FOREIGN CURRENCY BULLETIN NO. 1

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04722A000200010049-2
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: June 8, 2000
• Sequence Number: 49
• Publication Date: December 7, 1964
• Content Type: BULL

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FOREIGN CURRENCY BULLETIN NO. 1 December 7, 1964
(Issued pursuant to Bureau of the Budget Bulletin No. 65-5, September 15; 1964)
TO THE HEADS OF EXECUTIVE DEPARTMENTS AND ESTABLISHMENTS
SUBJECT; Use of Excess Foreign Currencies for Travel, Transportation, Per Diem and
Related Costs..
1. Purpose
The information contained in this bulletin is provided at the request of the Bureau of the
Budget to assist agencies in the use of U. S. -owned foreign currencies for the payment of
travel, transportation, per diem and related expenses of employees, uniformed personnel,
grantees, employees of contractors or others whose travel is on official government
business or in connection with activities financed by the U. S. Government, including the
travel of dependents where authorized.
2. Excess Currencies Available
?The Treasury Department determines, usually at annual intervals, that its supply of
available U. S. -owned currencies of certain countries is in excess of probable requirements
of the United States for the coming year. The lists of such currencies are announced in
Bulletins of the Bureau of the Budget. The information contained in this Bulletin deals only
with the use of U. S. -owned currency of the countries listed at this time as excess countries.
Designation by the Treasury Department that its holdings of a foreign currency is
excess to current requirements does not automatically make these currencies available
for payment of travel and transportation expenses. The authorized uses of the currency
depends upon the terms of the individual agreement signed with each country under the
agricultural Trade Development and Assistance Act of 1954 as amended (Public Law 480)..?
The agreements with the countries currently listed by the Bureau of the Budget as excess
countries now include use by the U. S. Government for official travel and transportation
purposes, though the specific limitations differ from country to country as described below.
At the present time the limitations on this use for travel, and transportation are as
follows:
a. In general there are no limitations on use of these currencies for travel and
transportation costs where the travel or transportation purchased originates in the
excess currency country.
b. Travel and Transportation costs incurred in movements- terminating in or transit-
in~the excess currency countries;
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Country Currency
Burma Kyat Air travel terminating in Burma;
Air travel transiting Burma with official stopover in Burma;
Air .freight shipments terminating in Burma.
India Rupee Air travel terminating in India;
Air freight shipments terminating in India.
(Air tr-avel transiting India is not an approved use. )
Israel Pound Air travel to and through Israel;
Surface travel to an through Israel;
Air freight shipments to Israel;
'Surface freight shipments to Israel;
('Includes but not limited to baggage, household effects,
motor vehicles and supplies).
Pakistan Rupee Air travel terminating in Pakistan;
Air freight shipments terminating in Pakistan.
(Air travel transiting Pakistan is not an approved use. )
Poland Zloty Air travel to and through Poland;
'Air freight shipment to Poland;
? 'Surface freight shipments to Poland;
('Includes but not limited to baggage, household effects,
motor vehicles and supplies. }
Surface travel to and through Poland.
(NOTE -Surface travel to and through Poland must-be
purchased by the American Embassy, Warsaw, Poland, i#
payment is to be made in Zlotys. Advise the Embassy by
mail, or wire in urgent cases, of the names of all travelers
(including dependents), their routing, dates of travel, modes
of travel, address for mailing tickets and reference to en-
closed TR's, GBL's or other documents. Allow adequate
time for procurement and mailing of tickets. )
United Pound Air travel terminating in the U. A. R. ;
Arab Air travel transiting U. A. R, with stopover in the U. A. R. ;
Republic Air freight shipments terminating in the U. A, R.
Yugoslavia, Dinar Air travel terminating in Yugoslavia;
Air travel transiting Yugoslavia with stopover in
Yugoslavia.
c. Connecting Travel. Most of the agreerr~enta with the above listed countries provide for
connecting air travel in the United States as part of the authorized international travel.
