TO EVALUATE THE CURRENT FITNESS REPORTING SYSTEM AND SUGGEST IMPROVEMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03578A000700090002-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 28
• Document Creation Date: December 9, 2016
• Document Release Date: August 30, 2001
• Sequence Number: 2
• Content Type: REPORT

Approved F*.e 2001/09/03: CIA-RDP78-03500090002-5
1. 1O&:
To evaluate the current Fitneas
1 rs, various kinds of Fitness Reporting oyxtms. Under the
leadership of
iuStr
ft* cxrrreut
a Ts Fob
Careen Co ei3., a s t 7. of coorz d n t
3s~rovat or,
=for ,' icial s :
into the develops=
ear ev iuatioa cyst .
was developed durizig 19`8 by
s qAn*orved by the Council and put Into e-'Te et on I J :ua^,ary 1959.
of I-r ionas
most u s e d . c u r d act
of ti* T "k roras
c. The . ay a st al tort' exemption :.a the Partomance at
a s it pmisomble for CIA to adopt ate' type of iloyee ratio
oyster it a
p arts CC the AgQiej. It
tt latter, to forego
r not ii tut, our major 1*r6onml* -,r
Approved For Release 20 1a, p3 Ef 78-03578A000700090002-5
gar A
 Approved For ease 2001/09/03 : CIA-- P7&4367 8 0700090002-5
SM
nf"e. aAFec
veto
a Moss
Anew Reports axe
ftVortA
c
at dollapwt
c. With
tbe,
MPM .tcit&
L, I!Qb
Approved For Release 2061
3 l I D ?,7$-03578A000700090002-5
t
IAz , aSU07 of a
 Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
??
rf
tisti axe higbay inflated.
;t e, " Gk 12 and pe e o ne-t are evaluated
the basic requLremente
iition s. Tyr, =me tin o 12 and c S-13
ee # ri es we being
higber In oVft'& .
eampazvd with their veers, i e eeswaab
progrm and C4
mom inP=tAnt, it etas
cote 1siociuu that
it net be ree d that the
ti on with r+ wpe ct to ra
exists in sat other FadezvI
c re
s we S&izwd in adbievi better prodmetion
use of wacouregIng ratAmSe.
wvlAws u iy trained
9>bilitias, that they 1 cote ,
md lead to mare
Approved For Release 2001/09/03 CIA-RDP78-03578A000700090002-5
 Approved For
With rem to oar numeriesi ratinse on the current `itneee
.9*Pmt Foam, tmach ttls s n tUatio3a qft4les. As noted iu
C,
sections,
4
trmUVW of the ram applying to 5c c
avlqm C risti , thrOO-fourthe of the
or higher an the 7 degmet Scale. 8l,mjjarly,
bye k es ( ct2 B) are of the "5"
4 or L*tte, UsIng a 5 point 4"1e0
following ail
i for the ratings its them
Obtains:
k Ce patent
5 ent
Desr"
4.O 3~ 3Cti A
AvrW
V %%06=
ANNe
5 Outstanding
rate 8mftVUS)-3r is not been oc fin , to
R e p o r t F cur but has jorq,
+ tieted
rera,l of our Careen ;tae ads
Approved For Release 26'
6 89163 i_ ~78-03578A000700090002-5
 '~- Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
00,
e it Ve
t zt1 t ft e 01001305
p pmblms t the p oC a layms
os p taws,
of xwtiug
It La to Swased* Stwh aa t*
u4&w$tQu6J4g by AU c+oucern , coursaomm and
:an um mw"r of p"oxm?
cu a 7 point Oftl . In SecUm C,
churactartutAes ox* rated
into f4b
C,
polut aced?.. d e velar in
Uoa&Uy by the Task Force.
V" to a 3 e d i= cc rstinum by
Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
 Approved For Ia a 2001/0-0103,- lA-RDP78-03578AQ00700090002-5
00,
Re rie of comments and suUj-,mst4 ms mweas the
Seneml
t that I31c i i4or duties wat indlvUhal eva3.uatiou
t, official propooea that
his
bow wen each duty
this Iwagol facts a lift;
sixa le.
acre in the , y.
it ShOUld be t that a
~tbvars of ai..iar level and type
tbom describe
Perfarmd. in ossae,
of Beau 3 with Sew
as that an overal ratia 0
a Pitaeaa repo sbma
ized that
t )Jg* ? Win, the deairabii tty at o,
cam vita other sections of t J* es
Approved For Release QQI11F?P78-03578A000700090002-5
 Approved For ase 2001/09/03 CIA-RDP78-03578A 00700090002-5
3s that the
Lt out tI amt
How R s +/xit ea
In t eV%bAat of the MOVUr o Ot
a of aii ces the
t 2a teetors VLU be OWSI&Wed and it aiy
tbey am *moldered o f d
the
Lty to Think
C3 ee3:'
:em--o Diaaig .
t D w be e +I ;a d, gad tba "port 1 1
a3m-pt.3t 3 vithat Lmdug a V to tat.
Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
 Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
*I*
atjbl +o
T Us narmtIve
.a a 3byari l tU
at tibe pt es Report
by
s-al - eeti a to assm
t b S s w e * ay x t ' . a l s r o td zra&ni egad future
a`nd aadtab1ity ftw
eee us Tab A, a to
into .1012 "Wing a
ra -bee
IVs ret ati a
that we end
be wted that tbU
ye=m by tbo s Yom 3t'151,
on sammesUng report t . The
'arroe in tsve3aCping
ter f.' .e ribiUty and
ticau w re It
OwAmw at the nwrativ*. R .1:
station
spew 4ad sow
do r t form raters
-tly
this s.+c include
at the i tr4ct1c na1 OAda1iz*s.
video the visor re
is not x10404 This U be
Vark. The
Cameiderntion s3a 4 be
revte'ving atttc:ie
Cory. The
rarer Used*
the eOuployeft the son
Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
 Approved For Release 2001/09/03 : CIA-RDP78-03578A~00700090002-5
or diyt'ervtt alaaaat~.c ~ by V"YVIding a art asecrxat .ve Perfozlir ce
c 1 ticaxa. '' cjxO-nge CONM Contribute to the
of the reting I=grm;
cu Teftlyi the roje of, the rwie ixg officlai
and his accountability for erador a it CC Fit4eas Repwt ratings have
not been strap y seized in marW Parts of the Agmey.
Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
 Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
 EMPLOYEES
50%
40%
30%1.
20%
4o%~
30
10%
. OVER-ALL p RFORMANCE
47%
C&E,
r
.
'41%
- FA I L8 TO' EET REQU I2EM_TS
---
7
(
. ' 12 s DEFICIENT 1 I;N ONE `OR MORE
--- ~-
J b
,
~
. .
IMPORTANT RESPECTS
3 MEETS BASIC REQUIREMENTS
COP
14 ?EXCEEDS BASic REQUIREMENTS AGE M
5- SUPERIOR
Y
- =---
- -
-
--- 6_ s~TpMR_blG_-..-
3%
2%
1 3
6 3
4- 5
6
-rl
------
DDS
I ...--
'
.. Dol
.. .. _ _
. -
4+5% .. _
.
:.:
i :
:
.:.:
1
! . 2 3
!i 1+Appr?Ied
For6Releese:
001/09/0.3': CI
RDP78-0357
bA000700090 02~
3:
4 5..;
6
:
C 0 N F I DENT I A L
% DISTRIBUTION OF 1960 FITNESS REPORT RATINGS
BY DIRECTORATE
 C O N F I D E N T I A L
DISTRIBUTION BY GRADE GROUPS OF FITNESS REPORT RATINGS DESCRIPTIVE OF THE EMPLOYEE
RATING
2
- LUIIITED DEGREE
.RATING
3
- NORMAL DEGREE
RATING
Ib
- ABOVE AVERAGE
DEGREE
'RATING
5
- OUTSTANDING DEGREE
PERCENT
OF
GRO
UP
;PERCENT
OF
GRO
UP
PERCENT
OF
GROUP
PERCENT
O$
GROUP
PERCENT
OP
GROUP
RATED 1
RATED 2
RATED 3
j - f
GS-6 - 8 GS-9 - 11 : GS-12 - 1
of,
29% .. 29% 19%
RATED 4 1 1 51% 51% : 56%
Ap3roved For Release 2001/03 : CIA-RDI $~-003578A000090002-5
MTED ------ - -- - -- -- -
 Approved For Release 200
-- ..v riro 16 'e89i4k6Y . I
I ~ ~ P
2M-
: .
30% j
..
PERCENT OF stoup ~aava#?
