OFFICIAL CORRESPONDENCE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03097A000200030192-0
• Release Decision: RIPPUB
• Original Classification: R
• Document Page Count: 2
• Document Creation Date: December 21, 2016
• Document Release Date: December 9, 2008
• Sequence Number: 192
• Publication Date: August 25, 1948
• Content Type: MEMO

Approved For Release 2008/12/09: CIA-RDP78-03097A000200030192-0
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Chief, Tokyo Bureau
Acting Chief, FBIB
Official Cerrespmmoe
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1. Reference is sade to letter dated 10 August 1948 addressed to
Colmsl White.
2. AltboQ& infer. 1 oorre knee from field bureaus is mooned
by Colonel Whits and bars of his staff as a practice to to oscour-
aged, it is pointed out that such informal letters are not to become the
vehicle for official transactions. The sooessity of maintaining ergp issd
administrative records, of referring individual problems to &p%* priats
FBU staff officers and of forwarding certain field aorresposdomoo to the
administrative branches or to higher eoisloss requires that all field
owreapomdesce which recommends or requires action or which should be lade
a matter of record be conducted in form of official assoraadav with each
saarotamdua &nflued, in general, to a single subject. Per example, refer-
sacs letter treats subjects as which the following corresposdenceis indi-
cated:
a.. taaaa'aaadum to attention of Admiji istratills Officer cancelling
by to and naaaber,, if aay, previous requisition for office fans.
b. ^amoraadnn to attention of Chief Engineer reporting progress
is use of am Dictaphone equipaset.
Go ^asersadus to attention Chief, Field Division, concerning
Rinduataai coverageo
d,. Memorandum to attention Security Officer reporting apparent
security violations on the part of departaestal office citing
specific instances.
e. Ill.soraadm to attention Administrative Officer reviewing
Pak case and reoasmeoding contingent request for theater clearance.
f. ^esoraadm to attention Administrative Officer clarifying
informatiem cmceraing payment for quarters sad proposing procedure
for June allowance payments.
g. $sssraaOum to Chief, FBIB, reporting violations of actor
vehicle regulatims.
3. It will be appreciated that an informal latter treating such
a variety f:. ai JYcts is extremely difficult to apportion to appropriate
staff ambers or to incorporate in appropriate files. It is desired that
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Approved For Release 2008/12/09: CIA-RDP78-03097A000200030192-0
 Approved For Release 2008/12/09: CIA-RDP78-03097A000200030192-0
qai adspt the prastiao of covering all official transactions with indiai-
dusl amoraadae It is not dosirsd1 how,sssar, to disocurago lottor oorroo-
poadsaoo with staff ambers oo matters suitable, for informal disowsiss:
Approved For Release 2008/12/09: CIA-RDP78-03097A000200030192-0