AS A RESULT OF RECENT DISCUSSIONS WITH YOUR TECHNICAL REPRESENTATIVE, WE ARE SUBMITTING HERE WITH A PROPOSAL TO PROVIDE ENGINEERING ASSISTANCE IN CONNECTION WITH THE REFURBISHING, ON A SELECTED BASIS, OF THE MODEL 1, TYPE 1, PAPER-BURNING

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03642A001600040017-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 27, 2016
• Document Release Date: September 18, 2012
• Sequence Number: 17
• Publication Date: September 7, 1960
• Content Type: LETTER

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Declassified in Part - Sanitized Copy Approved for Release 2012/09/18: CIA-RDP78-03642A001600040017-2
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CONFIDENTIAL
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In replying please address:
Dear Sir:
September 7, 1960
7,
As a result of recent discussions with your technical
representative, we are submitting herewith a proposal to provide
engineering assistance in connection with the refurbishing, on a
selected basis, of the Model 1, Type 1, paper-burning incinerator
which is now under field evaluation by your technical representatives
and their associates.
The first experimental Model 1 incinerator, prepared
under Task Order No. Z, has been in operation under field conditions
for approximately one year. The louvered liner, or combuition
chamber, of this incinerator had been constructed of Type 304
stainless steel and had been designed with slip joints to permit
detachment of the cylindrical midsection from the upper and the
lower conical sections. During field service and under conditions
of maximum burning rates, the lower joint has warped badly and
consequentlia gap exists between the sections.
In connection with the second prototype, namely,
Model 1, Type 2 the design had been changed to permit each part
of the disassembled unit to fit through a standard, 33-inch-wide
doorway. At the same time, the slip joint had been eliminated and
replaced with a more heat-resistant type of joint located higher up
on the cylindrical part of the liner.
CONFIDENTIAL
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Later, during the preparation of workink drawings under
Task Order No. 2, additional modifications were made in the design
of the centering spider, to provide for better alignment of the
liner within the outer shell. A more heat-resistant grade of
stainless steel, Type 310, was also specified for the liner Parts.
The four production units which have been manufactured by a
commercial fabricator embody the above modifications.
In view of the warped condition of the present liner in
the Model 1, Type 1 unit, your technical representatives are
interested in replacing this liner with one of the latest production
design. A proposed program in this connection is described below.
The objective of the proposed effort would be to provide
engineering assistance in the installation of a new liner in the
Model 1, Type 1 incinerator at its present site. As currently
contemplated, this effort would be directed toward: the design of
the present Centering spider for use as an adapter in fitting
the new liner to the Type I shell; preparing an adapter in our
laboratories; providing guidance and help in the installation, of
the liner and a new grid in the unit at the site; and conducting
an operational check of the "cold"-air-flow and paper-burning
characteristics of the unit after the refurbishing is concluded.
It is estimated that the proposed activity at the site could be
performed by a selected member of our technical staff in one day.
We understand that an electric-welding machine and
operator, and an assortment of hand tools and the like would be
available at the site. In addition, the new liner would be
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CONFIDENTIAL
furnished by your technical representatives at the site. Further,
it is our understanding that,the spare grid which had been furnished
originally with the Model 1, Type 1 unit is currently at the site;
we anticipate that this component will fit into the new liner
after the slots in the upper cone of the new liner are modified
slightly.
It is contemplated that the arrangements pertaining to
the effort to be performed at the site would be coordinated by
your technical representatives, and that the date would be
selected on the basis of mutual agreement.
Liaison with regard to the proposed effort would be
maintained during periodic visits of your technical representatives
and via telephone. At the end of the proposed contract period, a
summary letter report would be submitted that described the
activity performed.
