Accomplishments of physical Security Branch during Year ending 30 June 1953

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04007A000600020023-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 10
• Document Creation Date: December 9, 2016
• Document Release Date: July 11, 2001
• Sequence Number: 23
• Publication Date: June 30, 1953
• Content Type: MEMO

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Security Information'
Division 30 JUflC 1953
Chief,Physical Security Branch
Accomplishments of Physical Security Bre.ncb during
19-53
1. A purely statistical treatment of the accomplishments of the
Branch would not be an accurate reflection of the work of the Brunch.
There are many activities undertaken by the Brnnch which do not lend
themselves to statistical treatment, such as the countless discussions
and conferences held with the Security Officers and operating personnel
of the Agency to resolve security problems of a wide variety requiring
individual handling; the security educational program which is conducted
almost continuously by various members of the Branch amon ou s and or
individual lo ees of CIA
p ca e an e en .e nves ga one an
ma ;or surveys. a on, studies are constantly conducted for the
purpose of improving the Agency's security methods and procedures.
2. Some of the measurable units of work accomplishee during the
year ending 30 June 1953 are given below:
A. PVESTIGATIONS Total 758
1. Security Violations, Responsibility fixed 541
2, Security Violations, No violations charged 116
3. Lost documents, Violations charged 13
4, Lost documents, Violations not charged .***,91#1., 20
5, Improper Transmission of Classified Matter 20
6. Possible Compromise of Classified Matter 10
7, Other. Security Matters 30
8. Theft of Government Property 8
Zfh_a_ZOLIZEMPSICSI
Total 176
1. Major Security Surveys CIA installations and
areas ..........,.................... 000
2; Special Security Surveys?Restricted rooms,
vault areas, conference rooms, etc 120
PENTIFIC4TI9N PROCE4S NG
Total 26,899
1, Persons processed for identification purposes?
2. Fingerprint cards completed and submitted to
FBI for processing
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3. Regular and Temporary Badges made and issued
Limited and 1)ecia1 Passes made Pnd issued .... 2 08
5. Regular and Temporary Badgeetroyed
6. Limited and Special Passes destroyed 42
FV.EARMS PROM&
VISITOR TNIFFIC Total 110,676
1. Persons admitted to Agency buildings by
. Visitor Admittance Cards . ..... ........... 100;652
2 Persons admitted as applicants for employment. 10,024
WEILBLQ=
1. Major Building Safety Surveys conducted 11
2. Major Installation Safety Surveys conducted 3
3, Warehouse Safety Surveys conducted 11
4, Special Safety Inspections completed 113
5. Fire EvacuEtion Brills conducted .. . . ........... 16
6. Computations made and Placement recommended for
various type floor loads
GVAp PROT.&
1. Instructions submitted through Captain of
CIA Guard Group
66
2, Personal History Statementr,submitted to
Personnel Security Branch in connection
with clearance of Guards 67
IMPOCTRINATION? &1144FIliap Tot Is 99 Class
1, Basic Security Indoctrination
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Lectures seire.www**4?Iiiko-woo 52 classes
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curity Briefings .... 47 classes, 160 persons
OMURENCES HELD or ATTENDED Total 346
1. Building Security Problems ........ .... 45
?. Security Investigations 4440 * 4 ** 440444444* 268
3. Technical Security Natters...................... 33
TEQHNICAL SGURTY PROCRAi
VE COMBINATION CHANGES AND REPAIRS Total 11,179
1. Combination changes completed . * 7,359
2* Major safe repairs arranged for 558
3. Secondary repairs completed ?, 3,262
. CLASSIFIED WASTE DESTRUCTION
Classified waste collected from Agency installations
and burned
0FFIE ACTIVI
088 800 lbs.
*** . * ? / a
oe ty problems nnd natters handled and resolv
non,-working hours .. 4,914
3, Some of the major activitiesothe Branch whichcb .d
by cold statistics:
A. ARM 4EBADGING PRQCAAM
This is a project in which every single rerber of the Branch
has participated, many of them on an overtime besis* The scope
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and magnitude of this project is difficult to visualize for any
person alas has no understanding of the many aspects involved.
