RECORDS MANAGEMENT PROGRAM RECORDS CONTROL SCHEDULE FOR THE FOREIGN BROADCAST INFORMATION SERVICES
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP78-00487A000400240003-1
Release Decision:
RIPPUB
Original Classification:
S
Document Page Count:
37
Document Creation Date:
December 19, 2016
Document Release Date:
September 23, 2005
Sequence Number:
3
Case Number:
Publication Date:
July 2, 1954
Content Type:
FORM
File:
Attachment | Size |
---|---|
![]() | 1.8 MB |
Body:
RECORDS MANAGEMENT PROGRAM
0
Approved For Release 2005/11/21: CIA-RDP78-00487A000400240003-1
25.051-610
RECORDS CONTROL SCHEDULE
FOR THE
FOREIGN BA'JADCAST INFUM TION SERVICE
STAT
FORM NO. 738
1 Jut. 55
Approved For Release 2005/11/21: CIA-RDP78-00487A000400240003-1
OFFICE. DIVISION. BRANCH
00, FOREIGN BROADCAST INFORMATION DIVISION, 0 Yt ~ 'THE CHIEF
ITEM
NO.
3.
FILES IDENTIFICATION
(Title, description, arrangement, and inclusive dates)
Consists of extra copies of letters, memos
and studies pertaining to subjects of pri-
mary concern of the Division Chief and are
maintained for convenience of reference.
Subjects include Liaison with BBC, Letters
of Instructions, Division Staff Minutes
Issuances, 01) Staff Meetings and similar
documents. Portions of this material are
record copies filed by folder title.
(1946 to date)
Consists of a chronology of daily
activities of the Chief and Deputy Chief
of the Division. Filed chronologically.
(1950 to date)
COURIER CLASSIFIED MAIL RECEIPT FILE
Consists-of "Courier. Classified Mail
Receipt" `F'orm 35-16A signed by courier
for the pick up of top secret material
for delivery from the.Division. Filed
numerically by Receipt No.
SCHEDULE NO.
RECORMNCPAMe 2005/11/21: CIA-R 7 -004 A000400240
'ftvjin ATE PARED
(1946 to date)
VOLUME
(Linear Ft)
safe
.l 14 drawer legal
I Approved Fnr He'eacle 7Uf1
\, 36-269
TYPE OF FILING
EQUIPMENT
3 14 drawer legal
safe
5 14 drawer legal
safe
.Oc/ -J,
Temporary. Transfer inactive
material to Executive Subject
File (Item #8) for interfile.
Extra copies will be destroyed.
Permanent. Cut off at end of
each calendar year; retain in
current files for two years and
transfer to the Records Center
concurrently with Executive
Subject File (Item #8).
Temporary. Destroy of ter 1
year. Cut off at end of each
calendar year; retain in current
files area for 1 year and de-
stroy.
Annnnnn')Anon
25
(41)
GrEM?
No.
FILES IDENTIFICATIWW
(Title, description, arrangement, {ind inclusive dates)
VOLUME
(Linear Ft)
T PE? G
N
DISPOSITION INSTRUCTIONS
4.
REFERENCE PUBLICATION FILE
Consists of reproduced copies of publi-
1.8
4 drawer legal
Temporary. Destroy when obsolete,
cations such as NIE's, NIS's, ORR and
safe
superseded or no longer needed
similar documents maintained for reference
for reference purposes.
purposes. Filed by type of publication.
(1948 to date)
5.
CONVENIENCE FILE (READING)
Consists of extra copies of all communi-
1.2
4 drawer legal
Temporary. Destroy after 1 year.
cations signed by the Division Chief or
safe
Cut off at end of each calendar
Deputy Division Chief and maintained for
year; retain in current files
convenience of reference. Record copies
area for 1 year and destroy.
maintained in Executive Subject File
(Item #8). Filed chronologically.
(1952 to date)
6.
TOP SECRET DOCUMENT RECEIPT AND LOG FILE
Consists of Log Form 38-14 recording all
.3
4 drawer legal
Temporary. Disposal not author-
Top Secret material in and out of the
safe
ized. Cut off at end of each
Division Signed Classified Document Re-
calendar year; retain in current
ceipts are attached to Log when documents
files area for two years and
are sent out of the division. Filed
transfer to the Records Center.
chronologically.
(1948 to date)
7.
Consists of extra coy of Personnel
.2
4 drawer legal
Temporary. Destroy after 2 years
Evaluation Report, orm 37-151, prepared
safe
or upon separation of employee.
on all classifie employees at Headquarter
and Field Bure s and maintained for ad-
ministrative purposes. Record copies
filed in Office of Personnel. Filed
alphabetical by surname.
., ,
V or efe 2b05r1-1724~ECI,
?0048RA000400240003-1
FORM N0. 36-269A (41 )
i; NOV 53
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bte 2005/11/21 C -004
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SCHEDULE NO.
A00040024000&15 , O $
RECORD
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DATE PREPARED
r A
OFFICE. DIVISION. BRANCH ..~
00, FOREIGN BROADCAST INFORMATION DIVISION, ADMtNISTRA
ITEM
NO.
FILES IDENTIFICATION
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TYPE OF FILING
EQUIPMENT
8,
EXECUTIVE SUBJECT FILES
Consist of correspondence, reports and
Permanent. Disposal not author-
studies reflecting the division's policy
ized. Cut off at end of each
and procedures for the administration and
calendar year; retain in current
operation in collecting intelligence in-
files area for 2 years and trans-
formation from foreign radio and press
fer to the Records Center.
broadcasts of news and propaganda and the
dissemination of selected information to
consumers. Also reflects administrative
support to headquarters and field bureaus
on matters pertaining to personnels securi
,
budget, finance, travel, supply and simil
support functions. Filed according to
Agency File Manual.
a. Departmental
17
1 drawer legal
(1946 to date)
safe
b. Bureau
18
4 drawer legal
(1952 to date)
safe
AlalarnyPIA Far Relea-A
p 2005111
Cti
25
FORM NO. 36-269 (41)
I NOV 53 V ~7
? R Forelease ROL
A WD5/1IZT%A U Ad8S4J0240003-1
I~YEM,
100.
FILES IDENTIFICATIRMVW
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TY
EQUIPMENT
DISPOSITION INSTRUCTIONS
9,
INDIVIDUAL PERSONNEL FILES
a. Classified Employee
Consists of individual personnel
9.5
4 drawer legal
Temporary. Destroy,, yearsafter
folders maintained on all classified
safe
separation of employee. Place in
employees of FBID Headquarters and field
inactive file upon separation of
for administrative purposes. Includes
employee; retain in current files
extra copies of Personnel History State-
area for, years and destroy.
ment, Personnel Action Request, Notificatio
of Personnel Action, Personnel Qualificatio
n
Questionnaire, Security Clearance and
similar material. Essential material dupli
cated in Official Personnel Files). Filed
alphabetically by surname.
