Table of Organization for Certain DD/P Units

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03568A000400140008-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 15
• Document Creation Date: December 16, 2016
• Document Release Date: May 16, 2005
• Sequence Number: 8
• Publication Date: October 29, 1952
• Content Type: MF

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SECURITY INFORMATION
OCT 29 1952
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MLMORA.NDUM FOR: Deputy Director (Administration)
SUBJECT: Table of Organization for Certain I)D/P Units
REFERENCE: (Attached as Tabs)
Tab A - Memorandum for DD/A from DD/P, dated 10 October 1952, In-
cluding Concurrence of the Chief, Organization and Methods
Service, 23 October 1952.
Tab B - Comments of the Comptroller, dated 28 October 1952.
Tab C - Statement of Functions and Staffing of the DD/P Office.
Tab D - Statement of Functions and Staffing of the Office, Chief of
Administration.
Tab E - Statement of Functions and Staffing of the Inspection and
Review Staff.
1. Tab A is a transmittal request from the DD/P to the DD/A stating
that the Table of Organization was prepared pursuant to the 1 August 1952
reorganization of the CIA Clandestine Services as directed by DCI. The
DD/P further requested that the T/O be processed and approved in an ex-
peditious manner in order to provide for proper personnel slotting of
individuals presently assigned to the tasks involved but administratively
carried against other Agency positions. Tab A also lists the concurrence
of the Chief, Organization and Methods Service in the T/O and functions.
2. Tab B sets forth the comments of the Comptroller who indicates
a. The T/O provides for a new organization for the immediate Office
of the DD/P.
b. The organization provides for positions in the immediate
Office of the DD/P compared to positions previously carried
25X1A
on the T/O for this Office. e new CAO provides for ^ positions
to service clandestine operations which previously was broken down
into various organizational units of OPC and OSO. 25X1A
c.' There is no conflict between the total positions authorized for
CIA.
d. It is believed that the average salary of positions is not sub-
stantially higher than was provided for in the budget for the
fiscal year 1953.
e. In line with present plans for redrafting the budget for the-
clandestine operations of the Agency, adequate funds are avail-
able to cover this proposal.
SECURITY INFORMATION.
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Security e3i't rrn tonri
3. Super grade positions and closely related positions listed in
the DCI, review
approval proposed T/O ppproval subject
in ac ors ceCwith CIA Notice
c
of organization for the DD/P with amendmen as ?
3n
and evaluated and CORP
formerly existed in the old OSO and OPC organizations, determination was
made that proper allocation of the position is grade GS-11. The re-
mainder of the positions in the Unit have been adjusted to conform with a
logical grade pattern required through the readjustment of the Chiefs
positions
6. The Administrative Officer positions in the Office of COPS and
the Executive Secretariat proposed at GS-21 and the Senior Administrative
Assistant proposed at GS-11 in the office of the Chief of Administration
are retained on the T/0 at that level subject to a more detailed review
and evaluation of the exact scope of their assignment.
7. The Personnel Office recommends approval of the attached Table
ited
t'
Reports and Analysis Division, CAO, to grade .
commendation has been made to the Super Grade Review Board that the
position be approved at the GS-15 level. The remainder of positions in
this Division have been graded accordingly.
5. Additionally, the Personnel Office does not concur in the
allocation of the Chief, Administrative Services Unit to grade GS-12.
The proposed duties and responsibilities of this position were reviewed
arison with similar type positions, which
4. The Personnel Office does not concur in the allocation of Chief,
GS-16 Consequently re-
FOIAB3B
sistant Dire
FOIAB3B
Attachments
as stated
r (Personnel)
25X1A9A
Action by Approving Authority
Date 30 October 1952
T 70 & Ceiling Approved _P11111 s
exceptions, if any Subject to further discussion
with the CAO/DDP with reference
to paragraph 5 above, if this
can be satisfactorily resolved
no further reference to this
Office is necessary; otherwise,
A is a n t D e p u t y D i r e c t o r the specific position should
(Administration) be referred again to the DD/A.
