SAFETY MANUAL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A002700180001-4
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 22
• Document Creation Date: November 11, 2016
• Document Release Date: February 11, 1999
• Sequence Number: 1
• Publication Date: June 1, 1951
• Content Type: MISC

Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
SAFETY
MANUAL
1June, 1.951
Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
X##JFE*r$#
STARS
between
the
ears
Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
 ILLEGIB
kk Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718A002700180001-4
INDEX TO SAFETY MANUAL
INTRODUCTION
CHAPTER I GENERAL REGULATIONS
CHAPTER II. SPECIAL REGULATIONS
1........ Office Practices
Approved For Release 1999/09/07 : CIA-RDP78-04718A002700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718A002700180001-4
SAFETY MANUAL
INTRODUCTION
1. Purpose
This manual is composed of rules which must be observed to in-
sure safe operations. It should be used as a guide and reference by
all employees, and especially by safety officers, supervisors and in-
spectors.
2. Scope
The rules and suggestions contained herein are considered the
minimum for normal operations and may be supplemented with addi-
tional material as needed. Lack of specific mention herein of any
safety practices must not be considered as a license to disregard
such safe practices. Specific problems involving safe operations or
safe practices will be given study by the Safety Officer as the need
arises. CPYRGHT
3. Application
Accident prevention is a problem of organization and education.
Accidents can occur only when preceded by or accompanied by the un-
safe act of a person or the existence of a mechanical or physical haz-
ard. Statistics show that ninety per cent of all industrial accidents
are caused by unsafe practices. It therefore becomes incumbent on
all supervisory personnel to see that all employees in their area are
properly indoctrinated in safe practices and that safe practices.are
strictly adhered to.
Approved For Release 1999/09/07 : CIA-RDP78-04718A002700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
4. Responsibility
Fundamentally the responsibility for the operation of a safety
program rests with the Area Safety Officers who are assigned the
direct responsibility for the application and observance of safety rules
and regulations in the areas assigned to them.
5. The Theory of Accident Prevention
Accidential injuries cannot occur unless some person acts unsafely
or is exposed to a mechanical or physical hazard. It is better to
locate and correct unsafe conditions and unsafe acts before they cause
an accident rather than determine such conditions or acts as having
caused an injury or death. Accident prevention expressed in simple
-form is the work of correcting unsafe acts of persons and unsafe
mechanical or physical conditions.
Approved For Release 1999/09/07 : CIA-RDP78-04718AO027001'80001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718A002700180001-4
CHAPTER I
GENERAL REGULATIONS
The following safety regulations are applicable to all activities in
which employees may be engaged and will not be repeated for each specific
operation in Chapter II, but will be presumed to be in effect in all operations.
1. Operating Requirements
a. Appraisal of Job.
Project supervisors will study carefully safety requirements
and prevailing work conditions, in order to estimate his particular
safety needs.
b. Selection and Assignment of Personnel.
Judgment should be used in assigning work within the limits of
employee capabilities.
c. Congestion.
Work areas should permit freedom of operation. The presence
of equipment, tools, materials and personnel not required will be
avoided.
d. Instruction.
No job will be attempted until the supervisor is assured that
each employee on the job has received adequate instruction in the
performance of his assignment including instruction in safe work
practices and in the use of special and personal protective equip-
ment.
e. Protection of Personnel.
Personnel will be given the benefit of such protective clothing
and equipment essential to the safe performance of an assigned
task. Likewise consideration will be given to work conditions and
to the adequacy of ventilation.
f . Sanitary Conveniences.
All places of employment will be provided with:
(1) An adequate supply of pure and properly dispensed drinking
water.
Approved For Release 1999/09/07 : CIA-RDP78-04718A002700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718A002700180001-4
(2) Adequate disposal of waste.
(3) Adequate facilities for maintaining personal cleanliness.
(4) Adequate facilities for heating and ventilation.
(5) Adequate toilet facilities.
CPYRGHT
g. Tools, Equipment and Machines.