(194.3 to date)
b. Native Employees
Consists of individual personnel
1
4 drawer legal
Permanent. Upon separation of
folders maintained on native employees
safe
employee place in inactive file
on a seclected basis (folders not main-
until end of year, then place
tained for all native employees). Folders
in Executive Subject File Item #8
contain copies of Employment Agreement,
under the Subject "Personnel
Travel Orders, Notification of Personnel
(Native), and retire with this
Action and related correspondence. Main-
group of records.
tained separate from Executive Subject File
for convenience. Filed alphabetically by
surname.
FORM NO. 36-269A
1 NOV 53 V
oRRelease 2UD57T'TTZ"r''
11.
tkoWbk~ 666W0240003-1
,EMPLOYEE RECORD CARD FILES
a. Classified Employees
Consists of Service Record Card (SF 7),
maintained on all calssified employees of
FBID, headquarters and field. Card con-
tains summary of data on personnel actions,
training, security and other matters neces-
sary for administration of personnel.
Filed alphabetically by surname.
b. Native Employees
Consists of Employee Record Card
(OF Form B) maintained on all native
personnel employed at the field bureaus.
Card contains summary of data on personnel
actions, security, training and other
matters necessary for administration of
personnel. Filed by Bureaus and alpha-
betically by surname thereunder.
(192 to date)
16 tray kardex
16 tray kardex
a. Reading File
Extra copies of communications signed
by the Chief, Administrative Staff and
maintained for convenience of reference.
Filed chronologically.
(1952 to date)
Approved For Release
FORM NO. 3V6-26.7N
9 A
I NOV 53
!. drawer legal
safe
Temporary. Place in Individual
Personnel Folder (Item #9) upon
separation of employee. Upon
i'ntra-agency transfer forward
to gaining office.
Permanent. Upon separation of
employee place in Executive
Subject File, Item #8 under the
Subject "Personnel (Native)".
Temporary. Destroy afterj,year$,
Cut off at end of each calendar
year; retain in current files
area for . years
A R oPVelg2lZ '0?A49YT ~IA- 4 A8b6&60240003-1
ITEM
NO.
FILES IDENTIFICATIIMFIJJP~
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TYP
EQUIPMENT
DISPOSITION INSTRUCTIONS
11.
CONVENIENCE FILES (CONTINUED)
b. Informational File
Extra copies of administrative comnuni-
.5
4 drawer legal
Temporary. Destroy after 1 year.
cations which are the responsibility of a
safe
Cut off at end of each calendar
staff officer and are furnished only for
year; retain in current files
informational purposes. Filed chronologi-
area for 1 year and destroy.
tally.
(1954)
12.
COMPIUNICATION CONTROL FILM
a. Mail Log
Consists of unnumbered log maintained
.3
4 drawer legal
Temporary. Destroy after 1 year.
on all classified mail entering or leaving
safe
Cut off at end of each calendar
the Division. Filed chronologically.
year; retain in current files
(1952 to date)
area for 1 year and destroy.
b. Bureau Log
Consists of unnumbered log maintained
.2
4 drawer legal
Temporary. Destroy after 1 year.
on all material going to the field bureaus.
safe
Cut off at end of each calendar
Filed by Bureau and chronologically there-
year; retain in current files
under.
area for 1 year and destroy.
(1952 to date)
13.'t
COURIER RECEIPT FILE
Consists of Courier Classified Mail Re-
.2
4 drawer legal
Temporary. Destroy after 1 year.
ceipt (Form 35-16) signed by courier on
safe
Cut off at end of each calendar
pick up of material in the Division for
year; retain in current files
delivery. Filed chronologically.
area for 1 year and destroy.
(1953 to date)
Approved
-
ITEM
40
15.
AniDwJRO"R leas08b5/'I' R4 IA-
(Title, description, arrangement, and inclusive dates)
REPRODUCTION REQUISITION
Consists of copies of Reproduction Re-
quisition (Form 36-2) returned from Repro-
duction Plant showing due date of comple-
tion of job. Maintained as a control for
follow-up card log maintained in connection
therewith for use in assigning Requisition
Numbers. Filed numerically by Requisition
Number.
(1954)
SUPPLY AND EQUIPMENT REQUISITION FILE
Consists of tissue copies of Requisition
(Form 36-125), reproduced copies of Re-
quisitions, copies of Purchase Orders (if
any), copies of Request for Shipment
.Form 36-4), and reproduced copies of
Shipping Document. Files reflect the
administrative and technical support given
to field Bureaus in controlling and ex-
pediting supplies and equipment required
by the Bureaus. Requisitions originating
at field Bureaus are reviewed by the Di-
vision and are sometimes rewritten or con-
solidated prior to submitting them to
logistics. File is closed when advance
copy of shipping document is signed and
returned by the consignee (Signed copy is
also sent to Logistics Office). Record
copy maintained in Logistics Office.
Filed numerically by Requisition Number.
(1953 to date)
01M Oft TO24OOO3-1
4 drawer legal
safe
4 drawer legal
safe
Temporary. Destroy after-6--
-t. Cut off at end of
June and-.Deeemier; retain in
current files area for . /G
meftt4s and destroy.
Temporary. Destroy individual
file when case is closed,
FORM No. 36-269A ApprovedFor Release - - -
1 NOV 53
1411
181db 4( ff4TO240003-1
VOLUME TYP NG
N0. (Title, description, arrangement, and inclusive dates) (Linear Ft) EO
16.
Approved For Release
1 drawer legal
safe
Temporary. Destroy after 1 year.
Cut off at end of each fiscal
year; retain in current files
area for 1 year and destroy.
RIQUISITION CARD LOG
Consists of unnumbered card form or note-
book log maintained for the same purpose
reflecting Requisition Number, Date,
Nomenclature, Field Bureau and related
information on all requisitions issued.
Used for reference purposes and to assign
Requisition Number. Filed by Bureau and
by number.
(1953 to date)
RECORD6"ffgA je 2005/11/21: CIA- 048
mET
OFFICE, DIVISION. BRANCH
OO FOREIGN BROADCAST INFO
ITEM FILES IDENTIFICATION VOLUME TYPE OF FILING
(Title, description, arrangement, and inclusive dates) (Linear Ft) EQUIPMENT
17 .
17.1
Contains memos, reports and studies
reflecting collection requirements
and targets, and the evaluations of
FBID products. Also reflects the
dissemination policies in connection
with the distribution of FBID products
to the consumer. Contains material on
Liaison, Meetings, Security and similar
subjects. Reports and studies going to
higher echelons and essential material
are duplicated in the Executive Subject
File (Item #8). Filed according to
Agency File Manual.
