Accomplishments of the Security Division during Fiscal Year 1954 and Objectives for Fiscal Year 1955

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04007A000600050017-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 18
• Document Creation Date: December 9, 2016
• Document Release Date: February 26, 1998
• Sequence Number: 17
• Publication Date: August 31, 1954
• Content Type: MEMO

For Release 2001/04/02 : CIA-RD 8- 40~07A000600050017-3
rAO G 31 1954#
Director of Security
4 Objective, fa
.the Sec.xr3.ty Division
Year
a. The C .ef, Security Division was .i c+inte C
rej enteti on a special ad hi
of interested joverment aged eat
proa of co d i curz
the mat t * of the cam-its has a Atted ep;ve 4'ie
f o r a safe Zile i to prevent a means of :o
efttr7 to vwi. manufacturers for Ana Bien o bids.
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. In this
ach 'i
uodif .c tions
was
ion, arrangememts
he future
they must
0 '.t
entry,.
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~ o19
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lw'
e. A program was initiated whereby posters designed
iMP"ve the security ce sciousriess of es .o yees are being pos,
throuaoext the agency. At the present time a poster desi,e_l-t
to protect against loose talk and another poster calling
attention to the securing of safe files have been posted.
Other security posters are being prepared end will be posted
after a reasonable length of time,
in order to better i press a plo es ter inatir;
low t with their obligation to protect classified
a now secrecy oath was prepared and now
has been initiated to move the offices of t MI
__ -
.cinistration l.aildi* to South udinr. 'hie , =ove
,
with s 1. cr tary plans, will p vide tter coci.za.i t r and
personal protection to the DCI,
h. Array is were made w
General Services A aini trans" 7FS;
to the M1 to appoint not more than t
wt _: have V ,per? of erreztt This rthorit. been
delegated to the Chief# Physical 5ecuritt rte, action
is bein taken to establish a pxs gra for the indoctrination
and training of those employees to be appointed. :~on c, other
thing, this stU entail publication of a manual contain"
in t i t1jt and a delineation of authority, designir of a
distinctive badge and special training in firearms and arrest
procedures.
i. TheyAppendix I
times in order to include
time to tike by tx e &tton e
r, ani atione cited fran
The polygraph sere ,i,n, prom continued rin
,
`
ear and employees in 031, OUR, 0C1),) P and 00 not previo,
Kett were aflord+ed polygraph interviews.
u 1ss iori In cc pliance, 'with reeraos tai for such info r- i.on..
f` action ta6n by this Agency pursuant
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n, physical c ari %- s?. y was conducted of ? n area
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0. In v c-r of the psibilf.ty of classified information
bein, diced. to forei[z nationals under the provisions of
an tt~cet-Atlye Order entitled, "1 in Ca ifiec 6ec' r t r
Info a io a Avail to Yorei m I .tiot ," .?rsn + is
were Mcale to roatinlr confuct naz-w checks at Mete. -7D1
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. r. In order to rudntain a current check of all limited
s ho ers, a record system. :gas established in the r11. sica3?.
Security Branch. This record contains the tee, ;rer,
building 11,t&tion,, date of entry, kldinv ente I, time
nor ahaaCs.
Appm Ia exc ,t for the certification nl other air,-.
-~ _---u.. +w r..?..rw VM i.:iwi#'4s S4 ~>.S.YC= .S i.iY$al,.
It t?, his s coa fished by tho issuance of an Appendix II
to the Personal ?istorr statement wl:.:.i.c?h I$ similar to- the
q. &cti xn taken to require the- s es o: a plic .
to Sig. a curt "ication to the effect that Ui are not or
have not been members o?, contributed to, i; n :ngly reoeivec
literature fro,, or attended r ectinCs of organitj ation
In addition, the following physical securi surveys
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v. In oar to expedite the filli i, of request fre
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procedures Here effected
whereby on the receipt of such requests requisitions are
prepared and a,4.)proved by the 3ecuri ,y Office and then hand-
'I the ogi ics f.fice. iox erly the requisitions
re prepared by the Area flivisi.on concerned and then forty arde3l
the Security Office for approval.
rr. Irocedures were establisYaed for ?umishinj fr or i
contained in security ffice riles in hose cases wzo a
by 1-11 of their files reveals a reference to 3ecarit,~ Offic
files: In such cases where the requ stcr is e outside ac
R3 calls the I: ? the
tty O?xics and the individual # s file is reviewed and an,
necessary action is taken prior to the imm.ividua1's rem.
