REPORT OF ACCOMPLISHMENTS AND OBJECTIVES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04608A000300020001-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 23
• Document Creation Date: December 22, 2016
• Document Release Date: August 1, 2008
• Sequence Number: 1
• Publication Date: August 14, 1963
• Content Type: MEMO

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MBMORAIVUM FOR: Aettnp Deputy Director (Support)
SUBJECT: Report of Accomplishments and Objectives
1. This memorandum is for inforssatily.
2. The Office of Logistics has continued to perform the routine and
essential functions to fulfill the mission of the office. Tab "A" of this
memorandum highlights certain detailed accomplishments of the various com-
ponents of the office for the period I January 1963 through 30 June 1963.
Tab "B" sets forth the future and continuing objectives as defined by,
these components on 1 July 1963.
3.. From a management point of view, three areas of activity are
particularly worthy of note:
a. There has been a steadily increasing workload throughout the
Office of Logistics. We have continued our efforts toabsorb this
increase in workload through active exploration of automation pro
oesses, new techniques and revised procedures.
b. The volume of worldwide construction activity Continues to
increase, requiring the commitment of more Agency engineers to monitor
emjor projects in widely separated areas of the world&
c. We are showing steady improvement in Agency procurement con-
trols, contracting procedures, and increased value per dollar
expended. Much of this improvement is traceable to the increased
overall competence of Agency negotiator's engaged In the procurement
JAMES A. GARRISON
Director of Logistics
Attachments:
As stated
Distribution:
Original & -Addressee, w/atts
t'- OL/Official, w/atts & basic
1 - OL/AS, w/atts
1 - D/L Chrono. Watts
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ACCt*4PLIS1$4ENTS
1 39M AM 1963 to 30 e 1963
Adaeinietrativ
Staff
1. Nine employees were separated from the Office of Logistics as substandard or surplus personnel during
the reporting period.
2. Five Logistics junior-officer-trainees were entered on duty and five more were placed in process to
enter on duty by the end of calendar year 1963.
3. The Logistics Support Course was conducted for three weeks, 8 - 26 April 1963.
4. One hundred and twelve Logistics employees were converted to Career Staff status.
5. Logistics employees were screened and nominations were forwarded for the Office of Logistics partici-
pation in the Agency's Mid-Career Training Program,
6. A Signal Center was established and
Logistics headquarters were added gency s vor COMM net, This permits direct cable
cammwuticotion between overseas stations and these Logistics facilities, and speeds the servicing
of requirements levied on the Office of Logistics.
7. The relocation of Office of Logistics components within Quarters Eye was completed.
Planning Staff
8.
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ACCCKPLISA NTS
I January 1963 to 30 June 1963
Security Staff
16. A now "Security Requirements for Contractors", to include changes in clearance procedures and receipt
forms for classified documents, has been published.
Lo&lsttica Services i ces Division
17. A utilization study of departmental space, accomplished in April 1963, indicated that the Agency over-
all utilization of office space betters the norms established by General Services Administration.
18. The relocation of the Office of Basic Intelligence and the Acquisitions Branch/OCR was completed
during the reporting period. Readjustments of assigned space were also accomplished for several
other Agency components.
19. The space survey of TSD/DDP was completed and further space in RCS Building was allocated.
20. More efficient and economical ways of disposing of classified trash were investigated and it was
decided that the paper pulping machines known as SCf4AT offer the best solution to our problem.
21. The review of space requirements to be generated by the demolition of Quarters Eye, Alcott Hall, R&S,
and North buildings resulted in a decision that 500,000 square feet of downtown office space should
be sought for the consolidation of the majority of activities not presently located at the Headquarters
Building.
Printing Services Division
22. Newly designed hdmidity control equipment has been received and installed by GSA in the Press and
Platemaking rooms of the South Building plant.
23. A formal review of the reorganization of the division has been completed by the Office of Personnel.
24. Rudiments of a testing facility have been established within the division. to test supplies before
acceptance. This facility will be further expanded in a routine fashion.
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ACCC PLIS TS
i Jaauarv 1963 to 30 June 1963
Printing Services Division (Continued)
25. Through arrangements made with the Xerox Corporation, a series of training sessions were held to train
new personnel and update present operators of Xerox 914 copying equipment. (NEW)
26. A thorough study of methods and procedures utilized in the production of the NIS resulted in a n+nber
of worthwhile recommendations. When implemented, there should be a decided reduction in in-plant pro-
duction time and also in tine required by OBI/DDI in preparing and processing the MIS. (NEW)
Procurement Divisfon
27. the scope of the "uniform instructions to contractors" was greatly enlarged, and now covers instructions
and guidance on a large percentage of frequently recurring contractual problems with contractors.
