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November 16, 2016
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March 1, 2000
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November 12, 1973
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PDF icon CIA-RDP78-03572A000100030011-0.pdf391.9 KB
25X1A Approved For Release 2000/05/08 : CIA-RDP78-03572A000100030011-0 12 November 1973 MEMORANDUM FOR: Director of Training SUBJECT : Course Report for Management and Services Review: Trends and Highlights No. 44 (2-74) The forty-fourth running of the Management and Services Review: The Trends and Highlights was conducted in residence at the from 29 October through 2 November. "Doing more with less" -- the theme for this running was brought home again and again by guest speakers. 25X1A THE CLASS Of the 47 officers participating in the course, the overwhelming majority --41-- were from the Management and Services Directorate. The remaining six were evenly split between the DDI and the mossa) this representation added an important perspective to informal discussions. A few participants expressed regret that the DDO was not represented. Almost without exception, each speaker took note of the large number of women present in the class. Deputy Director of the 25X1A Agency's Equal Employment Office was particularly pleased and indicated that she would bring this welcome development to the highest levels of management. Diversity was the most dominant characteristic of the group. Service with Agency ran the gamut, from a little more than one year to a full 26 years, as did grade level, GS-6 to GS-14, and professional occupations. Another characteristic which affected the running of the course was the general class reticence. Some speakers were disappointed when they re- ceived no questions. COURSE CONTENT Clearly, the primary course objective of updating the participants on the developments and policies within the Management and Services Directorate was met. In some cases, it was an obvious case of overkill, for example, the Offices of Computer Services and Logistics as well as the records management people were severely criticized for presenting too many details in too lengthy a time period; a judgement in which I concur. The offices subject to this criticism have been notified, and will pre- sumably seek individual and short term remedies. Approved For Release 2000/05/08 : CIA-RDP78-03572A000100030011-0 25X1A Approved For Release 2000/05/08 : CIA-RDP78-03572A000100030011-0 In my view, however, the presentation of the course material suffers not only from a lack of individual office focus but also an overall lack of cohesion. Each office presents its analysis of the important develop- ments without reference to the Directorate as a whole or without regard to what other offices have presented. This also results in significant amounts of repetition. SPEAKERS sonnel. Mr. Wattles, who ably concluded the course in place of the Director of Management and Services, touched the group when he announced his retirement in six weeks; he received a long and warm applause when he concluded. COURSE ADMINISTRATION There were no administrative difficulties encountered during the entire week, a tribute to the last course administrator. The cooperation and goodwill extended by the staff of the Training Center contributed greatly to the smooth administration. Miss of OTR and a participant proved to be an invaluable assistant. TRAINING FACILITIES 25X1A The classroom used for the course can only be described as barely adequate for accommodating nearly fifty people. The speaker who brings visual aids condemns himself, before uttering a word, to harsh criticism by those 10 to 20 percent who will see nothing and to the additional irritation of 10 to 20 percent of the audience who will only see by peer- ing around pillars and standing to look over chairs and tables. Acoustics in the room are such that questions from the audience go unheard unless interruptive requests to the speaker were made to repeat questions. The atmosphere and temperature of the room was difficult to regulate which proved to be a constant source of aggravation to some of the members of the class. LENGTH OF nit COURSE The amount of time needs to meet the course objectives is a question which needs some serious consideration over the next running or two. my view is that some of the office presentations could easily be cut back. Approved For Release 2000/05/08 : CIA-RDP78-03572A000100030011-0 Approved For Release 2000/05/08 : CIA-RDP78-03572A000100030011-0 Greeter insistence should be made of speakers to focus on current develop- ments and trends and to steer clear of office organization and history. Some presentations could be combined with others while others could be ignored entirely. Better utilization of participants time would result in some savings. The showing of commercial movies in the evening adds little to the course, even to the second course objective of building new working relationships among participants. ISimilarly, some reflection needs to be given to whether this course needs to be conducted in residence at all. By Thursday night many of the participants go home. Perhaps a combination of and Headquarters 25X1A would be a more sensible approach. RECOMMENDATIONS Next Running: 1. The writing of scope notes should begin and where possible negotiated with speakers. (Scope notes should go a long way toward fine tuning SOMR presentations as well as developing some cohesion to the course as a whole.) 2. Introduction of some work related films in the after hours sessions. 