Sufficient properly designed tools and equipment and provision
for their maintenance will be supplied for every job. Machine
guards will be employed where mechanical hazards exist or are
likely to be encountered. This includes the protection of all moving
parts of machinery and transmission equipment.
h. Inspection of New Equipment and Machinery.
All new machinery and equipment which may have safety haz-
ards must have approval of the Safety Officer before being Out into
use.
i. Housekeeping.
High standards of housekeeping will be required and the main-
tenance thereof enforced. The following is a partial list of items
Approved For Release 1999/09/07 : CIA-RDP78-04718A002700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718A002700180001-4
to be considered:
(1) Adequate Lighting.
(2) Clean and orderly equipment machinery, and working sur-
f aces.
(3) Ample and orderly tool storage.
(4) Ample and orderly material storage.
(5) Sufficient number of approved waste containers.
(6) Systematic removal and disposal of waste.
j. Transportation.
All vehicles, whether empty or engaged in the transportation
of personnel, property or supplies, must strictly observe all traf-
fic and safety laws, rules and regulations. Close attention must
also be given to the instruction of drivers in safety practices and
"courtesy of the road." Disciplinary control of drivers and in-
spection of the condition of transportation equipment and its safety
devices shall be continually maintained.
k. Accident Reporting.
All personnel will report promptly to their immediate super-
visor all injuries to person no matter how trivial. When written
reports are required, they should be completed and processed as
expeditiously as possible. It will be the supervisor's responsibil-
ity to insure that aproper report is made to the Area Safety Officer.
CPYRGHT
Approved For Release 1999/09/07 : CIA-RDP78-04718A002700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
1, First Aid and Medical Services
(1) First aid equipment will be located at appropriate and easily
accessible locations in all areas and will be maintained by the
Medical Office. First Aid instructions will be given by the
Medical Office to designated employees in all areas. All in-
juries, however minor, should be reported to the First Aid
Attenaant for attention. Do not try to treat yourself. Never
try to remove any object from your own or some other person's
eye. Bruises, bumps and sprains, though seemingly slight,
may sometimes cause later trouble. All injuries will be re-
ported to the Medical Office.
(2) Should the Medical Emergency Room be closed, the em-
ployee may obtain treatment at the U. S. Public Health Service
Dispensary, Railroad Retirement Building. If the injury is sus-
tained in the line of duty at a time when neither is open, treat-
ment should be obtained at Providence-Hospital. Phone numbers
for emergency medical treatment and ambulance service should
be conspicuously posted in all areas.
(3) Special medical examinations will be given whenever an
employee-is performing work for which it appears he is physi-
cally or emotionally unfit.
(4) Special studies will be made of conditions whenever there
are indications of factors existing which may be detrimental
to health.
m. Fire Prevention and Protection.
(1) Fire drills will be held at least once each six months in
every building regularly occupied.
(2) Stairs, fire escapes and fire exits should always be clear
and unobstructed. Fire doors and fire windows should not be
blocked open. This would prevent them from closing automat-
ically in case of fire.
(3) Oily rags and waste should be disposed of in metal, covered
cans, -provided for that purpose. Work clothing, particularly
oily garments, should be hung up so that air can circulate
through them. Oily clothing, rags, or waste must not be kept
in lockers. Rubbish or flammable materials must not be allowed
to accumulate.
Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
 Approved For ReIeaW' 9MI/07 : CIA-RDP78-04718AO02700180001-4
(4) All smoking rules mustbe observed. Matches and cigarette
lighters, open lights and fires must be kept away from all places
where flammable liquids or solvent fumes are present.
(5) It is the duty of every employee to know the location of the
nearest fire alarm box. Keep all aisles and passageways to
fire equipment and alarm boxes free from obstruction.
(6) If you discover a fire, no matter how small it may appear,
activate the building alarm at once, and proceed in accordance
with the Building Evacuation Plan. If an alarm box outside a
building is used to summon a fire department, remain-at the
box until fire fighting personnel arrive. Become acquainted
with the location of all fire extinguishers in your area and
know what type of fire they should be used on.