28. The Procurement Handbook, HHB 45-3, was completed and distributed.
29. The Contractor Evaluation Program, for use by the Office of Logistics and sponsoring components of
the Agency, has been implemented. These evaluations are available for use in day-to-day dealings
with contractors, and include a number of special restrictions on future dealings with certain of
the evaluated contractors.
30. A study of the procedures used by DCD in price analysis of cost proposals was completed. Subsequently,
a new program for price analysis was implemented by the division.
31. An analysis of the educational assets of the division*s professional personnel was completed, and
counseling effected to encourage the completion of educational goals.
Real Estate and Construction, Division
32. The program to compile factual information on domestic housing costs has been suspended pending policy
determination on continuation of subsidized domestic housing.
33. Various worldwide cotruction projects have been completed. This list includes the Vibration Test
Laboratory and expanded emergency power facilities
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ACLIS
1 1963 to 30 June 1963
Real Estate and Censan ttucti ion (Continued)
34. A prograe for periodic operational tests of the two emergency power generators at the Headquarters
Building has been initiated with two successful tests during the reporting period. These tests re-
sulted in modifications in the powerhouse and resin substation to further reduce the possibility of
a commercial power sutage.
Supply Diyis o
36. Three catalogs were refined and prepared for publication during the reporting period. Upon publication
of these catalogs, this function will revert to a normal maintenance and updating procedure.
37. A review of surveillance procedures for TSD special devices resulted in the formation of now standard
inspection procedures. This is now considered to be a routine function.
38. The review of property-in-use accounts to detersive feasibility for conversion to Type II financial
accountability has been completed. All such accounts suitable for conversion have been so conerted.
39. A new pallet and rigging system was developed and has been accepted as the standard by operational
air elements. Quicker reaction, easier and faster rigging of materiel for airdrop will reduce eosn-
power end -tine: requirements. (NEW)
40. A revised Monthly Supply Operations Report was developed and distributed to COWS depots for use
commencing with FY 1964. This report should provide a better management tool for depot chiefs, and
a ern meaningful report for headquarters analysis of depot operations. (i)
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ACCCWLISI TS
1 January 1963 to 30 June 1963
Transportation Division
41. A Consolidated Table of Vehicular Allowance has been established for each of the 26 operating offices
having vehicle requirements.
42. A comprehensive travel booklet, "Domestic Travel," has been published to assist travellers in
connection with permanent change of station within the continental United States.
43. Subsequent discussions with Office of the Comptroller and Supply Division have resulted in cancellation
of a ppoposa1 to convert the Highway Branch of this division to a Type II accountability system.
44. A study of air travel modes and accommodations was completed and policy proposals submitted for
incorporation in the Agency "22" series of regulations.
45. Approval for the preprinting of certain parcel post labels utilized by the division was secured.
This expedites parcel post shipments and eliminates considerable typing. (tom)
4b. Redistribution of duties within the division has resulted in the consolidation of paper' distribution,
thus expediting the movement of information to field stations and other interested Agency components['
(S)
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FUTURE AND CONTINUING OBJECTIVES EXPECTED
1 July 1963 to 31 Decor 1963 Ct LETION DATE
Administrative Staff
1. To maintain the ceiling, on-board and T/O strengths in Continuing Objective.
line, including forecasts of ages and grades of per-
sonnel to be recruited.
2. To transfer out of Logistics or separate from the Agency Continuing Objective.
substandard and/or surplus personnel.
3. To review Logistics functions and procedures and to con- Continuing Objective.
duct surveys in order to reduce or eliminate unnecessary
paperwork.
4. To continue the necessary review of headquarters and Continuing. Objective.
field Logistics regulations.
S. To more effectively coordinate career management and Continuing Objective.
training functions with a vier toward facilitating the
development of Logistics Careerists.
6. To continue the recruitment of high quality junior Continuing Objective.
officers for training in the logistics field.
7. To continue the investigation of automatic data pro- Continuing Objective.
ceasing applications within the Office of Logistics.
P l~at-M-192 Staff
Continuing Objective.
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FEE AM C(1 TINU INN OBJECTIVES
1 July L263 to 31 car 1963
Planning Staff (Continu*d)
a. To continue Project
established by the military,
based an requints
b. To establish and maintain required Agency reserves
of Agency-developed items to support Agency war-
time plans for unconventional warfare activities.
10. To develop logistical plans for wartime support and
for support of cold war covert operations, including
large scale paramilitary operations arad facets thereof.
l 1. r ,Relocattonn Play
a. To develop and refine plans for the relocation
of the headquarters personnel elements to aug-
meatation sites,
b. To review, revise, and update the Off too of Logis-
tics Emergency Relocation Policy Guide.
