PREPARATION AND PROCESSING OF AGENCY REGULATORY ISSUANCES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04370A000100020017-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 12, 2016
• Document Release Date: September 28, 2001
• Sequence Number: 17
• Publication Date: July 1, 1955
• Content Type: REGULATION

Approved For Release 2001/11/01 : CIA-RDP78-04370A000100020017
0 44-~,~-~ r. :
,INSTRUCTION NO.
LI 5-100-3.
SUBJECT:
LI 5-1b0-3
GENERAL
1 July 1955
Preparation and Processing of Agency Regulatory Issuances
REFERENCE: Agency Regulation _ dated 19 October 1953 25X1A
. Page
. General .................... 1 -
Definition ................ 1
Policy.... ................. 1
1. GENERAL
Contents
25X1A
This instruction implements Agency Regulatooy nd establishes responsibilities
and procedures regarding the preparation, processing, and control of Agency
Regulatory issuances prepared by the Office of Logistics.
2. DEFINITION
Agency regulatory issuances as used herein mean those is for which the 25X1A
.responsibility for development and maintenance rests with the Office of Lo istics ,
and include the various.types of issuances referred to in paragraph 3.a of
3. POLICY
a. 'Officially approved courses of action intended forexpress continuing
Agency policy and procedure necessary or desirable for the control
and direction of Agency activities, with respect to logistical matters,
will normally be prescribed in Agency regulatory issuances.
b. Whenever a need is determined to exist for new or revised logistics
issuances, the preparation of such issuances.shall be assumed by, or
assigned to, the Staff or Division of the Office of Logistics having
primary functional responsibility for the subject.
4.
a. Each Staff and Division Chief is responsible for:
(1)
overall logistics mission.
essential and required for the_pe
Recommending and preparing Agency F
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Page
4. Responsibility ..... 1,2
5i Resolution of Formal
Comments ........... 2
. Procedures ......... 3,4
Assembly ........... 5
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,LI.5-100-3
INSTRUCTION NO
GENERAL
LI 5-100-3
1 July 1955
(2) Ensuring that proposed issuances are.developed in working level
collaboration with internal Office components who have sub-
stantially related or interdependent responsibilities and functions,
or whose activities or personnel are substantially affected by
the proposed issuance.
(3) Effecting the necessary working level collaboration with other
Agency components in accordance with referenced regulation.
(Ii) Ensuring that problems or points of disagreement which arise
during the development or working level collaboration of proposed
issuances are promptly resolved by further discussion with the
component concerned or, if necessary, by referring the problem
to.the Administrative Staff for resolution.
(5} Preparing the necessary dra 'ts and other information for submission
to the Chief, Regulations, Control Staff in accordance with para-
graph 5a(5)(d) of the referenced regulation.
(6) Designating an employee (GS-12 or above) to act as Regulations
Coordination Officer, to whom all routine matters concerning
regulatory issuances may be referred.
b. The Chief, Administrative Staff is responsible for.
(1)
(2)
Planning and directing the regulatory program. for the;'O3`fice.,
Establishing standards and procedures for the administrative
control of Agency regulatory issuances.
,(3) Reviewing and approving all proposed regulatory issuances.
(4) Assisting Staff and Division Chiefs in the determination of the
need for Agency regulatory issuances and, if necessary, in
resolving problems or points of disagreement which may arise.
5. RESOLUTION OF FOR" CQN! ENTS
Comments received.'by the Regulations Control Staff as a result of fdrmal
coordination will be returned to the responsible Staff or Division through
the Administrative Staff for resolution. Action will be undertaken promptly
to resolve problems with the Agency component concerned. Unresolved problems
will be referred to the Chief, Administrative Staff with appropriate infor-
mation concerning, the points of differenc?s and with recommended solution.
The Chief, Administrative Staff. will ascertain the estimated date thaat:~,the
revised draft will be completed, and advise the Chief, Regulations Control
Staff accordingly.
