UNIFORM STATE/AID/USIA FOREIGN SERVICE TRAVEL REGULATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04722A000200020057-2
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 6
• Document Creation Date: December 9, 2016
• Document Release Date: March 29, 2000
• Sequence Number: 57
• Publication Date: March 15, 1971
• Content Type: REGULATION

,~y.. Transmittal Letter:GS-151
~S /'T ~?~ ..~' Date: March 15, 1971
UNIFORM STATE/AID/USIA FOREIGN SERVICE TRAVEL REGULATIONS
The use of air transportation is encouraged for the performance of
official travel. Surface transportation or combinations of air and
surface transportation continues to be authorized, but travel on
time-consuming freighters is discouraged. Section 131. 1-1 is,
revised to reflect this new emphasis.
Filing Instructions
Remove pages 128. 2-3 and 130 and insert attached pages 128. 2-3
and 130.
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UNIFORM STATEjAID/US,iA FOREIGN SERVICE TRAVEL REGULATIONS
128.2-3 Procurement Through
Travel Agents
The services of travel agencies shall not
be used to procure travel within, from, or
between the United States, its possessions, or
the Commonwealth of Puerto Rico. If the
transportation company or its general agent
is unable to furnish through ticketing arrange-
ments for the transportation authorized, and
the interest of the 'United States will be served
more advantageously thereby, the services
of travel agencies may be utilized for travel:'
a. Within Foreign countries (except Canada
aY Mexico);
c. From foreign countries (except Mexico
or Canada') to the United States, its posaesaians,
or the Commonwealth of Puerto Rico.
Nv payrn~~nts made' to a travel agency shall.
lie greater than Che amount wliielti wouPd~ be
chargeable if the services had been obtained
drectl-y from the carriers involved."
T L; GS -? 151
3Y15~71
128.3 Authority of Traveler to I_ssua
Transportation I~.equests
When an employee has been authorized
to perform official travel, he is authorized
to issue SF-116.9,. United States of America
Transportation Request, when necessary..
Upon presentation of; a travel authorization,.
an accountable officer may furnish the traveler
a sufficient number of blank transportation
requests to aceamplish.the authorized'txavel.
(See 6 FAM 116. 4,, 6 FA?.H H-1:2'7.,. and.A-,.I,.D;
M. O. 567. 1,) '
128.4 Rest and Recuperation Travel
The cost of rest and recuperation travel is
subject to a deductible of $50 or $100' as pre-
scribed by 3 FAM 698 and A..I". D; IvL. O. 459.. L,
The appropriate amount will be deducted from:
the TR or other procurement document (.sea
6 FAH Ei- ll2 7. 8 and H-12.7.'., 9' and' A?. I:, Ds. M. CO:.
567. 1), or from the employee's- travel, voucher
where- he has procured' travel, Erom pens-oral
funds.. (For voucher procedure a-,, sea 4 F.AM;
Exhibit 464',. page 5,. and A...E. D.. M. 0.. 566. 1..)~
128..5 Military Attache Aircraft
See section 184.1 for regulations. gov-~
ernbng the use. of sn,ilitasy' attaich~# aircraft.
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130
PERFORMANCE OF TRAVEL
131.12
Restrictions on Surface Travel
Applies to A.I. D. and USIA
Travel Within Workweek
only.
Section 204 of the Federal Employees Pay Act
of 1945, as amended by section 16 of Public
Law 89-301 dated October 29, 1965, establishes
the Government-wide policy that, to the maxi-
mem extent practicable, heads of departments
and agencies will schedule the time to be spent
by an employee in official travel status within
the employee's regularly scheduled workweek.
131 Routing of Travel
131.1. Modes of Travel
131.1-1 General Provisions
~' Use of air transportation is encouraged.
Surface transportation or a combination of
air and surface is authorized, subject to
the provisions of sections 131, 1-2 and 133.
Travel on time-consuming freighters ie dis-
couraged. Travel by extra-fare planes or
trains may be authorized when the use of such
facilities is determined to be more advanta-
geous to the Government, Departure and
itinerary of the traveler should be timed to
avoid excessive waiting for connecting flights
or ship sailinga and to avoid missing connec-
tions or sailinga if normal delays are en-.
countered en route.
a. Travel by Employees
(1) A, I. D, and USIA have established the
modes of travel described under paragraph c of
this section as reasonable and equitable for the
type of travel specified.
(2) An employee may use a mode of
travel slower than that indicated under para-
graph c. In such cases the employee is
allowed only the cost of the mode listed in
paragraph c and is charged annual leave for
each workday beyond the time estimated as
required for the more rapid mode. If annual
leave is not available to the employee, leave
without pay is substituted. Per diem is not
allowed for time spent in a leave status.
b. Travel by Dependents
Dependents of USIA employees are not subject
to the policy contained in paragraph a above
and may travel by air or surface at the option
of the employee.
Dependents of A. I. D, employees are subject
to the policy contained in paragraph a above.
However, exceptions may be allowed for
medical reasons.