EXPECTED
COWLET1Q14 DATA
Continuing Objective.
Continuing Objective, The layouts for a 25X1
Planning Guide have beencom- 25X11
plated and forwarded to the printer.
This publication will be. used in the
development of requiteaerats and planning
programs in Connection with the storage
and maintenance of materiel. The guide
will be distributed by 31. August 1463.
Continuing Objective.
Continuing Objective.
Continuing Objective.
Continuing Objective.
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FUTURE ANT) CONTINUING OBJECTIVES
1 Jul.' 1963 to 31 Dec er 1963
P1, ing Staffff (Continued)
12. To review, analyze, and recommend specific overseas
areas for Agency reserves, and develop rendatisns
for tprot in the logistic system.
To coordinate information, on the support of major
paramilitary operations in order to recognize logistic
problem areas and to recomamn d solutions tbrerOfor.
14. To revise Agency parsailitary stoekage objectives
based on new operational planning data. NSW)
15. To develop a field handbook on support to be provided
the Agency by the military services. (NEW)
Secusity Staff
16. To a securltv survey of he operation of
17. To revise industrial security clearance records so
that they will be available by company naaae as well
as by name of individual, thus shortening the time
required by technical personatel in preparing for
inspection trips.
18. To revise the classified "irkhtstrial Security Standards
for Safeguarding Classified Material." (NEW)
19. To conduct an orientation program for technical per-
soeml assigned to the DD/S&T relative to security
procedures in making precontract contacts, securing
of proposals, etc.
EXPECTED
CONPLNTION DATE
Continuing Objective. The study of the
need for a
tinues. Revised completion date for
this particular item is 1 July 1964.
Continuing Objective.
1 July 1964.
31 January 1961. A proposed field hand-
book has been staffed out in draft with-
in the Office of Logistics and SUD/DDP.
Indefinite. Initiated August 1961 but
not completed due to priority matters 25X1
utilizing available personnel..
31 August 1963.
31 December 1963.
31 December 1963.
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k UTF E AM Ctfi1T INN IIG OBJECTIVES
1 July 1963 to 31 December . 1963
~ rrwrw
Logiatigs Services Dlylst
20. To improve the controls over departmental space in
order to achieve better utilization of Agency space
assets.
21. To relocate certain major components of the Agency--
EXPECTED
CQO'LETION DATE
Continuing Objective.
15 October 1963.
22. To complete an inspection of electrical appliance
installations in the Headquarters building.
23. To install a carpool locator system in the Head-
quarters Building.
24. To complete installation of the Director's Portrait
Art Gallery on the first floor of Headquarters
Building.
25. To complete site preparations for the Automatic Data
Processing Staff computer center is the Headquarters
Building. (NEW)
26. To improve heating and cooling equipment and system
in the Headquarters Building. (NEW)
30 September 1963. This inspection is
approximately 60 percent complete and
has largely been accomplished on an
overtime basis.
Indefinite. A system was designed and
approved, but construction was postponed
disc to higher priority wtrk.
Indefinite. This project was placed in
suspense pending decisions from the
Agency's Fine Arts Commission.
15 July 1963.
Continuing Objective.
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FUTURE At C 1 TTh U ING OBJECTIVES
I July 1963 to 31 December 1963
iegjs ics Services Division (Continued)
YY~YYiI/1~1-YY~iiY1~Y1
27. To provide outside recreational facilities at the
Headquarters Building. (IM0
28. To redecorate the Headquarters Building in accord-
once with plans and decisions by the Agency's Fine
Arts Commsissiron.
Pristine S.flicss Division
29. To continue investigation of new methods and processes
which may be utilized in printing plants to Increase
production and effect economy.
30. To investigate the utilization of mechanical means
to compare perforated tape with original manuscript
in order to eliminate errors from tape and thus re-
duce proofreading burden.
EXPECTED
CCWLBTION DATE
Indefinite. Softball diands have
recently been completed by the Real
Estate and Construction Division.
Continuing Objective.
Continuing Objective.
Intdefinite. As mentioned in the last
report, this objective has become an
integral part of an entirely new con-
cept in printing. The direct result
of this concept, as it effects a re-
duction in the pxoofreadinng problaan, is
that thru the use of newly designed equip..
mast, a basic tape is to be furnished PSD
by the customer (or generated at PSD from
customer copy). This tape will then be
properly coded by PSD teehaiciass and used
to operate either hot metal live casting
equipment (Where the incidence of mechani-
cal error is lever), or automated photo-
camnposing equipment (in which the incidence
of mechanical error is almost gem).
