RECOMMENDATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A002200130003-2
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: November 11, 2016
• Document Release Date: June 16, 1999
• Sequence Number: 3
• Publication Date: July 19, 1956
• Content Type: BULL

Approved For Release 1999/09/20 : CIA-RDP78-04718A002200130003-2
AWIS)V .,!OIL 3 FZDERAL WORTS
1001 Connecticut Avenue, N. W.
Wasnngton 60 D. C.
July 19 1956
fite,COMMEMATION
t. The following mandatory staridards be establithed-fer
4TencieS:
WEVY FE.DatiLL AGiNCY? in the prasulgation of rules and
rf,;uaatiom that require tne public to retain,records? shall in
;n every such rule and regulations:
A fixed number of years, preferably not sore than a
erom a clearly defined starting date (such as the birth of t
-.0-victim of ma tial audit, etc.), after whioh tine
not require the specified records to be reteined*
h, A definition of the records to which the tt
merits apply, it being underet,00d that records which *1W-tuft-in
within the scope of such definition nay be disposed of at the
discretion of the holder,
c. Authorisation to the holder of records required to
tabled to substitute for such specified records, af-ter the exp
of the first two years of the retention period, copies obtained by
ohotraohing, microfilning, or other permanent reproducing protestes.
PrQvided that in exceptional cares, and for good cause, an Igenc
may require longer sp.?cified retention of such specialised and ?art.
defined classes of record.
Pr-:.e"..ded further that when investigation by any agency indicates
trat a company or member of the public should be required to retain Tor,
a oeriod of investigation, enforcement activity, audit, or ittigat
,-ertain selected records, the investigation and' enforcement &gentle
tie responsiollity and shall identify to the nether of the public
compary the narrow class?, of records which it requires thesaber
or company to retain until completion of the investige
enfarcenont activity, audit, or litigation.
2. The standards established in (1) above be applied when _forma' o
i,,,,rtalerits are up for renewal?
3a. With respect to all rules and regulations currently-in effec
reTaire the public to retain records, every federal agency ehoad,
clusted to review such, rules and regulations and prommlote such
rttcnts as may be necessary to bring then into conformity with xlve
rr
i.ah11shed in (1) above.
W.:_th respect to superseded regulations and regulations of ageaclet
no longer in existence, the Bureau of the Budget should cause anin-
vestigation to be made with the objective of bringing such rwcord.r
ten tion requiretnehts into conformity with the Otridardt.estab
(1) above.
/Approved For Release 1999/09/20 : CIA-RDP78-04718A002200130003-2
Approved For Release 1999/09/20 : CIA-RDP78-04718A002200130003-2
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s< but this program I assume that you will make tx
visory services of the Advisory Council on Feder ,
,1 its various specialised committees* You will also
with the affected Federal agencies and wnen appto.,
;?:-Iato with the General Services Administration. You are aUthorieed,.
.d J1.-ected to issue such circulars or other initrustions.eerW'i
find uueful in carrying out this assignment*
?
should like to ? receive from you by 8eptesiber0V,?`,..4-'!-\,.
of your progress together with any reconmendatimne
to further stops required for the effeotive eon
Ourden on the public,
Increased efforts to recluse the reporting Writ, eat
with actions being taken by the General envie**
other executive agencies aimed at solution of papordo
in the Government*, 'mill go fir toward sttlikintOBV..
of the Hoover Commission's r000mmendationa for lapr
paperwork nanagenent. They fora a logical ant **1
broader responsibility and program of the DUMP" Ot
bring about better internal becineos eenagenuot
tive Branch. -
The Honorable Percival F. Brundage
Director
Bureau of the Budget
Washington, D.
..?
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. .,-44440tq
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plaroVedffor Release 1-999/09/20 : CIA-RDP781'047I8A00
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