(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03092A000300050001-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 9, 2016
• Document Release Date: April 24, 2001
• Sequence Number: 1
• Publication Date: September 13, 1966
• Content Type: MIN

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The 43rd meeting of the CIA Retirement Board
convened at 2:05 p. m. on Tuesday, 13 September 1966, in Room 5E62 Hq.,. with
the following present:
Mr. Emmett D. Echols, Chairman
25X1A9a
Mr. Alan M. Warfield, DDS Member
25X1A9a
MR. ECHOLS: Are there any corrections or additions to the
Minutes of the last meeting, held 30 August?
MR. WARFIELD: I move the Minutes be approved.
. . . . This motion was then passed .
MR. ECHOLS: Now, to go to our roster for the day. In the
first group are four individuals who meet the basic criteria and have 15 years
of Agency service, and will be vested upon designation. They appear to be
very clear-cut. Any discussion?
25X1A9a
. . . . This motion was then passed .
MR. ECHOLS: In Group B are three individuals who will
complete 15 years within six months.
25X1A9a
when the time is ripe.
25X1A9a
I move we offer these gentlemen an election
. . . . This motion was then passed . . . .
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MR. ECHOLS: Now we come to a large group of cases - 128 cases.
These are obviously way down in the younger age groups now, and I've been through
each and every one of these and they meet the minimum service requirements for
five years, and obviously have plenty of time to complete the requirement. Any
discussion desired by anybody?
25X1A9a Mr. Chairman, I move that these individuals
be designated as participants.
25X1A9a Second.
. . . . This motion was then passed . . . .
MR. ECHOLS: Did everybody get a copy of the -case thaQ5X1A9a
came in from Security? Have you all had a chance to study it? Any
observations you would like to make on the case?
25X1A9a
25X1A9a
What is the total period of service represented
eight years, three months, and nineteen days.
25X1A9a
I did a recapitulation on what I thought was
qualifying, and I wacked it way back, but it still was enough to qualify him. If
you are looking for general observations, I can start it off.
MR. ECHOLS: There is no doubt in my mind that this is a test
case and it will set a precedent for the handling of similar cases in Security.
25X1A9a
Of course, with the degree of specifics we asked
for, and to a large extent received, it certainly doesn't sound like a blanket --
MR. ECHOLS: From my conversations with Howard Osborn, and
also with Bob Bannerman, I don't believe they think that more than between 10
and 18 individuals at the present time might qualify, using these same general
standards for hazardous or stressful duties, or whatever you want to call it.
25X1A9a
My feeling is that where he is
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every case, and discuss each case.
MR. ECHOLS: I think we have made it clear to Security that this
would be on a case-by-case basis, and it's the total picture that we want, with
details - the periods of time, and the types of duty, that are going to make or
break a case -- and I think perhaps we would want to reiterate that to them.
MR. WARFIELD: Now we have also heard that the Director
wants to approve every case of every participant that is recommended on the basis
of domestic qualifying service.
MR. ECHOLS: I was going to ask you, Alan, where that requirement
whether he has discussed it or not -- but that is the word I got.
MR. ECHOLS: This wasn't at that meeting I was at, was it?
MR. WARFIELD: It wasn't.
MR. ECHOLS: Because I know when you communicated this
requirement to me, I had never heard of it before, and I was going to ask you
where it came from.
MR. WARFIELD: No - excuse me - there was one other step --
Bob Bannerman said Col. White had told him.
MR. ECHOLS: Well, I think I will verify this requirement --
because there might have been a misunderstanding . This was something I was
going to mention to the Board today, that the Director apparently has said that he
wants to personally review each and every case wherein domestic qualifying duty
is involved as an essential part of the determination. I don't know what the
nature of his interest is, but this has been indicated. I don't know whether he
is skeptical or whether he is interested perhaps in broadening the interpretation.
MR. WARFIELD: The thing that disturbs me a little about this
case is that we've got it on sort of a calendar, and it says in November of such
and such a year he did this. Well, you don't know -- if in December he didn't
do any of it 410604*-, thought he might have to, then shouldn't that December
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Form 3100 -- we have received the new Form 3100 from the Director of Security
MR. ECHOLS: We have the requisite certification by Howard
Osborn that he is serving in a career field which normally requires the performance
of qualifying service.
Would you consider this statement that he has flown in excess
of 500 thousand air miles on all types of aircraft, commercial and otherwise, as
at least being indicative of the type of duties he was performing? Is it perhaps a
substantiating bit of information?
25X1A9a Oh, I don't think that is particularly relevant--
MR. WARFIELD: No, taken out of context -- but it certainly
would be part of this picture that we think is favorable for consideration.
25X1A9a Are you entertaining a motion on this case
today?
MR. ECHOLS: We would like one, yes.
25X1A9a
so move - positively.
If we have finished the discussion, I would
. . . . This motion was then passed .