Either area in which this system will be
used will be instrumental In greatly se-
ducing the problem of proofreading.
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FUTURE AND C( 4TI WMG OBJECTIVES E 'ECTED
1Jule 1213 to 31 Dcc r 1963 COMPIETIC DATE
Prht QM Ser-iesDiyision (Cantieraed)
31. To review methods of printing the PSIS daily publi- 31 December 1963. PSD technicians have
cation in order to improve quality and production devised a system4 and a nett device, which
time. allows for use of the teletype tape coning
in from the field in, c njunction with its
attendant printout. An error free tape
and master ready for the offset press, at
an estimated savings in typing time of
approximately 50 percent and an overall
production savings for FBID of approxi-
mately 33 percent, can be produced after
several interim steps. Final FBID studies
of internal procedures and equipment rs-
cooee : atians are underway.
32. To expand the use of photographic composition, Indefinite. Successful completion of this
particularly in connection with Monnotype tables. objective is dependent upon the new concept
of receiving basic text tape from the cus-
tomer. This tape can then be coded for use
in photocomposlag equipment by either of
two methods2 (a) use of programmed computer,
or (b) the use of teanua l ly-amoni tored equ i p-
ment which has been designed. When this
step in the production of textual material
has been mastered, the more difficult prob-
lem of applying it to tabular material will
be investigated.
93. To relocate the reconstituted Graphics and Visual 30 Septetter 1963. This combines the
Aids Staff. (NEW) Visual Aids Unit famearly assigned to the
SSA-DD/S and the Support Branch formerly
assigned to the Administrative Staff/CL.
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FUTURE AND CONTINUING OBJECTIVES
1 July 1963 t_ 31 Dare? ,. ' 1963
Printing Services Division (Continued)
34. To complete a major project requiremueat levied
by SR/DDP. (NEW)
35. To apply now efficient methods to the printing
of the NIS. (NEW)
Procurement Division
36. To continue emphasis on a program of auasnua 1 Inspec-
tions and contractor-reporting an Goverment
Furnished Equipment in the hoods of contractors.
37. To revise our older R&D Be" Contracts in accord-
ance with recent legislation.
38. To establish new sources for those contractors wimose
evaluations, as a result of our Contractor Evaluation
Psograe, are considered to be marginal or unsstis-
factory. (NEW)
E PELTED
Ct I.STI I DATE
Indefinite. lew equipment has been
ac u..ired and additional personnel to
man it have been recruited.
Indefinite. Proposed Improvement
involves the use of customer-prepared
tapsa for operating line casting equip-
meat or photo sing equipment. This
objective may involve the use of Agency
computer avatar facilities and the
acquisition of a photos emposiog uschiree.
Iadef Tuts. The masher of contractors
holding LEE totals 96. Eighty percent
of these have submitted the requested
Property Record Cards; thirty-four
were visited for annual inspection of
GFE during the reporting period.
Indefinite. Six additicnnal Base Con-
tracts more than three years old were
replaced with am contracts containing
changes reflecting an-mat policy and
contract provisions.
Continuing Objective
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FUTURE AND C(*4TINUING OBJECTIVES
July 1963 to 31 Reece ,er 1963
t_Div%sion (Continued)
39. To improve internal management and methods for
carrying out the division's mission. (NW)
40. To publish an internal Procurement Division
Operating Meaual, which will consolidate
separate division instructions and include
division policy and procedures. (NEW)
41. To improve coordination with those Agency cosw
ponents sponsoring procurement activities, in
order to assist those coopaauents to Complete
their planning early in the fiscal year saw that
contracting requires may be better spread
over the four quarters of the fiscal year. (NEW)
Real Estate and Constxu,~tian Division
wrrrr -r r~rr.w~ r ~ .~..~.~
42. To conti the study of overseas hardship stations
to Improve living conditions in the form of housing,
office space, and other requirements.
f-7G'ECTED
Xt 'IETW+I DATE
1 November 1963. A series of internal
management meetings and critiques will
be conducted between 8 July and 28
October which will review in detail
all significant aspects and present
prude res.
31 December 1963.
Continuing Objective.
necessary stop toward evaluation and
action an alleged hardship or inequitable
conditions.