(1952 to date)
Contains Target Lists prepared each week
and sent to all FBIS Editors, List is
prepared from memos and telephone calls
received from various IAC Agencies and
consumers and consolidated in a weekly
list. File also contains a master target
list which is published quarterly for all
FBID Editors and Monitors. File reflects
the guide requirements given to monitors
and editors for selecting broadcast
information. Filed chronologically.
(1952 to date)
.5
h drawer legal
safe
I drawer legal
safe
SCHEDULE NO.
A000400240003-1
Temporary. Destroy after 3 years.
Cut off at end of each calendar
year; retain in current files area
for 1 year and retire to the Re-
cords Center.
Permanent. Disposal not author-
ized. Cut off at end of each
calendar year; retain in current
files area for 1 year and trans-
fer to the Records Center.
AAbg&d REForr Release 2~005/j1T~T % - oT4$7AMJ 0240003-1
I.TEM
40.
FILES IDENTIFICAT
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TYP
EOUI HET
DISPOSITION INSTRUCTIONS
18.
MAILING LIST CARD FILE
Consists of 3x5 card maintained on all
.Z,.
5 drawer legal
Temporary. Destroy individual
individuals, government agencies and
cabinet
cards 1 year after removal from
other organization (except internal
mailing list. Place in inactive
CIA recipient) who are on the mailing
file upon.removal from mailing
list for all reports produced by FBID.
list; retain in current files
Filed by report and alphabetically
area for 1 year and destroy.
thereunder.
(Current)
19.
DIPLOMATIC AND CABINET LIST CARD FILE
Consists of 5x8 cards containing names
1
5x8 card file
Temporary. Destroy when super-
of individuals and their diplomatic or
seded or no longer needed for
cabinet position held. Information is
reference purposes.
obtained from various publication and
from the State Department. Filed
alphabetically by country.
(Current)
A -92k Foe
ITEM
NO.
FILES IDENTIFICAT. -
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TYP
E
DISPOSITION INSTRUCTIONS
20.
BIOGRAPHIC CARD FILE
Consists of 3x5 cards prepared on indi-
16
10 drawer card
Temporary. Destroy when
viduals of interest in various countries.
cabinet
obsolete or no longer needed.
Information is taken from wire copies,
newspapers, periodicals and various other
sources. Filed alphabetically by countrie
and thereunder by name of individual. A
card is also filed by category such as
Army, Navy, Diplomat etc. and alphabeti-
cally by name thereunder.
(Current)
21.
FBID PUBLICATIONS
a. Publications (except Daily Report)
Consists of record copies of all
1.5
4 drawer legal
Permanent. Disposal not author-
published reports prepared by FBID (ex-
safe
ized. Cut off at end of each
cept the Daily Report) and maintained
calendar year and transfer to the
solely for retirement purposes. This file
Records Center. (Except that this
is not to be used for reference while in
copy will be destroyed by the
custody of the Division. Filed by Report
Records Center upon receipt of
and chronologically thereunder. These
bound copy for storage.)
reports include (but are not limited to)
the following:
(1) Radio Propaganda Reports
This series presents integral
studies of the total monitored propaganda
relevant to particular events, intelli-
gence problems, or operational require-
ments. Issued frequently but irregular] '
FORM NO. 36-269A
I NOV 53
AmAk oreease
IA- -T44(V0240003-1
ITEM
nO.
FILES IDENTIFICA . -
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TYP
E
DISPOSITION INSTRUCTIONS
21.
FBID PUBLICATIONS (CONTINUED)
(2) Survey of USSR and the Far East
Broadcasts.
These reports discuss the Soviet
and Far East Orbit radio propaganda in
detail but under very general categories
such as "Global Affairs" ,"Western Europe",
"The Far East", etc. Issued every two
weeks.
(3) Trends and Highlights of Moscow
and Peking Broadcasts.
A brief report on the principal
trends of Moscow and Peking propaganda,
a comparison of attention given to them,
and the subjects on which Moscow and
Peking is silent or has little to say.
Published weekly.
(4) Broadcasting Stations of the
-World.
Lists all known radio broadcast-
ing and television stations of the world
except those in the continental. USA on
domestic channels. Published annually.
(5) Foreign Press Transmission
Schedule.
Schedule of foreign press radio
transmissions showing location of station,
area of its intended audience, time, days
used, frequencies, words per minute and
point to point transmission.
Poor 00tt S3 ~..NN~FFppIIJJ
RcfWel~a ZU05FT'172I1 a4YA868460240003-1
ITEM
O.
FILES IDENTIFICA
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
T SIG
EQUIPMENT
DISPOSITION INSTRUCTIONS
21.
FBID PUBLICATIONS (CONTINUED)
(6) Economic Abstracts
Weekly compilation of industrial
and economical minutiae reported in current
foreign radio broadcasts and press agency
transmissions. One published for USSR and
Eastern Europe and one published for the
Far East.
(7) Political Abstracts
Compilation of political in-formatio
n
from foreign broadcasts intercepted by the
FBIS as pertains to USSR Eastern Europe and
the Far East.
(8) Program Schedule of Foreign
Broadcasting Stations
Shows current location of each
foreign broadcasting station or network,
area of its intended listening audience,
ownership, time, frequencies, languages
and name of program. New material and
revisions are issued regularly as "Station
and Program Notes."
(9) Report for the President
Reflects foreign reaction to
Western speeches and decisions as picked
up by monitored radio broadcasts.
na 'l
FORM NO. 36-269A
I NOV 53
A Y RRelease 2IID ~ E T4 AN 0240003-1
ITEM
NO.
FILES IDENTIFICA
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TVJIIIqW G
EQUIPMENT
DISPOSITION INSTRUCTIONS
21.
FBID PUBLICATIONS (CONTINUED)
b. Daily Report
. This report contains summaries, ex-
cerpts verbation text from selected current
foreign radio broadcasts and press trans-
missions and is published daily.
(1) Record Copy (Temporary)
5.5
4 drawer le al
g
Te
mporary. Destroy in Records
- - ,
Center upon Receipt of Bound
Maintained solely for retirement
Copy. Cut off every 2 months
purposes as a temporary record copy.
and transfer to the Records
Center. This copy will be de-
stroyed by the Records Center
upon receipt of bound copy for
storage.
(2) Suspense Copy
Extra copy maintained for re-
21
Shelving
Temporary. Destroy upon receipt
ference and research until Bound Copy is
of Bound Copy from Government
returned from Government Printing Office.
Printing Office.
c. Bound Copy
Consists of bound copies of the Daily
254.