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for contact clearances for the Contact. Diviaton, _, , -.smother
sate; or :eau estah1iehe#i in certain yes of di.sapprovK,, In
these cases the C=ontact Division is advise that, prior to
makin- contact on an unclassified basis, they should ,?iscu Asa
the a with either the Chief:', or Deputy Chie,L.$ SID., in order
to deter . e whether such contact would be i:i the beat interest
of the : en,
asp, the result of a survey which revealed that over
a period of four Saturda r morning only 1o5 visitors were
processed for entra ce to CIA ldtn s, all receptionist desks}
except in the Administration uildl ,, were cloy e i on 6aturd -
e ni.n, and arrangements were made for the guards, to process
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visitors during; hose times. This action resulte
of approximately `,.OO dear month.
ap. An the result of an overchar a by SA for. ;_:ttarel
service, a system .as eeatablishesd whereby the gaard captain
is required to suh ti.t a thdly report of the hours crkeeti at
each ;'nerd pvt. `These reports are then ;wed by the Physical
urity Branch to maintain a bo ee :in;W, system a check on
pills eu araitted by r ASA for , u rd service. Such bills are
ordinari'y certified to by the Guard Servicea Office.
for security reasons this A ;ency o a d U I.sco ..tunas
To etll-aer idt the Chief, lns; etion It was
aid, instead, a provi vide in the
procure adequate c:- i ;
one from traecinL the safe
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the
whereby a r ;, rese
familiarization of the : yt r Ah in the
Course cod-heted by the Office of Traininzf
the couar
at,. Proeedarea or clearance of ap j~llca a
and WI were altered to th#- extent necessary to
the i csnt is suitable for clearance for
insofar the; forelLn connections aspect
ct, 'MFR
c*nc rr , prior to the issu pn of a clearance notice by the
curity Office to the ?crsor .el Director, VLs :e csdure
1 t brine applicants on duty who can be cleared for
A scy eqplgjment but cannot be cleared for 5 ecia n 1lizence
bec se of certain torei n relatives or connection 1ch they
have.
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av. , r ut s a -j affected a , th t c Five of the
General ;- vice ! dminutration :ire "S'4cu i t y ,; at 3 on ia? "
for all char force ; t `-' 1 AM I oth r 3` JA fa1t y?eet v n ,. acce .s
to CIA ut din ^'o r-t n - norirworkcing :lours sate forwarded to V -,is
. c c fir th.: nec sar?^y invest,-I:. ation a d clearer
be in thy, .4 : nature of t k present 'I..
46, -
U h was :mil were reczlled and mere replace-1,
All c } act credentials issued during
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aa. a eenent was vac `: 'II ,-l th officials o.,` the Public
Ser? is es whereby, except for a few iri ta:ices, this
Agency was exempted fr ar. a is i t change of ward shift by
rtbli.c ltulldln, services ?r . >-b-l2 shifts to )-`.1 shift,,,
If t .is proposed change had been wade, it oul. have r
in a cost of eL roxii ate1y 4:'25,000 a y ar in overti, e l)
tell as a decrease in the security of is 111 en ;y.
f 3'C?rid t,r ';as acca;,ani1
subject of
Additional arran
at ,^.'_1eG F;,M, Onts rc: :Piade
1V ,,-) this y 11i
i
the securii )ffico Is no
security files of the Vr site
to be ployed
thereby a r= res
ted to review al
those cases
subject of the lnvesti~;ati.>ra for the ?? i to rouse is to be
cleared by this AMency ft-)r jase in other than eployee csi>sc3ty.
1 . In co iiance win !roce urez for s.<
i ations sec: rity Council inforr tion established the Natio: ail
Security Council at the direction of t e ? re - ent, internal
procedures were established in coordination with CIA Top
,at Control )fficer for the control of such in f o- at.ion in
Inddi Lion, a nnotice setting'ort.r these intto;r. F.1.
a
~ys}~yy,~
oyy~ys y pocedues. was p eai ed for distribu3,.ion,
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r- Aye: ents were made with the Jf f ic- - T raIninL
so that all regtests for training i[2 ca4estirit :tc, ivitlo i
er ioyecs not aasi nc d to Ute /r are now 'orKarded to the
security cif fice for app
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v out arch=zU' _ 'x i ce,
tentative of that of-lice was
tcu In ctti nr s a ---anuai of ~ -ia d Intr .ctiow
bd, Action was taken to issue United badges Vc authorized
Chevape.ake ar i i oto +tac Telephone employees after limited security
checks. ?F ,.. ~,.,,.. *..