:
54 50' :.. + - 51$ I -
6~E6&CEwT or
+
G OQ~F RATED 5 f 5 ; 275 .s:or~
Approved For Release OO1,0PI93? lpl - A - 00$M69@66-2-=5-
-RATING
-WATGNG- 3-o-N fAL DEGREE
MATSNa 4 m A~OVE AVERAGE 04GMZE
I I
aATr NG 5 otgYSTAraa t Nf,
 1
C 0 N F I DENT I A L
DISTRIBUTION OF FITNESS REPORT RATINGS FOR 3 SPECIFIC DUTIES
T GS-4 iNanuaw 13
CODEI
1 - UNSATISFACTORY
2 - BAR~LY ADEQUATE
3- ACCt^TASLF---- - -- - 1
4 - COMk TENT i .~
I 5 a ExC LLENT GS-9-11
6 - SUPERIOR
7 - OUTSTANDING
7%
19%-
33%
36% i
?17%
7%
L
13
5%
3 4 5 6 7 t 2 3} 4
Approve For Release 001/09/03: CiIA-RDP78-035 8A0007OOO9ObO2-5
C O N F I D E N T I A L
29%
44%
 D , I A L
DISTRIBUTION OF FITNESS REPORT RATINGS BY CAREER SERVICE FOR 3 SPECIFIC DUTIES
---GS-3 -+++Re
sw GS-~ --
U
.--I - IINSATI*FACTOaY -
2 - BARELY'ADEQUAtE
3 -?ACCEPTABLE
u - CopMPE-rZMT
5 - EXCELL?NT
6 m SUPERtbR
----7 t~s~~A~sa
80
Approvedd For~Tse blA-KuP78--03t78AD007M
C O N F I D E N T I A L
:19%
.4 . f 5 ..6 .
 Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
C 0 3 F I D E A L
08-3 tbrough 15
SE-ONB
-
in
an of TENRip
for 3 Sbeaffic Duties
or t1i
3
4
5
3
X15
15
2
5
15
20
9
34
52
45
014
5
30
38
5
17
105
GS-13
35
1
13
52
36
3
56
l9a
96
08-12
42
4
27
65
28
2
4
9
86
08-U
2
7
13
30
7
1
14
59
30
08-10
3
14
10
13
48
29
35
6
40
41
18
2
177
44
W-8
18
3
20
7
19
2
3
47
57
35
-7
41
2
12
42
48
13
6
6
125
193
69
20
1
16
29
13
1
41
118
30
03-5
24
3
12
37
17
3
2
48
117
55
GSA
14
6
16
15
4
1
10
35
58
21
08-3
5
1
6
10
1
Total 1
5
45
217
384
2223
26
- 45
680
1480
646
Percentage
0% 1%
5%
42%
2
3%
0% $ 24%
30
22%
Age Rating
1 - VWMt18fact0r7
2 - Bwely to
ACCOPUM)IS
6 - saparior
7-OutetwAIM
1 - Least Possible DWft
2 - Limited
Degree
- Normal Degree
Average
OutstmWing Degree
The matwial used in is tak 1960 fitnew reports. The
distribution among gmde& is in te],y the saps: ratio an the acttml Agency
emPl*Ym grade distribution. In Se-atim B the ratings only to the first
three specific duties regardlew of the UUMber of duties rated. In Section D all
ratings describing the s Of the eqgoyee were tabulated-- tom,
unless the ics vem not applicable or not observed.
THE CHARACTERISTICS WERE NOT APPLICABLE OR NOT OO$ERVED.
Approved For Release 20(C1o9fYJ I OIA-RDPT8800578A000700090002-5
 C 0 N F I DENT 1 A L
FITNESS REPORT RATINGS BY CARE
GS-3 THROUGH GS-15
SECTION B
CAREER
NUMBER IN
DISTRI
BUTION
OF RATINGS
FOR
SECTION D
SERVICE
SAMPLING
SPECIFIC DUTIES
DESCRIPTION OC
THE EMPLOYEE
1 2
4
6
7
1 2
4
5
D TOTAL
117
2
13
76
150
98
12
16
220
610
277
1%
3%
22%
43%
28%
3%
1%
20%
540
25%
SA
8
-
1
6
9
8
-
-
24
42
12
sc
36
- 1
15
50
32
10
-
- 4
156
149
23
SF
13
-
3
13
19
3
1
2
38
62
20
s.9
3
-
-
6
3
-
-
- -
6
17
6
SL
16
1
4
9
27
7
-
5
38
78
28
S4
2
-
-
1
2
-
3
-
4
5
10
SP
8
3
2
10
9
5
14
48
10
SS
17
-
1
9
24
16
1
- -
26
95
46
ST
7
-
-
2
7
10
2
1
7
32
30
TOTAL
DOS TYPE
110
- 2
27
99
133
63
7
- 17
313
528.
185
? 1%
8%
30%
40%
19%
2%
- 1%
30%
51%
18%
c
16
- 1
1
8
28
9
1
- 3
26
73
34
1
1
-
-
m
1
2
- -
4
6
IB
2
-
-
1
2
2
1
- -
1
9
9
I c
T
-
3
9
8
1
- 1
13
26
26
IN
I
- -
-
2
1
-
-
-
6
3
-
Ip
4
1
2
6
3
-
4
29
4
IR
14
2
14
16
10
5
39
53
34
is
8
-
1
2
7
12
2
- -
12
33
34
08
7
- -
-
7
8
6
-
- 1
16
3?
