OFFICE OF GENERAL SERVICES CAREER SERVICE BOARD MINUTES OF FIRST MEETING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-00699A000100020013-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: November 11, 2016
• Document Release Date: September 1, 1998
• Sequence Number: 13
• Publication Date: September 17, 1952
• Content Type: MIN

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4k`F'l:CE OF GENERAL SERVIC.BS CAREER" SERVICE BQA )
S 0~ ST G
2O P.M. - - ? EPTEMBER 1952
25X1A9a
PRESENT:
Chairman
25X1A9a
Secretary
1. The meeting was opened by the Chairman,
2. After 4iscussion of each, the Chairman of the Board called for
votes on each of the following proposals which were unanimously
approved and will be followed by the 0GS Career Service Boards
a, Each f.ion Chef will nominate one employee to fill the
one career service slot assigned to OGS, whom he considers
outstanding and feels possesses long-range potential for
rotation for a period of one year, the first six months within
OGS and the second six months in another Office of CIA,
e
pr
ferably Organization and Methods Service.
Nominations should be submitted based on merit, aptitude,
qualifications, education, ability to get along with and deal
.
with people, leadership, and long-range potential. Each
member is to cast an unbiased vote, thinking of the benefit
to be derived by the Agency and at the same time planning. a.
future for the employee concerned,
C. Minutes of 0GS Board meetings will be prepared by the Secretary,
Approved by the Chairman, and copies thereof submitted to the
Executive Secretary of the CIA Career Service Board for in-
formation,, comments or suggestions and for distribution to
career service boards of other activities in accordance with
the overall program.
d.
All discussions regarding employees and nominations by the
Board will be held strictly confidential and will not be
discussed with employees considered by the Board,
e. Employees selected for rotation within or outside 0GS are
to be given definite work assignments in the Offices to
which they are rotated. In this connection each Division
Chief and member of the Board will map out a training program
to be followed within his own activity indicating assignments
to be given to employees rotated to his Division, length of
assignments and activity on each assignment.
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f. The employee on each rotation alignment will perform actual
productive work rather than just observe methods of operation,
g. A Personnel Evaluation Report will be prepared by the Supervisor
for each OGS employee assigned on rotation to his Division on
completion of his tour of assignment and such reports will be
submitted to the OGS Career Service Board.
h. The duration of the rotation assignment to the one career service
slot assigned to OGS will be a period of one year. The individual
selected to fill this slot will be rotated among the Divisions
within General Services for the first six months of the period
as follows:
1 week - Office of the Chief, OGS, and with the OGS 'gaining
Liaison Officer.
8 weeks- Printing and Reproduction Division
5 weeks- Machine Records Branch
5 weeks- Records Management and Distribution Branch
4 weeks- Building Maintenance and Utilities Division
1 week - Office of the Chief, OGS, and with the OGS Training
Liaison Officer.
At the end of this first six months, the individual will be
rotated outside 0GS upon agreement with the Office Career Service
Board concerned. In this connection, O&M Service was chosen as
the first Office to be contacted and the Comptroller's Office
second,
i. The duration of rotation assignments within 0GS will vary
according to the needs of the Divisions.
All training matters will be cleared through the Training
Liaison Officer, OGS.
k. The Training Liaison Officer will be responsible for advising
the individual selected by the Board of the program which has
been established for him, If the individual declines the
assignment, such declination will be reported to the Board in
writing for further action. The Training Liaison Officer will
coordinate any revision in the training program established
and such revisions will be made to the mutual satisfaction of
the employee, his supervisor, and the Board,
1, In carrying out the OGS Career Service Program, OGS employees
will be divided into the following three categories:
(1) Nominees for the one - GS-9 or above to be selected
Career Service Slot by the 0GS Career Service
assigned to OGS Board.
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outside OGS. Chiefs for consideration by
the OGS Career Service Board.
(3) Employees to be rotated - All grades. (Those GS-8 and
within OGS. below to be determined
administratively, by detail to
OGS vacancies with or without
a replacement as required or on
an exchange basis. Nominations
of candidates of the CS-9 level
or above proposed for such
rotation will be presented to
the OGS Career Service Board
for consideration.)
3. In accordance with the Career Service Program, the Chairman called
upon each member of the Board to nominate an employee under his
supervision for consideration in filling the one career service slot
assigned to the Office of General Services by the CIA Career Service
Board. Nominations for this were made as follows:
Member of the Board Nominee
25X1A9a
The Chairman called upon each member to present the qualifications of
each nominee and reasons for his nomination. After hearing the
justifications presented, the Chairman ruled that insufficient
justification and inadequate knowledge of the background of each
of the nominees was presented and therefore that final selection
would be deferred until the next meeting to be held on Friday,
19 September 1952. The Chairman directed each member of the Board
to be prepared to more completely justify his nomination at that
time.
The Chairman requested nominations of employees for detail to
activities within and outside 0GS for the purpose of improving
knowledge and contacts, The following nominations were made:
Member Nominee Assignment
25X1 A9 Psychological Warfare
Division
25X1A9 Project Planner Personnel office
(Name to be I&SO
supplied at Training Office:
later date.)
Length of
Assignment
1 month
(parttime)
li months
1 week
2 months
110
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 Member Nominee
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Project Planner
(Name to be
submitted at
later date.)
Project Planner
(Name to be
supplied at
later date.)
Project Planner
(Name to be
supplied at
later date.)
Project Planner
(Name to be
supplied at
later date.)
Assignment Assignment
Comptroller's Office 1 month
Finance Division 1 month
Fiscal Division 1 week
Procurement & Supply 1 month
Dffice
25X1A9a Machine Records Branch 1 month
(parttime)
J. The Chairman directed the Secretary of the Board to make available to
each Division Chief and Board member a list of the titles and grades
of existing vacancies in OGS at the present time and again at such
time as we receive approval of our pending staff study on personnel
requirements for consideration in rotating employees on an exchange
basis, or for possible release for transfer with or without a
replacement to such vacancies. He directed that the Division Chiefs
review such lists and return same immediately to the Secretary with
whatever comments he wishes to make and not to disclose to other
members of his Division.
The Training Liaison Officer was directed to prepare a proposed
brochure of the training programs to be turned over to the individuals
nominated for rotation. This proposed brochure is to be submitted
to the Board for consideration at the meeting after next,
25X1 A9a 7. recommended that the Board consider the desirability of
discussing and making recommendations to the CIA Career Service Board
on the subject of carrying on a career service program for personnel
assigned to General Services support activities at overseas
25X1A9a installations, was directed by the Chairman of the Board
to discuss this mat ter with Executive Secretary, CIA 25X1A9a
Career Services Board and report further at the next meeting.
25X1 A9a (Although s not considered to be an official member of
the Board he was invited to the meeting in an advisory capacity.)
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reported that the had received three applications for
ng, and that - these have been ibrwarded for consideration
by the Training Office.
9. The members of the Board were dkrected to include in their individual
training programs visits to and periods of observation of the activities
of external Governmental and non-Governmental agencies with which OGS
activities deal. Included among these will be the Government Printing
Office, the General Services Administration (Records Centers and
building maintenance'and space control activities), the International
Business Machines Company, and, where applicable, .other commercial
concerns and Government agencies from which increased knowledge can
be gained. OGS has for quite some time been taking part in some of
these external training programs (i.e., the IBM School in Endicott,
New Tork, and the classes conducted by the local IBM Offac e in
Washington) but it is planned that these and other training oppor-
tunities will be extended to additional employees under the rotation
program.
10. The meeting was adjourned by the Chairman at 5:20 p.m. The next
meeting will be held at 2:00 p.a. on Friday, 19 September 1952, to
again discuss the nominations to the Career Service Slot assigned
to the Office of General Services.
25X1A9a
APPROVED
25X1A9a
Chttirman.% CGS area ce Boa
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