REVIEW OF STAFF STUDY IN CONNECTION WITH CONSTRUCTION OF A RECORDS CENTER AT(Classified)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04720A000100120055-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: July 24, 1998
• Sequence Number: 55
• Publication Date: August 1, 1953
• Content Type: MF

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ti V CL :. S I,L HR 70-3 1 August 1953
SUBJECT . Review of Staff Study in Connection with Construction of a
Records Center
. A review and analysis of the study on the above subject indicates that:
a. The conclusion that a Records Center is necessary to the
Agency and that its location at is sound and logical.
b. The recommendation to go to PRC for approval for $411,130
to construct such a facility is premature as insufficient considera-
tion has been given to the views of Logistics in connection with the
proposed construction.
c. The premise that records will continue to be created at the
rate of 20,000 cubic feet of space per year during the next ten
years is subject to question.
d. The study contains inaccuracies and is not presented in a
clear and logical manner.
2. Logistics Views on Construction:
Logistics was requested to prepare estimates of cost on a redetermined
type of building at a predetermined site. The study uses the figure ($411,130)
furnished by Logistics but gives no consideration to the views of Logistics in
regard to the site, a different type of building, that is one with three or more
floors instead of one floor, vertical rather than horizontal expansion, temperature
control, ratio of cubic foot of records to square foot of storage area, and other
types of layout which could be used. It is my opinion that before going to the
PRC all phases and angles of construction should be explored by our most expert
talent and complete agreement of all parties obtained.
3. Assumptions:
The study is predicated on the assumption that records will be created
at the rate of 20,000 cubic feet per year for the next ten years, requiring 2507
additional four-drawer filing cabinets a year. This assumption does not give much
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weight or consideration to the fact that the growth of the Agency may be leveling
off and that experience is beginning to have its effect on the records kept and to
be retained. It is my opinion that this fact should receive further analysis and
study. Moreover, the assumption that 40 per cent of Agency records will be sent
to a records center is also subject to question, particularly in regard to the
operating divisions who, in the past, have had the tendency to hold everything in
their own location.
4+. Inaccuracies and Set-up of the Study:
The portion of the study entitled "Facts Bearing on the Problem" is not
presented in logical sequence and contains some items which are not true facts.
It is suggested the order of the items be i., j., a., b., c., e., f., h., and g.,
and item d. be consolidated with item f. Also, it is suggested that items k. and
1. be deleted from facts and used in the discussion of the problem. Item 3.d.
uses a cost per four-drawer filing cabinet of $234+, while appendix A and all the
other text in the study uses a figure of $235. Appendix D, while an excellent
presentation of savings, is based on 60 cubic feet of records, which has no relation
to capacity of safes, number of safes, or any other figures used in the study. It
is suggested that this exhibit be reconstructed on a more realistic basis, which can
be tied in with other figures used in the study.
5. Recommendations:
It is recommended that the study be returned to the CGS with instruc-
a. Present the construction problem to Logistics and let them, as
experts, come up with a proposal as to what they consider the best method
of meeting the problem, rather than to have Logistics come up with cost
figures based on a predetermined type of building at a predetermined site.
b. Review the assumptions as to future space requirements, giving
more consideration to the possibility of the leveling off in Agency
growth and the resulting requirements for records space.
c. Correct inaccuracies and revise and point up the memorandum.
-A-; r EN i
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