REPORT OF OBJECTIVES AND ACCOMPLISHMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04608A000300020010-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 5
• Document Creation Date: December 22, 2016
• Document Release Date: August 1, 2008
• Sequence Number: 10
• Publication Date: January 28, 1963
• Content Type: MEMO

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OPTIONAL FORM NO. 10
UNITED STATES GOVERNMENT
Memorandum
.r1
C ONF1nF-~, glAL
Chief, Administrative Staff/OL
Chief, Transportation Division/OL
Report of Objectives and Accomplishments
DATE: Il 8 JAN 9963
REF Memorandum to Chief, Transportation Division/OL from Chief,
Administrative Staff/OL, subject as above, dated 26 December
1962
1. The following comments concerning stage of completion
of objectives are submitted in accordance with the request con-
tained in paragraph 1. of referenced memorandum.
a. Establish Agency Shuttle Bus Service
on a Permanent Basis
Revised shuttle bus schedules were established 3
December 1962. 30-minute service was continued on Routes
1 and 3 and 15-minute service was initiated between the
Headquarters building, new State, and 1016 16th Street
(Route 2). Five new 12-passenger buses were received and
placed in service,on,Route 2`, This objective was completed
1?Octo er 1962. Since completion, responsibility for the
~, iassenge vehicle function, including shuttle buses, has
been transferred from the Transportation Division to the
Logistics Services Division, effective 17 December 1962.
A related task to revise necessary regulatory issuances
to reflect the transfer of functional responsibility was
also completed.
b. Arrange for Commercial Bus Service on
a Permanent Basis
This objecti
However, the responsib
mercial bus companies f
changes in Agency requi
Services Division on
transfer of respons
her 1962 concurrently with the
the passenger vehicle function.
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leted as previously reported.
Tor continuing liaison with com-
he purpose of discussing any
ants was transferred to Logistics
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nentv, and sultant tr er of 6ject TVA's among components
`'but are cted to be comple by 31 January 1963. As a related
effort, proposed revisions of HR 45-3 and LI 1-4 were completed
and forwarded for approval and publication.
c. Provide Guidance to Assure Compliance with
De ment of Defense Requisitioning Recei
and Issue stem tMILSTRIP)
an e QUICIURANS/MATS for transshipment 25X1
d. Prepare and Coordinate Initial Consolidated
Table of Vehicular Allowances for Each
Agency Operating Office
In accordance with HN 45-8, initial consolidated Tables
2. Following is a list of new objectives undertaken and completed
since submission of the July 1962 report:
a. Documentation for Navy/QUICKTRANS Shipments
eviously re ed two sets of a each shipme
n
~t~e
opriate Transportation Division procedures and the
ss'listing have been revised to conform with the
. Action was completed 1 October 1962. However,
aison will be maintained to ensure that required re-
to Agency procedures as necessitated by revisions
of Defense MILSTRIP instructions.
aU
d
resu
e
in I:SAW#7SCMIUII
of arrangements for air "sip`e MATS 25X1
logistics Service) of Agency materiel when the 25X1
date required permits. At 44? a pound, a savings of $1.42 a pound
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SUBJECT: Report of Objectives and Accomplishments
All app
consignee
MILSTRIP s
continuing'
Ir-' visions
to Department
of Vehicular Allowances (CTVA's) were completed-torof the 26
operating offices having vehicle require s. The r -i~
Documentation for Agency air shipments sponsored by Navy
.
__
cause of this duel ation an increase in -lting in
an increase in docume n, discussions were held and arrange-
ments completed with the Norfolk Naval Air Station whereb
Navy airbill will suffice for all shipments
anss1 pmen and booked on_one s ecific flight from Washington.
This arrangement reduces paperwork and expedites o s
this Agency and the Navy.
b. Milit
Shipment Channel
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SUBJECT: Report of Objectives and Accomplishments
over the commercial air rate results. Department of State channels
via commercial air and sea channels have traditionally been used.