Security I n
arms i0
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TAB
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?110 195a
MEMORANDUM FORt Deputy Director (Administration)
SUBJECT: Tables of Organization for Certain DD/P
Unit s
1. Attached herewith are Tables of Organization and Statement
of Functions for the Office of Deputy Director (Plans), DD/P Inspection
and Review Staff, and DD/P Administrative Staff. These Tables of
Organization have been prepared pursuant to the 1 August 1952 reorgan-
ization of the CIA Clandestine Services as directed by DCI.
2. It is requested that these Tables of Organization be processed
and approved in an expeditious manner, inasmuch as the legal creation
of these positions will allow proper personnel slotting of individuals
presently assigned to the tasks involved but administratively carried
against other Agency positions.
3. Your attention is invited to the fact that in addition to the
usual processing by the Office of Personnel and Organization & Methods
Service, all three Tables of Organization will be subject to the pro-
visions of CIA Notice I t'Standardization of Agency Admin-
istration of Grade GS-16, GS-17, and GS-18 Positions".
4 F TK G. WISNER
De ty Director (Plans)
3 Encls.
Tab A - T/O for DD/P
Tab B - T/O for CAO/DD/P
Tab C - T/O for IRS
1st Ind.
Octaher 22L, 1952
Concur in T/O aid functions.
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FOIAB3B
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TAB
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curl y ormatlorr
28 October 1952
MEMORANDUM FOR: Deputy Director (Administration)
SUBJECT : Proposed T/6 for the Office of the DD/P including CAO
1. The subject proposal provides for the new organization for the
immediate Office of the to/p, together with the organization for CAO, a
newly established organizational unit in the DD/P area which will be re-
sponsible for the administration of certain overall administrative func-
tions in the clandestine operations group.
25X1A 2. The or anization provides for ^ positions in the immediate
office of the DD/P compared to positions previously carried on the T/O
for this office. In view of the overall reorganization of the clandestine
operations of the Agency, however, these figures are not directly compar-
able. The new CAO, which includes a proposed Reports and Analysis Division,
a Publications Control Unit and an Administrative Services Unit, is a new
organization which it is proposed will have an authorized strength of ^
25X1A positions (it is noted in Tab B that a total of[::] positions is shown but
the detailed support only lists ^ positions). The functions of the GAO
provide for an overall service to clandestine operations which previously
was broken down into the various organizational units of OPC and OSO.
3. There is no conflict with total positions authorized for CIA
because it is understood that this proposal is within the total positions
approved for the DD/P group for which an overall ceiling has been imposed
for fiscal years 1953
d 1
1
an
95
..
4? This proposal includes
rovi
i
p
s
ons for a total ofd
(see Attachment A). In view of the chan
e in or
i
t
g
gan
za
ion involved, it
is suggested that the request for these positions, except that for DD/P,
be submitted to the Board as established by the approval of the staff
study, concerning "Agency positions, Grades GS-16, GS-17 and GS-18."
5. The pattern of the grade structure of the proposed office is
given in Attachment 1 showing the average grade for the 0 positions as
10.5 and the average salary as $7,124. In view of the complete reorgani-
zation
it is not
ossibl
t
,
p
e
o compare either the average grade or the
average salary with amounts previously approved by the Bureau of the
Budget for the current fiscal year. It is believed, however, that the
average salary is not substantially higher than was provided for in the
budget for the fiscal year 1953,
6. In line with present plans for redrafting the budget for the
clandestine operations of the Agency, adequate funds are available to
cover this proposal.
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Attachments L
Security Information
Comptroller
25X1A
25X1A
25X1A
25X1A
25X1A
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Security Information
Proposed Grade Structure of Certain DD/P
Organizational Units Listed
Grade DD/P 1/ 0AO 2/ Total
25X1A
25X1A
25X1A
25X1A
GS-18
GS-17
GS-16
GS-15
GS-1.
GS-13
G,S-12
os-ll
GS-9
GS-7
GS-5
Gs-4
Average grade 10.9 10.3 10.5
Average salary X7,396 $6,975 $7,124
25X1A
1/ Including immediate office of DD/P Qpositions) , Chief of 25X1 A
Operations 0 positions) and Executive Secretariat
positions).
