GUIDE TO OCD FACILITIES & SERVICE

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A000600100007-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 13
• Document Creation Date: December 9, 2016
• Document Release Date: March 28, 2001
• Sequence Number: 7
• Publication Date: November 1, 1950
• Content Type: REPORT

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NOVEMBER 1950
or~~ ~mxAL
GUIDE TO OCD
FACILITIES & SERVICES
available from
LIAISON DIVISION CIA LIBRARY
BIOGRAPHIC REGISTER INDUSTRIAL REGISTER
GRAPHICS REGISTER MACHINE DIVISION
MAIL & COURIER SERVICE
OFFICE OF COLLECTION & DISSEMINATION
CENTRAL INTELLIGENCE AGENCY
CONFIDENTIAL
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ONFIAENTIAL
FOREWORD
The purpose of this Guide is to make you better acquainted with
the people and the tools available in OCD to aid you in your intelligence
work. We hope you will establish direct and informal contact with all
members of the OCD staff, calling upon them for any services which you
feel OCD should be able to provide. Whenever it happens that you fail to
get as good service as you desire, discuss the problem with the Division
Chief concerned. The only way that we can improve the service is to
learn of the. things that go wrong.
OCD wishes to operate with a minimum of controls, paperwork,
and protocol. But it must serve all Offices and Staffs of CIA, as well as
the IAC agencies; and it cannot assign highest priority to all requests.
Therefore some controls and channels are needed, but there is nothing
sacrosanct about them. Division Chiefs can and do find shortcuts when
really urgent problems come up.
Your suggestions as to ways and means by which OCD might give
you better.. service are always welcome.
JAMES M. ANDREWS
Assistant Director
Office of Collection and Dissemination
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k?IDENTI OVEMBER 1950
SUMMARY OF OCD SERVICES
BIOGRAPHIC REGISTER
GRAPHICS REGISTER
Supplies photographs and motion picture films of all types for intelligence and
training purposes. (Page 3)
Supplies information on foreign industrial resources and installations; trans-
portation, communication, and other service facilities; and on the companies connected
with these activities. (Page 4)
LIAISON DIVISION
Collects intelligence information for CIA and other IAC agencies through direct
contact with all U. S. Government agencies in Washington, and through appropriate CIA
Offices and IAC agencies for exploitation of other sources. Reads all incoming intel-
ligence documents and decides to whom they should go. (Page 5)
In addition to the usual library facilities, maintains an indexed file of all docu-
ments received or produced by CIA. Provides a bibliographic reference and loan
service based on this file, and on other sources. Maintains the CIA Central Records.
Advises on records management problems. (Pages 6-7)
Develops machine methods and equipment for intelligence purposes, and advises
on their adaptation to special problems. Operates machine index facilities for Graphics
Register and CIA Library, and for special projects. (Page 8)
MAIL AND COURIER SECTION, ADMINISTRATIVE STAFF
Receives, distributes, and dispatches all official CIA mail. Provides messenger
and courier service within CIA and in the Washington area. (Page 8)
NOTE:
A more detailed explanation of the services available from each Division is
given on the indicated pages.
Formal requests for these services should be submitted in accordance with the
control procedures established by the Office of the requester.
An INDEX TO OCD on the last page includes the name, location, and telephone
number of Division and Branch Chiefs.
GONFIDENTIAIe
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CONFIDENTIAL NOVEMBER 1950
GRAPHICS REGISTER - GR
1. A collection of photographs covering subjects of intelligence interest in foreign
countries, including foreign personalities who are important for intelligence purposes.
2. A collection of motion picture films that are useful for intelligence and training
purposes.
3. A machine index by subject and area of the photograph and film collections in GR,
and of films held elsewhere that are available to GR.
4. A file of reference material on governmental, commercial, and private sources
from which photographs and films may be, procured.
Services provided by GR
1. Photographs on foreign subjects are supplied in response to specific requests, or
in accordance with standing requirements. They may be available in the files, or may
have to be obtained from other sources. Requesters may visit GR to select the photo-
graphs they need.
2. Requests for motion picture films may be for specific films, or for films on a
specified subject, area, or training need. GR also scans the content of films for the
purpose of estimating their possible intelligence value.
3. GR will provide a projector and a projectionist to show a film in any CIA building.
In certain cases films may be loaned to a requester for use in other locations.
REQUESTS FOR SERVICE SHOULD BE SUBMITTED IN ACCORDANCE WITH
CONTROL PROCEDURES ESTABLISHED BY THE OFFICE OF THE REQUESTER.
CIA Form No. 60-72 should be used for such requests.
Informal contact for appropriate assistance may be made with:
Ext. Room & Bldg.
