(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04007A001000030007-1
• Release Decision: RIFPUB
• Original Classification: R
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: March 25, 1998
• Sequence Number: 7
• Content Type: REGULATION

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SAFEKEEPING OF DOCUMENTS
A - STORAGE OF CLASSIFIED DOCU i aLTTS (including secretarial notes,
carbons and stencils)
TOP SECRET AND SECRET 'DOCUMENTS will be stored in safes
or fire-resistant safe type file cabinets with nooless
than 3-way built in combination locks.
CONF'IDENdTI. L DOCU11JENTS, .TOT RT?~GISTERED may be stored in
ordinary steel loci files equipped with cortical steel
bars with combination type padlocks, if combination safes
or safe type file cabinets are not available.
RESTRICTED DOCU D?,NTS, TOT D.]:GISTERED should be stored in
ordinary steal lock file cabinets, but they may be kept
in desks, cabinets or other storage places where they
will be out of view.
REGTST RED DOCTMIF TS, irrespective of classification, will
be stored in combination safes or safe type file cabinets.
AR!JED GU'Lf.D.t In certain unusual circumstances, or if, for
operational reasons, it is not possible to apply the fore-
going storage requirements, arrangements may be made, sub-
ject to the approval of the Security Officer, CIG, to
safeguard the documents under armed guard, when not in use.
B-GE`dRA.L
The safekeeping of classified doeuaent3 is of prime im-
portance. The foregoing storage requirements, proscribed for
the various security` classifications, must be strictly adhered
to. Documents classified above RESTRICTED will not he kept in
locked desks or other substitutes, nor will they be loft unpro-
tected. at any time. Q Classif~~ d z,terial will not be taken home.
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All work thereon must be performed in the office where it can
be fully protected. Precautions should be, taken to prevent un-
authorized persons from seeing classified documents while work is
being performed on them.
13. SECURITY OF BUILDINGS AND INSTALLATIONS.
1. ADf:2ITTANCE OF EMPLOYES AND OTHER GOV7-2Nf;ifNT PERSONNEL.
A. All such persons entering, remaining in, or leaving CIG build-
ings during regular work hours will be required to display
authorized identification credentials, as^.set forth below:
(1)
PERSONS k 'GTJLAR.L( ET MLOOY.1 D BY, OR PIMUTA TrNTLY ASSIGNED
TO. CIG will be furnished with numbered, rectangular
photographic badges, as follows:
GREEN I3Oi DERED BADGE admitting bearer to all GIG
buildings.
YELLOW BORDERED BADGE admitting bearer to all CIG
buildings with the exception.of Administration and
Que Buildings. A holder of a yellow bordered badge
may enter either of these two buildings without a
visitor pass, by having the R ;ceptionist confirm his
appointment with the CIG staff momber whom he wishes
to see. The Receptionist will thereupon instruct
the Guard to admit the e.nployco who, upon leaving
the building will merely be required to display his
identification badge.
CIG CO?TRI3:RS AT'I) ".'[l SENG1?RS will be issued GREEN
BOR!)E1 ED BADGES with the word "COURSER'" stamped on the
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margin of the photograph in the badge. They
will thus have access to all CIG buildings.
";ES:TRICTEI) J EA. - SIGNAL CENTER, COTUIRTNICATIONS
DIVISION, SOU`!II BUILDING. The Guard stationed at
that,. post will admit the holder of either a GREEN or
YELLOW bordered badge with a green band across the
upper left-hand corner. All other persons will
be denied ad;aiittance to that area except on specific
permission of the Chief, Signal Center, or his
superior.
(2) E,ZPLO` Ei',S OF CERTAIN OTHER GOVER.N:' ENT AGENCIES
TE!:iPORLRIL'L ASSIGNED - TO CIG or who, in the discharge
of their official duties, are required to have frequent'
access to CIG offices,will, be furnished, subject to the
approval of the CIG Security Officer, with numbered
limited photographic passes, rectangular in shape, bear-
ing issuance dates, expiration dates, names of persons
to -whom issued and signature of the CIG $ecua.ity Officer,
as follows:
RED BODi)~~RETI LIMITED BADGE admitting bearer to those
CIG buildings or areas specifically described thereon
during the period for which it is issued, unless pre-
viously revoked.
(3) PUBLIC BUILDINGS ADMINISTRATION Pti4A_INTMIANCE EMPLOYEES
will be admitted upon displaying proper P.B.A. identifi-
cation badges issued by that agency. Special workmen
L
m4m P- *V
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will. be admitted only by prior arrangement with the
Security Division. Except in an emergency, the only
maintenance workers to be permitted to enter GIG
buildings during non-work hours shall be the members
of the char force. No exceptions will be made with-
out the approval of the Security Division, P. & A.
Branch. All such persons will sign a special log at
the Guard desk upon entering and leaving the building
after hours.
Staff members of GIG are warned to exercise cau-
tion with respect to conversation and exposed classified
material when carpenters, electricians, Telephone Company
employees, char people or other maintenance workers are
present in their offices. Rooms must not be left un-
occupied at such times unless classified material has
been socurely locked in suitable containers. Any at-
tempt by such persons to overhear conversations or to
read classified material should be reported to the
Security Officer at once.
