EXCERPTS OF MINUTES OF STAFF MEETING ADMINISTRATIVE STAFF CHIEFS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03985A000400140030-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: August 16, 2000
• Sequence Number: 30
• Publication Date: May 13, 1952
• Content Type: MIN

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EXCERPTS
of
MINUTES OF STAFF MEETING
ADMINISTRATIVE STAFF CHIEFS
13 May 1952
1. Mr. Wolf opened the meeting by stating that he had been spending
much time lately trying to analyze the reasons why there had been admini-
strative support failures in the, Agency as a whole. He feels that the
fault lies largely with our own central administrative support staff in
that we have failed to give the operating people adequate support when
they first asked for it, thus causing them to bypass us and take things
into their own hands. Although a large share of the blame for failures
lies within our own group, he does feel that during the past six months
there has been steady improvement, but that we must continue to strive to
give the operators better administrative support than they can get by
working independently.
2. Colonel White stated that papers for signature of the DCI and
the I)D/A are still not being prepared properly, and that it is necessary
that they be rewritten in his office before submission topside. He
25X1 A9a announced that will meet with the secretaries of the Admini-
strative Offices at 10:30 AM Thursday in 132 South Building for a general
discussion of problems and procedures involved in the mechanics of prepar-
ation of papers.
3. Colonel White requested that all Notices be cleared through him
before publication-.
4. It was announced that the recommendations in Mr? Peel's staff
study on responsibility for personnel statistics are to be effective
1 June. A directive will be issued very shortly embodying the recommenda-
tions, which are in substance as follows:
a. Responsibility for the control over and production of
all personnel statistics throughout the CIA will be assigned
to the Personnel Office.
b. The personnel statistics needed by the Comptroller
will be furnished by the Personnel Office.
c.. The T/O record keeping and statistical functions,
together with the two employees now engaged thereon, will be
transferred to the Personnel Office.
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d. The transfer to the Personnel Office of the functions
of reproduction and dissemination of T/O's assigned under
to the Chief, Organisation and Methods Service
will be transferred to the Personnel Office.
e. The I&S Office will still continue to prepare clearance
statistics and to coordinate with the Personnel Office as at
present,
may be many old employees who would profit by attending, Colonel White
25X1 A9a told all Offices to feel free to arrange directly with about
sending anyone who might care to attend.
8. Colonel White stated it was quite obvious that it is impossible
to render proper administrative support to the field unless we know what
the field does and what it needs. In an effort to overcome this situation,
AD/Communications has recently been sending to Colonel White copies of all
cables having any administrative aspects. Colonel White hopes that within
the next few days he will be able to obtain the approval of the operating
offices to have copies of all, such cables sent directly to the central
administrative offices concerned. If this can be accomplished, he stressed
the importance of our own people taking the initiative and stepping into
25X1C the breach to see that proper support ie rendered. As an example of what
25X1A9a a we ac s from the operators, wro a the project for their
s re.
d
, an
got It before the PRC for action.
9. Colonel White distributed a memorandum regarding personnel for the
new Far East command, and stated we must have people, we must have them
fast, and they must be good. He stressed the fact that, this is a golden
opportunity to step into the breach and show what we can do. In selecting
these people, Staff Chiefs must assure them that they are being chosen
because they are the best, and also assure them of a job without a reduc-
tion in grade when their foreign assignments are completed and they return
to Headquarters. It is essential that a-hard core of professional admini-
strative personnel who belong to the DD/A, no matter where they are physi-
cally located, be developed in order that we might fulfill the responsi-
bility with which we are charged.
Mr. Meloon requested all Staff Chiefs to give Personnel as much
advance information as possible as to their requirements in connection with
the Far East program, and he will put special procurement people on the
task immediately.
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11. Mr. Wolf announced th# he has taken over the chairmanship of the
25X1A9a Career Service Committee since departure, and that a
great deal of the program which is being developed revolves around the
personnel matters which Colonel White has discussed. He stated that at
25X1A9a its last meeting, the Committee aske to outline his
method for handlin personnel problems in his Office. The fundamental
25X1 A9a principles which has put into effect have been outstand-
ingly effective, and it is planned that'these principles will be incorpora-
ted in the Career Service program.
Distribution:
1 - Chief, Planning Division
1 - Chief, Purchase Division
1 - Chief, Supply Division
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