GENERAL SERVICES OFFICE CAREER SERVICE BOARD MINUTES OF SIXTH MEETING HELD 29 MAY 1953 - 0930 HOURS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00699A000100020008-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: August 2, 2002
• Sequence Number: 8
• Publication Date: May 29, 1953
• Content Type: MIN

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PRESENT :
GENERAL SERVICES OFFICE CAREER SERVICE BOARD
MINUTES OF SIXTH MEETING
HELD
29 MAY 1953 -- 0930 HOURS
- Acting Chairman
Secretary
1. The meeting was convened by the Chairman at 0930 hours.
2. Reading of the minutes of the previous meeting was waived at the suggestion
of the Chairman because copies thereof had been furnished to all in attend-
ance. Thus, time was saved by limiting the procedure to a call for nd-
ments to the minutes, if any. The first sentence of paragraph 3a was
amended in substance to read as follows: The Training Officer reported
that the Office of Training receives current information on available
courses from various universities.
3. The Training Officer submitted verbal reports on three assignments received
from the Chairman at the previous meeting and a proposed staff memorandum
on the fourth assignment. The substance of the verbal reports is briefed
as follows:
a, The procedure followed by the Personnel Office in processing Personnel
Evaluation Reports entails referral of such reports by Transactions
and Records Branch to placement officers, examination of such reports
by placement officers on date of receipt, preparation of a card record
where an employee states a work preference other than his current
assignment, application of regular personnel follow up procedure,
study of the employees qualifications and discussion with the proper
administrative office on potential placement and to determine when the
employee can be released.
b. To clarify the status of career employees, those classified as "pro-
fessional" include employees in Grades GS-7 and above with a few
selected employees in Grades GS-5 and GS-6 such as in the Junior
Officer Training group. Similarly those employees designated as
"non-professional" comprise non-clerical employees in Grades GS-5
and GS-6 and all lower grades.
c. A delay has ensued in the compilation of a list of training courses at
local universities applicable to GSO functions because the Fall
catalogs are not off the press due to a printer's strike. Examination
of leaflets containing available Summer courses reveals curtailed
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programs with only a few courses perta to actual GSC functions.
The catalogs available at the Training Office wore found to be ob-
solete for the intended purpose. Thus far, 4 catalogs and 2 leaflets
have been obtained from local institutions for reference purposes in
compiling the list.
At the direction of the Chairman copies of the staff memorandum, subject:
"Processing of New Employees" were distributed to all in attendance for
individual review and subsequent report through regular administrative
channels.
4. Discussion of the GSO Training Brochure disclosed general approval for
rotational training purposes. The Chairman expressed an opinion which
was concurred in by others present that the brochure should be expanded
to include a provision for scheduling "on-the-job training" to enable the
orderly training and advancement of personnel where feasible,
5. The Training Officer requested the Chairman to remind Division Chiefs
that the training budgets were due in the Office of Training on 1 June
1953. The responsible division chiefs stated that they would furnish
the required data.
6. Reports from division chiefs on action taken with respect to employee
preferences stated in. Personnel Evaluation Reports resulted in a con-
structive discussion which was linked by the Chairman to the substance
of the consideration given to the Brochure with respect to the need of
scheduling "on-the-job training" (see Paragraph 4 above).
7. Copies of a memorandum for the record dated 5 May 1953, subject: Digest
of Comments by the Office Career Service Boards on "Process of Selecting
New Career Employees", were distributed to all board members present for
informational purposes. The Chairman recommended private reading thereof
to be followed by later discussion as necessary after digest of the
numerous comments.
25X1 g, Consideration of Notice "Career Service Boards - Determination
of Initial Career Designations., brought to light that:
a? Various offices do not grasp the full concept of the program and
clarification thereof would be helpful.
b. Uncertainty exists in the Personnel Office on the overall. import of
the program.
c. The agency is struggling under the weight of 3 systems of personnel
administration to accomplish the end result of evaluation such as,
Career Designations, Personnel Evaluation Reports and Qualification
Cards.
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d. Direct negotiation between office career service boards for tentative
transfer of personnel is permissible where employees have selected
career designations that do not conform with their current assign-
ments. However, duo to the need of personnel replacements, uncer-
tainty seems to exist with respect to the proper mechanism to use in
completing such transfers. In a prior discussion of this latter
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phase with the Personnel Office, pointed out the dangers
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of office career boards dealing directly as follows:
(1) Some officials on various boards are not familiar with s ecial
security clearances required by certain offices such as iI 25X1
001; neither are they familiar with the three special classifi-
cations such as overseas, departmental, etc. used by the medical
office, nor the requirement of Inspection and. Security to approve
all personnel transfers to covert activities.
(2) The possibility of one office board dealing with two other office
boards at the same time on one individual with the result that
both boards might claim the identical employee.
(3) The possibility of direct negotiations giving; rise to morale prob-
lems because of difficulties in grade classifications.
concluded that clarification is needed on the extent of author-
As an initial step in placing the career program in motion, the Chairman
directed the Training Officer to prepare memorandums to appropriate
office career service boards identifying the names of GSO employees who
have chosen career designations pertaining to such other offices, the
purpose being to determine whether or not the qualifications of these
employees are acceptable.
ity that office career boards may exercise in interoffice negotiations
and that all transfer actions should be processed by the Personnel Office
under existing procedure.
.0, The meeting was adjourned at 1030 hours.
APPROVED:
Acting Chai n, GSO Career Service Board
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