Office of the Chief, Graphics Register
2657,
3121
24
#14
Photograph Branch
2657,
3121
22
#14
Film Branch
2657,
3121
E22
#14
0O~IFIDENTIAIi
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 CONFIDENTIAL
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Files and facilities in LD
1. Current information on the organization, functions, activities, and intelligence
potential of U. S. Government agencies.
2. Index of key personnel in such agencies who are useful contacts for intelligence
purposes on specific problems.
3. Index of CIA representatives on interdepartmental committees.
4. Complete records of formal requests received and collection directives issued,
with a cross index of requests by subject and area.
Services provided by LD
1. Collection of intelligence information and materials from all possible sources
in response to standing requirements and to specific requests from CIA and other
IAC agencies. Liaison for direct collection is maintained with all U. S. Government
sources in Washington. Other sources in the United States and abroad are exploited
through collection directives to appropriate CIA Offices and IAC agencies. (Requests
for procurement of specific documents from any source should be directed to the
CIA Library.)
2. Advice and assistance to CIA personnel in establishing approved contacts with
U. S. Government officials for consultation on intelligence problems.
3. Assistance to other IAC agencies in making use of CIA files and facilities,
especially the services of the OCD Registers.
4. Any special service involving CIA liaison or negotiation with other U. S. Govern-
ment agencies.
5. Selective distribution within CIA of all intelligence material received from other
sources, and dissemination to the other IAC agencies as well as within CIA of
intelligence produced by CIA.
This service is based on standing requirements of the various recipients, on
special requests of a temporary nature, and on a knowledge of the general and
specific needs of all recipients.
COLLECTION REQUESTS SHOULD BE SUBMITTED IN ACCORDANCE WITH CONTROL
PROCEDURES ESTABLISHED BY THE OFFICE OF THE REQUESTER. CIA Form
No. 60-1 should be used for such requests.
Informal requests for assistance may be made to:
Ext.
Room & Bldg.
Office of the Chief, Liaison Division
776-7
1214
M
State Desk
781-2
1226
M
Army-Air Desk
761 or
493
1230
M
Navy, Non-IAC Desk
3415-6
1213
M
CIA Desk
744 or
571
1225
M
CONFIDENTIAV
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NOVEMBER 1950 SECRET
Files and facilities in the Library
1. A collection of intelligence documents received or produced by CIA, filed by source
in chronological order and controlled by a finder index.
-2. A machine index to-selected documents in this collection, called the Intellof ax File,
consisting of punched cards containing necessary identification, subject and area
references for each document. These cards also show the source, title, date and num-
ber of each document in clear text for reference or reproduction purposes. They are
called Index. Faxcards.
3. Abstracts of selected -documents are a rapidly growing addition to the Intellofax
File. They are reproduced In clear text on the Index Faxcards, which are then called
Abstract Faxcards. The abstracts may be prepared by analysts in other CIA Offices,
or by the Library.
4. Facsimile machines which will reproduce, on a continuous paper ribbon, a selection
of Faxcards on a specified subject or area. These machines will also transmit a re-
production of the Faxcards to receivers installed in other Offices of CIA. Several of
these receivers are now operating in M and Q buildings.
5. Inter-Library loan arrargements with governmental, institutional and other libraries.
6. A collection of books, pamphlets, dictionaries, directories, encyclopedias, gazetteers
and publications of all types that are of interest for intelligence purposes.
7. A Reading Room where current newspapers, periodicals and reference publications
may be consulted.
8. A supply of extra copies of intelligence documents produced by CIA.
9. The current files and index records of CIA administrative documents.
10. Archives of inactive records and documents transferred fromall CIA offices.
Services provided by the Library -
1. Documents, cables, books and periodicals are procured from any source for loan
to requesters, or for retention in special cases. They may be available from the Library
files, through inter-library loan facilities, or from other -sources. (Circulation Section -
Ext. 2028)
2. The librarians will assist requesters in searching for intelligence material perti-
nent to any subject or area, and in answering factual questions from available reference
material. (Information Section - Ext. 2457)
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Services provided by the Library (continued)OIx'
3. The Library Intellofax File provides a listing of documents by subject and area,
which shows the source, subject, and other data concerning pertinent documents. These
listings include a growing proportion of abstracts of the more important documents.