To give some idea of the work accomplished on this program the
following steps may be mentioned:
(11)
(12)
(13)
(14)
(15)
(16)
1 17?
1:
20
(21
(22
(23)
(24)
Ordering the necessary badge-making equipment and
component units
Determining all employees who entered on duty prior
to 1 January 1950
Rephotographing all auch employees
Filing photographic prints
Designing, having printed, issuing, collecting nd
filing physical description (IBE) cards
Coding the physical description
Verifying the coding
Designing and having printed two sets of IBE
permanent file cards
Obtaining alphabetized lists of all Agency employees
by offices
Obtaining from thsse offices which heve restricted
areas lists of persons authorized to have restricted
area numbers on their badges
Typing physical description codes on badge inserts
Recording badge number on physical description card
Pulling photographs from files
Photereaocking and blanking them preparatory to
.alamination
Assembling component units of the badge including
restricted area designations if appropriate and lami-
nating .
Trimming the laminated badge
Checking all badges for possible rejects
Interfiling badges with 'BR cards
Final checking of completed badge
Having the duplicate set of permanent file cards punched
sly Machine Records from our work card
Sending teams to various oflicea to issue new badges
Assigning secret numbers Lc each individual and maintain-
ing records of such numbers
Collecting end destroying old badges
Filing each set of permanent MY file cards
INDOMINATIOp ROOM
A great deal of time was spent in abtaining the Security
Office Indoctrination Room. Some of the work involved in this
project includes designing and drawing plans for the room and
ordering the necessary equipment and supplies (projection
machines, sound equipment, drapes and rugs air conditioning
and ventilating systems, furniture, lighting and other acces-
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sories)s Numerous conferences were held by many members of the
Branch with representatives a commercial concerns, General
Services Office and Graphics Register concerning the selection,
ordering and acquisition of the equipmert and materials. The
installation of the machinery and equipment, as well as the
electrical and carpentry work, was accomplished under the direction.
of and with supervision of representatives of the Branch.
C. WAREHOUSE
In connection with the consolidation of warehouse activities
and the construction of the large new arehouse, the 25X1A6a
ranch provided security support on a number or problems. Yany
conferences were held in the preliminary plannine stages and a
survey was completed and reports submitted containing eppropriate
reoommendetione pertaining to the ehysical aecurity of the .
building.: Those included, among other things, the establishment
of a guard force, the erection of a fence, appropriate floodlight-
ing of the area, designation of entrances and exits to be used
ht
and other to be barred or sealed., provisions for the restricted
area wit n the warehouse and telephone service for guards. In
Addition te the general accemplishments mentioned above', the
Branch provided special security support for that period when the
actual movement of material to the new warehouse would take place.
This included the designing end nnking up of three special type
badges to be visibly displayed by all persons entering the ware-
house and providing additional guard service during this period
when all entrances to the warehouse would be open. The CIA Safety
Officer attached to the Brench made a complete and thorough
safety survey of the new warehouse and submitted appropriate
recommendations in connection therewith.
D.
FEKET
During the past year members of the Brenel have been quite
active in developing a more secure safe type file cabinet. Based
on information furnished to the Branch, certain tests were con-
ducted on the Remington Rard fouredrawar safe file cabinet and it
was ascertained that such cabinets could be forcefully entered,
quiet]..and quickly. *s a result of such tests numerous confer-
ences were held with officials of reedineton Rand, Inc., to devise
* modification kit thet coul be installed on all present safes. Two
such kits ultimately were made by Remington 7and Irscl were submitted
to the Br2nch for testing. One kit requires extensive work for
installation. The second is a modified version of the first and
consists of fewer parts and reeuires less time to install. its
of both types were installed on safes end tested. It see found
telet both proved successful. Information concerning the weaknesses
existent in the Remington and four-drawer safe .7ile cabinets were
made kneels to certain other government agencies. es a result of
the increased interest in e more secure type ef cabinet, Remington
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fi.ezg baa developed a new type cabinet embodying many more security
features, This new type safe is presently undergoing tests by
members of this Branch working in conjunction with another Agency.