CPYRGHT
Approved For Rel
700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
(7) Fire equipment must not be used for any purpose except
fighting fires. Do not tamper with any fire fighting equipment.
If any fire equipment looks as though it has been tampered
with, notify your supervisor immediately.
(8) Combustible liquids, such as gasoline, alcohol, benzine,
or naptha, must be handled in approved safety containers.
(9) Fire extinguishers will be inspected and tagged at least
once each year. Extinguishers which have been used or are
found to be only partially filled will be refilled immediately.
(10) Fire extinguishers willbe clearly marked to designate the
types of fires on which they may be used. Their uses are
as follows:
(a) Use soda acid onfires in wood, paper, te:tiles,rubbish,
etc. It may be used on small spills of oils, greases and
gasoline. Do not use on electrical fires.
(b) Use foam on fires in wood, paper, textiles, rubbish
and on oil, grease and gasoline fires. Do not use on elec-
trical fires.
(c) Use carbon tetrachloride on oil, grease, gasoline and
electrical fires. It is not recommended for use on fires
in wood, paper, textiles, and rubbish.
(d) Use carbon dioxide on oil, grease, gasoline and elec-
trical fires. It is not recommended for wood, paper, tex-
tile and rubbish fires.
(e) Use dry compound on oil, grease, gasoline and elec-
trical-fires. It is not recommended for wood, paper, tex-
tile and rubbish fires.
(11) At areas or installations which have fire hazards peculiar
to their operations or which are isolated from regular fire
departments, appropriate fire fighting equipment will be fur-
nished, regularly inspected, and maintained in good operating
condition. In such areas or installations a fire brigade should
be organized and trained in the use of fire equipment.
n. Warning and Protective T)evices.
Warning signs and protective devices willbe employed to assure
protection to workers as well as passers-by. This generally in-
cludes the placing of informatory signs; the use of color markings
Ap fl-ff 19& 'IV ?ff9ffiWe 4a @ ~ ~ ~8~r
1-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
to identify fire and other protective equipment; the placing of hand-
rails, toeboards, and non-slip floor surfaces on platforms, walk-
ways, stairways and wherever one may fall from an elevation.
o. Color Marking.
The safety color code set out below defines the application of
color to specific problems in connection with accident prevention
and designates the colors to be used for such purposes.
(1) Red - red will be used as the basic color for identification
of :
(a) Fire protective equipment and apparatus, such as fire
alarm boxes, fire buckets or pails, fire extinguishers, fire
hose locations, etc.
(b) Safety equipment, such as safety cans or other portable
containers for flammable liquids, danger signs, stop
buttons, electrical switches used for emergency purposes
etc.
(2) Yellow - yellow will be used as the basic color for desig-
nation of stumbling, falling and tripping hazards, such as pillars,
posts, or columns, which might be struck, exposed, or the un-
guarded edges of platforms, pits, etc.
(3) White - white with a Red Cross will indicate the location
of first aid equipment, first aid dispensaries, stretchers, safe-
ty deluge showers, etc.
Miscellaneous.
(1) When an office or installation with heavy equipment is moved
to a new location, or when additional heavy equipment or safes
are installed in any office, approval of floor loading should be
obtained from Administrative Services.
(2) Incinerators will be operated only by designated, trained
employees.
2. Safe Practices (General)
a. Be safety minded and practice safety first. Always watch
what you are doing.
b. Be sure you understand the safe way to perform any task given
you. Help new employees to avoid unsafe practices.
Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
c. Bring to the attention of your supervisor at your first oppor-
tunity any unsafe conditions you may observe.
d. Report all injuries promptly so that proper first aid or medical
treatment can be given.
e. Never run; walk.
f . Never engage in horse play or practical jokes.
g. Maintain good housekeeping at all times.
h. Wear safe clothing. Do not wear loose or ragged sleeves, un-
buttoned coats, neckties or other loose clothing when working
around power driven machinery.
i. Wear clothes required and approved for the particular job -and
use protective equipment provided for you on special jobs.
j. Tools and similar equipment needed for a job should be in-
spected before using. Use only tools that are in good condition.
