Document Type: 
Document Number (FOIA) /ESDN (CREST): 
Release Decision: 
Original Classification: 
Document Page Count: 
Document Creation Date: 
December 9, 2016
Document Release Date: 
March 25, 1998
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Case Number: 
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PDF icon CIA-RDP78-04007A001000030007-1.pdf412.4 KB
Approved For Re,se 200 DP78-O47AOO1OOOO3OOO7-1 SAFEKEEPING OF DOCUMENTS A - STORAGE OF CLASSIFIED DOCU i aLTTS (including secretarial notes, carbons and stencils) TOP SECRET AND SECRET 'DOCUMENTS will be stored in safes or fire-resistant safe type file cabinets with nooless than 3-way built in combination locks. CONF'IDENdTI. L DOCU11JENTS, .TOT RT?~GISTERED may be stored in ordinary steel loci files equipped with cortical steel bars with combination type padlocks, if combination safes or safe type file cabinets are not available. RESTRICTED DOCU D?,NTS, TOT D.]:GISTERED should be stored in ordinary steal lock file cabinets, but they may be kept in desks, cabinets or other storage places where they will be out of view. REGTST RED DOCTMIF TS, irrespective of classification, will be stored in combination safes or safe type file cabinets. AR!JED GU'Lf.D.t In certain unusual circumstances, or if, for operational reasons, it is not possible to apply the fore- going storage requirements, arrangements may be made, sub- ject to the approval of the Security Officer, CIG, to safeguard the documents under armed guard, when not in use. B-GE`dRA.L The safekeeping of classified doeuaent3 is of prime im- portance. The foregoing storage requirements, proscribed for the various security` classifications, must be strictly adhered to. Documents classified above RESTRICTED will not he kept in locked desks or other substitutes, nor will they be loft unpro- tected. at any time. Q Classif~~ d z,terial will not be taken home. Approved. For Release 2001/03/02 CIA-RDP78-04007AO01000030007-1 Approved For Ruse 2001/03/02 : CIA-RDP78-04Q7A001000030007-1 All work thereon must be performed in the office where it can be fully protected. Precautions should be, taken to prevent un- authorized persons from seeing classified documents while work is being performed on them. 13. SECURITY OF BUILDINGS AND INSTALLATIONS. 1. ADf:2ITTANCE OF EMPLOYES AND OTHER GOV7-2Nf;ifNT PERSONNEL. A. All such persons entering, remaining in, or leaving CIG build- ings during regular work hours will be required to display authorized identification credentials, as^.set forth below: (1) PERSONS k 'GTJLAR.L( ET MLOOY.1 D BY, OR PIMUTA TrNTLY ASSIGNED TO. CIG will be furnished with numbered, rectangular photographic badges, as follows: GREEN I3Oi DERED BADGE admitting bearer to all GIG buildings. YELLOW BORDERED BADGE admitting bearer to all CIG buildings with the exception.of Administration and Que Buildings. A holder of a yellow bordered badge may enter either of these two buildings without a visitor pass, by having the R ;ceptionist confirm his appointment with the CIG staff momber whom he wishes to see. The Receptionist will thereupon instruct the Guard to admit the e.nployco who, upon leaving the building will merely be required to display his identification badge. CIG CO?TRI3:RS AT'I) ".'[l SENG1?RS will be issued GREEN BOR!)E1 ED BADGES with the word "COURSER'" stamped on the Approved For Release 2001/03/02 :. CI-04007A001000030007-1 Approved For ReJ.e se 2001/03/02: CIA-RDP78-04Q%7A001000030007-1 margin of the photograph in the badge. They will thus have access to all CIG buildings. ";ES:TRICTEI) J EA. - SIGNAL CENTER, COTUIRTNICATIONS DIVISION, SOU`!II BUILDING. The Guard stationed at that,. post will admit the holder of either a GREEN or YELLOW bordered badge with a green band across the upper left-hand corner. All other persons will be denied ad;aiittance to that area except on specific permission of the Chief, Signal Center, or his superior. (2) E,ZPLO` Ei',S OF CERTAIN OTHER GOVER.N:' ENT AGENCIES TE!:iPORLRIL'L ASSIGNED - TO CIG or who, in the discharge of their official duties, are required to have frequent' access to CIG offices,will, be furnished, subject to the approval of the CIG Security Officer, with numbered limited photographic passes, rectangular in shape, bear- ing issuance dates, expiration dates, names of persons to -whom issued and signature of the CIG $ecua.ity Officer, as follows: RED BODi)~~RETI LIMITED BADGE admitting bearer to those CIG buildings or areas specifically described thereon during the period for which it is issued, unless pre- viously revoked. (3) PUBLIC BUILDINGS ADMINISTRATION Pti4A_INTMIANCE EMPLOYEES will be admitted upon displaying proper P.B.A. identifi- cation badges issued by that agency. Special workmen L m4m P- *V Approved For Release 2001/03/02 : ,CJA-RDP78-04007A001000030007-1 Approved For Rase 2001/03/02 : CIA-RDP78-04QP7A001000030007-1 will. be admitted only by prior arrangement with the Security Division. Except in an emergency, the only maintenance workers to be permitted to enter GIG buildings during non-work hours shall be the members of the char force. No exceptions will be made with- out the approval of the Security Division, P. & A. Branch. All such persons will sign a special log at the Guard desk upon entering and leaving the building after hours. Staff members of GIG are warned to exercise cau- tion with respect to conversation and exposed classified material when carpenters, electricians, Telephone Company employees, char people or other maintenance workers are present in their offices. Rooms must not be left un- occupied at such times unless classified material has been socurely locked in suitable containers. Any at- tempt by such persons to overhear conversations or to read classified material should be reported to the Security Officer at once. (4) FORGOT'I'EIT:IDL,i~TI'F ICATION CREDENTIALS. Employees and holders of limited passes who forget their identification credentials will