SECURITY REGULATIONS PART ONE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04007A000100030002-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 9
• Document Creation Date: November 17, 2016
• Document Release Date: July 10, 2000
• Sequence Number: 2
• Publication Date: April 25, 1946
• Content Type: REGULATION

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UNITED STATES GOV;RV:`ENT
17AR DEPART;EdT
STRATEGIC SERVICES UNIT
000 AL-_____-~REV DATE
OR 9r SY ~- "
IG camp 117 OPI --S-t-_ TYPE
ORIG CLA S _S.PACES q-_ REV CLASS
JUST --2a-NEXT REV O ! C AUTHI Ma '10.2
April 25, 1916
25X1 A9a
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~...~,,URIIY J,L"',uLt f ,C art one
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S:CURITY is defined as "free.dom from exposure to danger". It is essential
;;be croaduotof any Intelligence Organizations It must be maintained and
c_~.,.ed continuously, for when it is once lost it is lost forever.
not a condition that can exist partially--it must be csZ.mplQte.
1.1 T 1LY is easily lost. Any employee of Strategic Services Unit, is in
u ?osition to and can become responsible for jeopardizing the value of the
enormous of study and enor?,,r that has been spent and will be spent
collecti-~rely by the members of the Unit. Any employee may open the door through
hicr: vital information may fall into the hands of foreign powers. Any employee
may and n er the operations and the lives of members of this Unit who are in
the field.
The American people have rarely been made conscious of the need for
SECURITY. Danger is unkno.= to most of us in the sense of the word that
it is known to the peopleEurope and Asia. 71e have had so much personal
liberty that.ti-we have taken it for granted and many Americans did not recognize
the threats to personal liberty from Germany and Japan until the whole world
became insecure. That situation has been rectified but it now becomes even
more imperative that we be at all times security conscious. We knew who our
enomies Zeeere during the war, we do not now. We must assume that there are
some fifty-two "possible" enemies seeking to penetrate us for vital information.
Soy f-di c:ipl: *nF; is the essential c. 7.e went of success in the field of intelligence.
Anyone of the people who are employe: d by this intelligence
organization will
jeopardize its success unless he or she learns the true meaning of self-discipline.
The men and women who constitute SSU personnel must not prove themsolves inade-
II, quate,
Over a great many years the Army and the Tiavy have deve].opod certain
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These rules are stringent.. Disobedience receives severe punishment. The
Security Division, SSU, has drawn freely upon the long experience of the
Armed Services in formulating this set of regulations which are easy and
simple to follow. Every staff member must find the desire and character
to obey these regulations. If you do not understand the need for never
breaking any SECURITY regulation, it is because your understanding of the
nature of*the work of SSU and of Security is limited.
Real SECURITY can result only from the continuously sustained efforts
of each individual. Security enforcement by the Security Office and by
guards can never bring to the unit any fraction of the SECURITY which can
be established by a constantly thoughtful, cooperative and conscientious
security attitude on the part of each employee.
SECURITY REGUTLATIOIIS
1. Personal Security is simply a matter of habit; the habit/of dis-
cretion and care'which has become second nature through constant usage.
Insecurity is therefore plain carelessness. A considered indiscretion
would be. treachery, not insecurity, It is the responsibility of each in-
dividual_to train himself in security qnd secure procedures.
The most secure person is the one who does not seek or want to know
anything which'does not concern the performance of his own duties. This is
not easy, because the most important classified items naturally cause the
most curiosity,
"What you don't know won't hurt you" nor will it hurt the
work of SSU. If you do know some thing which actually happens to be none of
your business, it becomes a burden to you and an additional possibility of
danger to others.
The habit of Security must be thorough in all circumstances. When
foreign powers are trying to obtain valuable information, it is certain that
they will dod or' te'earse O ~b` ' IA- Kb -00U tA
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inerefore, La gr per;~,....~u. care in every day rot., e an conversation,
where danger is least apparent that makes for. the greatest security.
2.' The first rule of personal Security is obvious. Nothing that is
learned within the office should be discussed outside the office. That is to
say, discuss business within official SSU office space only. Your greatest
efforts to speak. softly when conversing with another member of SSU, either
directly or by implication,. regarding classified material in public places
such as cafeterias,: busses, trolleys, or taxicabs, can never justify the security
risk involved. No one can presume to judge what part of his knowledge is im-
portant or secret; it is the small bits of seemingly harmless information that
can be pieced together which are of value to foreign powers. Do not be led
into a discussion of your work or of the personalities of other individuals
in the organization. Let your frionds.and acquaintances consider.you a bore
on such subjects; let them think that your work is not important. Personal
vanity has no place in such serious work of this nature,
3. Nothing should be.done to arouse the curiosity of other, people re-
25X1AI,I9a garding your own work or the work of our organization.
If asked what type
of work the Unit does, you may use the statement that the-work
of war records for the War Department".
the kind of answer that will
discourage
is "the pre-
If asked what you do, select
curiosity such as "filing", "analysis",
"stenographic work", or, "statistics", whichever fits your level of employment.
4. The habit of Security must be carried out even on the premises.
Casual discussions of office subjects with other members must be wholly dis-
couraged. Your work and the plans of your branch should be discussed only
with those who have a real part in them.
