MINUTES OF STAFF MEETING ADMINISTRATIVE STAFF CHIEFS 31 MARCH 1953

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03985A000400140027-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: August 16, 2000
• Sequence Number: 27
• Publication Date: March 31, 1953
• Content Type: MIN

eiA-RDP78-03985A000400140027
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3ecur, fr Information
Mxm s OF S`ri p A ?' I nX G
A -I MAVEV SLA. of &'S
31 March 1953
DtRT ON
Deputy Director (Administration)
Assistant Deputy Director (A xzistration)
Assistant Director Personw1)
Pert 3s cel Director
Director of Security
far: rn al Counsel
Cc-x,,,t'o
A&.sd:Ltor-1Yi- jef
Chief 0-21,
ieg, Genera Sexvices
Chief., t rgmimbion and Methods Se ico
1e f, Medical Staff
i.rectoz' of 'alai
Cll i1e`~' of Admimist tionx DRIP
S.pce:tat Assista 1t (Ain thistvation), DD/X
Cie ;, A i stv'ati ve S'k i'., o 'ice of Coimuuuicati ons
Chief,, Project Administ ebi e }1a ix S Ste f
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Security Information
MM US OF STAFF" ML` 'ING
AI 'I.TNXS'1 ATIVE STAFF MU FS
31 March 1953
3 . Colonel White commented on the current status of the program to strength-
en the Agency Regulations system. Be stated that, although mu l progress had
,1readye been made, some of the administrative offices had not contributed their
share of new or revised regulatory materials . Since the Agency is looking to the
Deputy Director (Administration) organization collectively to furnish leadership
in this area., each office has the obligation to give this project the attention
25X1 A9a that is needed. is available for guidance and help in getting
e program started and functioning within the administrative offices o In this
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Colonel White referred, to the issuance of -.which replaces
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fOrraer
He pointed out that the Inspection and. Security office
is redesi.ted the "Security office" and the office heed is named, "Director
of Security." The Procurement and Supply office is designated as the
"Logistics office" aM is headed by the "Chief of Logistics."
2. Colonel White stated that the Director and the Comptroller will confer
with the Director of the Budget on i April 1953. He expected that these dis-
cussions wau d provide some answers to questions regarding the Agency?s budg-
etary allotment Q
3. Colonel White observed that the Agency woulA soon obtain a substantial
amount of additional space. During April, Currie Hall and Building = should 25X1 A6a
be made available, and., subsequently., Barton xU wid the reminder of Alcott
Hall. He pointed out that allocation of space to Agency offices will be based
an the principle of accomplishing 1mum physical consolidation of the Deputy
.,rector (Plans) units in the I, 3, K, and L Buildings area and to concentrate
the Deputy Director (Intelligence) units in the area occupied by M and Q Build-
. 1gs and adjacent locations. The Deputy Director (Administration) offices will
have to be dispersed to areas where beat service can be provided without
i acrificiantr organization i integrity and efficiency. It was stated that the
Chief, Genera Services, would confer with all offices involved in any moves
in order to develop detailed plans.
4. Colonel White observed that too many papers containing grammatical
errors., m1sapel.led words, erasures, and otherwise lacking ?at :presentation
were being released from the administrative. offices for referral to the Director
of Centrel Intelligence md to offices outside of the Deputy Director (Admin-
istration) area. He asked office heeds to take appropriate steps to eliminate
these problems.
5. Incidents of embxrassment to the Agency in connection with relation-
ships with other Federal agencies were mentioned to illustrate the need for
Jjraproved staff work. Colonel White noted that it is ini erative that a pro-
au
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posal submitted for decision be correct as to facts presented and that any
conclusions drawn must reflect the best possible analysis of the problem by
all offices participating and concurring in the study. Necessary coordination
is occasionally neglected prior to forwarding staff papers to the Deputy Direc-
tor (Administration) for decision. In some cases Deputy Director (Administration)
offices have failed to obtain concurrences required from other Deputy Director
(Administration) offices. The Comptroller and the General Counsel, in partic-
ular, need to be consulted in a large number of cases.
6. Plans developed by the General Services Office to give program guid-
ance for conducting expanded records msnegement activities were explained by
. He a cessed the hope that each office head would designate an
office Records Management Officer to give continuing assistance and technical
supervision to the records disposition problem in the office to which he is
assigned. To obtain the caliber of personnel needed for this task, be recom-
mended setting up the position at the grade OS-il level.. At least until the
program is fully established, the assignment should be of a fulltime nature
for each Records Management Officer.
outlined a forthcoming training program designed to orient
.and instruct a s 2~ement Officers and other interested persons in the
elements of this activity. The training program will get under way on 14
April and will continue over a seven- to eight week period. Lectures of one
to one and one-half hours' duration viii be scheduled twice weekly. The
initial presentation will feature experts in the field, including Mr. Emmett
Leahy, vho headed the Hoover Commission task force on. records management.
Mr. Wolf aurrixed the discussion with a full endorsement of plans to
stimulate increased records management work. He expressed confidence that
costs of administering the program would be many times saved through simpli-
fication of operations and throe reduced personnel and space requirements
resulting from the systematic disposition of Agency records.
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