)
46
PERSONALITY CARD FILE
Sx8 card maintained on Soviet commentators
3
Temporary. Destroy when obsolete or no
and other Soviet Party members. Cards contain
longer needed.
biographic information taken from the Daily Reports
and other sources. Filed alphabetically by name.
Approved For Release 2005/11/21 : CIA-F
)P7&-OO4
7A000400240001-3
FORM
NO
56 139a E01 T 10NS. PREVIOUS
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET `?'
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
P78 004
7A000400240001-3
47
JOINT PRESS READING SERVICE FILE
Translations of items taken from the Soviet
6
Temporary. Destroy when obsolete or no
Daily Press and periodicals. File is maintained
longer needed.
chronologically under
eac .
48
TABLE OF CONTENTS FILE
These are table of content pages taken from
2
Temporary. Destroy when obsolete or no
the Daily Reports and Maintained as an index
longer needed.
for research purposes. Filed by area and
chronologically thereunder.
49
FBID PUBLICATIONS
These are the permanent record sets of FBID
publications documenting for the Agency the
productions of this division and are maintained
for historical purposes. Bound publications of
FBID include the following:
a. Daily Report. This report contains
270
Permanent. Disposal not authorized. Transfer
summaries, excerpts, and text from selected
to the Records Center when no longer needed
current foreign radio broadcasts and press
in current files.
transmissions and is published daily.
(1) Microfilm copies of a above.
Same as a above.
b. Survey of USSR and the Far East Broadcasts.
3
Permanent. Disposal not authorized. Transfer
These reports discuss the Soviet and Far East
to the Records Center in annual blocs when
Orbit radio propaganda in detail but under very
no longer needed in current files.
general categories such as "Global Affairs"
,
"Western Europe", "The Far East", etc. Issued
every two weeks.
Approved For Release 2005/11/21 : CIA-
DP78-0:0
7A000400240001-3
FORM I JAN 56 I39a EUSE DIT IONS. (41)
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 ITEM NO
. FILES IDENTIFICATION
UME
DISPOSITION INSTRUCTIONS
Approved For Release 2 05/11/21 : -
-
49
FBID PUBLICATIONS (CONTINUED)
c. Trends and Highlights of Moscow and Peking
3
Permanent. Disposal not authorized.
Broadcasts. A brief report on the principal
Transfer to the Records Center in annual
trends of Moscow and Peking Propaganda, a compariso
blocs when no longer needed in current files.
of attention given to them, and the subjects on
which Moscow and Peking is silent or has little
to say. Published weekly.
d. Radio Propaganda Reports. This series
3
Permanent. Disposal not authorized.
presents integral studies of the total monitored
Transfer to the Records Center in annual
propaganda relevant to particular events, intelli-
blocs when no longer needed in current files.
gence problems, or operational requirements.
Issued frequently but irregularly.
50
COMMUNIST EDITORIAL FILE
Clippings taken from the Daily Reports reflectin
6
Temporary. Disposal not authorized. Retain
all Pravda and Peoples Daily Editorials. Used for
in current files area indefinitely.
reference and research purposes by analysts.
Filed chronologically by paper. (1952 to date)
51
REFERENCE PUBLICATION FILE
Extra. copies of processed publications
133
Temporary. Destroy when obsolete or no
maintained in the Central Research Files and by
longer needed for reference purposes.
individial analysts solely for convenience of
reference. Files contain various publications
of CIA including the Daily Report of FBID and
FDD publications. Contains copies of publications
such as State Department's "Psychological Intelligen
ce
Digest" and "Current Foreign Relations'.' and
publications of other government agencies. Also
contains commercial published magazines, journals
and newspapers such as New Times, New York Times,
and publications of foreign governments. Filed
by type of publication.
A roved For Release 2005/11/21 : CIA-
P178-004
6000400240001-3
FORM NO. I39 a USE PREVIOUS
I JAN 56 39 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
c
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-R
"Jop
7A000400240001-3
52
LIBRARY MATERIAL
Books obtained from the library on an
Temporary. Disposal not authorized.
indefinite loan basis. They include various
Return to the Library when no longer needed.
foreign language dictionaries, Whos Who and others.