3. The scheduling on an experimental basis of an evening speaker or panel session. 4. The introduction of a detailed evaluation form designed to elicit maximum student insights into the relevancy of various parts of the material as well as specific suggestions for adding or delet- ing segments of the course. Long Term: 1. Reduction of the course content and length. 2. Removal of part of the course from residence. 3. Full utilization of participant's time. 4. Increase member participation in the course through the introduction of case studies. Course Administrator Atts: Student Roster Course Schedule (2) Class Profile 25X1A Approved For Release 2000/05/08-i GIA-RDP78-03572A000100030011-0 Approved For RelearipeZOOD/Wir: i\CIALROP78-03574A000100030011-0 25X1A MANAGEMENT AND SERVICES REVIEW TRENDS AND HIGHLIGHTS Course No. 2-74 (Forty-Fourth Running) 29 Oct - 2 Nov 1973 Seminar Room, Administration Building OFFICE OF TRAINING Course Administrator: 25X1A Training Assistant: 25X1A Office: Room 205, Chamber of Commerce Building, Ext. 3567 EZ IMPDET CL BY 011208 CONFIDENTIAL Approved For Release 2000/05/08 : CIA-RDF'78-03572A000100030011-0 C ')NFIDENTIAL Approved For Releaf" 2000/05/08 : CIA-RDP78-035724000100030011-0 Mor.clav, 29 Oct 1000-.1040 Welcome, Administration and Security 1050-1150 CIA and National Security 1150-1300 Lunch 1315.4.1415 The Role of the. SDecia?1 Support Assistant to the Deputy Director for Management and Services 1430-1545 Office cf Finance: Trends and High1ihts 1600-1650 Tomorrow Is Infinitely Be.tter SOCIAL HOUR & DINNER CONFIDENTIAL Course Acirninistrator Office of Training 25X1A 25X1A Briefing, Officer, Intelligence institute, Office of Training alpport to the Deputy for Managerr.ient oervices Tho. Dh'ector ve-ot?oi.,-ei: F-lannin7? Programming, a.nd Budgeting Approved For Release 2000/05/08 : CIA-RDP78-03572A000100030011-0 25X1A 25X1A Approved For Release23141015R)fF:IR-ktiFJ78-0357.2.4t000100030011-0 Tuesday, 30 Oct 0830-0915 0925-1015 1020-1045 1100-1200 1200-1300 1310-1400 1415-1515 1530-1630 Office of Joint Computer Support Overview Data Handling Concepts in MAP (Management Assistance Programs) Data Access Centers for MAP Office of Training: Trends and Highlights Lunch Agency Records Management Microfilm Programs Tour of Records Center - SOCIAL HOUR tz DINNER CONFIDENTIAL Deputy Director, OJCS Office of Joint Computer Services Office of Joint Computer Services OTR Career Davelog- ment Officer Special Assistant for Information Control 25X1A 25X1A 25X1A 25X1A 25X1A IMMINI101111.11 25X1A Chief, Microfilm Programs Branch 25X1A Chief, Agency Archives . 25X1A Agency Records Center Approved For Release 2000/05/08 : CIA-RDP78-03572A000100030011-0 Approved For Releaet026001/65,0W:EtiA-RgA70357-214(000100030011-0 Wednesday, 31 Oct 25X1A 0815-0330 0845-1015 Office cf Communications: Trends & Highlights 1030-1200 ? Communications Training 25X1A 1200-1245 Lunch 1245-1300 Introduction to Covert Engin 3e ring 1300-1430 TOUR - Covert Communications Facility 25X1A 1430-1445 1500-1550 Operational Medicine 1600-1650 Selection Processing - Activities 25X1A Director of Comrnunica- tions 11.1111111111 25X1A Office of Communication Services/Career lvfan::f7c- ment Division/ 25X1A Communications School MN= SOCIAL HOUR & DINNER CONFIDENTIAL 25X1A Chi f qui,ektons? aect en 8 Covert Engineering Div./ Covert Coinmunications Facility ? 25X1A Psychiatric Staff, &Lice of Medical Services Deputy Director, Office of Medical Services Approved For Release 2000/05/08 : CIA-RDP78-03572A000100030011-0 25X1A Approved For Release020r013/057013 :DCIAIRDIR78-03572M00100030011-0 Thursday, 1 Nov 0845-1215 Security Trends Rz Highlights. An overview of current security missions and functions with emphasis upon new developments in the security field. 1215-1320 Lunch 1320-1430 Personnel Benefits and Services 1440-1540 The Agency Retirement Program and Retirement Services 1550-1650 Office of Personnel: Trends and Highlights 25X1A ? Dep/Director of Security Office of Security Representatives 25X1A Chief, Benefits and Services Division, Office of Personnel 25X1A 17.tirent ? Chief,t7,- Affairs Division, Office of Personnel 44-1111.;. Deputy Director of Person-;_ci . for S)ecial Programs, Office o' ? Perso.inel SOCIAL HOUR & DINNER CONFIDENTIAL Approved For Release 2000/05/08 : CIA-RDP78-03572A000100030011-0 25X1A Approved For keleariiii 2000/05/08 : CIA-RDP78-035724400100030011-0 ? CONFIDENTIAL Friday, 2 Nov 0830-1200 Introduction to Logistics. Hqs. Logistics Support Problems, and Support Rendered by Real Estate E.4 Construction Facilities, Supply, Procurement, and Printing Services Division 1200-1315 Lunch 1315-1410 Equal Employment Opportunity 1430-1520 Meeting with the Associate Deputy Director for Management and Services 1520-1540 Final .n.dministration CONFIDENTIAL Francis Van Darnra Director of Logistics, Office of Logistics Representatives Deputy Director of Equal Employment Opportunity Programs Robert S. Wattles 25X1A 25X1A Approved For Release 2000/05/08 : CIA-RDP78-03572A000100030011-0 Approved For Release 2000/05/08 : CIA-RDP78-03572A000100030011-0 IINCLASSIFIED E CONFIL rrIAL E SECRET ROUTING AND RECORD SHEET SUBJECT: (Optional) Course Report for Management and Services Review: Trends and Highlights No. 29 October 2 November 1973 FROM: 25X1 A EXTENSION NO. Course Administrator 926 C of C 2063 DATE lit November 1973 TO: (Officer designation, room number, and building) DATE OFFICER'S INITIALS COMMENTS (Number each comment to show from whom to whom. Draw a line across column after each comment.) RECEIVED FORWARDED . AC/I1 Natty': t y Afw. v4-6 -----"'f ' ,.../ i,'? /1-1-