Reportbroken or defective equipment to your supervisor. Always
use the proper tool for the job and store sharp edged tools in a
safe place. There are specific safety rules for particular tools
which you should know before making use of them,
k. Do not attempting to lift or push objects which are too heavy
for, you. Learn to lift the proper way to avoid strains.
-1. In carrying materials keep the load close to the body. Avoid
carrying heavy objects too great a distance. Do not pile material
so as to obstruct your view and when carrying long objects keep
the front end high to -avoid injuries to -others.
CPYRGHT
Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
m. Do not attempt to repair or adjust electrical or mechanical
equipment unless it is part of your regular work. Treat all elec-
trical wires as live wires. Use portable electrical equipment
only when it is in good condition, properly grounded and with no
frayed cords.
n. See that all safeguards are in place and check to make sure
that everything else is in perfect condition.
o. Do not talk to anyone while operating machines and never dis-
tract attention of another operator.
p. Do not overreach. Stretching to reach overhead objects may
result in falls or strains. Do not reach around, over, or under a
moving part of any machine. If it is necessary to climb, use only
a ladder that is in good condition; do not use boxes, barrels, or
chairs.
q. Wash your hands carefully with plenty of soap and water before
eating, and if possible before returning to your duties.
r. Increase the intake of water and salt to allay effects of expo-
sure to excessive heat.
CPYRGHT
Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
CHAPTER II
SPECIAL REGULATIONS
1. Office Practices -
a. Operating Requirements. In addition to the general regulations
set out in Section 1, Chapter I, the following is required for safe
office operation. CPYRGHT
(1) Metal waste baskets with sharp edges or points will not
be used.
(2) Exposed sharp points on wire or metal mail baskets will
be repaired.
(3) Spike files will not be used.
(4) Broken glass desk tops will be discarded.
(5) Loose veneer on desks and grooved backs of swivel chairs
will be repaired.
(6) Sharp burrs on metal filing cabinet edges and perfora-
tions will be removed.
(7) Metal lockers, shelving, etc., which are not afforded a
stable footing, should be secured to walls or floors.
(8) Overloading of files so that they may topple over if top
drawers are pulled out all the way will not be permitted.
(9) edFloors should be treated to prevent slipping and be main-
Approve Fortelseasec?9El96r~~/b7 : CIA-RDP78-04718A002700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
(10) Loose linoleum or carpeting which creates tripping haz-
ards will be made fast or repaired.
(11) All room hardware such as door knobs, door stops, window
catches, transom operators, etc. will be maintained in good re-
pair for safety.
CPYRGHT
(12) Protruding items such as radiator valves, pencil sharp-
eners, etc. should be located so as not to be a bumping or trip-
ping hazard.
(13) Protruding power and telephone outlets or conduits will be
guarded by a permanent fixture or covered by a semi-permanent
fixture such as a desk.
(14) Stacked printed matter will not be stored without sufficient
ventilation.
(15) Highly flammable materials shall not be stored in lockers
or in cloak rooms, but must be kept in prescribed containers.
(16) Electric cords that have worn insulation or are otherwise
damaged will not be used. Extension cords will not be placed
on the floor across aisles or in other areas where employees
have occasion to walk. Cords for office appliances will be no
longer than seven feet.
(17) Moving parts on addressographs, mimeographs, bookkeep-
ing and tabulating machines and other types- of power driven
equipment should not be exposed.
(18) Electric fans should be properly anchored and guarded and
maintained in good operating condition. They should be in-
stalled at points where employees are not likely to come into
contact with them. Fans within six feet of the floor should have
the blades enclosed in u rd
Approved For Release 1999109/07' G~IA #DP78-04718A002700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
(19) If electrical appliances such as hot plates and percolators
are installed, it will be required that:
(a) Circuits be checked to be sure they can safely carry
the extra load.