53
WAR THEMES AND EXTRACTS OF KHRUSHCHEV STATEMENTS
Card file from November 1956 cataloging
12
Temporary. Disposal not authorized. Retain
paragraph or sentence references in Soviet and
in current files indefinitely.
Chinese communist elite pronouncements to key
themes relating to basic issues of war and peace
and relations between the communist and non-
communist worlds. Categories cover such issues
as preventability, likelihood and consequences
of war; kinds of war, etc.
Card file dating from late 1950's of extracts
of Khrushchev references to the German question,
Laos, Cuba and other key international issues.
Approved For Release 2005/11/21 CIA-R
P'~'8-004
7A000400240001-3
FORM
NO USE
56 EDITIONS!ous
139a RECORDS CONTROL SCHEDULE - CONTINUATION SHEET I41
 \/
ADi
SCHEDULE NO.
R E j 1F?SOIR69Oiir5b112.(05/11/21: CIA ~I
0
7A000400240001-,T5.051-64
OFFICE. DIVISION, BRANCH
SIGNATURE
Offi
ce of Operations, Foreign Broadcast Information Service,
TITLE
Editorial Branch
Chief
tartoriai branch, FBID 15 October 1964
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
54
BRANCH SUBJECT FILE
Correspondence, teletype messages, and
8
Temporary. Destroy after 3 years. Cut
reproduced or published material accumulated for
off at end of each calendar year; retain
administrative and reference use of the Branch
in current files area or transfer to the
Chief. File contains material pertaining to the
Records Center.
selection, processing and editing of monitored
broadcast information and the preparation of
reports such as the Daily Report, Economic
Abstracts, etc. File also contains copies of
Guide Requirements from various consumers and
administrative messages to and from the field
editors. Essential material duplicated in the
Executive Subject File. Filed according to Agency
File Manual. (1961 to date)
55
SIGNAL SERVICE FILE
Unnumbered teletype messages requesting
2.5
Temporary. Destroy after 3 months.
routine information such as reruns, correction,
spelling, verifications and various other requests
for wire services which upon reply have little or
no reference. Filed chronologically. (Current)
56
REFERENCE PUBLICATION FILE
Extra copies of publications maintained for
8
Temporary. Destroy when obsolete or no
reference and distribution. Includes Field
longer needed.
Manual, Style Manuals, Daily Reports and similar
published material.
 ITEM NO.
FILES IDENTIFICATION
VOLU
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
;
7A000400240001-3
57
WIRE ROOM ( OPERATIONAL FILES) CENTRAL RECORDS
a. File copy of all administrative messages
8
Temporary. Destroy after 1 year. Cut off
to and from the various Field Bureaus. Files are
at end of each calendar year; retain in
maintained for wire room service and are duplicated
current files area for 1 year and destroy.
in the various administrative elements of the
Division. Filed by Field Bureau and chronological)
thereunder.
b. Copies of nearly all incoming operational
18
Temporary. Destroy after 1 month. Maintain
teletypes of monitored broadcasts of the various
a 1 month level; thereafter destroy oldest
Bureaus (originals of teletypes go to the various
date upon filing current date.
editors). These files are maintained primarily
as a wire room function and are occasionally used
for reference purposes. Essential material is
duplicated in the daily report. Filed by area
desk and date. (Current)
c. Drafts of all outgoing administrative
1
Temporary. Destroy after 1 Month. Maintain
and editorial service messages maintained for
a 1 month level; thereafter destroy oldest
possible errors in transmission of message. Filed
date upon filing current date.
chronologically. (Current)
58
MESSAGE LOGS
a. Signal Center Number Log maintained on
a3
Temporary. Maintain a level of three. completed
all administrative messages in and out of the wire
cards. Destroy oldest card upon starting a
room. Cards show number assigned, date and time.
new card.
It is used for number assignment on all outgoing
and for verification or check on missing messages
on incoming. Filed by Bureau and numerical
thereunder.
b. Unnumbered log form maintained on a
1.5
Temporary. Retain in current files area for
selective basis on operational messages to and
six months and destroy.
from the Bureaus. Filed chronologically under
source or addressee of message.
c. Message number sheets maintained for
2
Temporary. Maintain a six month level. Destro
numerical sequence control of all traffic verifi-
oldest month upon starting a new month
'
cations and daily closeo
g1 IA-
t'hese to
bP78-004
7A000400240001-3
USE PREVIOUS
FORM N
N . l39a EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET ?'