Comprehensive intelligence bibliographies are also perpared on request. (Information
Section - Ext. 2457)
5. Microfilm Viewers and Dictaphones are available to enable extracts to be made
from documents recorded on microfilm. (Information Section - Ext. 2309)
6. Extra copies of intelligence documents produced by CIA are supplied on request,
subject to approved distribution procedures. (Records and Files Section - Ext. 518)
7. Published material is purchased on request, in accordance with established CIA
procedures. (Order Section - Ext. 2723)
8. An accessions list of books and pamphlets received and cataloged is issued weekly.
(Cataloging Branch - Ext. 2147)
9.. A newspaper and periodical clipping service is operated to supply current items
on any specified subject in response to standing requirements. (Publications Review
Section - Ext. 2148)
10. Field surveys are made of libraries and collections to determine their intelligence
potential for current and future exploitation. (Office of the Chief - Ext. 2045)
11. Advice and guidance may be requested on the following subjects:
Top Secret control procedures. (Top Secret Section - Ext. 2404)
Subject classification and indexing problems. (Analysis Branch - Ext. 2863)
Filing methods, file equipment, storage of inactive records, and other aspects
of the Records Management Program. (Records Management Branch - Ext. 2455)
* * *
REQUESTS FOR SERVICE SHOULD BE SUBMITTED IN ACCORDANCE WITH CONTROL
PROCEDURES ESTABLISHED BY THE OFFICE OF THE REQUESTER. CIA Form No.
60-70 should be used for loan requests, No. 60-72 for information requests, and the
Library Order Card for purchase requests.
Informal contact for appropriate assistance may be made with:
Ext.
Room & Bldg.
Office of the Chief, CIA Library
2045-6
1040
M
Reference Branch
2895
1429
M
Central Records Branch
419
1046
M
Analysis Branch
2863
1514
M
Cataloging Branch
2147
1501
M
Records Management Branch
2455-6
1147
Q
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MACHINE DIVISION - MD
Services provided by MD
1. Investigates, develops, and adapts machine processes for identifying, collating,
reproducing and transmitting intelligence data.
2. Provides advisory service for CIA offices and IAC agencies on the availability
and use of machine methods and equipment for intelligence operations, and for their
adaptation to special problems.
3. Performs the machine operations required-for -special projects such as the com-
pilation of a world-wide gazetteer of place names and physical features.
4. Advises and assists in the development and performance of all machine operations
for OCD. Maintains the machine indexes for CIA Library and Graphics Register, and
processes the requests received by them that require machine operations. Biographic
Register and Industrial Register operate their own machine indexes under general
supervision of MD.
Requests for information or service may be made to:
Ext. Room & Bldg.
Office of the Chief, Machine Division
2711-2
1315
M
Planning Branch
3171
1317
M
Machine Operations Branch
-2734
1337
M
CIA MAIL AND COURIER SECTION, ADMINISTRATIVE STAFF
Services provided
1. Receives, distributes, and dispatches all official CIA mail, both domestic and
foreign.
2. Provides inter-office messenger and courier service for regularly scheduled
pickups and deliveries throughout CIA.
3. Provides regular courier runs to other governmental agencies in the Washington
area. Special pickup and delivery service is provided in urgent cases, if a courier
is available.
Requests for information or service may be made to:
Ext. Room :& Bldg.
Chief, CIA Mail and Courier Section
719
1050
Q
Head, Courier Unit
2542
1075
Q
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Ext.
Room & Bldg.
ASSISTANT DIRECTOR
- James M. Andrews
2244
1033
M
EXEC. ASS'T DIRECTOR
-
2243
1029
M
25X1A9a
DIVISIONS AND BRANCHES
CHIEFS AND ASS'T CHIEFS
25X1A9
a
BIOGRAPHIC REGISTER
2124
1001
M
2496
1001
M
Scientific Branch
2495
1118
M
Regional Branch
2191-2
1132
M
Index Branch
2076
1110
M
GRAPHICS REGISTER
2657, 3121
24
#14
Photograph Branch
2657, 3121
22
#14
Film Branch
2657, 3121
E-22
#14
2995-6
1009
Q
2995-6
1009
Q
Intelligence Branch
2532
1117
Q
Index Branch
2524-5
1115
Q
776-7
1214
M
776-7
1214
M
State Desk
781-2
1226
M
Army-Air Desk
761, 493
1230
M
Navy, Non-IAC Desk
3415-6
1213
M
CIA Desk
744, 571
1225
M
2045-6
1040
M
2045-6
1040
M
Reference Branch
2895
1429
M
Central Records Br.
419
1046
M
Analysis Branch
2863
1514
M
Cataloging Branch
2147
1501
M
Records Management Br.
2455-6
1147
Q
2711-2
1315
M
2711-2
1315
M
Planning Branch
3171
1317
M
Machine Operations Br.
2734
1337
M
ADMINISTRATIVE STAFF
2628-9
1011
M
Mail and Courier Sec.
719
1050
Q
C0,.171DENTIAL
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