To include such connecting travel in the through ticketing payable in foreign currency
the TR should be presented to an office of the international carrier which will be used
in departing from or entering the United States. Tickets purchased from such an
office.=may of course provide connecting air travel to or from any point in the United
States. ?
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4, Procurement of Travel and Transportation Service
The same documents and procedures are used for purchase of travel and transportation
tickets or services payable in excess foreign currencies as for U. S. dollars. In issuing and
exchanging SF-1169 Government Transportation Requests (TR's), SF-1103 Government Bills
of Lading (GBL's), or other procurement document the form must clearly state that it is.
payable in foreign currency. Where this notation on payment in foreign currency is omitted
the carrier may demand payment in U. S. dollars. The "Bill to" portion of the TR, GBL or
other procurement document must contain three instructions; (1) the name of the requesting
agency, (2) the address to be billed, and (3) the instruction on payment in foreign currency.
.For example: "USIA, c/o American Embassy, Rangoon, Burma -Payment to be made in
Burmese Kyats. "
The Embassy billing address and corresponding currencies in the excess currency
countries are: '
Embassy Billing Address Currency
Rangoon, Burma
New Delhi, India
Tel Aviv,` Israel
Karachi, Pakistan
Warsaw, Poland
Cairo, United Arab Republic
Belgrade, Yugoslavia
Burmese Kyats
Indian Rupees
Israeli Pounds
Pakistan Rupees
Polish Zlotys
U, A, R, Pounds
Yugoslav Dinars
Any preprinted information in the "Bill to" space of TR's and GB L's inconsistent with the
above instructions should be deleted.
~. Notification of Procurement
In procuring international travel or transportation in accordance with information in this
Bulletin, the traveler or office issuing the TR, GBL or other procurement document will
forward the memorandum or appropriate advance copy as provided in the administrative
travel procedures of the issuing department or agency. Where those procedures provide
for forwarding such copies to the "Bill to" address, in this case the Embassy which will
pay the carrier in the designated foreign currency, the copies should be forwarded as
follows:
a. Documents originating in the United States should be mailed to the addressed
American Embassy, c/o Department of State, Washington, D. C. 20520.
b. Copies of TR's, GBL's, other documents or correspondence relating to procedures
described in this Bulletin mailed from points outside the United States should be
sent via the American Embassy or nearest U. S. Consulate in the country whore
mailed with the request stated on an inside envelope containing the documents:
"Please forward via Diplomatic Pouch to American Embassy, "
Such documents should be sent through official channels whenever possible.
A. P. O. addresses may be used where available. If feasible to personally deliver
documents to an American Embassy or Consulate for forwarding to? another country,
this should be done in preference to use of open mail.
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b. Delegation of Certifying Authority
Any agency designating an Embassy for payment of travel and transportation bills whiclx
does not have its own a horized certifying officer stationed there, must in accordance with
Treasury Department Circular No. 125 Rev., authorize Department of State certifying officers
at the appropriate Embassy to certify vouchers against its appropriations or funds cited on
TR's, GBL's or other documents. With such delegation the carrier bills will be certified and
submitted to the U. S. Disbursing Officer for payment in U. S. -owned excess foreign currency.
Many agencies have already delegated unlimited certifying authority to Department of
State certifying officers at overseas posts, and others have delegated limited authority.
Agencies making delegations should forward them in writing to the Office of Finance, Depart-
ment of State, Washington, D. C. 20520. Information regarding delegations may be obtained
from the Office of Finance, telephone code 182, ext. 6888. Agencies whose activities fall
under the provisions of this Bulletin are encouraged to delegate certifying authority for use
in all excess currency countries.. -
7, Monthly Reports
The U. S. Disbursing Ufficer at each Embassy will render Statement of Transactions,
SF-1221, monthly to each agency to account for disbursements made on its behalf. Agencies
which have not already done so should provide the Office of Finance, Department of State,
Washington, D. C. 20520 with the address to which the SF-1221 is to be mailed.
