OBI SPACE REQUIREMENTS AT RECORDS CENTER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04720A000100120008-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: July 24, 1998
• Sequence Number: 8
• Publication Date: February 21, 1957
• Content Type: MF

Approved For Release
P78-04720A000100120008-8
MEM0R ANDUM FOR- Deputy D r iactor/Intelligence
7 9
25X1A9a ATTNTION,
c intelligenc
'I': 081 Spac* Requiro nts at Records Center
4 1. In accordance with your wishes, the space resquir.me:
storage of OBI materials at the Records Coster haevo been re.
-
to determine if theses requirements can be reduced, and the findi
submitted herewith:
?
2. The OBI materials now stdW at the Record
space they occupy, are as follows;
Center, and ti
a.
Reserve stock of published NI
8, 250 cu. ft.
b.
Reserve stoke of JANIS
1, i.O cu. ft.
c.
Manuscripts of published NIS
( 1 1 copy each)
of pubtlaha d NIS Gmtteers
140 cur ft.
k 0 cu. ft.
9, 550 cu. ft.
3. Only in the reserve stock of JANIS rxsas.t.ri,als can any substantial
reduction be made in these space requirements. but as a result of this study
the space required for storage of 141S rnasnuscripts will also be eliminated,
which will bring the total net reduction to 1, 290 cu. ft.
4. With respect to JANJS, these stocks are being destroyed.
rapidly as JANIS are superseded ley NIS. This procedure has been in
effect for several years, which has resulted it a reduction from the
original space requirement of 1, 6t5 cu. ft. to the present 1,
and the latter will be further reduced immediately to about 250 cu. ft.,,_
sunder authorization for destructio* already issued to Records Center.
The remaining JANIS will be almost completely disposed of in thr veer
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5. One copy of the contributor Is manuscript of all published NIS
has been retained for reference purposes in event contributor* or users
question data presented in the published NIS. This proved useful in the
early days of the Program, but records show that no reference has been
made to these manuscripts for over a year, and the manuscripts at the
Records Center will, therefore, bF1- destroyed. Henceforth the mmuscripts
will be destroyed after six months' retention in 081 following publication
of the NIS ileement concerned.
6. With rsgard to the stock of published Nis at the Center, this
keel very closely with the Records Management Staff to
establish a reserve stock level that meet* normal supalemeental dis-
semination requirements without r cessitating frequent and expensive
re-runs, which seriously disrupt the printing program of the current
publication schedule. Based upon a continuing study of this problem.
an initial reserve stock level of l Z5 copies of each published HIS element
was established as being realistically in line with normal peace-time
requirements. Heavier requirements stemming from urgency, or
war situations, will, of course, necessitate immediate reprinting of
NIS on the areas involved.
7. on 13 May 1955, authorization was issued to destroy all
published NIS at the Records Center in excess of 125 copies of each
element, and all press runs of NI produced since that date have
provided for a uniform reserve stock of IZ5 copies over and above
the actual initial dissemination requirements, which varies for the
different NIS sections and areas. Experienee has proved that this
reserve stock level is generally adequate, but not excessive,
evidenced by the fact that it was still necessary to reprint 2`9 NIS
sections on 14 different NIS Areas during the last half of calendar
year 1956. This is somewhat higher than normal reprinting require
meats, and if it should continue at that level, it might be desirable in
the interests of economy to increase thc reserve stock level.
However. no change is recommended at this time.
No change is contemplated in the storage requirement for
;vacs of NIS Gazetteers. Theme are required for reproduction
azetteers, and since preliraUnary gazetteers have now been
aced on almost all NIS Areas this requirement should remain
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9. The 081 space requirement at the Records Center will
continue to be almost exclusively for the reserve stock of NIS.
In We connection it must be borne in mind that NL coverage world-
widc now stands at about 60%, so the reserve stock now occupying
SO cu. ft. represents only three -fifths of the ultimate requirement,
which will be at least 12, OOfl cu. ft. when world-wide coverage has
been ac hie v
25X1A9a
Approved For Release 2000/08/28 :,.L 20A000100120008-8