SURVEY OF DDS ORGANIZATION REGARDING MANPOWER UTILIZATION AND EFFECT OF MANDATORY REDUCTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A001800050024-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: July 12, 2001
• Sequence Number: 24
• Publication Date: November 30, 1955
• Content Type: MF

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30 November 1935
Chairman, AgenCireAPaiiii-OUrvey Committee
Survey of pm Organisation Regarding Manpower Uti
and Iffect of )&mi*tory Reduction
1. In response to instructions received in the Agency committee meeting
he3d 4ML 26 November 1955, the DDS committee representatives requested the
several components of the DOS organization to effect a self-study specifically
constAering the following questions (Annex AJ:
a. If the Director La required to effect a ten percent reduction
In current Agency manpower, what specific actimaimal the three Deputy
Directors take to effect this reduction in their areas? DDS components
were requested to apply this question to their offices.
b. Are any organizational units now performing any function or
activity which is being performed, in whole or in part, by another com-
ponent of this Agency or by another Government agency?
c. Do any organizational units now have work zequtrenentr beyond
present umrower capability/ If so, what additional manpower is required?
d. Assuming that present manpower allocations permit the accom-
plishment of essential tasks, what desirable tasks have been deferred or
eliminated from present programs due to the current ceilings?
2. Following is a aummary, by office, of the staffing status, =events,
and apparent effect of a mandatory reduction of ten percent. Those offices
which do not indicate specifically (in subparagraph (1) correspondine to question
"a" above) the positions or functions to be eliminated, would, if required,
effect reduction by abolishing individual positions to the extent necessary to
meet the *posed cut. This action would not necessarily result in elimination
of entire functions. The on duty status shown is that which is reflected by
recorded personnel actions as of 25 November 1955. The four numerical sub-
paragraphs in parentheses are keyed to questions a, b, c, and d in paragraph 1
above.
a. t Staff AADOX B
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(1) No recommndation made to effect a ten percent reduction.
(2) No duplication of function or activity in this Agency or
by another Federal agency.
(3) Work requirements met by present manpower by streamlining
procedures end by limiting both scope and pace of audits.
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C.
sation Regarding Manpower
Reduction
(1) No recommendation made to effect a
(2) No duplication of function in this
Federal agency.
in another
(3) Can continue to operate at epproxima sly present level of
support with present staff but unable to furnish additional
support in terms of increased participation in current and
liquidatirgimmOects or support of additional projects.
Greater participation in the actual management and operation
of proprietary cover companies.
No duplication by other Agency conenta. This office
restricts its activities to Agency problems and. refers to
the Department of Justice Or the Copptroller General such
matters as can be handled under the normal procedures of
Government.
Current staffing sufficient to meet any foreseeable
requirements.
t Staff Annex IS
0 (Na
(1) If directed a. ten percent reduction
by reducingillpositions in Regulations
from Rewords amlillfrom Organise
Methods (total 25X9A2
(2) No comment.
(3) No comment.
details)
sccompli
Staff". 25X9A2
on and 25X9A2
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0.
of DDS Organisation M ardiug Manpower Utilization and Effect
tory Reduction
(1) o recommendation made to effect a ten percent reduction.
(2) No known areas of duplication by another Agency component
Sr by another Government agency.
(3) 'resent authorisation considered inadequate; inability to
fill Registrar position, lth resultant administrative
burden on physicians cited as example of recognized need
not not under present ceiling.
The further development of the arms& physical examination
irrogram-
The stren4thening of the Adniaiatratve Support Division has
tug limitations.
been deferred as a result of current
(1) If a ten percent reduction is directed it would need to
be accomplished in the following activities :however,
specific reductions would require consideration by cometent
rrices
COWIN and25X1C
project
ocy Re- 25X1A
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(2) There no.y be 'Rome identical funct
velopment and iatenance of stock
amd OC cannot visualise a practical
Which would eliminate even these few
atlas for survey of present Agency =PP
source of savings through simplified proc
No specific work requirements beyond present menpover
allocations.
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UBJECT: Survey of DUI Organization Re
of Max tory Reduction
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? Utilization e
Desirable activities deferred include proper maintenance
of vise, microwave and ciphering systems; establishment of
a "quick reaction capability for the production of equip-
ment for clandestine operations; inventories of Headqearters
cryptographic stocks; protective traffic analysis in direct
support of DD/P operations; liaison with RSA on eryptologic
netters; Operational testing and evaluation of equipment;
handling current traffic loads in Headquarters and some
field areas, e.g., and preparation of
adequate Agency regulations.
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h.
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(1) Ten percent reduction
sting essential activit *
support requirements was made.
the scope and pace of most func
general by the elimination of a variety o
view activities sad of services and also by a
staff work and in training. It is noted that these changes
would bring about a general deterioration of budget and
fiscal services.
This office is unaware of any dlIcation by other
comments or by another Government agency.
Limitations of present ceiling have precluded performing
complete budget and fiscal responsibilities for proprietary
and other special projects and have liulted program analysis
york, contract audits mad agent services.
Deferred activities include item (3), above, and the prepar-
ation of career plane for each SF career employee.
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On duty -
(1) If a reduction is mandatory, it voted be effected
anted below. It is noted that these reductions yould reduce
service and, in some instances, increase the cost of obtain-
ing necessary services.