Bookcase
Permanent. Disposal not author-
Report, Trends and Highlights, Surveys
Shelving and
ized. Maintain a 5 year level
and others maintained as library copy for
4 drawer legal
of bound copies in current files
reference and research purposes.
cabinet
area. At the end of each year
thereafter transfer the oldest
year of accumulation to the
Records Center.
o .Ic.- pS~
FORM NO. 36-L269A
I NOV 53 VJ
R CCOR~~gg CON TRAp g EEppuuL u
4goMd For Release Z~0 72'f CFA- &A886430240003-1
I?T4M
NO.
FILES IDENTIFICAMWIW
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
T NG
DISPOSITION INSTRUCTIONS
22.
LIBRARY MATERIAL
Consists of reference books obtained
42
Bookcase and
Permanent. Disposal not
through CIA Library such as the Encyclo-
Shelving
authorized. Return to CIA
pedia Britannica, The Encyclopedia
Library when no longer needed.
Americana, Whos Who, Facts on File,
Statesman Yearbook, N. Y. Times Index,
Whitakers Almanac and similar books main-
tained for reference purposes.
23.
REFERENCE PUBLICATION FILE
Consists of periodicals newspapers and
33
Bookcase
Temporary. Destroy when superseded
copies of Agency publications such as
Shelving and
or obsolete (except that current
Gazetteers, NIS's and copies of publi-
4 drawer legal
publications such as PSIS's, Ga-
cations of other government agencies
safe
zetteers and similar finished in-
maintained for reference purposes. Filed
telligence publication will be re-
by type of publication.
turned to Supplemental Distribution
when no longer needed.)
24.
AREA REFERENCE FILE
Consists of copies of State Dispatches,
9
fit. drawer legal
Temporary. Destroy when obsolete
CIA reports, BR runs and other reference
safe
or no longer needed for reference
publications maintained as reference and
purposes#
for- research purposes. Filed alphabeti-
cally by country and thereunder by General,
Biographic and Geographic guides.
25.
MAP FILES
Consist of reproduced copies of maps pre-
.5
4 drawer legal
Temporary. Destroy when obsolete
pared by ORR and retained for reference
safe
or no longer needed for reference
purposes. Filed by country.
purposes. ~.~
RECORDS CONTROL SCHEDULE - CGY LNUATION SHEET
8
ITEM
O.
FILES IDENTIFICA
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TY
VQU
DISPOSITION INSTRUCTIONS
26.
LIBRARY PURCHASE ORDER FILE
Consists of copy of Library Purchase Order
.l
1. drawer legal
Temporary. Destroy When
(IBM Form 908189) retained on all purchase
safe
material has been returned
requests submitted to CIA Library for the
to the Library.
purchase of books. Filed by field bureau
and headquarters.
27.
LIBRARY LOAN RECORD
Consists of "CIA Library Loan Service
.1
4 drawer legal
Temporary. Destroy upon
Request and Charge Sheet" (Form 60-41)
safe
return of material to the
maintained on documents and material on
Library.
temporary loan from the Library. Filed
by title.
FORM NO. JV 36-269A (41)
1 NOV 53
SCHEDULE NO.
e 2005/11/21: CIA -(T048
F
W)00400240003-1
%tw r
RECORD dL
DATE PREPARED
OFFICE. DIVISION. BRANCH
APPROVING OFFICIAL
00, FOREIGN BROADCAST INFORMATION DIVISION, ENGINEERING STAFF
ITEM
,NO.
FILES IDENTIFICATION
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TYPE OF FILING
EQUIPMENT
DISPOSITION INSTRUCTIONS
28.
STAFF SUBJECT FIL
E
~~1J?~
t
C
f
d
t
i
l
t
L
F8l~?
Te
ons
s o
correspon
s
ence,
e
e
ypes,
2.5
. drawer legal
orary. Destroy after 3
form documents and issuances reflecting
safe
years. Cut off at end of each
the technical administration of the pro-
calendar year; retain in current
curement, installation, maintenance and
files area for 1 year and retire
improvement of technical equipment at the
to the Records Center.
field bureaus. Also reflects staff super-
vision of technical personnel and budget.
Essential material duplicated in Executive
Subject File (Item #8), File according to
Agency File Manual.
(1953 to date)
29.
BUREAU PROJECT FILES
a. Project File
Consists of correspondence, TJX1s,
1
4 drawer legal
Temporary. Destroy 3 years
photographs, reports and other documents
safe
after completion of project.
reflecting the selection and construction
Place in inactive file upon
of FBID sites for monitoring stations and
completion of project; retain
the installation of equipment. Also re-
in current files area for 1
flects major changes or addition to exist-
year and retire to the Records
ing field bureaus such as the construction
Center.
of housing, recreational facilities, and
?
other facilities required at the-bureau.
Material essentially duplicated in Execu-
tive Subject File (Item #8). Filed alpha-
betically by bureau and thereunder by
projects.
(1952 to date)
AiaiaFaved War Releas
e 20015/4 41,12J
. GIA00=4-t- "41 -A)
A99940024660-1
W'Rl~eIease"ZUD5/~1T2T~~IA- "~ AYA866460240003-1
ITEM
NO.
FILES IDENTIFICA
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TYP
E
DISPOSITION INSTRUCTIONS
29.
BUREAU PROJECT FILE (CONTINUED)
b. Plans and Blueprints File
Copies of plans, blueprints, tracings,
10
Map Case
Temporary. Destroy when obsolete
drawings, working papers and charts pre-
or no longer needed for reference
pared by contractors. Logistics Office,
purposes.
Field Bureaus and this Office in connection
with construction projects at FBID Field
Bureaus. Used as a working file and re-
ference in the technical supervision of the
project. Essentially duplicated in
Logistics Office. Filed by Bureau.
(1952 to date)
30.
TECHNICAL REFERENCE FILE
Consists of extra copies of memos, techni-
1
t drawer legal
Temporary. Destroy when obsolete
cal manuals, photographs, commerical publi-
safe
or no longer needed for reference
cations and other material pertaining to
purposes.
technical subjects such as antennas, tubes,
wiring, testing of special equipment, wire
facilities and similar subjects maintained
as technical reference. Filed alphabeti-
cally by subject. Essential material
duplicated in Executive Subject File (Item
##8).
31.
REFERENCE PUBLICATION FILE
Consists of magazine, periodicals, extra
hi
Bookcase
Temporary. Destroy when obsolete
copies various agencies' publications and
or no longer needed for reference
commerical publications collected and
purposes*
maintained for technical reference. Publi-
cations consists of such titles as Cata-
logues, Technical Manuals, Proceedings of
Institute of Radio Engineers, Electronics,
Elecctric Ca unications and similar tech-
FORM NO. 36-269A
I NOV 53
PAhr
RoRWelease Z005/'f'ITZTLCIA- RA8b64b0240003-1
ITEM
NO.
FILES IDENTIFICA _
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TYP1EPPqjjjt'jffVF
EQUIPMENT
DISPOSITION INSTRUCTIONS
32.
LIBRARY MATERIAL
Consists of reference books such as
18
Bookcase
Permanent. Disposal not
Electrical Engineers Handbook, Vacuum
Authorized. Return to CIA
Tubes, Radiation Laboratory Series,
Library when no longer needed.
Measurements in Radio Engineering,
Electrical Code Diagrams, Communication
Circuits and similar technical books
collected and maintained for reference
purposes.
SCHEDULE NO.
dL For Rele se 2005/11/21: CIA-________ 68
A000400240003-1
RECORD
SCHEDULE
DATE PREPARED
OFFICE. DIVISION. BRANCH
APPROVING OFFI
00, FOREIGN BROADCAST INFORMATION DIVISION, FIELD OPERATIONS STAFF
ITEM
NO.
FILES IDENTIFICATION
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TYPE OF FILING
EQUIPMENT
DISPOSITION INSTRUCTIONS
33.
STAFF SUBJECT FILE
J7/Sp. i#u. No T R/TN0 ,2p
Consists of correspondence, messages and
4.5
4 drawer legal
_
Temporary. .
reports pertaining to the assignment and
safe
Cut off at end of each calendar
coordination of broadcast coverage among
year; retain in current files area
the monitoring stations. File also re-
for 1 year and transfer to the
flects the operation of communications
Records Center.
network. Specific subjects include
Committees, Communications, Dissemination,
Equipment and Supplies, Informations,
Liaison, Personnel Reports and others.
A portion of these files are duplicated in
the Executive Subject File (Item #8).
Filed according to Agency File Manual.
(1946 to date)
33.
COLLECTION REQUIREMENT FILE
Consists of copies of requirements and tar-
.5
4 drawer legal
Permanent. Disposal not author-
gets received from other IAC agencies and
safe
ized. Retain in current files
offices of CIA together with communication
area indefinitely.
to and from the field concerning the col-
lection requirements. Filed under Routine,
Special and Targets.
(1952 to date)
33.2
COVERAGE FILE
'Consists of communications, reports, and
1.5
4 drawer legal
Permanent. Disposal not author-
schedules pertaining to the assignment and
safe
ized. Retain in current files
coordination of broadcast coverage among
area indefinitely.
the monitoring stations. Filed by folders
titled FBID, Bureaus, Areas, Countries,
Planning, Coordination, Reports and
Schedules.
(1952 to date)
4
Approved For
- 048
A000400240003-1
36-269
25
25
ORD~Selease 2Q0g f 172V~CIA 87A800460240003-1
ITEM
AD.
F I L E S IDENTIFICAIM 1W
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TYP
EQUIPMENT
DISPOSITION INSTRUCTIONS
34,
CRUISING REPORTS FILES
Consist of Cruising Report, Form 56-26,
sent in by the bureau or prepared by head-
quarters from teletypes. Contains infor-
mation on foreign radio programs and
schedules collected by cruising monitors.
Provides information for the preparation
of "Broadcasting Stations of the World"
and "Program Schedule of Foreign Broadcast-.
ing Stations". Also used to answer in-
quiries as file reflects a running history
of the stations. Filed by country and then
chronologically.
(191i.2 to date)
a. Voice Stations
8
7 drawer card
Permanent. Disposal not authorized.
cabinet
Retain indefinitely in current
files area,
b. Morse Stations
1
7 drawer card
Permanent. Disposal not authorized.
cabinet
Retain indefinitely in current
files area.
35.
CODING CARD FILE
Consists of "Broadcasting Stations of the
2
7 drawer card
Temporary. Destroy deleted
World", Form 56-80 containing coded infor-
cabinet
cards two months after
mation from which machine record cards are
publication
punched. File reflects frequency, power
record and ownership of all broadcasting
stations of the world and are used in the
publication of "Broadcasting Stations of
the World". Also serves as index to code
numbers assigned to each station. Filed
by country and numerically by station
code numbers.
(Current)
FORM NO.
(41~
1 NOV 53 36-269A
{
Am rAme Rl FoRl~eleaseR2U05F'f-172'f ~~IA-
VOLUME
N0. (Title, description, arrangement, a'nd inclusive dates) (Linear Ft)
36. BROADCAST INFORMATION SECTION SUBJECT FILE
Consists of copies of communications, 3
transitory material such as requests for
information, copies of agency issuance
and other reproduced publications on such
subjects as Coverage, Jamming, Language
Aids and others. File also contains re-
produced maps and copies of administrative
instructions to the field bureaus. Record
material essentially duplicated in Staff
Subject File (Item #33). Classified and
unclassified files maintained separately
and are filed according to Agency File
Manual.
(1949 to date)
37. COUNTRY FILE
Consists of background i
from various sources and
ence in preparing schedu
of foreign stations. Co
Navy, Air and Commerce R
Agency reports and copie
File also contains newsp
Filed alphabetical by co
or unclassified file.
(1912 to date)
38. LIBRARY MATERIAL
Consists mainly of forei
Dictionary used as refer
lotions.
FORM NO. 36-269A
i NOV 53
W ~A0vv400240003-1
_J11
C
TV EOUIPMEN
DISPOSITION INSTRUCTIONS
) drawer legal
Temporary. Destroy after 3
cabinet and
years. Cut off at end of each
I. drawer legal
calendar year; retain in current
safe
files area for 1 year and trans-
fer to the Records Center.
nformation collecte
d 10
4J. drawer legal
Temporary. Destroy when obsolete
used as a refer-
cabinet
or no longer needed.
les and as a histo
4 drawer legal
ntains State, ? Army,
safe
eports and various
s of teletypes.
aper and magazines.
untry in classified
gn Language
4
Bookshelf
Permanent. Disposal not author-
ence in trans-
ized. Return to CIA Library when
no longer needed.
RECORDS ReleaseR2005/~ 1T~f ~IA- ' T ~8 A800400240003-1
ITEM
No.
FILES IDENTIFICAIWIW
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TY
EQUIPMENT
DISPOSITION INSTRUCTIONS
39.
REFERENCE PUBLICATION FILE
a. Consists of copies of foreign maga-
12.5
4 drawer legal
Temporary. Destroy when
zines and newspapers and other publications
cabinet
obsolete or no longer needed.
pertaining radio and broadcasting collected
and maintained for reference purposes.
Filed by country and by publication there-
under.
b. Consists extra copies of publications
Temporary. Destroy when obsolete
issued by FBID and retained solely for
or no longer n aded. (Except that
reference purposes and for distribution,
sole copies opublicationsdated
prior to 1 April 54 will be trans-
ferred to the Records Center for
permanent retention).