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 ;es of th 3 cur .'i
The purer e
such individuals with t :~e function and palic
Division and to establish a more personal
the interviews afford an opportune ty to det.r-ine the
and a .bitions of the incdividuil In order to better
careers in the Sea arity Division within the limits
available positions and Agency policies.
bf. Action was taken -oheretq e1p .Oy es do ;: rtian for
overseas FM ansi ent who have been polygraphed within the
past three years will not be rer ly&raphcd, u ese? because of
special cit ta,,tes it is decried advisable. In the past
the criteria for repo y raphinr such employees was one year.
bg. In order to establish firmer secu..
consultants, arrangements were taaee whereby the Per,,;ormel Office
will take stops to insure that; all consultants arc
ashin ton for security briefin . In aidition, the ersonnel
Office of
:y
renewals ~0-JJ" conss'alta
the accm.~i y
{y
{
(
ryy~ j ^~y~,/~ @ t} in r. s 8y~
contracts ticien^3p L tine to pet a security reappraisal
of to case. The security debrieA in s in the field ;kd3,1 be
arr for by the Security -Office when appropriate.
h representatives
reby i.n the future they will
ui.4d
n
. .b In the
n of all CIA ir
~}p
y
`
.4 ~n z dsi .
i x. list all goverritnent huiidi.n aca ordi:
ad give the Oxard post telephone abeers in the
build. s, included CI-AA. buildinLs and could be taken be or
by the guards.
was added outside the entrance to the
LE. post is in addition
ady inside
bJ.. It g gram was establishe to review the sec rrity ales
of employees for reinvestigation of those eases where the initial
investigation does not meet current investi ativ
in consider{ too old.
bkc. In compliance with a request of a technical. 25X1 A
cturity inspection was conducted of certain sensitive offices
he National Security Council,
bl. As a part of the over-all procr to duce security
violations, stickers outlining the cc ; c jsrocedhira for closing,
locking t c skin . safe files being laced an all it en
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Infor ,on conce ,ng the pnait sys for security
Vii. in CIA waa made a . e t re reser tati a of the
on-ritr Offices of the Dc t of State , ; erations
A n stration, who requested such into-m ticn
eronne.
to
an att
action zr o ea.
p er b, sic nature
well t tire,- iita wio n i,
that these carde .U ecru
,ndi br ?. thor.
Of the
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::lean to establish a st of kermIties in t-14080
i.ko iXesec riy!
classified material unk ec .
tamer he isconc 1tion t>l t L IC.
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that person
wiU be i&,
b
2 as to b e
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oyes of , ac
,g5Oste,j %i `ti3 )t
,i ate '" and
Vilflat ""OC 'it ; ffi, r
on frm the ,)tor
ar.a. In adlitions the bulIdini
be identified oode.
' iso i ' n'U cti 0:
z~'o"i' n ; CIA hii1lin
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is gao : ? ? ~" C r . Ct d on
Initiated to t natit:
of the action to be taken
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in addition, the notices wi.
r to avoid the p iI ai . t
be turns of when ?.ur-t
have been } of and in t?
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A m':e oraa dd to the As > to nt ;. i ctor 0
prepared requ
ost.
prr
wu that
of transfer of rso ? b e: n.
le ALmncy an to or between wer
stati* ll f rardeto the security a tice in of "ici
ti so as to cause the lawt embarrwmen't or inconver
to the lWee case of akin y di rov {. f the transfer.
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ci. The Logistics Office has advised that,
July lac, the contract for safe repairs formerly he.
,tens Company, 'Ad been awarded to the a osier Safe Comfy
rich was the low bidder in a recent irzttation to Aid on this
*ontract. This action is the result of a previous request
this office to open the safe repair contract to bids in an
at t to reduce the cost of such repairs.
0j. During the fiscal year 1954, 5,768 cases
requiring clearance for access to Top
p sed. Of t se, 3,715 were approved,: 271 were
and 1,73 were closed after inveati. atton was, initi
prior to a fin determination bein aie,
ck. There were also processed , cases of t
to be used for irate .i ence exploitation and for ; w
under cLwsified contracts,
on, cases of 1,930 amply en ~ .. 1: s
as a result of re sts for special t s of cc sr..ty clearances.