A determination is pending as to the security implications,
especially overseas, Which may be present were we to order and
install modification kits on our existing safes. a result of
the work accomplished in thls field, efforts are being made to
draft a new set of Federal Specifications for four-drawer safe
file cabinets*
On this same subject, many conferences were also held with
officials of the RerringeMall-Marvin Company in connection with the
development of a new cabinet being manufactured by them. A sample
cabinet was submitted to the Branch for testing after 'stitch the
security weaknesses discovered were discussed with the,compaey
representatives. Suggestions were made as to how such difficulties
could be corrected. A second sample was later submitted for test-
ing and again certain suggestions were made as to hos the cabinet
could be improved. The company is new developing another cabinet
incorporating all the recommended changes.
The Shaw44aiker Company has also developed a new cabinet
which was sebmitted to the Branch for inspection and testing. A
cursory inepection was made of the cabinet after which the Oempany
requested that it be transferred to Another agency for their
inspection. Tests of the cabinet are presently being made by
another agency in conjunction with members of this Branch.
E. SECURITY RkGULATIONS
Security Regulations Manual were revised and rewritten by the
rewritten. Those sections dealing for the most part with the
During the past year CIA Re ations were revised. and
Branch.
TAPING COURSES
Several members of the Branch participated in SO Training
Courses given at Building #13. In addition to these courses,
extensive training in all Phases of the Branch activities was
given. to many security officers destined for overseas assignments.
Special ?personal ? briefings were given to several high-level
persons entering on duty-with the Agency.
I SUPPOR
(1)
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The Branch provided physical security support to the three
stations mentioned above during the past year in connection
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with transportation problems involving sensitive materials,
cover and support of such materials While in transit,
laminating appropriate badges and credentials and providing
emergency telephone support for classes in training.
(2) National Security Council
A phyeical security survey was made of the ar-n occupied by
the National security Council together with appropriate
recommendations for the securing of such area, the furnishing
of guards during non?working hours and eppropriate supervision
of such guards,
(3) Armed Support
Members of the Branch furnished armed security support to the
CIA Credit Union in connection with the transportation of
large sums of money between the CIA Credit Union offices mad
a downtown bank, During the past year 101 such trips were
made involving a total of $4,210,000.
Armed support was also furnished in connection with the
transportation of hibly sensitive classified documents to
and from and between each 25X1A6a
trips require the services of two members or the iranb.
The trip lasts about one meek. During the pat year 9 such
trips were made.
In addition to the above, the Blench is called upon from time
to time to furnish armed support in connection with the
movement of highly classified material. During the past yeer
the following trips were made:
3 to the White House for the DCI
1 to the Airport fel. the DCI
2 accompanying Mr. Pforiheimer to the Senate Committee
on Atomic Energy
1 to
1 to
3 to
1 to Reproduction Plent, for ORR 25X1A6a
In addition to the foregoing, any member of the Brendh who
has been trained and qualified in the use of firearms is
required to respond to ADT alarms wired into this Branch.
There are three such installation: One in the Director's
office, one in the Finance office and one in the Finance
?snit,
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Speetj rt
Perecreaul Security Branch* Securitor Division
During the f1eo1 yee ending 30 June 1153, there wore three significant
changes in the operations of the Personnel Soctrity Branch, rules" in incest
1952, a representative of the Branch -ems physicell4Passigned to the Central
Prooessing Branch of the Personnel Division in order to improve the socuriti
briefing functions for persons travelling overseas, feeond, in November 1952
the menualla-posted record system of the Branch was replaced with a machine
records system- which, in oddities to saving tine on control and statistical
problems, furnishes the basic- cards necessary flr the improved visible index
locator system also, installed. in NoveMber 1952, Third, in March 1953# there
was instituted the program of briefing, where necesaary, dependents of
employees deporting for overseas posts,
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