25X1A9a
MR. WARFIELD: How old is- and how much total service
MR. ECHOLS: He's 46 years old--
MR. WARFIELD: I think what I wanted to say was this. You
know, the only reason Security wants to get these things in is because they think
that by the time a man has been with the Agency for five or ten years he ought to
be able to plan or know what his prospects are as to whether he's going to be in
or out of the system. And we have maintained that you only bring these things up
when some action is imminent, or there is a possibility of a man voluntarily
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retiring in the not too distant future. But I don't think we have ever really gotten
down to dates and times, have we?
MR. ECHOLS: No.
MR. WARFIELD: I was wondering whether it would be acceptable
to all to say when a man gets to be 45 he may then submit his case for the
consideration of domestic qualifying service?
25X1A9a
You're making new law, aren't you?
MR. ECHOLS: Are you suggesting that they postpone presenting
these cases until about age 45?
MR. WARFIELD: Yes.
25X1A9a
25X1A9a
25X9
Putting it another way, it would be kind of difficult
making a decision on this in say five years--
MR. WAR FIELD: The thought was that some place along in his
career -- take a man 35 years old, in the next 15 years he is very likely to have
overseas qualifying service -- so we don't want to be bothered with considering
those--
I don't know, Alan, that's a tough one. I think at
the outset we didn't know what we were facing, we still had Wases to consider,
and I think all of us expected more of these cases and therefore we tended to hold
off on them until it was necessary to cope with them. But we're now almost
through the list, and, obviously, there are not a hell of a lot of them. What do
we do with a man who is approaching 10 years of service, and he wants in the
system, and he has three years - two years overseas and one year he thinks is
good on the basis of domestic qualifying service -- is he entitled to be considered
after the 10 on the basis of three? I don't know if we have the right to say we
won't hear the case, if it is truly qualifying service. And I don't think there are
that many now. And you run into this problem, too, that he might die, and he
would have lesser coverage than he would have if brought into the system.
Isn't it the individual's choice to determine
25X1A9a
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taken herself out of that career field and had announced that she did not wish to
serve the Agency overseas any more--
25X1A9a
non- eligibility.
MR. ECHOLS: Before we get a legal ruling, I'd like to refresh
your memories by reading from our so-called "Policy Book" -- and this was the
18 January 1966 meeting.
In reviewing three nominations submitted by the Domestic
Contact Service, the Chairman called attention to the following
statement in the memorandum submitted by the Head of that
Career Service: "Although not now serving on a career basis
in a field which normally requires the performance of qualifying
service as an integral part of a career in that field, we request
that a determination be made by the CIA Retirement Board as to
whether the individuals listed below meet the criteria specified
for designation as participants in the CIA Retirement System. "
The Chairman noted that in each of the three cases submitted
the individuals had completed more than 60 months of qualifying
service but only one had completed 15 years or more of Agency
service. Following a discussion of this matter, there was a
consensus that:
(a) The Board would look favorably upon the designation
of Agency employees on duty at the time of enactment of
the Act,or at the time of initial review, who had completed
15 years or more of Agency service and 60 months or more
of qualifying service regardless of whether or not they were
then "serving on a career basis in a field which normally
requires the performance of qualifying service as an
integral part of a career in that field. "
(b) As a practical interpretation of the Regulation,
Agency employees who had already completed 60 months of
qualifying service and who had been in a posture in which
they were available for overseas service could be admitted
to the System regardless of whether or not they were then
"serving on a career basis in a field which normally requires
the performance of qualifying service as an integral part of
a career in that field.
(c) Heads of Career Services be instructed to proceed
on the basis that any Agency employee who has completed
60 months of qualifying service and continues to respect
the terms of his Service Agreement, regardless of what
his immediate duties may be, may automatically be
classified as "serving on a career basis in a field which
normally requires the performance of qualifying service
as an integral part of a career in that field. "
The Chairman stated that he would obtain a formal ruling
fromt he Office of General Counsel that they saw no impediment
in the existing regulations or statutes
to t e a ove in erpre a ion, and, if affirmative, he would proceed
in drafting a proper notification to Heads of Career Services.
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25X1A969otten it. Now this case we just discussed
of these cases - - this woman wishes to retire in March, 1967 - - so I would have
to put this up to the Director and get his decision before we processed her case.
25X1A9a You don't mean you have been refused--
MR. ECHOLS: I have to go on a case-by-case basis--
25X1A9a
You have requested this extension but you
haven't yet heard--
MR. WARFIELD: Yes, he has heard adversely.
MR. ECHOLS: Yes.
MR. WARFIELD: Did you ask for a year?
MR. ECHOLS: No, I asked for six months.
MR. WARFIELD: Let's reclaimer that one time. Because
that just means a lot of paperwork. They're not going to have any grounds up
there to reverse the recommendation of the Director of Personnel or this Board--
MR. ECHOLS: It wouldn't make any sense- -
MR. WARFIELD: I think this is all part of the pressure for
winding this up--
MR. ECHOLS: For winding up and getting the first go-around
MR. WARFIELD: And they ARE anxious to do this.
MR. ECHOLS: Okay. The meeting is adjourned.
. . . . The meeting adjourned at 3:00 p.m.
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