Also, a total of 3S429 requests Cor seenr
transfers f iradi vide 1s between major cm Vox
or
Were p sed.
ca. Other g*mmnent ago ctr initiates 21,339 reque
for CIA record checks, and, in connection With U , 1, 7 1
iecu ity Office files were reviewed,
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cn. A total of 6, 531 persons
prior to resiin or ent*rix ; on a
of absence or upon departing, for or
ai enta,.
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cp. Reviews were
publication
information ror
additi n, an we?
Agency clip.n
in the files.
Cq. 'wring the
for 14y-alty Board or
to 'raph
Aged as a re
breaks down as
awn 2
4 weekly and 4 monthly
ceived fro r,
ni.at,-, inclusion
30 June 1954. li.0
1 on duty or cleared ubj
on, were separated from the rolls of
l irec"- purity Office action. This
ointees to civilian T.
1
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fi.s zres roil
rtlnerrt security
ecurity orrice. in
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of work accomplished by
,:., the fiscal year 19,54 are as
Security violations invsti
Physical seen
Major :
security inspections . . . . 4 0 ? W ? # . ? 4 U i W 21
tion
consultants
? ? . 4 25,31
? . ? . * ., 2,0088
4 .. . ? . ? . . . . ? . 7,,940
? ? * . * ? R i . * 93,21?
wn Else o i ? .- ? . R M +R . ? il' ? . . '+^
#q use of firearm
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Classi
Safety
o determine Justification for s ci al talen,
,ur .ty Officer inspections. uildir ? ? . ?' . . 1, 229
?.*? 793.
ations And areas . ? . * 4 4 ,
1Lt areas, etc? ? . ? . . . ? 11
70
security Officers . i ......?.....?* !0)22
d waste destroyed . . .
rvs and inspections .
(1,974 perso
_ . - - 1. J. . Ct pounds
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2. Ob
ye:
1955
the Security Division, a whole,
the ss c degree of security thorn n hn ss and
orded dam, the fiscal ye
1 be placed upon improving the security o
advanced seoxrity procedures as will be devej-0
echt1QZIaal advances in the field of security as
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will be received hick ,parer with an avorae oi
ei 70 cases per month for the cast year, The Ci tics
O: 'five reports that their r :quir ents of this Division will be
approximately 25per cent over t` e last year in both Top 3 cret
and Secret catezoriec. ASS has also advised that there will be an
increase of ,,PrWinatel per cent in the roquestz for both
t Top Secret clearances in their contact and contract
c, DDurin this fiscal year,, it is also anticipated that the
prawn for reinvestigation of older cases will be considerably
expanded, in addition,, it is anticipated that added emphasis
vill be placed upon both old .-? new cases from the Counter
Intelligence standpoint,
d. The activity of the Personnel Security Branch with rega
to interviews and clearance requests for Top Secret Control Officer,
cryptographic clearances clearances,
one and other types of spial clearances will depend to a large
extent upon the activities of the Agency. it is expected, iowever,
that they will remain approximately the s as for fiscal year 195h.
a, ?=lth regard to the functions of the ersonnel Security
Branch in servicing : the various requests of other offices oa` the
;en and other Federal agencies, it is expected that they will
e,:==per .te those 11, f . .,,,. rw _1 4.
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be available by the next budget year,. In view of the present
Agen policy of stabilization, it is anticipated that the work
level of this Division for the fiscal year 1955 will closely
parallel that of the past year,
b, Inquiries to other offices of the Agency indicate that
approxi.tely per month will be made for `Lop Secret
clearances for c .ploy a entering on chitty, consultants and military
I assigned to the A .ency,. Other inquiries reveal that
e -ular contact cases per month will be received
as eared tonaverace of approximately eases per rmonth during
the past fiscal year. In addition, approxi ely &" cases
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ity Branch darinj;; the fiscal year 15 }
of the p ast fiscal year with contimze
emphasis ir% placed on Improvin; the physic&l securil
1 -1
and procci ros of the ncy. In certain activities,
as the safe maintenance programs ph.,, ical security a .rvreys,
Pied waste : i posaal, n technical security., it to expected t
there will be a substantial increase in voluae. In aat-'ition,
safekeepin w re
be placed upon procurement of 70-le secure
In rega to the A tcy Safety zrogra data
9%, it is expected- that by addition
Agency safety 1'Y." OCr will be farther
proZran in effec
h. The accMi plis is o
durin the fiscal year 1955 will clos
oordination, active. resew h e .
gain z insiht a into
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cal year th greater phis b
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