apply to the Receptionist for Visitor Passes in order to gain admittance to their offices. Be- fore issuing such a pass the Receptionist will request that the applicant be ident fled by his superior or B Approved For Release 2001/03/02 CIA-RDP78-04007A00100003000.7-1 Approved For R Q Ise se 2001/03/02 :CIA-RDP78-04QS7A001000030007-1 other responsible CIG staff member. The pass will be con.;Bpicuously marked "FORGOTTEN BADGE," and no escort will be required to accompany the applicant in or out of the building. (5) ADMITTANCE TO BUILDINGS AFTER HOURS. Employees and holders of limited passes who enter CIG buildings after 7:00 P.M. on Mondays through Fridays, or on Saturdays, Sundays and holidays, will sign the Guard register upon entering and leaving buildings, in addi- tion to displaying their identification credentials. ADMITTANCE OF VISITORS. Casual or social visitors will not be permitted to enter GIG buildings, and staff members will not request exceptions to this rule. Visitors, as hereinafter referred to, shall be con- strued to mean persons on official business. All visitors shall be directed to the Receptionist, and thereafter admitted to the building only if accompanied by GIG escorts and upon presentation of duly executed Visitor Passes. A Visitor'Pass will not be issued unless authorized by the GIG staff member concerned with the interview. If available, the Receptionist will serve as the escort, accompanying the visitor to the office of the interviewer. If not available at the time, the Receptionist will request the interviewer to assign one of his office staff to' escort the visitor. Vi'hen the interview has been completed the GIG staff Approved For Release 2001/03/02 : C.IA-RDP78-04007A001000030007-1 Approved For ReJ ase 2001/03/02 : CIA-RDP78-04QA7A001000030007-1 member may call the Receptionist to escort the visitor from the building, or he may call upon an office employee for that purpose if the Receptionist is unable to leave her post. Visitors will not be permitted to wander through buildings unescorted. The interviewer will sign his name on the Visitor Pass in the space provided for that purpose in Section 2 of the pass. The Visitor Pass shall be surrendered to the Receptionist as the visitor leaves the building, or to the building Guard if the Receptionist has left for the day.. The Guard shall turn all collected Visitor Passes over to the Receptionist on the following morning. A person desiring to visit CIG offices during nonworking hours, including Saturdays, Sundays and holidays, will be required to execute a special visitor admittance form furnished by the Guard after the latter has confirmed the appointment with the CIG staff member. The CIG staff member will sign the form, assuming responsibility for the visitor, and will escort the visitor from the Guard desk. Upon completion of the interview, the staff member will escort the visitor from the building, at which time the Visitor Pass will be surrendered to the Guard. The visitor, upon entering and leaving the building, will sign the Guard register. Visitor entrances shall be confined to one for each build- ing, with the exception of. Quo Building, in which there shall be two entrances for visitor use. C, - r3 ~Lr Approved For Release 2001/03/02 CIA-RDP78-04007A001000030007,-1 Approved For Reise 2001103/02.:,? G1A--RDP78-04u7A001000030007-1 i T Approved For Release 2001/03/02 : CIA-RDP78-04007A001000030007-1 3. RECEPTIONIST STAFF. The Receptionist staff of CIG will be responsible for the courteous reception of visitors; discreetly determining the nature of the visits; arranging of interviews; issuance of Visitor Passes upon confirmation of appointments with the appropriate CIG staff members; issuance of Visitor Passes to employees who have forgotten their identification credentials; the furnishing of escorts for visitors to and from the interviewers' offices; the maintenance of visitor logs in which are recorded visitors' names and addresses, naves and room numbers of persons visited, and the general purposes of the visits; and the preparation of reports related to the Receptionist operation. !~. GUARDS. Building Guards furnished by the Public Buildings Administra- tion will admit into GIG buildings only those persons with proper identification credentials authorized for the respective buildings, and visitors to whom Visitor Passes have been issued and who are accompanied by escorts. Employees and holders of limited passes who have forgotten their badges, and to whom Visitor Passes marked "FORGOTTEN BADGE" have been issued,'will be admitted without benefit of escorts. The Guards will patrol the offices after hours for the pur- pose of checking safes and windows, inspecting tops of desks and other equipment for ex~nosed classified material, and maintain after- hour Guard registers of visitors and employees who enter CIG Approved For Release 2001/03/02 CIA-RDP78-04007AO01000030007-1 buildings after hours or on Saturdays, Sundays and holidays. Security violations detected by the Guards during their patrols will be reported to the Security Office. The Guards perform these functions under the orders and instructions of the Security Office, and all members of CIG are expected to cooperate with the Guards in the performance of their duties. 5. KEYS TO OFFICES. Keys to offices will be kept at the Guard desks by the building Guards. Normally, offices will not be locked after duty hours. Staff Chiefs may cause to be locked any rooms they deem necessary for security reasons, upon prior arrange- ment with the Security Officer, CIG. Such rooms will be con- sidered "RESTRICTED l1REAS'1 and only specifically authorized persons will be admitted thereto.by,the Guards. Persons not regularly assigned to "RESTRICTED .A.REAS17 will not be permitted to enter such areas during regular work hours unless permission is granted by the staff Chief. Approved For Release 2001/03/02 CIA-RDP78-04007A00100003000?-1