Document Type: 
Document Number (FOIA) /ESDN (CREST): 
Release Decision: 
Original Classification: 
Document Page Count: 
Document Creation Date: 
December 9, 2016
Document Release Date: 
March 25, 1998
Sequence Number: 
Case Number: 
Publication Date: 
January 14, 1947
Content Type: 
PDF icon CIA-RDP78-04007A001000030002-6.pdf130.3 KB
Approved For a /03/02 : CIA-RDP78-04007AO01000030002-6 - -C4 Approved For Release 2001/03/02 : CIA-RDP78-04007AO01000030002-6 Approved For Rele s 2001/03/0 A-RDP ,8,04000001000030002-6 Executive for Personnel & Administration' 14 January 1947 Chief, Security Division Records 1. When the CIO Security Office was moved to the South Building, 25X1A9a 2430 "r1+ Strout, a card file was boing maintained by for Uin purposn of keeping an arouratA check on the status of cases boing handled by t},o So 1 1.;ji.on for investigation and security cloaranoc. 5X1A9a 25X1A9a and wt'wn acivisr~d or this prooedurn, stated that they comer , 10 kcr`pint; of such a r^cord unnocomasary and a duplication of effort. 'Ihny further stated that adequate records v ere bei.n ma nt - by the Records Suction. This card file being maintained by was continued, 25X1A9a howraver, due to they fact that the Chief, Security Division., on the basis of brief checks, determined that accurate records were not being kept by the 25X1A and tharofort it was necessary that this card file be 2. On or about 23 December 1946, a voucher was received from the FBI billing the (MG for the amount of $17,800 for investigations perforiued on 178 applicants for po3:i,ti.ona in CIG. This, voucher with attachnci list of ranee wai t,urnnd over to tiro Records Suction to check rac q~,ic1~1.;~r ryas possi.blo. It took the Fir?Cord,a3 Soet1on approx.1mat< ly 25 hours to make thin chock. 3. On 3 January 1947 the Rocorda Section was directed to submit certain information on investigations being handled by the Security Division. A 26 hour period elapsed before this report was made and its-accuracy was doubted. It. On 6 January 1947 was directed 25X1A9a to hake a re. >ort to the Chin f, Security Division, as to the number of cases pending; investigation with the F13I for more than six wicks, the report to be made as of 1700 hours 8 Jr.nuary 1947, and to reach the Chin f, Security Division, not later than 1100 hours 9 January 1947. This report, was not rncc .vcd until 10 January 1947 and it arras noted at first glance that 1.t was in 25X1A9a or, as directed to make the necessary corrections on cases shown ac pen nF; aincr, before 20 November 1946. The coz`roctod roport showed that only 311 cases warn pending when the, original report showed 36 cases as pending with the FBI. Therefore, the report was `incorrect on 24 out of 38 25X1 A9a cases. stated that corrections wore made by the use of. the card file maintained 25X1A9a 25)(1A9a 4. On Friday morning., 10 January 1947, came to me and 25X1A9a stated that had directed that no cases be handled or names recorded on pe sonnu except by SD person:.e1 of the Security Division, and 25X1 A9a thero.foro, wo must discontinue the card file maintained by (Sr,cretary to the Chief, Security Division) on all pr-;raonne eying recruited for SO. Approved For Release 2001/03/02 CIA-RDP78-04007~4001OOOO30002-6 Approved ForReleaq&2001/03/02 : CIA-RDP7 A400ZA001000030002-6 25X1A9a On Tuesday morning. 14 January 197, reiterated 25X1A9a to (Administrative Assistant to the Chief, Security Division) that no log would be maintained on Persona]. History Statements, requests for security clearance, or invoatigative reports received on SO personnel. 25X1A9a 6. reports that members of the Records Section re or ao zer records to ascertain the status of cases. There have been occasions when the Records Section could not even locate a file 25X1 A9a and came to in attempts to locate case and determine if it had been receive in e .curity Division. 7, This card.. file has not been discontinued and will not be discontinued until the Chief, Security Division, is directed in writing to do so. CDD3:hgf Chief, Security Division 25X1A9a Approved For Release 2001/03/,,02. CIA-RDP78-04007A001000030002-6