TRANSFER OF FIELD COORDINATION STAFF FROM OFFICE OF CURRENT INTELLIGENCE TO THE OFFICE OF THE DEPUTY DIRECTOR (INTELLIGENCE)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03568A000900100003-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 13
• Document Creation Date: December 20, 2016
• Document Release Date: March 8, 1999
• Sequence Number: 3
• Publication Date: December 14, 1954
• Content Type: MF

Approved For Release 2007/02 78-03568A00090010000 -----
Rxecofive Registry
IAL1
I M01 ANDUM FOR: Deputy Director (Administration)
DEC 14 1954
SUBJECT: Transfer of Field Coordination Staff From Office
of Current Intelligence to the Office of the
Deputy Director (Intelligence)
1. The attached memorandum (Tab A) has the concurrence of
the Assistant Director for Personnel (Tab B) and of the Chief,
Budget Division (Tab C).
2. Tab A requests approval to transfer from the Office of
Current Intelligence to the Office of the Deputy Director (Intel-
ligence) three personnel ceiling slots for the purpose of estab-
lishing a Field Coordination Staff. Three OCI table of organiza-
tion slots are to be cancelled in order to permit the transfer:
H-392 (Intelligence Officer, GS-15); H-407 (Military Intelligence
Officer, GS-]3); and H-67 (Clerk, GS-5) ? Tab A requests approval
to create three new positions under the Field Coordination Staff
at grades 15, 14 and 7. The Assistant Director for Personnel, in
Tab B. recommends the following titles and grades for the new posi-
tions;. Intelligence Officer (General), GS-15; Intelligence Officer
(General), GS-3J4 and Administrative Assistant, GS-7. Budget Divi-
sion indicates funds are available to permit the creation of the
new Staff.
3. The Field Coordination Staff does not now exist as a
separate OCI component; rather, its functions (see attachment to
Tab A) are being performed by three positions in various components
of OCI. Tab A proposes to establish a separate component in the
Office of the DD/I.
L. The Management Staff has reviewed the position descrip-
tions of the three Special Assistants to the DDD/I in relation to
the new position of Chief, Field Coordination Staff, and there are
no illogical overlaps or duplications. Each of the Special Assis-
tants, as well as the Chief of the new Staff, will have a distinct
area of responsibility. The Special Assistant - Administration
handles personnel, budget, training and similar administrative
matters. The Special Assistant - !C NE assists the DD/I in plan-
ning and providing CIA support for the National Security Council.
The Special Assistant - Intelligence serves as intelligence advisor
to the DD/I and assists in planning and reviewing intelligence pro-
duction., particularly current intelligence. The Chief, Field
f A_
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Coordination Staff will provide a headquarters focal point for sub-
stantive and operational support of overseas DD/I elements.
5. It is r ecommended that the r equest to cblete three OCI T/0
slots (see paragraph 2), to transfer three ceiling slots from OCI
to the office of the DD/I, and to create a Field Coordination Staff
in the Office of the DD/I be approved, in accordance with the posi-
tion title and grade recommendations of the Assistant Director for
Personnel.
Chief, Management Staff
ATTACH'MENTSs
Tab A - Proposal
Tab B - concurrence of AD/P
Tab C - Concurrence of Budget Div.
APPROVED:
Date:
i r.JLJ'GJ"
FOIAB3B
Deputy Director
(Administration)
DISTRIBUTION:
Orig. & 1 - Office of Personnel
2 - DD/A
2 - Asst. to the DD/I (Adzmin)
1 - Comptroller
1 - NS Comeback
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TAB
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6 October 195
I:IEMORANDUM FOR: Deputy Director/Administration
ATTENTION : Management Staff
SUBJECT Transfer of the Field Coordination Staff from
OCI T/0 to the Office of the DD/I
1. The Field Coordination Staff of the DD/I was originally
established on a temporary basis under the OCI T/O for general
administrative purposes until such time as space was available
to house the unit. In line with plans to consolidate the DD/I
staff in it is requested that the three mEmb ers
constituting the Field Coordination Staff be transferred from
00I to the DD/Its office together with three ceiling slots.
The functions of the Field Coordination Staff are as indicated
in the attached DD/I Notice I I "Establishment of the
Field Coordination Staff'" dated 19 November 1953. Positions
No. H 392, No. H 407, and No. H 67 should be abolished from
the OCI T/O and three new positions at grades GS-15, 14 and 7
be established on the DU/I T/0. Mr. 0 of the Classification
and Wage Division is currently working with this Office in
the development of job descriptions covering these positions.
2. The transfer of the Field Coordination Staft" has been
reflected in the Operating Budget for Fiscal Year 1955 and the
Budget Estimates for 1956 of the Office of the DD/I.