(1) Program Schedules
These files consists of copies of
6
5 drawer legal
publications separated into cumulative
cabinet
files by country.
(2) Station and Program Notes
These are a chronological set of
4
5 drawer legal
files reflecting all charges to the program
cabinet
schedules.
(3) Extra Copies
These are extra copies of publi-
10
Various
cations retained primarily for distri-
bution purposes.
A 1^A1
36-269A
Aming- of I-oreleaseZQD5'f'172'f ~CI - J49fA8b84b0240003-1
ITEM
NO.
FILES IDENTIFICAEPPW
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TY NG
DISPOSITION INSTRUCTIONS
40.
RECEPTION REPORTS
Consists of reproduced copies of reception
1.5
L. drawer legal
Temporary. Destroy when
reports received from various sources such
cabinet
obsolete or no longer needed.
as BBC, National Radio Club and others.
Files are used for finding leads informa-
tion on foreign broadcasting stations.
Filed by report.
(1950 to date)
- -- - 8
-000 -002 3-1
I NOVNO5 36-269A
3
SCHEDULE NO.
REC0RDF?CgJ1fie 2005/11/21: Cl 048
WNW - 1
OFFICE. DIVISION, BRANCH
OO FOREIGN BROADCAST INFORMATION DIVISION RADIO PROPAGANDA BRANCH
ITEM
NO.
FILES IDENTIFICATION
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TYPE OF FILING
EQUIPMENT
DISPOSITION INSTRUCTIONS
41.
BRANCH SUBJECT FILE
Consists of copies of processed material
3.2
4 drawer legal
Temporary. Destroy after 3 years.
and extra copies of documents pertaining
safe
Cut off at end of each calendar
to subject folders such as Meetings,
year; retain in current files area
Personnel, Security, Training and similar
for 1 year and transfer to the
subjects maintained for administrative
Records Center.
purposes. Filed according to Agency File
Manual.
(1953 to date)
42.
CONVENIENCE FILE (READING)
Consists of extra copies of all communi-
.3
4 drawer legal
Temporary. Destroy after 1. year.
cations signed or prepared by the Branch
safe
Cut off at end of each calendar
Chief. Maintained as a ready reference.
year; retain in current files area
Filed chronologically.
for 1 year and destroy.
(1953 to date)
43.
COIUITTARY LIST SUSPENSE FILE
Consists of raw teletype reports received
1.5
4 drawer legal
Temporary. Destroy after 1 m nth.
from field stations summarizing infor-
cabinet
Maintain a 1 month level; there-
mation of interest as required. Teletypes
after destroy oldest date upon-
are used to prepare a daily Commentary
filing of current date.
List for circulation and use of the
analyst. File is maintained as a suspense
as all items are published in the Commen-
tary List. Copy of list is filed with the
teletypes. Record copy of Commentary List
is filed in Item #49. Filed chronologi-
cally.
(Current)
25
RECORDS CONTROL SCHEDU
LE - C NUATION SHEET
?I TgM
NO.
FILES IDENTIFICA'WW
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TY
E
DISPOSITION INSTRUCTIONS
ya
L44.
REFERENCE PUBLICATIONS FILE
Consists of extra copies of published re-
.3
4 drawer legal
Temporary. Destroy upon
ports prepared by the branch and maintained
safe
receipt of bound copy,
for reference purposes or until bound copy
has been received. Consists of Trends and
Highlights, Surveys, Radio Propaganda
Reports and others.
45.
CENTRAL RESEARCH ADMINISTRATIVE FILE
Consists of copies of messages and corres-
.5
4 drawer legal
Temporary. Destroy after 3 years.
pondence to and from the field with regard
safe
Cut off at end of each calendar
to Commentary List. Contains instruction
year; retain in current files area
and procedures as to topics, deadlines,
for 1 year and transfer to the
clarifications and other administrative
Records Center.
matters in connection with Commentary List.
Filed chronologically.
(1949 to date)
L16.
AREA AND TOPIC FILE
Consists of background information maintain
19
4 drawer legal
Temporary. Destroy when obsolete
ed for use of branch personnel in preparing
safe
or no longer needed.
reports. Contains copies of Radio Propa-
ganda Branch Surveys, and Reports together
with individual analysts contribution,
ONE Reports, Information Reports (non FBID),
Special Reports (published and unpublished)
newspaper clippings, Graphs and Figures and
other material. Filed by Global Topics and
by Areas, countries and subjects within
country.
(1948 to date)
FORM NO
I NOV . 36-269A
53
IFEM
-No.
FILES IDENTIFICA
(Title, description, arrangement,
a. Beaming Slip
Consists of Form 56-84 "Beaming Slip"
(Soviet Propaganda) prepared from Commen-
tary Lists showing number of commentaries
made by Soviet on each event or topic.
File is used by analysts for research
purposes. Filed by Western Events, Orbits
Events and Topics.
(1949 to date)
weekly from Commentary Lists showing
commentaries made from Radio Moscow in
a language for a certain countries. These
are used to prepare quarterly summaries
and statistics such as beam analysis and
area analysis and figures are used in
various reports. Filed chronologically.
(1949 to date)
Tally Sheet
Consists of unnumbered sheet prepared
logically.
(1952 to date)
Consists of unnumbered form worksheet)
prepared weekly from raw teletypes sent in
for Newswatch requirements showing number
of Times Radio Moscow beams to USSR on
selected topics. Contains related corres-
pondence and instructions to the field in
connection therewith. File is used by
analysts for research data. Filed- chrono-
FORM N0. 36-269A
I NOV 53 JV
Temporary. Disposal not author-
ized. Retain in current files
area indefinitely.
Temporary. Disposal not author-
ized. Retain in current files
area indefinitely.
Temporary. Disposal not author-
ized. Retain in current files
area indefinitely.
RECORDS CONTROL SCHEDULE - COY'QNUATION SHEET
Jjjbjftd For RP 20 11/21 : CIA 00487A000400240003-1
Il~EM
No.
FILES IDENTIFICA
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TY
NT
E
DISPOSITION INSTRUCTIONS
48.
NWSWATCH FILES (CONTI MED)
b. Teletype Reports
Consists of copies of raw teletype
Li.
4 drawer legal
Temporary. Destroy after 5 years.
reports received from field bureaus in
cabinet
Cut off at end of each calendar
connection with Newswatch requirements.
year; retain in current files
Files reflect broadcasts monitored on
area for 2 years and transfer to
Radio Moscow pertaining to selected topics.
the Records Center.
Teletypes are used to prepare a.weekly
newsletter for the analysts information
and reference. Filed chronologically.
(1951 to date)
49.