2/ Including Office of the Chief=positions), Reports and 25X1A
Analysis Division
3/ Tab B gives a total of
1952 details list only
positions although the 28 October
positions.
25X1A
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STATEIVIENT OF FUNCTIONS
OFFICE OF THE DD/P
The Deputy Director (Plans) is the Director's deputy
for all CIA clandestine activities. In this capacity DD/P
is responsible to the Director for the planning, execution
and review of the missions entrusted to the Director under
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STATEMENT OF FUNCTIONS
CHIEF OF ADMINISTRATION, DD/P
MAJOR FUNCTIONS
1. Advises and assists Senior DD/P operational staffs on matters
initiated by their staffs which involve administrative support and re-
quire approval of higher authority before action can be taken.
2. Ensures that adequate sup ort is provided by the administrative
offices under the Deputy hirector (Administration), the Assistant Director
for Communications, and the Director of Training.
3. Monitors the establishment and maintenance of current designated
contacts in DD/P organizational elements, and organizational entities of
the agency support staffs, through which appropriate and expeditious action
on support matters can be obtained, and for the secure handling of especially
sensitive matters.
4. Reviews operations and activities of the Clandestine Services in
order to determine where support weaknesses or deficiencies exist and in
order to improve efficiencies and economies.
5. Operates a reports system to determine the adequacy and appro-
priateness of administrative and support matters and monitors the util-
ization thereof.
6. Operates, on behalf of DD/P, a publications control system.
7. Provides for such centralized internal administrative services
as may be necessary for the Clandestine Services.
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ASSISTANT CHIEFS OF ADMINISTRATION
1. Assures continuing effectiveness and progressive improvement
in administrative and logistical support activities in which the DD/I>
has interests through the conduct of continuous monitoring of such
activities.
2. Conducts such surveys, studies and conferences at a high level
as are necessary in developing appropriate information, data and recom-
mendations concerning specific problems of an administrative and support
nature.
3. Reviews operations and activities of the clandestine services
in order to determine where support weaknesses or deficiencies exist and in
order to improve efficiencies and economies.
4. Performs such technical and staff supervision and coordination
as may be necessary to insure appropriate administration and support for
the clandestine services.
5. Collaborates with support elements in the development and inter-
pretation of policies relative to clandestine services' support and
administration.
REPORTS AND ANALYSIS DIVISION/CAO
1. Maintains knowledgeability of administrative and logistic pro-
gress of DD/P programs through the planning, programming and execution
phases with particular emphasis on measurement of actual as against planned
accomplishment.
2. Operates a reports system to determine the adequacy and appropriate-
ness of administrative and support matters and monitors the utilization
thereof.
3. Coordinates the development of, prescribes and monitors a report-
ing system for these resources and for all other a~Irninistrative and logis-
tical activities pertaining to the DD/P organization, e.g.
a. Define the scope, content and format of reports
b. Recommend assignments of responsibilities for preparation
c. Monitor such preparation for accuracy and timely submission
d. Coordinate a regular recurring analysis of all these reports
in terms of logistic feasibility and support capability and surmnarize
for DD/P
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e. Conducts a continuous review and evaluation of support
adequacy and recommends appropriate action when insufficient
and imbalanced mutual support by DD/A and DD/P elements is
indicated.
f. Insure dissemination of current information on adminis-
strative and logistical resources to appropriate operating
divisions.
4. Conducts continuing research on the system of program re-
porting and effectiveness of program execution in the area of admin-
istration and logistics.
25X1
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STATEMENT OF FUNCTIONS
INSPECTION AND REVIE`N STAFF
1. In accordance with Paragraph 2.b. of memorandum from the
Director, subjects Organization of CIA Clandestine Services, dated
15 July 1952, there is established in the office of the Deputy Direc-
tor (Plans) an Inspection and Review Staff responsible directly to the
DD/P.
2. The Chief of the Inspection and Review Staff wills
a. Carry out such over-all inspection and review functions
as may be directed by the DD/P
25X1X7
3. The Chief, Inspection and Review staff will have full access
to all information, records, and activities of the clandestine ser-
vices in carrying out directives of DD/P.
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