(4) FORGOT'I'EIT:IDL,i~TI'F ICATION CREDENTIALS. Employees and
holders of limited passes who forget their identification
credentials will apply to the Receptionist for Visitor
Passes in order to gain admittance to their offices. Be-
fore issuing such a pass the Receptionist will request
that the applicant be ident fled by his superior or
B
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other responsible CIG staff member. The pass will
be con.;Bpicuously marked "FORGOTTEN BADGE," and no
escort will be required to accompany the applicant in
or out of the building.
(5) ADMITTANCE TO BUILDINGS AFTER HOURS. Employees and
holders of limited passes who enter CIG buildings
after 7:00 P.M. on Mondays through Fridays, or on
Saturdays, Sundays and holidays, will sign the Guard
register upon entering and leaving buildings, in addi-
tion to displaying their identification credentials.
ADMITTANCE OF VISITORS.
Casual or social visitors will not be permitted to enter
GIG buildings, and staff members will not request exceptions to
this rule. Visitors, as hereinafter referred to, shall be con-
strued to mean persons on official business.
All visitors shall be directed to the Receptionist, and
thereafter admitted to the building only if accompanied by GIG
escorts and upon presentation of duly executed Visitor Passes.
A Visitor'Pass will not be issued unless authorized by the GIG
staff member concerned with the interview.
If available, the Receptionist will serve as the escort,
accompanying the visitor to the office of the interviewer. If
not available at the time, the Receptionist will request the
interviewer to assign one of his office staff to' escort the
visitor. Vi'hen the interview has been completed the GIG staff
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member may call the Receptionist to escort the visitor from the
building, or he may call upon an office employee for that purpose
if the Receptionist is unable to leave her post. Visitors will
not be permitted to wander through buildings unescorted.
The interviewer will sign his name on the Visitor Pass in
the space provided for that purpose in Section 2 of the pass.
The Visitor Pass shall be surrendered to the Receptionist
as the visitor leaves the building, or to the building Guard if
the Receptionist has left for the day.. The Guard shall turn all
collected Visitor Passes over to the Receptionist on the following
morning.
A person desiring to visit CIG offices during nonworking
hours, including Saturdays, Sundays and holidays, will be required
to execute a special visitor admittance form furnished by the
Guard after the latter has confirmed the appointment with the
CIG staff member. The CIG staff member will sign the form,
assuming responsibility for the visitor, and will escort the
visitor from the Guard desk. Upon completion of the interview,
the staff member will escort the visitor from the building, at
which time the Visitor Pass will be surrendered to the Guard.
The visitor, upon entering and leaving the building, will sign
the Guard register.
Visitor entrances shall be confined to one for each build-
ing, with the exception of. Quo Building, in which there shall be
two entrances for visitor use.
C, - r3 ~Lr
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3. RECEPTIONIST STAFF.
The Receptionist staff of CIG will be responsible for the
courteous reception of visitors; discreetly determining the nature
of the visits; arranging of interviews; issuance of Visitor
Passes upon confirmation of appointments with the appropriate CIG
staff members; issuance of Visitor Passes to employees who have
forgotten their identification credentials; the furnishing of
escorts for visitors to and from the interviewers' offices; the
maintenance of visitor logs in which are recorded visitors' names
and addresses, naves and room numbers of persons visited, and the
general purposes of the visits; and the preparation of reports
related to the Receptionist operation.
!~. GUARDS.
Building Guards furnished by the Public Buildings Administra-
tion will admit into GIG buildings only those persons with proper
identification credentials authorized for the respective buildings,
and visitors to whom Visitor Passes have been issued and who are
accompanied by escorts. Employees and holders of limited passes
who have forgotten their badges, and to whom Visitor Passes marked
"FORGOTTEN BADGE" have been issued,'will be admitted without benefit
of escorts.
The Guards will patrol the offices after hours for the pur-
pose of checking safes and windows, inspecting tops of desks and
other equipment for ex~nosed classified material, and maintain after-
hour Guard registers of visitors and employees who enter CIG
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buildings after hours or on Saturdays, Sundays and holidays.
Security violations detected by the Guards during their
patrols will be reported to the Security Office.
The Guards perform these functions under the orders and
instructions of the Security Office, and all members of CIG
are expected to cooperate with the Guards in the performance
of their duties.
5. KEYS TO OFFICES.
Keys to offices will be kept at the Guard desks by the
building Guards. Normally, offices will not be locked after
duty hours. Staff Chiefs may cause to be locked any rooms
they deem necessary for security reasons, upon prior arrange-
ment with the Security Officer, CIG. Such rooms will be con-
sidered "RESTRICTED l1REAS'1 and only specifically authorized
persons will be admitted thereto.by,the Guards. Persons not
regularly assigned to "RESTRICTED .A.REAS17 will not be permitted
to enter such areas during regular work hours unless permission
is granted by the staff Chief.
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