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FU1#JRB AND CORTIMIRG OBJECTIVES
1 July 1963 taQ 31 Ds rex 1963
Real Estate end Construction Dixfs*e (Continued)
43. To coplete the construction program
44. To secure required space for stay.b &ind el:maeuts
and to emVlete the relocation of these its.
i j
EXPECTED
Ct LETION DATE
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FUTURE AND C?* TUIU UG OWECTI108.S
1 July 1943 to 21 Decr rr. ear 1963
~r.ar r ~+.~? nil r.r
Real Estate and Cotestruc ion Division (Continued)
45. To inprove the quality of liaison with other depart-
ments and agencies (State D.prertaeent, DOD, GSA).
46. To centime to annitor construction projects in over-
seas and domestic areas.
EXPECT
CC1I?LETI0EI DA TS
^ I r.Y.+..~.wr.
Continuing Objective. State and GSA
list son has been asuch isproved, in some
on Langley
instances sting to joint action as
47. To improve the quality of records an real estate Definite. A revision of Real Property
holdings. Summary, Fors 17689, has been printed and
is being posted for in.ss tory purposes.
It is planned that this fore will supplant
the individual Real Property Report, Ferns
360 and 979, and should greatly improve
the quality of our records.
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FRB A) CONTfI$G OBJECTIVES EXPECT
1 July 1963 to 31 D.ce er 1963 COMPLETION DATE
Rent Estate erne! truction Division (Continued)
48. To obtain complete data from proprietaries as to Indefinite. A proposed secure method of
their real estate holdings in order to increase recording real estate holdings of pro-
the accuracy of total Agency real estate summaries, prietaries has been submitted to the
DD/S. Efforts to push this objective
are cont inuing.
49. To complete the installation of inproneed lighting
facilities in West Parking Lot, Headquarters
Building. Contract has been awarded by GSA. (NEW)
31 December 1963.
.211 Division
Sup
50. To prepare a division instructional asanual covering Indefinite. Nine sections of the
procedures as they now apply to each function, aid Supply Division Procedures Maiw al have
thus eliminate various separate Issuanoss now on the been published.
books.
SI. To convert ZI depots to Type I aecou table activities. 30 August 1963.
52. To initiate a program whereby the computer will Indefinite. Preliminary work has been
calculate the now requirements for shack replenish- started on this program.
went utilizing the Economic Order Quantity technique.
53. To shift a substantial portion of the paper processing,
packing and cratt technical inspection, and
shipping fros
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SMUT
FUTURE AND CC4T INU lIG O JI CT HIES
1 Ju1,l1963 to 31 Rte W1963
Sut,p ly D__ ivi s icn (Continued)
54. To analyze all airborne support its to provide
adequate support of aerial delivery capabilities.
Our study should lead to the disposal of obsolete,
unserviceable, and ns pportable items.
56. To establish a headquarters Inventory control point
for overall managesmnt of tI depot stocks. This
activity will complement the decentralization of
accountability to the depots.
57. To develop a surveillance program applicable to
material peeked and stored in special containers
5$. To participate in the Federal Catalog System
administered by GSA for all noesenaitive material.
(NEW)
Z 'ECT]I D
CCE4'3ETIt 1 DATE
Continuing Objective. Purification of
airborne support materiel is evatinuing
at a satisfactory pace. The use of
acceptable substitute items available
from other government agencies on a no-
coat basis is being encouraged.
31 August 1963.
Indefinite. Trial programs will be used
to dewlap a composite procedure for the
surveillance of this materiel.
31 December 1963.
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FUTURE AND CONTINUING OBJECTIVES EXPECTED
1 July 1963 to 31 Deomab r 1963 C"IMION DATE
Sulu Division (Continued)
59. To establish a cross reference system relating
manufacturer past number to federal stock number.
This should greatly simplify identification prob-
lems and will reflect repetitive demands in our
computer operations and will lead to increasing
the scope of stock items. (NEW)
Transportation Division
60. To review Tables of Vehicular Allowances to deter- Continuing Objective.
nine current validity of justification for ears.
61. To revise Agency procedures for the documentation I October 1963. The effective date for
of shipments supported by the military services is DOD implemmatation of MU.STAMP has been
line with MILSTAMP (Military Standard Transportation changed from 1 July to 1 October 1963 to
and Movement Project). allow for publication of final DCI) regu-
latiaas.
62. To complete procedures, in coordination with the
office of the Comptroller and the Department of the
Army, for reimbursement for shipments of household
effects, baggage, and privately owned vehicles. (NEW)
15 August 1963.
63. To complete a study of shipping procedural changes 1 September 1964,
which way be required acs a result of the decentrali-
zation of supply functions to domestic depots. (NEW)
64. To monitor any necessary modification of existing pro- 31 December 1963.
cedures in comeetton with the establishment .f Con-
solidated Tables of Vehicular Allows with the
particular objective of assuring necessary control of
such CTVA*s. (NEW)
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