Security in Office Routine. Since Security
is a matter of habit,
the office must be run upon a set routine which will insure Security. The
most important elements are:
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(A) Telephone. The presumption must be that every telephone convor-
sation is being overheard by unauthorized persons. Top secret, secret and con-
fidential material should never be discussed on the telephone. No telephone
wires can be thoroughly protected, not over those carrying intoroffice calls,
Telephone Conversations should be so guarded in tone, as to
eliminate the possibility of being overheard by unauthorized persons who may
be within the immediate area. In answering the telephone merely say "Extension
123" and lot the caller identify himself, If the caller asks for someone not
on your extension, answer, "I'm sorry you have the wrong number", and hang up--
do NOT identify who may be reached by your extension; If the person being
called is out of town answer by saying, "I'm sorry but he is out of the office"
or "He has gone for the day." Do NOT furnish information to anyone calling as
to the whereabouts of the Subject being called. Whon in doubt as to 'the identity
of.a caller or-the propriety of his questions, return the call for verification-
always be certain with whom you are -%l.ici,ng,
(B) Documents.. The safekeeping of documents classified "top secret",
25X1A! 9a-secret",, and "confidential" is of prime importance. Only a locked safe will
provide Security,..and classified documents *(including secretarial notes, carbons,
and stencils which contain confidential and secret matter) are not to be put
in lockod.desks,.looked filing cabinets or any other substitute.' Classified
documents must never be left unattended except in a locked safe or safe type
filing cabinet.. Naturally'no classified material may over be taken home.at
night. Night work should be done in the office where this material can be
fully protected.
77, Nover let the papers on which you are working be read by an un-
ii
authoxized r n. .I The habit,of turning them face down on your desk is a good
ono. .
it
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scrap, which will be picked up and safeguarded
Rooms must not be left empty at any time during the working day..
If such a situation is unavoidable,, lock up all classified material in your
(C) Other Classified Material. Remember that documents are not the
only form of vital information. Cables, telegrams and mail are often classified
because of their contents,- Realize, however, that the names and addresses of
both sender and receiver may be.equally important to conceal. Cameras may
carry films and films may convoy secret information. Dlaps, charts, books,
dictLphono records,. etc. are often secret or confidential. Radios and other
equipment may be secret in nature; all should be safeguarded in the office rAnd
in transit with the same zealous care given to documents.
(D) Transmittal of all Classified Material. Regulations have been
I laid down to maintain the SECURITY of classified material, when it leaves your
office for any destination, whether another office, another building,, or -Mother
city. ,''non in doubt consult those in authority in your Branch.
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u It is the do finite responsibility of each Branch to control the
movement of all typos of classified material in conformity with the best aceurity
practices,. The essential points in safeguarding classified material are:
-Iti
it contains.
To maintain as a secret both its existence and .the information
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(b) To make curtain that it'is handled only by official couriers,
or members authorized to handle it and accustomed to tht.nt type of responsibility.,
(e) When it'becomes unfeasible for such members to handle classified
material,, to use only the most secure authorized alternatives in the form of
rcigistered mail,- etc.
\ (d) To;make certain that all mail and packages containing classified
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secret, are so dispatched as to maintain that secrecy.
(e) To maint in those records covering the sending and receipt of
each piece of classified material so that responsibility for its possession
and safeguarding may be clearly understood by all at all times.
(E) Combinations to Safes should be carried in the head and not on paper.
Combinations are revealed to authorized subordinates by the pox-son in charge of
the office and definite responsibility for locking each safe at the and of the
day is lodged with a particular custodian and alternate whose namos and addresses
are on file at the Security Office. Those custodians are responsible for the
safe and for the actions of the persons to whom they may delegate responsibility
for closing and opening it. If a safe is reported insecure at any time or if
classified material is found exposed in a room, it is the responsibility of the
custodian to return to the office at once and conduct an "on the spot" investi-
gation immediately and to cooperate with the Security Office in remedying, the
violation regardless of the time of day or,night at which the violation is dis-
covered. To assist iri protecting the contents of safes always notify the
Office i -c diat e l
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changed. All combinations should be changed reasonably often and' for any good
reason such as personnel shifts. On request, the Security Division will change
combinations.
6. Building Security. It is imperative that all unauthorized persons
be kept .out of the buildings.
(A) Identification credentials. I,lembers of this organization are
identified by their credentials. It is obviously most important that your cre--
dential should not,fall into improper hands. Never allow anyone else to use
H your credential. Igo not.print or write your namo or anything else on your
k identification credential. Exhibit it properly to the guard upon entering and
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it concealed at all times outside. SSU Buildings. This is for your protection
and to insure a safe identification system' Surrender your badge to the Security
Division or building guard for safe-keeping if you are to be away from your
office for an extended period of time and/or before leaving the city. Your
credential may be recovered on your return by visiting the Security Division.
(B) Visitors having official business to transact at SSU may enter
SSU buildings only by obtaining a visitor's card, A visitor should never be
left alone in an SSU office.
(C) Identification in the Office. Always assure yourself of the`
identity of the parson with whom you are talking,; Any visitor in an offic.
should have identification which he can exhibit. If such is lacking or does
not satisfy, call the Security Division.
(D) The Guards are under instructions to enforce Security Regulations
with firmness and courtesy. These guards are in uniform and are doing their
duty* As our first line of defense their standards must be kept high for the
benefit of our organization and all its employees. You can assist greatly by
informing the Security Division whenever any guard is not sufficiently strict
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or alert, Do not complain to the Security Division if when you break a rule
you intend to divert the issue by a discussion of the manner in which the guard
asked you. to do your duty,
(E) Both building and office security are jeopardized by open or
unlocked windows after office hours, or by failure to follow any of the other
common sense rules that spell good secure housekeeping.
7, No individual shall be admitted to SSU buildings for the purpose of
performance of duty until he or she has been given full Security Approval by
the Security Division.
Security Regulations, The Security Division issues regulations, in--
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Many of them cover in dotail subjects morely montionod herein. If confronted
with a Security problem, consult your superior or in his absence communicate
with your Branch chief or; the Security Division,
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