If a department or agency using this service has multiple bureau or office addresses for
receipt of SF-1221's this must be clearly stated and each "bureau" or "office" abbreviated
designation should be associated with each address just as it will appear in the "Bill to" space
on TR's, GB L's or other procurement documents. Provided the carriers bill separately on
Voucher Form SF-1171 for such breakdowns, the SF-1221's will be prepared and mailed to
these separate accounting addresses. Where this is not feasible at the Embassy it will be up
to each agency in Washington to distribute these charges to their internal offices and bureaus
and to notify Treasury of any necessary adjustments.
8. Per Diem and Personal Expenses
Agencies should instruct travelers in methods to minimize use of U. S. dollars for travel
and per diem expenses in the excess currency countries. If U. S. dollar travel advance (by
cash or check) is made to the traveler to include official travel expenses while in excess
currency countries he should be told to convert these U. S. dollars plus any other funds he
intends to use for personal expenses into U. S. -owned foreign currency of such countries
upon arrival, This should be done through accommodation exchange service provided by U. S.
Disbursing Officers at the appropriate American Embassy or by Cashiers at the U. S.
Consulates, listed below:
Country
Embassy
Consulate
Burma
Rangoon
India
New Delhi
Bombay
Calcutta
Madras
Israel
Tel Aviv
Pakistan
Karachi
Dacca
Lahore
Peshwar
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Country
Embassy
Consulate
Poland
Warsaw
Poznan
United Arab
Cairo
Alexandria
Republic
Port Said
Yugoslavia
Belgrade
Embassy Disbursing Officers and Cashiers at Consulates may exchange U. S. -owned
foreign currency of the country where located for U. S. currency, Treasury checks, personal
checks, travelers checks or other negotiable instruments drawn in U. S. dollars. A passport
or other adequate identification must be shown when requesting accommodation exchange.
Travelers should be advised to purchase all their local currency needs in the excess
countries by accommodation exchange prior to paying hotel bills, buying transportation
tickets, etc.
Travelers should take a supply of personal or travelers checks for Conversion to local
currency by accommodation exchange for official costa and personal expenses while in an
excess foreign currency country.
9. Exchange
Normally agencies will be charged the U, S. dollar equivalent at the rate used by the
Disbursing Officer for official U. S. expenditures prevailing at the time of payment of carriers
bills presented to Embassies for payment in local currency. U. S. -owned foreign currency
purchased by accommodation exchange offers the most favorable rate legally available in the
countries. Under no circumstances should any traveler representing the U. S. Government
become involved in black market transactions. To do so subjects the traveler to discipli-
nary actions. Government per diem rates in foreign countries are based on the official
rate of exchange used by the U. S. Disbursing Officer.
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AVAILABILITY OF EXCESS FOREIGN CURRENCIES FOR
TRAVEL AND TRANSPORTATION - PER DIEM AND RELATED COSTS
EFFECTIVE 25 AUGUST 1970
VEL AND TRA
NSPORTATION:
Country
Currency
General Approved Use FCB #
Ceylon
Ceylonese
Rupee s
Air travel terminating in Ceylon
6
Ghana
New Ghanian
Cedis
Air travel to and through Ghana, air
freight shipments to Ghana
5
India
Rupee
Air travel terminating in India, air freight
1
shipments terminating in India, air travel
transiting India with official stopover
(24-hour} for official business in India
10
Israel
Pound
Air travel to and through Israel, surface
travel to and through Israel, air freight
shipments to Israel, surface freight
shipments to Israel
1
Morocco
Dirham
Air travel to and through Morocco, air
freight shipments to Morocco
3
Pakistan
Rupee
Air travel terminating in Pakistan, air
freight shipments terminating in
1
Pakistan, air travel transiting Pakistan
with official stopover in Pakistan
4
Poland
Zloty
Air and surface travel to and through Poland, 1
air and surfact freight shipments to Poland
&
3
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