The Security Index

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04007A000800020004-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: May 15, 1998
• Sequence Number: 4
• Publication Date: March 26, 1962
• Content Type: MF

Approved For Release 2001/08/08 : CtAA-RDP78-04007A000800020004-8
26 14 1
W I;A .i )OR- C .i.ef, Twestigatiow Division
Chief, Seuirit7 fcox40 Division,
L T :`w Security I01 =
:jttsi csY ,tom nation,
our most recent rating of the folic Cam
w yt.l to r t 11.,x;J1: Q ~3tu .e of the pO1,i*iee s, or lack of pc' iaic 3, on
we ~,7"~. ,~..Kf
tha &-'curit r Inds
25X1 Aga '- , , - was to be as. to look into tlAs and report back to
C/ID for subaequeuc repo ing by C/ID to the C .ttee. W1thmt intend-.
1 j to ai t'r th3 p: vpoeed. tot problem or the presentation of
anroach
-the propoc3d solu :iaa, I th+ ht that I vauid Kit down on p yr stm.
thoughts that 1 had an the m b l ect. These axe contained in the attached
draft waich you oY or my not fiat useful as is startiin point -
Chief, P.rs Divisien
Distribution:
1 - Each ads/e
1 - C/i'SD /
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Approved For Release 2001/08/
25X1A9a
 oved For Release 2001/08/08 : CIA-RDP78-04007A000800020004-8
. ? :-:~ ~ p sv of t43 paper is to L,,,* L forUi the jK ,iclec3 t ex'nIng
tho additi to, vvantona eo or, and delotic i 'rcri, x3 ranter' security
indTc and,. to the extent that they are an iWcagn l part of stash po i,ciss,
carte .n of the proced ims to be to-11 d by the various ecmgpoxsnts of the
office .
C3 ri. 'icatica of th ae polici is m n ;.atury by the c .t.
of auto ted szj atma of t diig to and retrie+vit f our index. Liven if
the syat3 not autcoaMd, the prarnulgatic of uutformpcitaies
re rardir the i dwe wx d be iansaary in qtr to permit us to:
3.
a. re wove ou the lzdcc entries which duplicate or
which are mW~ unnecessary by other ontries;
b. x r. ove A- ram the ind+eu entries vhieeh we filed
'under tit .eo against which a Abdh isgfl search
could not o r n m u L I v o t a l d not be w e;
a, -a f U the i entries vhiah we of little
or no :: uttav vale.
At tie spa time an vs serve frcu the index thos* entries ch
fall in ttiL categories ratio d in Parch 2, we t
provide for
orter3y eddltian to the index. Wev entries to the Index must be made by
Judaurnt selection against or vJLtblu the following critarta:
a. entry., into the i should not dup33cate err other
ind th ch in x .ly searcih d unless the info,-6i tion
f c vita one of the a er cat
agcri?s m*nt3cood;
b. J-*- iv not posant le nor wall it ba vortlr lc to inaaz
evar.7 f !' ;PATA7R fcT :-4 4Q7 4P,4~ o,0, 004-8
 1proved For Release 2001/08/08 : CIA-RDP78-04007A000800020004-8
i
c. material going Into the Maater should b -, of
gez ral long-trim interest and not of intaraat to a
e i la office component or of only short-term interiat;
4. iiatorinl going into the ,ster Index t go in undor an
entry i1 2e against which subsequent ssmrehee w U1 be
v,lmle; and
a. natarial going into the liter Index should be memingf'ul,
ido&U-fie bie, end used on r!!trieal.
4. To avoid having umi3cassary entries in the index, the adoption of
#cllowing rules is nuceo yt
a. xe orange cards not be fJ.2ad in the ind= if a
subject card already exists on the subject of the
reference oardi
b. ina=eh as our retries system eall for the
,rllix3g of a fLIAv cxz2 y e reference earl show
be filed on any title if the references are to the
c file even though the references are contained
In different reports or in different pages of the
c report. (In these eases the individual reference
caAs aadl ng to various domnonts ghouuld be eta "
to a single sheet in the basic file. )
 -Approved For Release 2001/08/08 : CIA-,gDP78-04007A000800020004-8
a. tlia limit on reference cards on vxv title thaula ba
le d1 1e to 3gvvida r'(r the aatabliahing of e
sub j act .'ile to bWA those i ei it co awls whenever
it is ford that the stehing of the Index and the
Yx, .i , of the files wwoods the work involve in
iWI i. ngg up such a file.
profaasioz 1 e a.iuat ecospt their el of responsibility in
,, )d1 i ; In ova baa i e doc :: t ali basic facts dava1q**d through a racwd
rizarcit cnd file r. wic v in ordsr to void ovbeeguent search** a x cth
and ruzb.1;y cia by another profeasi s1 ehesekiag on the same ame. Oil
d. e.a mut must ~u wry. tten and refs ecl to 50 in s a form as to pamit
revision of the index.
Approved For Release 2001/08/08 : CIA-RDP78-04007A000800020004-8