 Approved For Release 2005/11/21 : -
' -
WIRE SERVICES FILES (FBIS WIRE)
a. Wire Service File of monitored material
which has been edited and transmitted to numerous
consumers. This is a fast wire service to the
consumers so they may receive important news or
propaganda material expeditiously. Files are
essentially duplicated in the Daily Reports which
are received by the consumer at a later time.
(Current)
b. Editors copy of incoming material which
has been edited and becomes the draft for the
outgoing messages to the consumers.
(Current)
FBIS WIRE LOG
This is a daily log maintained by country
purposes. (Current)
showing items sent. Maintained for reference
Temporary. Retain in current files area.
Destroy when obsolete or no longer needed.
EDITORS' FILES
Files being maintained by the various editors
of the branch for the production of FBIS reports
such as Daily Report, Political Abstracts,
Economic Abstracts, etc.
I la RRL9
FORM NO. 139 a USE PREVIOUS
1 JAN $s EDITIONS.
Temporary. Destroy after 18 months. Cut
off at end of six months and transfer to
Records Center. 19 MR`
U
Temporary. Destroy within 7 days after
transmission.
Temporary. Maintain a 6 month level;
thereafter destroy oldest date upon filing
current date.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000400240001-3
62
EDITORS FILES (CONTINUED)
a. Section Administrative File. Files
3
Temporary. Destroy when obsolete or no
maintained by the various section chiefs for
longer needed for reference purposes.
reference purposes. They contain extra copies of
administrative and operational material under
subjects such as Security, Style Manual, Training,
Notices, Contributions and others, Files are
maintained by subject.
b. Teletype Copy File. Teletype copy of
33
Temporary. Destroy within 30 days.
monitored-broadcasts which are retained by editors
for possible correction of any errors. Copy is
edited and becomes the draft of the reports.
Important items are essentially duplicated in the
Daily Report. Editors maintain these files by
country and chronologically thereunder.
(Current)
c. Reference Publication File - Extra copies
57
Temporary. Destroy when obsolete or no
of FBIS publications such as Daily Report and CIA
longer needed.
and other government agency publications such as
NIS, Gazetteers, Air Maps, Industrial Registers
and others. Also contains commercial newspapers
and magazines such as New York Times and Reporter.
d. Library Material. Library books such as
14
Temporary. Disposal not authorized. Return
Foreign Language Dictionary, Who's Who, Political
to agency library when no longer needed.
Handbook, Congressional Directory, Yearbook and
similar books maintained for reference purposes.
e. Personality Card Files. Card files
4.2
Temporary. Destroy when no longer needed.
maintained on key personalities of countries
showing name of individual and office, cabinet
-
position or diplomatic title held. Card files
are also. maintained on newspapers and correspondent
s.
Files are used by editors for reference purposes an
a
are essentially duplicated in FBID Library.
Approved For Release 2005/11/21 : CIA-
IIP78-004
7A000400240001-3
F
11ORMJANNO 139a EDITIONS1OO5 RECORDS CONTROL SCHEDULE ? CONTINUATION SHEET (4)
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000400240001-3
63
PRODUCTION REPORTS FILE
Production reports prepared weekly showing
5
Temporary. Destroy after 1 year. Cut
number of stencils typed by each clerk for each
off at end of each calendar year; retain
day. Used to prepare personnel evaluations and
fo
ti
d
in current files area for 1 year and destroy.
r
me an
attendance purposes. Filed
chronologically.
64
MASTER CONTENTS SHEET FILE
The Daily Report "Master Content Sheet",
2
Temporary. Destroy after 3 months.
unnumbered form, prepared by Production Section.
This form shows the report number, date, requisitic
n
number, book (area) number of pages in a book by
area, by voice, press and total of both and full
total. The number of pages produced on the
"White Book" is added at bottom of page. Used to
make production reports when called upon. Filed
chronologically. (Current)
r?
