(Sanitized)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04072R000100080009-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: May 12, 2000
• Sequence Number: 9
• Publication Date: August 15, 1966
• Content Type: REGULATION

Approvedr Release 2001/08/08 CIA-RDP78-02R000100080009-5
- CONFIDENTIAL
25X1A
38. SUGGESTION AND INVENTION AWARDS
a. POLICY. The Central Intelligence Agency encourages employee participation
in the improvement of all phases of Agency operations and grants awards
In accordance with this paragraph in recognition of improvements in
effi- ciency, security, work conditions, safety, morale, and procedures resulting
from employee suggestions or inventions. The awards shall be granted In a
manner consistent with Agency security practices and cover considerations.
be AWARDS
. (1) By law, monetary awards may not exceed $5,000 except when authorized
under subparagraph c (2) (c) (5) below for a highly exceptional contribution.
(2) The Agency may grant monetary awards for suggestions and inventions
as follows:
(a) For Tangible Savings to the Agency. When an improvement results
in' a monetary saving in Agency operations, the amount of the award
shall normally be based on the estimated net monetary saving for the
first full year of operation following adoption of the improvement.
(b) For. Intangible Benefits to the Agency. When an improvement does
not lend itself to appraisal on the basis of monetary savings, the scope
of its application shall be fully considered and the amount of the
award shall be based on the benefits to Agency operations.
(c) For Inventions of Value to the Agency or Government. When an In-
vention, made within or outside the inventor's job responsibilities, re-
suits.' in the execution of a patent application with a license to the
Government or has been used in the public interest, an invention
award of $50 for disclosure will be paid the inventor. Finally upon
issuance of a patent, or Notice of Allowability by the U.S. Patent
Ofiice?if the application is placed under secrecy, an additional inven-
tion award of $75 will be paid the Inventor. The employee will con-
tinue to be eligible for awards for the invention according to the pro-
visions of subparagraphs (a) and (b) above.
(3) A certificate signed by the Chairman, Suggestion Awards Committee is
granted with all awards. A copy. of this certificate is placed in the sug-
gester's Official Personnel Folder.
(4) A Certificate of Appreciation signed by the Director of Central Intelligence
Is granted with awards of $300 or more.
.(5) The Suggestion Awards Committee may grant a Letter of Appreciation
when it considers this more appropriate than a monetary award.
e. ADMINISTRATION
(1) The Suggestion Awards Committee administers the Suggestion and Inven-
tion Awards Program. The committee consists of six voting members or
their alternates including the Director of Personnel, who acts as perma-
nent chairman. The Executive Director-Comptroller and the four Deputy
Directors each appoint one member and one alternate to serve on the com-
mittee. Appointments are made for one fiscal year and individuals may be
reappointed. The Office of Personnel provides the committee with an
executive secretary and necessary administrative support. The Office of Se-
curity furnishes a nonvoting adviser to the committee on a continuing basis
and the Office of Communications and the Office of Finance each furnish
a nonvoting adviser to the committee when the agenda indicates a need
therefor. A quorum of the committee shall consist of four voting members
or their alternates.
Revised.: 15 August 1966 (304)
CONFIDENTIAL
GROUP I
Excluded from automatic
downgrading and
dale., Pcotlan
Approved For Release. 2001/08/08 : CIA-RDP78-04072R000100080009-5
 Approved- Release 2001/08/08 : CIA-RDP78-04Q2R000100080009-5
CONFIDENTIAL
PERSONNEL
(2) The committee is responsible for:
(a) Developing standards for suggestion and invention awards and for
procedures relating to these awards.
(b) Reviewing suggestions and granting or recommending suggestion or
invention awards. A committee determination or recommendation to
grant an award must be unanimous. If an objection is recorded, the
committee will refer the issue to the Deputy Director for Support for
determination.
(e) Granting or recommending, in accordance with subparagraph b above,
monetary awards for accepted suggestions or inventions.
(1) The Chairman, Suggestion Awards Committee may authorize
awards up to and including $50.
(2) The Suggestion Awards Committee may authorize awards In ex-
cess of $50 up to and including $300. -
(3) The Deputy Director for Support may authorize awards in excess
of $300 up to and including $1,000.
(4) The Director of Central Intelligence may authorize awards in ex-
cess of $1,000 up to and including $5,000.
(5) The Civil Service Commission may authorize awards in excess of
$5,000.
r/(3) A special panel of three rotating members is appointed by the Director of
Central Intelligence upon the joint recommendation of the Deputy Director
for Plans and the Director of Personnel. The chairman of this panel is
designated by the chairman, Suggestion Awards Committee. This panel
considers suggestions and inventions involving operational activities of the
Clandestine Services and makes recommendations to the chairman, Sug-
gestion Awards Committee regarding awards for such suggestions and in-
ventions. The chairman then takes action without reference to the Sug-
gestion Awards Committee. All restrictions imposed in subparagraphs (b)
and (c) above on committee actions also apply to panel recommendations.
(4) The Director of Personnel, or his designee, shall budget for and authorize
payments by the Director of Finance for expenses of suggestion and in-
vention awards.
(5) Employees shall submit improvement suggestions on Form 244, Employee
Suggestion (available from the executive secretary, Suggestion Awards
Committee), through their supervisors or directly to the executive secre-
tary, Suggestion Awards Committee. When an invention is involved, the
employee shall also submit Form 915, Record of Invention (available from
the chairman, CIA Patents Board), to the executive secretary, Suggestion
Awards Committee for processing and award consideration. (Clandestine
Services personnel shall submit Form 915 and any other pertinent informa-
tion relating to the invention through the Chief, CI Staff.) Form 915
will then be referred to the CIA Patents Board for concurrent determina-
tion-of the inventor's rights and Invention Award recommendations.
(6) Adopted suggestions must be submitted in writing within two years after
adoption to be considered for an award. Exceptions to this time limit
require prior approval of the chairman, Suggestion Awards Committee.
(7) Suggesters will be notified of the action taken by the committee. When
an award has been granted, the committee will inform the Operating Offi-
cial concerned. When a suggestion has been rejected, the committee will
notify the suggester of the reason. ..~'?
98 Revised: 15 August 1966 (304)
CONFIDENTIAL
Approved For'Release 2001/08/08 : CIA-RDP78-04072R000100080009-5