COMMENTARY LIST FILE
Contains record set of Commentary List
4
5 drawer legal
Permanent. Disposal not author-
prepared daily from raw teletypes sent
cabinet
ized. Out off at end of each
in from the Field Bureaus. Commentary
calendar year; retain in current
Lists reflect consolidation in easy read-
files area for 2 years and trans-
ing style of all Bureau reports and is
fer to the Records Center.
used as reference and guide by the analysts
for requesting a detailed report from the
field on items appearing in the Commentary
List. Filed chronologically.
(1949 to date)
50.
COI'TUNIST SPEECH FILE
Consists of full text of speeches made by
1.5
8x8x36 card fil
Temporary. Disposal not author-
Communist personalities. Speeches are
ized. Retain in current files
taken from daily reports and fastened
area indefinitely.
to 8x8 cards. Files are used for reference
and research purposes by the analyst.
Filed alphabetical by author and by topic
code thereunder.
(1945 to date)
V
FORM NO. 36-269A
1 NOV 53 V V.7
PP
C0NTZOD/'I"'I TZTLF.IA i4CW0240003-1
R&FoRl~ lease
ltm
NO.
FILES IDENTIFICA11W 'W
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TY i
EQUIPMENT .x~
DISPOSITION INSTRUCTIONS
51.
PRAVVDA EDITORICAL FILE
Consists of clippings taken from the Daily
2
5 drawer legal
Temporary. Destroy when no
Reports reflecting all Prgv.da Editorials.
cabinet
longer needed
Used for reference and research purposes
by analysts. Filed chronologically.
(1952 to date)
52.
'D'IARIES FILE
Consists of daily summaries prepared at
4.5
5 drawer legal
Temporary. Disposal not author-
reflecting Moscow broadcasts in
cabinet and
ized. Cut off at end of each
summary form monitored a Filed
4 drawer legal
calendar year; retain in current
chronologically.
cabinet
files area for 2 years and trans-
(1951 to date)
fer to the Records Center.
53.
REFERENCE PUBLICATION FILE
Consists of extra copies of processed
97
Bookcase
Temporary. Destroy when obsolete
publications maintained solely for con-
5 drawer legal
or no longer needed for reference
venience of reference. Files contains
cabinet and
purposes.
various publications of CIA including the
4 drawer legal
Daily Report of FBID and FDD publications.
safe
Contains copies of publications such as
State Departments' "Psychological Intelli-
gence Digest" and "Current Foreign Re-
lations" and publications of other govern-
ment agencies. Also contains commerical
published magazines, journals and news-
papers such as New Times, New York Times,
and publications of foreign governments.
Filed by type of publication.
Approved For Releasil
2005/11/21
CIA F67A~ , -
-
I NOVNO5 36-269A
3
4 ,
R grrWeIease- ZO0 5/~ 1T2T IA yf ~ A886460240003-1
'I'&M
NO.
FILES IDENTIFICAIWIW
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TY. G
DISPOSITION INSTRUCTIONS
5L?
PROPAGANDA FILES (ANALYSTS)
Consists of raw teletype copy received
114
4 drawer legal
Temporary. Disposal not author-
from various Field Bureaus which reflect
safe and
ized. Cut off at end of each
monitored broadcast propaganda beamed
4 drawer legal
calendar year retain in current
from Communist countries. File also
cabinet
files area for 2 years and trans-
contains working papers such as notes,
fer to the Records Center. (Ex-
charts, copies of special reports, copies
cept that duplicate copies of
of survey memos, commentary lists and
material maintained solely for
similar documents collected and used for
reference purposes will be de-
the preparation of various propaganda
stroyed).
reports and surveys published by FBID.
Files are maintained separately by
individual analysts according to area
and country assignment or by global topics
such as Amity, Peace Campaign and Hostilit
as assigned to an analyst. Files arranged
by Global, Area and Country.
(1950 to date)
OFFICE. DIVISION. BRANCH
1 00, FOREIGN BROADCAST INFORMATION DIVISION, EDITORIAL BRANC
Consists of correspondence, teletype mess-1 5.5
ages, and re 'i uced or published material
accumulated for administrative and refer-
ence use of the Branch Chief. File con-
tains material pertaining to the selection
processing and editing of monitored broad-
cast information and the preparation of re~
ports such as The Daily Report, Economic
Abstracts, etc. File also contains copies
of Guide Requirements from various con-
sumers and administrative messages to and
duplicated in the Executive Subject File
(Item 1#10). Filed according to Agency
File Manual.
Consists of unnumberteletype messages re-
questing routine information such as re-
runs, correction, spelling, verifications
and various other requests for wire ser-
vices which upon reply have little or no
reference. Filed chronologically.
(1953 to date)
Consists of extra copies of publications
maintained for reference and distribution.
material.
Daily Reports and similar published
Includes Field Manual, Style Manuals,
4 drawer legal
safe
5 drawer legal
cabinet
Temporary. Destroy after 3 years.
Cut off at end of each calendar
year; retain in current files area
for 1 year and transfer to the
Records Center.
G ~-+gNyws
Temporary. Destroy after
Maintain a "month level; there-
after destroy the oldest month
upon filing the current month.
Temporary. Destroy when obsolete
or no longer needed.
FORM NO.
69
I NOV 53 36-269
FO RRIe~~e'ZDU57TTrzT~'GIA-hiiw!bb0dc
FILES IDENTIFICAIW%IW
(Title, description, arrangement, and inclusive dates)
a. Consists of extra copies of all admin-
istrative messages to and from the various
Field Bureaus. Files are maintained for
wire room service and are duplicated in
the various administrative elements of the
Division. Filed by Field Bureau and
chronologically thereunder.
(1952 to date)
b. Consists of copies of all incoming
operational teletypes of monitored broad-
casts of the various Bureaus (originals
of teletypes go to the various editors).
These files are maintained primarily as a
wire room function and are seldom used for
reference purposes. Essential material
is duplicated in the daily report. Filed
chronologically,
(Current)
c. Consists of drafts of all outgoing
administrative messages maintained for
possible errors in transmission of mess-
age. Filed chronologically.
(Current)
VOLUME
(Linear Ft)
TYP' WING
EQUIPMENT
Supply cabinet
4 drawer legal
cabinet
Temporary. Destroy after 6
months. Cut off at end of
June and December each year;
retain in current files area
for 6 months and destroy.
Temporary. Destroy after 2
weeks. Maintain a 2 week
level; thereafter destroy
oldest date upon filing
current date.
RECORDS CONTROL gCHEpULE - uAATTIIpp SHEET
AM a&j
d For Release 2005/11/21 :CIA -0048~A000400240003-1
I M
NO.
FILES ICAlROWN NW
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TY G
DISPOSITION INSTRUCTIONS
59.