-
Approved For Release 2005/11/21 CIA-
DP~l8-004
7A000400240001-3
FORM NO . USE PREVIOUS
139a I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 1
R E I%&qSRS 1k605/11/21: CIA 0
SCHEDULE NO.
l 64
OFFICE. DIVISION. BRANCH ;...~ .._
SIGNATURE
Office of Operations, Foreign Broadcast Information Division,
Editorial Branch, Library
TITLEChie., Te nlcal
Information Unit- FRTS 15 October 1964
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
65
DIPLOMATIC AND CABINET LIST CARD FILES
a. Sx8 cards containing names of individuals
6
Temporary. Destroy when superseded or no
and their diplomatic or cabinet position held,
longer needed.
Information is obtained from various publications
and from the State Department. Filed alpha-
betically by country. (Current)
b. 3x5 card maintained on pending changes
to diplomatic lists. Changes are published
each week.
.2
Temporary. Destroy after 1 year.
c. Extra copies of cabinet and diplomatic
1.5
Temporary. Destroy when no longer needed.
list cards maintained for supplemental requests.
d. Memos to Headquarters office and wires to
.2
Temporary. Destroy when no longer needed.
the Bureaus showing changes to be made to
Cabinet and Diplomatic Lists.
66
LIBRARY MATERIAL
Reference books obtained through CIA Library
48
Temporary. Disposal not authorized.
such as the Encyclopedia Britannica, the Ency-
Return to Agency library when no longer
clopedia Americana, Whos Who, Facts on File,
needed.
Statesman Yearbook, N.Y. Times Index, Whitakers
Almanac and similar books maintained for reference
purposes.
FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS.
 i
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
Approved For 5!1 / ? CIA-
~i
7A000400240001-3
J
U. ~:' ~
67
REFERENCE PUBLICATION FILE
Periodicals, newspapers and copies of Agency
34
Temporary. Destroy when superseded or
publications such as Gazetteers, NIS's and copies
obsolete or no longer needed.
of publications of other government agencies
maintained for reference purposes. Filed by type
of publication.
68
AREA REFERENCE FILE
Copies of State Dispatches, CIA reports, BR runs
40
Temporary. Destroy when obsolete or no
and other reference publications maintained as
longer needed for reference purposes.
reference and for research purposes. Filed
alphabetically by country and thereunder by
General, Biographic and Geographic guides.
69
SUBJECT REFERENCE FILE
Various types of reference material not
4
Temporary. Destroy when obsolete or no
pertaining to a specific country but maintained as
longer needed.
a reference aid. Subjects include: World Press,
Peace Conference, United Nations, Lists of News-
papers and other similar subjects. Filed by
subject folders.
70
LIBRARY PROCUREMENT FILE
a. Periodicals Cards. 5x8 card recording
1
Temporary. Destroy when material has been
name of each periodical and to whom sent. Filed
returned to library.
alphabetically by name of periodical.
.b.. Yearbook Cards. 5x8 card showing number
1
Temporary. Destroy when material has been
of :copies received, date received and sent.
returned to library.
Maintains Pending and Received files with break-
downs under Headquarters, and Field
Stations.
.~I
Approved For Release 2005/11/21 CIA-
DPi. L
7A000400240001-3
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLU #
DISPOSITION INSTRUCTIONS
Approved For Release 2005/11/21 : CIA-
7A000400240001-3
71
FIELD BUREAUS ACCESSION REPORTS
These are reports received from field bureaus
.5
Temporary. Destroy after 1 year. Cut
showing what has been received from Headquarters
off at end of each calendar year; retain
and what has been purchased locally. Filed
in current files area for 1 year and destroy.
chronologically. (Current)
72
DAILY REPORT (SUSPENSE COPY)
These are extra copies of the Daily Report
18
Temporary. Destroy upon receipt of bound
maintained for reference and research purposes
copy from Government Printing Office
until bound copy is returned from Government
Printing Office.
73
These reports consist of certain FBIS materials
.2
Permanent. Disposal not authorized. Maintain
of a specialized or technical nature, which are
in current files area indefinitely.
of interest to the intelligence community and are
inappropriate for release in regular publications.
These are record copies of this report and are
used for reference purposes. Filed numerically
by report number. (1957 to date)
Approved For Release 2005/11/21 CIA-
P78-8
7A000400240001-3
FORM
JAN NO USE . 139a EDITIONS. EVIOUS 5 I
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET