RETIREE TRAVEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03091A000200020002-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 9, 2016
• Document Release Date: September 11, 2000
• Sequence Number: 2
• Publication Date: April 22, 1971
• Content Type: MF

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7) 0 Eel,
DD/S 71-1510
2 2 APR 1971
*OGC Has Reviewed*
MEMORANDUM FOR: Executive Director -Comptroller
SUBJECT : Retiree Travel
Attached is a proposal to adopt an administrative
authority under the Foreign Service Act to provide death and retirement
travel benefits to employees who retire under the Civil Service Retirement
System. Larry Houston and I believe the rationale offered is a legitimate
one and that there is no need to coordinate further with the other Deputies.
We would like to urge both early and speedy consideration since its
adoption prior to the end of May could benefit that large number of our
people who are leaving in order to be in an annuity status by 1 June 1971.
eputy Director
for Support
Att
Memo for ExDir-Compt frm DD/S subj:
Administrative Authorities (DD/S 71-1407)
dtd 21 April 1971
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21 APR 1671
MEMORANDUM FOR: Executive Director -Comptroller
SUBJECT Administrative Authorities
REFERENCE (a) Memo dtd 30 April 68 for Ex. Dir. -Compt.
fr DD/S, Same Subject
'(b) Memo dtd 21 May 68 for Ex. Dir. -.Compt.
fr DD/S, Same Subject
(c) Memo dtd 23 June 70 for DD/S fr. General Counsel,
Subj: Administrative Adoption of Statutory Benefits
1. This memorandum contains a recommendation for your approval;
such recommendation is contained in paragraph 6.
2. Reference (a) recommended the adoption of the administrative authority
of the Foreign Service Act, as amended, to permit the payment of travel and trans-
portation expenses for employees retiring under the Central Intelligence Agency
Retirement and Disability System (CIARDS) to a place designated in the United States,
its territories or possessions. This recommendation, which you approved on
30 April 1968, followed an extensive review made of existing Agency authorities
in the fields of travel expenses, allowances and other fringe benefits provided to
Agency employees to insure that these are as favorable as those provided by ex-
isting laws enacted for other government employees in similar circumstances.
On 23 May 1968 you approved the recommendation in reference (b) to adopt another
administrative authority of the Foreign Service Act to permit reimbursement of
travel and transportation expenses of the dependents of a deceased CIARDS partic-
ipant to a designated place of residence regardless of the participant's PCS point,
U. S. or abroad. We believe it is now appropriate to reconsider the basis for
,limiting these death and retiree travel benefits to participants in CIARDS.
3. Key to our reconsideration of present authority is the Agency's retirement
policy which applies equally to employees in CIARDS or the Civil Service Retirement
System (CSRS). As early as 1959 the retirement policy was that employees would
be expected to retire at age 60 with 30 years of service, or at age 62 with at least
five years of service under the then existing optional retirement provisions of the
CSRS. On 3 May 1968, after an in-depth review by the Agency's senior echelon,
the Director of Central Intelligence decreed that it would continue to be Agency
policy that employees under the CSRS be required to retire at age 60 or as soon
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thereafter as they are eligible for optional retirement under the law. Paragraph
12 of the rationale for the age 60 retirement policy (attached to the memorandum
approved by the Director on 3 May 1968) is pertinent to this memorandum.
"12. In summary, the age 60 retirement policy is a key element
of the Agency's efforts to attain excellence in its staffing. Without the
policy the entire personnel program of the Agency would be impaired.
The most vigorous and productive individuals, finding themselves stymied,
will leave the service or will never be persuaded to enter in the first place.
By shortening the career span of all employees, service in intelligence will
continue to be highly attractive to outstanding young men and women. In
the end, our national intelligence objectives will be best served. "
4. The Agency's early retirement policy for employees under either CIARDS
or CSRS is ample evidence that the conditions of employment for our personnel are
such as to set them apart from other Federal employees. Having established a
requirement for retirement at age 60 under both systems, based on the premise
that such action was deemed necessary for the proper administration of all employ-
ees, it would appear logical and equitable that similar retiree and death travel
benefits should flow from this policy. It would also appear logical and equitable
to provide these benefits only to those employees under CSRS who in fact retire
at age 60 or as soon thereafter as they are eligible for optional retirement, unless
the employee's retirement is extended by the Agency but in no event should the
benefit be available after age 62.
5. In reference (c) the General Counsel noted that the discussion of the
merits of extending retiree and death travel benefits to participants in CIARDS
and not to employees covered by the CSRS placed great weight on the fact that
CIARDS participants had met measurable standards which distinguished them
from normal CSRS participants. He went on to say that this may not be a valid
distinction inasmuch as such benefits had previously.been granted to participants
under both systems who were stationed abroad and, therefore, there is an apparent
inequity for employees who are stationed PCS in the United States. The General
Counsel concluded that he would offer no legal objection to an extension of death
and retiree travel benefits to employees covered by CSRS if such action is deemed
necessary for the proper administration of employees of the Agency.
6. In line with the above, and pursuant to the authority delegated to you
by the Director of Central Intelligence on 5 October 1967, it is recommended that
effective with the date of your approval you determine it to be necessary for the
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proper administration of all employees of the Agency to adopt the administrative
authority of the Foreign Service Act, as amended, to provide to participants in
the CSRS the same death and retirement travel benefits now approved for CIARDS
participants, provided the employee:
(a) is a staff employee, a staff agent, a career agent, or a
contract employee converted from staff status without a break in service;
(b) retires on or before his scheduled retirement date as
determined by
(c) retires on or before his 62nd birthday when his extension
beyond a date of his eligibility for optional retirement was approved
by the Director.
ohn W. Coffby
eputy Director
for Support
25X1A
A
General Counse
2- A
The recommendation contained in paragraph 6 is approved.
Executive Director-Comptroller
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MEMORANDUM FOIL: Executive Director-Comptroller
SUBJECT
' REFERENCE
Adminiistxative Authorities
Memo dtd 10 Oct 67 for DD/S fx Ex. Dix.-Compt..,
*same subj
1. 'this memorandum contains a recommendation for your approval;
1. such recommendation is contained in paragraph 4.
2. In referent memorandum,' you asked for a review to be made of
existing Agency authorities in' the fields of travel expenses, allowances,
and other fringe benefits provided to Agency employees to ensure that they
are. as favorable as those provided by existing laws enacted for other
Government employees in similar circumstances and that I recommend
to you what changes, if any, would be appropriate in the light of this -
principle. Subsequently, a committee, which I had constituted for this
puxpope, reviewed CIA authorities and the administrative authorities of
other agen Ios and has recommondod the adoption of a number of proposals
currently authorized under the Foreign Service Act, as amended.
3. The first authority proposed for adoption by the Agency is the
payment of travel and transportation expenses to employees retiring under
the Central Intelligence Retirement Act regardless of his PCS point (U.S.
or abroad) to a place he designates in the U.S., its territories or posses-
sions. It is described in detail in Attachment A which has been taken from
the commit-tee?xeport.
4. It is recommended that you approve the adoption of the adminis-
trative authority of the Foreign. Service Act, as amended, pertaining to
this proposal, with an effective date of 30 April 1968. Following your
approval, this authority will be ineorpoxated into Agency regulations.
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i i Deputy Director
 1zoposal 1 of Achninis native Authorities Committee
R nr+n?rf' 1A'm 1 Oe . :
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1 - ER, w/Atc
1 - General Counsel, w/At'c
1 - Legislative Counsel, w/A t
1 SSA..DD/S, w/Att
1.~ DD/S Chrono, W/o Att
SSA&SPA-DD/S:HM/xlrr. (25 April 68).
Rewxitten:AnD/S:JWC/ms (30 April 68)
1 - C/4upport/AF on 8 May 68
w/Att ~.; ...c.~
v v -
.._, N .~... __'AOpravedFar P 2oD OFty, 8t ..-C1A RDe7$_43Q 1
?' The recommendation contained in paxadxaph 4 is approved.
Distribution:.
Orig. -? Adse (return to DD/S - Subject
25X1A
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MEMORANDUM FOR: Executive Director- Comptroller
~'M?Y 196V.
SUBJECT : ' Administrative Authorities
REFERENCE : Memo dtd 30 Apr 68 to Ex. Dir. -Compt.
fr DD/S, same subj.
1. This memorandum contains a recommendation for your
approval; such recommendation is contained in paragraph 4.
2. On 30 April 1968, you approved the recommendation in
referent memorandum (Attachment "A") that the Agency adopt the
administrative authority of the Foreign Service Act, as amended,
which provides for payment of travel and transportation expenses
of,retirees regardless' of their PCS point (U. S. or abroad) to a
designated place in the U. S., its territories or possessions-.
. 3. A closely related, but separate, provision of the Foreign
Service'Act provides for the reimbursement of travel and transporta-
tion expenses of the dependents of a deceased employee to a designated
place of residence, regardless of the employee's PCS point (U.S. or
abroad). At Attachment "B" is a copy of paragraph 126. 5-3, Vol. V.1,
of Foreign Service Travel Regulations containing this authority. The
Agency does not now have this authority. It would appear that there is
no significant difference between the service requirements of certain
employees of this Agency and members of the Foreign Service as
regards the requirement to serve tours of duty at any location through-
out the world including the U. S. While there may be other instances
also, we suggest that this has particular pertinence to employees of
25X1A the Office of Communications and certain employees assigned to the
DP. Both of these components
at which their respective em-
25X1A ployees serve tours of duty between PCS oversews assignments;
Another example is of WSJ Division where employees serve
tours of duty between overseas assignments. It would not appear to be
25X1A reasonable to expect the dependents of deceased employees stationed
25X1A on a tour basis
25X1A
or'-,,at th~ station to remain in these locations
as their "places of re' idence. " Under current Agency Regulations,
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law
however, such dependents would normally have no travel and transporta-
tion entitlements. Should the death of these same employees occur at an
overseas installation, while serving'a tour of duty, their dependents could
be returned at government expense to a designated place of residence in
the U. S. Although we n mention but these three components as examples,
there must be many instances of similar circumstances where, should. an
employee die while in the U. S, between overseas tours, his dependents
must personally bear the travel and transportation expenses to the place
'where they will permanently reside.
4. Since the administrative authority of the Foreign Service which
provides for this benefit was intended to cover members of a governxrent
service required to serve tours of duty in both foreign areas and in the
U. S. , and these requirements parallel those of that group of Agency em-.
ployees for whom the benefits of the CIA Retirement System are intended
to apply, it would be my thought that the Foreign Service authority covering
this subject be adopted by the Agency for application to members of the CIA
Retirement System. It is recommended, therefore, that you approve the
adoption of the administrative authority of the Foreign Service Act, as
amended, pertaining to this proposal. Following your approval, this
authority will. be incorporated into Agency'Regulations.
25X1A
Atts
CONCUR:
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 1 .. DD/S2 T
1 ?. DD/I
1'W DD/S
1 SSA-DD/S ..,
for return to DD/S.8ubj.
proWed q,i~ ele t#tl.I i28 CIA-RDP78-030,, 10. 2gdtl offd '4
Apprpved For. Rele
/1Deputy'Director #or Science & Technology
Deputy Director for Intelligenco.'
The recommendation contained
in paragraph 4' is approved.
25XIA
Distribution:
Orig - Ex. Dir. - Compt.
1>ES~
1-OGC .
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