Assistant to the DD I Admin.
r:r-f 14
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954
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Security Information
Tab A
31 July 1953
MEMORANDUM FOR: Assistant Director,
Assistant Director,
Assistant Director,
Assistant Director,
Assistant Director,
Assistant Director,
Assistant Director,
National Estimates
Scientific Intelligence
Research and Reports
Intelligence Coordination
Collection and Dissemination
Current Intelligence
Operations
SUBJECT.- Coordination of DD/I Overseas Activities
1. The Overseas commitments of the Deputy Director ,Intelligence
have expanded in the past year and have now reached a point where it is
necessary to provide a centralized mechanism to develop and maintain an
integrated program, to ensure adequate substantive support for DD/I
overseas personnel and to ensure maximum efficiency.
2. The Assistant Director, Current Intelligence is hereby desig-
nated executive agent for the DD/I for all matters pertaining to the
establishment, maintenance, and substantive support of DD/I overseas 25X1
elements and is directed to establish a Field Coordination Staff (Pnq)
to carry out this activity. The
of the Office of Operations is specifically excepted from the provisions
of this memorandum and the DD/I will, as he may determine from time to
time, exclude other specialized activities.
3. It is the intent of the Deputy Director, Intelligence subject
to the approval of the DCI to establish "Intelligence Staffs" at certain
overseas posts when the DD/I, DD/P, and Senior CIA representatives con-
cerned agree on the need for such staffs. Each Intelligence Staff or
DD/I contingent will, under normal circumstances, be headed by a Senior
DD/I officer responsible to the local CIA Senior Representative for the
activities of all DD/I personnel in the area.
4. The Field Coordination Staff will have primary responsibility,
within the DD/I area, for the substantive support, maintenance, and guid-
25X1 ance of Intelli n Q4--.p
e c
f
g
u
s and of DD/I foreign contingents serving more
than one office. These elements currently include Strategic Division
Intelligence Staff II and liaison officers in lI and
This control will be exercised in close cooperation with the
offices concerned. Each DD/I office will maintain primary responsibility
RET
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CRET `.r
Security rmation
for the substantive support, maintenance, and guidance of DD/I
personnel abroad serving only that office with the understanding
that Field Coordination Staff is responsible for the coordination
of these activities with other DD/I activities in the area. All
communications to or from DD/I overseas elements will be coordi-
nated with FCS except for routine exchanges where special arrange-
ments are made between FCS and the office concerned.
5. All DD/I personnel proceeding on casual or temporary over-
seas travel assignment will furnish full information as to itinerary,
purpose, and principal contacts in advance to the FCS. The FOS is
charged with necessary substantive briefing and guidance as to pro-
cedures and activities while overseas.
6. The Field Coordination Staff will represent the DD/I and
his AD's in all negotiations and contacts with the DD/P area rela-
ting to overseas elements which serve more than one DD/I office and
will coordinate such contacts relating to other DD/I foreign con-
tingents. Administrative problems as such, will continue to be the
primary responsibility of the Assistant to the DD/I (Admin.) but FCS
will be fully informed of such contacts.
ROBERT AMORY, JR.
Deputy Director/Intelligence
-2
SECT
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TAB
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DEC101954
MEMORANDUM FOR: Chief, Management Staff
SUBJECT : Transfer of the Field Coordination Staff
from OCI T/0 to the Office of the DD/I
REFERENCES : Memorandum for DD/A from Assistant to. the
DD/I (Admin.), dated 6 October 1954, subject
as above. (MS 287)
The Office of Personnel has reviewed the proposal to
establish a Field Coordination Staff by the transfer of three
slots from OCI to the Office of the DD/I. The following
classifications are approved for these positions:
Intelligence Officer (General) GS-0132.06 15
Intelligence Officer (General) GS-0132.06 14
Administrative Assistant GS-0301.02 07
Harrison G. Reyno s
Assistant Director for Personnel
Attachment
Referenced Memorandum
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GRET .
Security lhf%mation
Tab B
16 November 1953
MISSION AND FUNCTIONS FIELD COORDINATION STAFF
I. MISSION
Acting for the Assistant Director, Current Intelligence, in fulfill=
ment of his responsibility as Executive Agent of the Deputy Director/
Intelligence (DD/I) in field coordination matters, the Field Coordination
Staff (FCS)-is responsible for arrangements concerning the establishment,
maintenance, and substantive-,support of DD/I overseas elements serving
more'than one office; for the coordination of such activities relating to
all DD/I overseas elements 'except for the
Division of the Office of Operationsj; for the coordination of temporary 25X1
overseas travel of DD/I personnel; and for coordination of substantive
relations with accredited to
-DD/1 offices.
II. FUNCTIONS.
a. The Field Coordination Staff will support the DD/I overseas
units serving more than one office as follows:
_ (1) Arrange for staffing and replacement of these elements
in cooperation with DD/I and DD/P offices concerned;:
(2) Take necessary steps relating to the establishment and
closing down of DD/I overseas elements as required to conform
to changing situations and the policy of the Director of Central
Intelligence;
(3) Levy appropriate requirements on these elements within
the framework of the needs of the various offices served.