The new air channel is used whenever the degree of urgency neces-
sitating air shipment is such that the slower MATS air channel may
be employed because of economy afforded.
c. Time Improvement in Shipments to the Port of Baltimore
Under previous procedures, delays were encount .ed-?nvthe-
movement of shqments to the Port, of Baltimore use cases were
not marke&'untila.receipt of port cal!.. _Thro h coordination. with
Security Staff/OL, a new procedure was imple- 25X1
~ment d under which' cases are marked upon receipt of instructions
Transportation Division. Subsequent receipt of port call
permits immediate movement to the port.
d. New and Revised Cargo Branch Procedures
As a result of oper es in shippi
d mils r procedures,
,,2 Cargo Br ch proced s19v_ a been
newly estab)$shed or refrised. Other
n a continuing basis.
e. New Format for Consolidated Tables of Vehicul
Allowances C
A new format for CTVA's was developed and placed in effect.
The new format provides for the grouping of all types of motor
vehicles within 13 general categories and is based on standards
classifications es ed by the ces A ration
'or the repor of vehi rements. The purpose of the new
;ormat is reduce workload involved in the administration of the
gram. The format has been favorably received by operating
3. In accordance with the request contained in paragraph 2. of
referenced memorandum, the following is a list of new objectives with
comments concerning them:
a. Study and Implementation of the DOD-Established "MilitarZ
Standard Transportation and Movement 'rojec MILSTAMP)
A MILSTANP operating manual has been received for review
preparatory to Agency action. This manual provides policy, pro-
cedures, and instructions for the uniform shipment of materiel
within and between military services in support of Department of
Defense (DOD) component logistical missions. The new system pro-
vides for maximum coordination and compatibility with the new DOD
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VIAL
SUBJECT: Report of Objectives and Accomplishments
supply documentation system known as MIISTRIP. Agency participation
in MIISTAMP will require revisions to Agency procedures for the
documentation of shipments sponsored by the military services. Ex-
pected date of completion is 30 June 1963.
b. Determination of Feasibility of Use of a Flexowriter
for Document Preparation
Tests are in progress to determine the feasibility of use
of a flexowriter to Process transportation documents, the prep-
aration of which tends to be standard and repetitive. The achieve-
ment of increased economy and efficiency is the end to which effort
is being directed. Expected date of completion is 30 June 1963.
c. Develop and Coordinate an Unclassified Booklet
on Domestic Moves
Action has been initiated to develop an unclassified book-
let on domestic moves. The booklet is designed to assist Agency
loyees by stating in plain language questions and answers con-
ning Government commuted rate poli d employee responsibility
olved when asst nt to domestic posts ecessLta shipmeht
storage,'of hous old goods and personal effects. The commuted-
es in,,jforce for domestic travel apply to all Government employees
an unclassified publication is possible. Expected date of
etion is 1 March 1963.
d. Establishment of Type 2 Accountabilit at
HijLuM Branch TD
The current audit report of Transportation Division contains
a regj mendation that Type 2 accountability be established at the
Aig`hway such. The advantages of this proposal over the existing
memorandum eceipt account were it was determined
that convers' n would be ad ageous since cation of e
4 and records i ent memorandum receipt accoun system would
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Expected date of completion is 30 April 1963.
e. Study of Air Travel Modes and Accommodations
Current Government and commercial trends have resulted in
in bf Transportation study aimed at development of a
sition concer action that should betaken- Iw he Agency to
achieve the most de ble bal ween air travel`" onomy and
the reasonable comfort convenience of employees anens.
'
Whir-'
4tl'G
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SUBJECT: Report of Objectives and Accomplishments
of the Bureau of the Budget. Completion date is indefinite.
Factors that enter into study include existence of two-class
accommodations, policies of cover agencies, and the attitude
Distribution:
Orig - Addressee
1-PMB
1-CB
1-HB
1 - TD File
(17 Jan 63)
C ~HAL
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