17
0C
7
- -
-
1
14
4
2
- 2
19
37
18
00
6
- -
-
3
9
6
-
- -
7
41
8
TOTAL
DDI TYPE
73
- 1
5
43
101
62
7
- 12
147
342
184
- 1%
2%
20%
46%
28%
3%
- 2%
21%
50%
27%
GRAND
TOTAL
300
- 5
45
217
384
223
26
- 45
68o
148o
646
- 1%
5%
24%
42%
25%
3%
- 2%
24%
52%
22.%
1 -
2 -
3-
4
5-
6-
7-
UNSATISFACTORY
BARELY ADEQUATE
ACCEPTAGLE
CO`4PET ENT
EXCELLENT
SUPERIOR
OUTSTANDING
I - LEAST POSSIBLE DEGREE
2 - LIMITED DEGREE
3 - NORMAL DEGREE
4 - ABOVE AVERAGE DEGREE
5 - OUTSTANDING DEGREE
THE MATERIAL USED IN THIS SAMPLING IS TAKEN FROM 1960 FITNESS REPORTS. THE DISTRIBUTION AMONG CAREER
SERVICES IN IN APPROXIMATELY TILE "ME RATIO AS THE ACTUAL AGENCY CAREER SERVICE EMPLOYEE DISTRIBUTION. IN
SECTION 8 THE RATINGS APPLY ONLY TO THE FIRST THREE SPECIFIC DUTIES REGARDLESS OF THE N4BER Of DUTIES RATED.
IN SECTION 0 ALL RATINGS DESCRIBING THE CHARACTERISTICS OF THE EMPLOYEE MERE TABULATED-USUALLY TIEN, UNLESS
THE CHARACTERISTICS MERE NOT APPLICABLE OR NOT OBSERVED.
C Q-bl.F- ,R,.E
 Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
TAB
Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
 EMPLOYEE SERIAL NUMBER
FITNESS REPORT
SECTION A GENERAL
1. NAME (Last) (First) (Middle)
2. DATE OF BIRTH
3. SEX
4. GRADE
5. SERVICE DESIGNATION
6. OFFICIAL POSITION TITLE
7. OFF/DIV/BR OF ASSIGNMENT
8. CAREER STAFF STATUS
9. TYPE OF REPORT
MOT ELIGIBLE
MEMBER
DEFERRED
INITIAL
REASSIGNMENT/SUPERVISOR
PENDING
DECLINED
DENIED
ANNUAL
REASSIGNMENT/EMPLOYEE
10. DATE REPORT DUE IN O.P.
11. REPORTING PERIOD
SPECIAL (Specify)
From To
SECTION B EVALUATION OF PERFORMANCE OF SPECIFIC DUTIES
List up to six of the most important specific duties performed during the rating period. Insert rating number which besLdescribes the
manner in which employee
erforms EACH s
ifi
d
C
d
p
pec
c
uty.
onsi
er ONLY effectiveness in performance of that duty. All employees
with supervisory responsibilities MUST be rated on their ab
l
t
i
i
i
se (indicate number of employees supervised).
y-13 superv
1 - Unsatisfactory 2 --$erely adequate 3 - Acceptable
4 - Competent 5 - Excellent 6 - Superior 7 - Outstanding
SPECIFIC DUTY NO. I
RATING
SPECIFIC DUTY NO. 4
RATING
NO.
NO.
SPECIFIC DUTY NO.2
RATING
NO.
SPECIFIC DUTY NO. 5
RATING
NO.
SPECIFIC DUTY NO.3
RATING
SPECIFIC DUTY NO. 6
RATING
NO.
NO.
SECTION C EVALUATION OF OVERALL PERFORMANCE IN CURRENT POSITION
Take into account everything about the employee which influences his effectiveness in his current position - performance of s
ecifi
p
c
duties, productivity, conduct on job, cooperativeness, pertinent personal traits or habits, particular limitations or talents. Based on
your knowledge of employee's overall performance during the rating period
place the ratin
number in th
b
d
,
g
e
ox correspon
ing to the
statement which most accurately reflects his level of performance.
1 - Performance in many important respects fai s to meet
rg
t yjeements-0
RATIN
_
_
2 - Performance meets most requirements but is dicient in one or more important respects
3
f
G
NO.
.
- Per
ormance clearly meets basic requirements:- - __
4 - Performance clearly Exceeds-basic requirements.