(b) Red pilot lights be installed.
(c) Asbestos or metal protection be placed around and
under the plate.
(d) Plates have concealed elements.
(e) Plates be fastened down if possible.
b. Safe Practices. In addition to the safe practices listed under
Section 2 of Chapter I, the following additional rules are required
for safe office practice.
(1) Do not allow waste paper, discarded magazines, news-
papers, or similar material to accumulate on floors as these
may cause slipping and create fire hazards.
CPYRGHT
(2) Do not stack material on top of lockers, file cabinets or
in other high places from which it may fall.
(3) Handle scissors and other office tools with care.
(4) Keep desk drawers and pencil trays free of loose, sharp
or pointed objects such as razor blades, pins, etc. Do not throw
razor blades in a waste basket unless they are well wrapped and
clipped in paper.
(5) Do not leave thumb tacks on floors or in chairs.
Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
(6) Keep desk drawers free of "strike anywhere" matches.
Do not place matches with heads exposed in stands.
(7) Do not discard cigarette butts carelessly. Use ash trays
or other suitable containers.
(8) Do not carry sharp pointed pencils or unclipped fountain
pens in belts, upright in pockets or around the office in your
hand or mouth.
(9) Exercise caution when approaching doors and when round-
ing blind corners.
(10) Do not work directly underneath any light fixture which
is being repaired or replaced.
(11) Do not tilt backward with the feet elevated in a swivel
chair.
(12) Avoid leaving desk drawers or file case drawers open to
be stumbled over.
(13) Before referring to another file drawer in the same cabinet
all other file drawers should be closed.
(14) Close desk drawers by grasping handle and not the edge
of the drawer.
(15) Close drop head typewriter desk by using the handle.
(16) Close safe and vault doors by grasping handle and not the
edge of the door.
(17) When transferring file drawers, remove top drawers first
so as to prevent file from becoming top heavy.
(18) Do not sit on open file drawers or waste baskets.
(19) When disposing of broken glass wrap separately in paper,
mark plainly, and place beside waste basket or trash container.
(20) Do not use pins for fastening papers together. Use paper
clips or staples.
(21) Paper cuts may be serious. When handling papers, pick
them up at the corners, not at the side.
(22) Do not climb on chairs, desk drawers, boxes or other
makeshift supports in order to reach for something. They
are apt to slip or tip and cause you to fall.
Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
 Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
(23) Fluorescent lights contain a highly poisonous substance
and are therefore extremely dangerous if broken. Care must
be -taken in their handling, storage, and disposal. The hands
and eyes must be well protected if a broken tube is handled.
CPYRGHT
Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
 3-04718A002700180001-4
EM PLOYEES
ACTION IN CASE OF FIRE
I - UPON SOUNDING OF FIRE ALARM PROCEED
AT ONCE TO SECURE ALL CLASSIFIED MATERIALS
IN SAFES AND VAULTS. LOCK ALL SAFEKEEPING
CONTAINERS AND VAULTS.
2 - CLOSE AND LOCK ALL WINDOWS.
3 - PROCEED FROM BUILDING USING THOSE
STAIRWAYS AND EXITS WHICH YOU HAVE BEEN IN-
STRUCTED TO USE BY YOUR ASSISTANT EVACUATION
OFFICER, TAKING YOUR BADGE AND PERSONAL BELONG-
INGS WITH YOU.
4- AFTER LEAVING BUILDING PROCEED TO THE AREA
DESIGNATED BY YOUR EVACUATION OFFICER. DO NOT CON-
GREGATE AROUND EXITS, ADJACENT SIDEWALKS AND
DRIVEWAYS WHICH MAY INTERFERE WITH ACTIV-
ITIES OF FIREMEN AND THEIR APPARATUS.
WALK-DON'T RUN
 Approved For Release 1999/09/07 : CIA-RDP78-04718AO02700180001-4
TAKING
CHANCES
ma
may
take
y1 'f
Approved For Release 1999/09/07 : CIA-RDP78-04718A002700180001-4