We propose to undertake this effort over a period of
two months, starting on the date of acceptance of authorization
from the Contracting Officer to proceed. The proposed effort
could be conducted under Task Order No. TT. The Work Order
would be a period-basis research agreement; it could be similar
in form to that used previously under Task Order No. KR and the
same administrative procedures would be followed. The Work
Order would require only that the effort be directed toward the
objective outlined above, within the limits of the time and
funds provided.
CONFIDENTIAL
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It is estimated that an appropriation of $435, including
the fixed fee, is needed to fund the proposed program for the
two-month period. A general breakdown of the estimated costs
is attached.
If you should have any questions with regard to this
proposal, please let us know. Any inquiries of a contractual
nature may be directed to
EES:mes
In duplicate
Very truly yours,
CON FIDENTIAL
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For 1301eirsbot Engineering Assistance in the Selected Refurbishing of the
Model 1, Type 1 Incinerator.
Based upon a period-basis contract for a research period of 2 months
CONFIDE T1AL
Including time for submission of all reports. (The proposed contract will not provide for earlier conclusion of the research.)
ESTIMATED COSTS
It is expected that the cost of this research for the period indicated above may be distributed approximately as set forth hereon,
subject to the understanding that this allocation is merely an estimate, and actual costs incurred may vary from the categories shown.
It has been determined that these estimates are reasonable and consistent wittl established policies as approved by cognizant
Government representatives. These policies are briefly discussed below and will be followed in determination of the actual costs
hereunder.
Materials, Supplies, & Misc.
Including purchase orders and any equipment which may be purchased as necessary in performance of the research.
Materials, supplies and equipment charges of $25 or less are excluded from this item. Miscellaneous includes
such items as postage, telephone, telegraph, freight, express, etc. $ Nominal
Use of Equipment
Includes actual use of specialized technical equipment at a rate established for each item of equipment.
This rate is based on depreciation, maintenance, utilities, and other expenses necessary to the operation of the
equipment.
Technical Services
Travel
Nominal
Includes operating expenses of research and service divisions charged only to the contracts active within each division
on the basis of the direct services provided. Nominal
Includes the actual cost of transportation and reasonable actual subsistence expenses. An allowance of ten (10)
cents per mile for necessary travel by privately owned conveyance is included in lieu of the cost of such travel.
Fifteen Dollars ($15.00) per day is used as a guide in determining the reasonableness of subsistence expenses for
necessary travel. $ 90
Salaries & Wages
Including our predetermined accrual for vacation, holiday, and sick-leave pay, pension, and social security.
Type of Employee
Supervision
Research Engineers
Lab.. Assistants
Other, i.e., Shop,
Photo, Steno, etc.
Total Salaries & Wages
Overhead
No. of Man-Months Estimated Cost
Nominal $Nominal
1/4 $200
Nominal Nominal
Nominal Nominal
59percent of salaries and wages, as they are defined above. Provisional monthly reimbursement will be at the rate
of 59per cent of salaries and wages, as so defined, or at such other provisional rate as may from time to time
be mutually agreed upon with the Government's audit representatives. In accordance with the Armed Services Proc.
Regulation 3-704.1, 'Negotiated Overhead Rates", this is a provisional rate for current reimbursement, which has been
arrived at by negotiation with Government representatives, and it will be subject to retroactive revision to the
"actual" rate agreed upon with them for each calendar year following a detailed audit for that year. The item of
overhead includes general research, charges of $25 or less for materials and supplies, and other categories of costs
customarily included in our overhead account. Cash discounts on all purchases will be credited to overhead,
instead of to the amount of the purchase. scrap of appreciable value will be credited directly to the project. All
other scrap will be credited to the overhead account, in which the Government participates.
Total Estimated Cost
Fixed Fee
Contract Price
Please let us have your acceptance in our hands by October 17, 1960
Declassified in Part - Sanitized Copy Approved for Release 2012/09/18: CIA-RDP78-03642A001600040017-2
CONFI
Unless we extend the time, your acceptance after that date will be subject to agreement.
6/1/60
$200
$120
$1410
25
$435
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