5 - Performance in every important respect is superior.
6 - Performance in every respect is outstanding.
SECTION D DESCRIPTION OF THE EMPLOYEE
In the rating boxes below, check (X) the degree to which each characteristic applies to the em
loyee
p
1 - Least possible degree 2 - Limited degree 3 - Normal degree 4 - Above average degree 5 - Outstanding degree
CHARACTERISTICS
ANPPOTLI-
NOT
OB-
RATING
CABLE
SERVED
1 2 3 4 5
GETS THINGS DONE
RESOURCEFUL
ACCEPTS RESPONSIBILITIES
CAN MAKE DECISIONS ON HIS OWN WHEN NEED ARISES
DOES HIS JOB WITHOUT STRONG SUPPORT
FACILITATES SMOOTH OPERATION OF HIS OFFICE
WRITES EFFECTIVELY
SECURITY CONSCIOUS
THINKS CLEARLY
DISCIPLINE IN ORIGINATING, MAINTAINING AND DISPOSING OF RECORDS
OTHER (Specify):
Approved Aft
ase 2001/ 5,,UJ 1t3DP78-0357 700090002-5
3-53 43 OBSOLETE PRE kppro: edAer Release 2001/WQ;tE?IA-RDP78-03578A000700090002-5
(a)
 Annroved For Release 2001/OfihR3CiG.T RDP78-03578A000700090002-5
SECTION E NARRATIVE DESCRIPTION OF MANNER OF JOB PERFORMANCE
Stress
strengths and weaknesses demonstrated in current pos
ition. In
dicate
suggestions made to employee for improvement of his
work. Give recommendations for his training. Describe, appropriate, his _
sibilities. Amplify or explain, if appropriate, ratings given in SECTIONS B, C, and D to provide the best basis for determining
=e personnel actions.
SECTION F
CERTIFICATION
AND
COMMENTS
~? BY EMPLOYEE
1 certify that 1 have seen Sections A, B, C, D and E of this Report.
DATE
SIGNATURE OF EMPLOYEE
2. BY SUPERVISOR
MONTHS EMPLOYEE HAS BEEN
UNDER MY SUPERVISION
IF THIS REPORT HAS NOT BEEN SHOWN TO EMPLOYEE, GIVE EXPLANATION
IF REPORT IS NOT BEING MADE AT THIS TIME, GIVE REASON.
EMPLOYEE UNDER MY SUPERVISION LESS THAN 90 DAYS REPORT MADE WITHIN LAST 90 DAYS
OTHER (Specify):
DATE
OFFICIAL TITLE OF SUPERVISOR
TYPED OR PRINTED NAME AND SIGNATURE
3. BY REVIEWING OFFICIAL
I WOULD HAVE GIVEN THIS EMPLOYEE ABOUT THE SAME EVALUATION.
I WOULD HAVE GIVEN THIS EMPLOYEE A HIGHER EVALUATION.
I WOULD HAVE GIVEN THIS EMPLOYEE A LOWER EVALUATION.
I CANNOT JUDGE THESE EVALUATIONS. I AM NOT SUFFICIENTLY FAMILIAR WITH THE EMPLOYEE'S PERFORMANCE.
COMMENTS OF REVIEWING OFFICIAL
DATE
OFFICIAL TITLE OF REVIEWING OFFICIAL
TYPED OR PRINTED NAME AND SIGNATURE
dddk
SECRET
Approved F lease 2001/09/03 03: : CIA-RDP78-03 00700090002-5
 Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
TAB
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 25X1A Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
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Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
 Employees
ANALYSIS OF FITNES REFORM
Approved-For ReI~ /0 )P'g` `7-8AOO&760090002-5
DDS
FAILS TO DEFICIENT IN
MEET RE- ONE OR MORE
QUIREMENTS IMPORtANT
RESPECTS
.DDI
Note : Frictional and Slash Ratings are 1
tabulated according to lower Aber.
E.G, .4.5 or 4/5 are tabulated as
ratings of 4. J
3 It 5 6
MEET$ BASIC ExcEEOS BASIC SU?ERIOR OUTSTANDING
REQUIREMENTS REQUIREMENTS
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Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5
 ? ?
Ajrovedr Release 2001/09/OOCIA-RDP78-03578A000700090002-5
ANALYSIS OF FITNESS REPORTS
(Over fit. Ptwform=ce
rati~aga__o ~
A_ 5
QUIREMEN'TS IMPORTANT
Approved For Release 2001/09/03 :'CIA-RDP78-03578A000700090002-5- -
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Approved For Release 2001/09/03 : CIA-RDP78-03578A000700090002-5