2
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INSTRUCTION NO.
LI 5-100-3
LT 5-100-3
GENERAL
1 July 1955
6. PROCEDURES
Preparation of Initial Draft
(1) The initial draft will be typed double space and in accordance
with the format of recently published issuances. The upper
right hand corner of each page will contain the number, the
date, and the word DRAFT.
b. Internal Working Level Collaboration
(1) The draft of the proposed issuance will be coordinated by.;the
Staff or Division preparing the issuance with all internal
components in accordance with paragraph 4a(2) above.
c. Externa::. Working Level Collaboration
(1) Two copies of the draft will be submitted to Chief, Administrative
Staff for review, prior to effecting external working level
collaboration.
(2) External working level collaboration will be effected with
other Agency components in accordance with paragraph 5a(5)(a)
of the referenced. regulation.
(3) When collaboration cannot be effected on a personal basis, the
office contacted will be requested to furnish their comments
within a reasonable time (by a specific date).
d. Preparation of Smooth Draft
(1) Unresolved problems will be referred to the Chief, Administrative
Staff prior to the preparation of the smooth draft.
(2) Identify first smooth draft by noting "Draft A" in the upper
right hand corner of each page of the draft immediately below
the date. Succeeding drafts will be identified as "Draft B", 25X1A
or 11C", etc.
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r, p n P T
LI 5-100-3
INSTRUCTION NO. GENER(L
LI 5-100-3 1 July 1955
e. Submission of Smooth Draft
(1)
A transmittal memorandum (Form SF-64 Office Memorandum) will
be prepared (not dated) for the signature of the Director of
Logistics and addressed to Chief, Regulations Control Staff.
The Chief, Administrative Staff will advise the originating
office when the draft is to be submitted through the Deputy
Director (Support) and in such cases, the transmittal memo-
randum will be prepared on white bond paper.
(2) Transmittal memorandum will contain all pertinent information
required by paragraph 5a(5)(d) of referenced regulation.
(3) The Chief of Staff or Division, and his Regulation Coordinating
Officer will initial yellow copy of transmittal memorandum in
left margin.
(4) A Memorandum for the Record will be-prepared containing
pertinent information required by the reader for necessary
background.
(5) Routing
(a) Routing and Record Sheet, Form 51-10,will be prepared
and will indicate external routing only.
(b) Official Routing Slip, Form 30-!+, will be prepared and
will indicate internal routing. All issuances will be
forwarded to the Director of Logistics through the Chief,
Administrative Staff.
(6) Copies and Distribution
The number of copies of both the transmittal memorandum and
the proposed issuance, and distribution thereof, will be as
follows:
Orig. and 1 - Addressee
1 - Official File (yellow)
I. - Originator
- Information copies required
1 - Signer's copy (memorandum only)
If the proposed issuance is to be forwarded through. the DDS,
one additional copy will be prepared for his files. Transmittal
Slip, Form 36-8, will be prepared and attached to each copy.
4
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5=R=E-T
LI 5-100-3
INSTRUCTION NO. GENERAL
LI 5-100-3 1 July 1955
7. ASSEMBLY
All papers will be assembled as follows:
(a) Official Routing Slip (Form No. 30-4).
(b) File and Routing Slip (Form No. 35-1).
(c) Routing and Record Sheet (Form No. 51-10).
(d) Transmittal memorandum (Form No. SF-64) with attached proposed
issuance (items (c) and (d) stapled).
(e) DDS copy, if submitted through the DD/S.
(f) Official file copy with copy of proposed issuance and supporting
papers, if any (stapled).
(g) Copy for originator.
(h) Other information copies, if required.
(i) Signer's copy.
FOR THE DIRECTOR OF LOGISTICS:
Chief, Administrative Staff
OL/AS/EJC:sjv (1 July 1955)
Copy tog
Regulations Control Staff (2)
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