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Utflizatio
i.
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01
Division
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(2)
(b) Aiistretie Staff
(c) Printing Services Division
(d) Transportation Division
TOM
lassified printing is cu tly done by the GPO.
itivity and classified nature of the ina4orlty of
y'g printing requirements has riot ne it feasible
such jobs to GPO. The personnel in REC furnish
guidance on work accomplished by other Government
agencies. Federal procurement is used as practical.
Additional personnel needed for extensive pannring spon
sibilities (7); Procurement Division (6) for augmenting
contract negotiations, administration, inspection and
settlement; Real Estate & Construction, Division (1); Head-
quarters Board of Survey (1); Supply Division (8), to pre-
vent loss through deterioration of ordnance in storage.
Deferred tasks include: periodic inspection of oversee. -
stallations; estsblishment of more exacting work standards;
64Pport in the Agency's motion picture program; increased
stock surveillance; increased emphasis on training.
this office recommends it be
nation of functions rather than further
and quality of service. The following
functions uld be considered:
(a) Control Processing - positions. The rini
positions in Central ?ceaeing would be reloca
C r and would service travelers in the matter of
ports and other personnel functions. Other functions
would be returned to parent offices.
B-
(b) Selection Staff "'positions. This action would
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Manpower Utilisation and Effect
presentnecessarily lower selection at
Career service appointment.
Special Support Assietant (Personnel)
With same reduction in service this fume
abserbed by the central Office of Perlman
(2) The Management Staff awl this Office are currently etudying
Agency personnel procedures. It appears likely that record-
keeping functions are already duplicated. Positive evidence
of other duplication has not been established.
Additi sonnel requirements: Insurance & Casualty
Division Position Evaluation Division Personnel25x9A2
Precuremen a vision
tions.
Desirable tasks being deferred include: backlog of staff
work in ICD; development of position and qualification
etandards; cumulative lose of ground in pipeline replace-
ments for attrition; regular review and evaluation of
present personnel policies and procedures.
No twit cation of f nctions by
another Government agency.
a ten
Agency component or
Backlog of pending eases has increased from an average of
one to twolammdred to over 1,000 due to present manpower
limitations.
Deferred actvitiea nclude: periodic re-tnveatigtt ion of
personnel; as much Liaison with ether agencies as is desir
able in the matter of current developments in technical
security equipment and techniques.
(1) If the manpower reduction were on a co-equal basis this
office could and would reduce by ten percent. However, this
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of UDS Organization Regarding
Mandatory Reduction
Utilization Effect
vould haye the effect of decreasing present limited capacity
in providing covert instruction, conducting language and
area training, testing and assessment services, continuing
or expanding the JOT program, t ng facility at
and providing for career development of instructor personnel.
(2) The SB IE)/?, D/P0 engeges in
the conduct of training. and area training are
offered by some other agencies of the Oovernment. Experience
has proved conclusively that in most cases it is more effi-
ciemt, mere secure and more economical to conduct language
and area training through internal C/A programs.
(3)
Analysis indicates that continuing more significant in-
structional programs at their present level would reqjiire
elimination of clerical training, instruction in reading -
provement and the production of intelligence literature under
current ceiling limitations.
(4) Deferred activities include ;al= to
International Communism, and continuation
the Instructor Development Program.
(1) A ten percent reduction in manpower by:
(a) Abolishing the functions of two Spec
the DOS and rely on the offices cone
assistance.
CO Abolishing two other
maintain all other function
(2) No duplication in other Agency c
agency.
(3&t4) Rot to
insofar al; it cone
e Office, but is pertinent
DOS components.
t on in.
of
3. As evidenced above, a reduction of ten percent in the organization,
allowing the cut boa in pleas due to imposition of the 31 Jay 1955 ceiling,
woad severely curtail service now being rendered, or which should be rendered
in the interests of efficiency and economy. Elcessive reductions in the support
field woad result in increased administrative burden to the operating offices
since the duties being performed are inherent in the successful conduct of
?penal s.
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of DDS Organisat ton Regarding
Mandatory Reduction
tion and. Zffect
of an unavoidable fixed percentage reduction in the DPS
such reduction necessarily be effected by equal percent-
in the several components. The prime interests of the Agency
tection, official personnel records, financial and property
similar legal responsibilities must receive priority attention.
ion it should be noted that an Agency-wide reduction of ten per-
cent in personnel without elimination of some existing operations would not be
a sound basis for reduction of a like percentage in the eqpport field. For
example, an Agency-wide reduction of ten percent in personnel only would have
little effect upon the Office of the Comptroller except in the payroll section
where the reduced workload might warrant only a reduction of one or two percent
in the overall Office of the Comptroller.
5. In summary, the Deputy Director (Support) will continueto effect soon
cedes in personnel by every Mel= available. If, however, an Agency-wide re-
duction beyond normal measures is required, it is recommended that consideration
be given to the elimination of functions and operations which cannot be supported
IMAPv reasonable standards; of efficiency and in compliance with legal require-
ments. Further action within the IICS organisation will be withheld pending
consideration of the overall position of the Agency.
ATP D:
Director or Connunicat ons
/S7
Deputy Director Director of Person-n/41
3e1 A-ez,
wiTza (nate)
y Director (Support)
6?
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