(4) Provide or arrange for intelligence support for these
elements in terms of current comment and evaluation of their
product, the. transmission of long-range, background, and current
intelligence, reports and memoranda prepared within the Washington
intelligence Community, the preparation of periodic cabled situa-
tion reports as appropriate.
b. The Field Coordination Staff will coordinate the activities of
DD/I overseas elements serving individual offices in conformity with the
policies of the DD/I through a review of administrative, planning, and
policy communications, and will provide advice and guidance to such of-
fices as required.
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 the DD/I and will act as a point of contact for such officers on matters
involving the interests of more than one office.
in relation to Liaison Officers accredited to
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Security Information
c. FCS will maintain cognizance of plans for temporary overseas
travel by DD/I personnel, make such recommendations as may appear neces-
sary and assist in coordinating necessary arrangements with DD/P and
the Department of State. Where appropriate, it will provide substantive
briefing and guidance as to procedures and activities.
d. FCS will coordinate the activities of the various DD/I offices
III. OPERATING PROCEDURES
a,Communications with Strategic Division Strategic
25X1 Intelligence Staff II Liaison Officer en~.or epresentative
I land similar elements which may be establishedb
(1) Outgoing substantive communications (those of primary
concern to DD/I) will be prepared in cable or dispatch form by
the originating DD/I office which will sign as authenticating
officer.., These communications will be released by FCS and infor-
mation copies will be provided for the DD/P staffs and area divi-
sions concerned and DD/I offices as appropriate.
(2) Outgoing administrative or operational communications
(those of primary concern to DD/P) will be prepared by the origi-
nating office, coordinated with FCS, and released by the DD/P area
division concerned.
(3) Incoming cables to DD/I offices will be routed as usual
but, in all cases, an information copy will be routed directly to
FCS/OCI0 Where action involving more than one DD/I office is re-
quired, FCS will receive the action copy. The appropriate DD/P
staff and area division will receive information copies in all
cases.
(4) Incoming dispatches from DD/I field personnel will be
routed in original and one copy to 001 by Records Integration
(RI). An information copy will be simultaneously routed to the
appropriate DD/P area division. Information Control Branch, OCI,
will route one copy to FCS and one copy to the DD/I office or OCI
elements concerned, indicating this routing on the FCS copy. Dis-
patches addressed to a DD/I office other than OCI will be routed
by RI as followss one copy to the appropriate DD/P area division,
one copy to the DD/I office addressed, and one copy to FCS.
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Security ormation
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b. Communications with Scientific Division DSI
Liaison Office ORR-JIB Grou JIC Liaison Officer
OCI Liason Officerl and similar elements
which may be established-.
(1) Outgoing and incoming communications relating exclu-
sively to routine substantive intelligence matters will be
handled in accordance with existing procedures, by the inter-
ested office and without reference to FCS unless the office
concerned chooses to provide an information copy.
(2) Outgoing communications of an administrative policy
or planning nature relating to these units will be handled in
accordance with para a (2) above.
(3) Incoming communications of an administrative, policy,
or planning nature relating to these units will be handled in
accordance with existing procedures but it is the responsibility
of the office concerned to route an information copy to FCS.
Liaison Officers accredited to the DD/I will be coordinated
with FCS and copies of incoming communications will be provided.
SEC uty Director n e ge
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c. Casual or temporary overseas travel:
(1) All DD/I personnel proceeding on temporary overseas
travel assignments will furnish full information as to itin-
erary, purpose, and principal contacts in advance to the'Field
Coordination Staff. Lists of proposed contacts with non
nationals will be checked with Staff C and CIA Security icer
prior to submission to FCSO
(2) As a matter of routine, the standard travel memorandum
for transmission to DD/P will be forwarded to FCS for coordina-
tion and signature prior to transmission to the DD/I and a file
copy of each memo will be provided. This standard memo will
normally fulfill the requirements of (1) above. In special cases,
the travel may be discussed by FCS with the traveller or the of-
fice concerned.
d. Foreign Liaison Officers:
Communications from DD/I offices relating to
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TAB
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Office Memorandum UNITED STATES GOVERNMENT
TO Chief, Management Staff
FROM Chief, Budget Division
21 October 1954
1. Reference is made to memorandum dated 6 October 195+
from the Assistant to the DD/I (Admin.) requesting that the
Field Coordination Staff of the Office of Current Intelligence
(3 ceiling slots) be transferred to the Deputy Director (Intelligence).
the transfer of these slots.
2. If approved, funds are available within the fiscal years
1955 and 1956 allowances for the Office of the DD/I to provide for
rocs 2 2
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