MESSAGE LOGS
a. Consist of Signal Center Number Log
.3
Folding Kardex
Temporary. Destroy 3rd filled
(Form 35-42) maintained on all adnnnis-
card upon starting a new card,
trative,messages in and out of the wire
room. Cards shows number assigned, date
and time. It is used for number assign-
ment on all outgoing and for verification
or check on missing messages on incoming.
Filed by Bureau and numerical thereunder.
b. Consists of unnumbered log form main-
1.7
4 drawer legal
Temporary. Destroy after 3
tamed on a selective basis on operational
cabinet
months. Cut off at end of each
messages to and from the Bureaus. Filed
quarter; retain in current files
chronological under source or addressee of
area for 3 months and destroy.
message.
(1954)
60.
BBC WIRE
Consists of retained copies of teletypes
4
4 drawer legal
Temporary. Maintain a 30 day
sent in from one bureau for transmission
cabinet
level; thereafter destroy oldest
to BBC. This material is not edited
date upon filing current date.
and is only sent in for retransmission
service. Files are not used by FBID and
is maintained only for possible correction
in transmission. Filed chronologically.
(Current)
FORM NO.
J V (41)
1 NOV 53 36-269A
_ _il T~gbS IigU:LEIQ- ib'bTIW40V& 0240003-1
M
"NO.
FILES IDENTIFICA N
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TY LING
EQUIPMENT
DISPOSITION INSTRUCTIONS
61.
T,JIRE SERVICES FILES
'
a. Consists of record copies of teletypes
8.5
4 drawer legal
Temporary. Destroy after 18
messages containing monitored material
cabinet
months. Maintain a 4 month
which has been edited and transmitted to
level; thereafter transfer to
various consumers. This a fast wire
the Records Center in 2 month
service to the consumer so that they may
blocs.
receive the important news items expedi-
tiously. Files are essentially duplicated
in the Daily Report which are received by
the consumer at a later time. File pre-
sently contains "B" and "C" wires and
may contain similar ones at a future date.
File by type of wire and chronologically
thereunder.
(1953 to date)
b. Consists of editors copy of incoming
.5
Shelf
Temporary. Destroy within 5
material which has been edited and becomes
days after transmission.
the draft for the outgoing messages to the
consumers.
(Current)
62.
TELECOMMUNICATION ENGINEERING REPORT FILE
Consists of Telecommunication Engineering
.2
L. drawer legal
Temporary. Destroy after 1 year.
Report (DD Form 280) Parts I, II and III
cabinet
Cut off at end of each calendar
reflecting total messages sent each day,
year; retain in current files
total messages sent each month and a
area for 1 year and destroy.
sample of 1 day outgoing traffic showing
message number, filing time, precedence
and station sent to. Iaese reports are
sent to the Office of Communications and
are not used by FBID. Filed chronologi-
cally.
(1950 to date)
At it iintspel Fn M-11amQ14
OAAAAUPI
r_1 A.
RFoR C ~s L HE~U J9 EEi
Releasey0~1JjT2T~~IA- ~Sv~$~A~~0400240003-1
'
I
M
INO.
FILES IDENTIFICA
(Title, description, arrangement, and inclusive dates)
VOLUME
(Linear Ft)
TY ING
DISPOSITION INSTRUCTIONS
63.
EDITOR FILES
WLW IL
These are the files being maintained by th
NFIDEN
h
various editors of the branch for the
w
produc tion of FBIS reports such as Daily
Report, Political Abstracts, Economic
Abstracts, etc.
a. Teletype Copy File
Contains teletype copy of monitored
3I.
L drawer legal
Temporary. Destroy a FTEg . 3 0
broadcasts which are retained by editors
safe
9ft days. j-g.~
for possible correction of any errors.
4 drawer legal
Copy is edited and becomes the draft of
cabinet
the reports. Some copy received is not
5 drawer legal
included in the reports. Important items
cabinet
are essentially duplicated in the Daily
Report. Editors maintain these files by
bountry and chronologically thereunder.
(Current)
b. Reference Publication File
Consists of extra copies of FBIS
75.5
Bookshelves
Temporary. Destroy when obsolete
publications such as Bialy Report,
L. drawer legal
or no longer needed.
Economic Abstracts, Political Abstracts
safe
and CIA and other government agency publi-
5 drawer legal
cations such as NIS, Gazetteers, Air Maps,
cabinet
Industrial Registers and dithers. Also
4 drawer legal
contains commerical newspapers and maga-
cabinet
zines such as New York Times and Reporter.
b. Library Material
Consists of library books such as
19
Bookshelves
Permanent. Disposal not author-
Foreign Language Dictionary, Who's Who,
Tops of desks
ized. Return to OCD Library
Political Handbook, Congressional
and cabinets
when no longer needed.
Directory, Yearbook and similar books
maintained for reference purposes.
FORM NO. 36-269A
1 NOV 53
~~SS RRnn~~ ~~ SS11::HHFFDDll11
F orrl7elogt2TT/'I49YZ ~IA- Ag A866460240003-1
EN
FILES IDENTIFICA13W 1W
(Title, description, arrangement, an nclusive dates)
VOLUME
(Linear Ft)
TY= G
DISPOSITION INSTRUCTIONS
63.
EDITORS FILES (CONTINUED)
C
DNHDENBI
L
d. Personality Card File
Consists of card files maintained on
3.3
3x5x12, Ipc5xl2,
Temporary. Destroy when no
key personalities of countries showing
5x8x12 card
longer needed.
name of individual and office, cabinet
files
position or diplomatic title held. Files
are used by editors for reference purposes
and are essentially duplicated in FBID
Library.
6I.
PRODUCTION REPORTS FILE
Consists of production reports prepared
.5
4 drawer legal
Temporary. Destroy after 1 year.
weekly showing number of stencils typed
safe
Cut off at end of each calendar
by each clerk for each day. Used to
year; retain in current files
prepare personnel evaluations and for
area for 1 year and destroy.
time and attendance purposes. Filed
chronologically.
65.
MASTER CONTENTS SHEET FILE
Consist of the Daily Report "Master Con-
2.0-
Supply cabinet
Temporary. Disposal not author-
tent Sheet", unnumbered form, prepared by
ized. Cut off at end of each
Production Section. This form shows the
calendar year. Iiaintain a 5 year
report number, date, requisition number,
b
k (
b
)
level in current files area. At
oo
area
num
er of pages in a book by
end of each year thereafter trans-
area, by voice, press and total of both
'
fer the oldest year of accumulation
and
full total. The number of pages pro-
to the Records Center.
duce on the "White Book" is added at
bottom of page. Used to make production
reports when called upon. Filed chrono-
logically.
(l9L.7 to date)
Est
Aeoreved FGFRe ----
- -----
7
k pond 00:14 0003 1
FORM NO. 36-269A
I NOV 53 V.7