6 F`AM 130 GENERAL BERVICE$ TL:G5--151
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DEPARTMENT OF STATE
CLEARANCE REQUEST
0057-2
f` ~"~ j
To INR/C, - Mr.' Robert H. Tegethoff ~,,,. nA~'E~ Marcfi l8, 1971
~FRaM OM/DIR - J~?~nes J. McTigue,`x,~R!~ ~ FOR 1NFO CALL: OM/DIR., Mr. Ivie,
Ext. 23874
SUBJECT 6 FAM 134 -Use of American and REF.(if any): OM/DIR Docket #3096
Foreign Airlines
Please comment on the following or attached proposal for publication as indicated. Your r.oncurrence or dis-
sent on this form should be returned to me by Agri 1 2, 1971 unless you request additional time for
urgent reasons. If we do not hear from you b"y then we shall assume agreement and the material will be pub-
lished as proposed or as amended with the concurrences of other offices.
UNIFORM STATE/AID/USIA FOREIGN SERVICE TRAVEL REGULATIONS
The~Supply and Transportation Division has proposed, with prior approval from O/A
and A/OPR, the attached revision to 6 FAM 134 which will:
a. Align our regulations with those of other government agencies;
b. Eliminate the penalty provision;
c. Greatly reduce the number of travel disallowances; and
d. Permit more indirect travel on foreign flag air carriers than is now
permissible.
In view of the wide interest in this revision, and the imminence of the annual
travel season, your prompt attention and clearance will be helpful.
SENT TO: AID, USIA, AF/EX, ARA/LA-MGT EA/EX, EUR/EX, NEA/EX BF/FM BF/AU, BF/FS,
OC/EX, DGIEX, OM/MS, 0/A, A/(~PR, OPR/ST and AFSA (FAR INFO]
Material is: ^ .Approved ^ Approved as changed
^ Not appcoved
~a
pprove ~a~~ 2 ~. t 020 paf~
 Hpprovea rot Ke?ieasezvuuiu~ilt5 : c:iH-KUrr~-U4L1~HUw10001UU5/-~
era,can> ag a~.rl2ne.
b I Travel by an American-fla
airli
u ~d
g
ne c
.Appp~~aedrfoa~a~ +~Q~l~l~ ~ ~~~t~R~~~~~4~1?~A~~(~8~''-"2
134 Use of American and Foreign Airline s
134.1 Pa_ 1__ icy
When there is regularly scheduled service, by an.American-flag
a:.r.:;.:;. between points ui tra,v~;i, this service should be used.
?TxansMPacific and Trans-Atlantic travel must be performed on
American>f lag carriers, unless the provisions of 134.~ab or c
apply. The term "regularly scheduled service" as used herein
implies a service that operates at least three times creekly.
.j .
y met can
? policy may result in disciplinary action being taken against the employee
concerned.
?;134.2 When American-Fla Airlines Provide fie Marl Scheduled Service
suet forth by concurrent resolution of the Senate~and?House~of~ur
P.epresentatives (S.Con. Res. 53, 87th Cong., 76 Stat. 1428),
'~thaL- all official air travel by Government employees and their
dependenL-s be performed on Arerican>f lag carriers except when
otherwise necessitated by the official business concerned or
to avoid unreasonable delay, expense,~ar inconvenience. The
standards ouL-lined in these regulations for permissible travel
on foreign>f lag airlines are provided, in general, for instances ?
w~ien American>f lag .airlines are not available or efforts to
ui:ilize an American>f lag airline would result in excessive delay,
~co~t, or personal inconvenience. full consideration should be
given to the intent of the above-stated policy before arranging
..travel on foreign-flag airlines. Apparent abuses of the "Fi A i "
134.3 When American>F la Airlines Do Not Provide Re Marl
Schedul d S
prova e regularly
scheduled service between points of travel, .a foreign>f lag airline
?may be used to or from the nearest practicable interchange point
t0~ CAY1tlA[Ct' Wi}-h nn A..,..,...f.._.,,- r_~
e , ervice
When an American>f lag airline does not 'd
Fo~aign>f lag airlines may be used undar one of the following
conditions: .
134.4 General Exceptions to "Fly American" Rule
.datained over 6~hours at any interchange point en route awaiting an
Am fl
a.i' The traveler, proceeding via a usually traveled route w ld b
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c: The use of a foreign-flag airline is necessary or Expedient
to carry out the mission to be performed.
d. ~...~:, ....u.,..~.:;.. ,.......... .,~ ..yN4i.lV.l1. mover 12 hours at an interchange
point ar after availing himself of the maximurn authorized rest stop
(see Section 132.4), atraiting the next American-flag airline.
.Use of a foreign-flag airline should be minimized as provided in. .
Section 134.3.
i
.e: Payment can be made in excess or near-excess foreign currencies
"'for the approved travel cues listed i.n the Department of State
T'oreign Currency Bulletins, provided no American air carriar serving
the points of travel will accepC the currency. ~'or travel uses nat
alp~roved in the Department of State foreign Currency Bulletins,
Department (BF/I'M} approval must be obtained be%ore using excess '
currer,ay ;.o t.ay :uL' :.~:a,vc+. vu ,i ~a:L-ti.ign ~.~ia.Lr.v~.d vVel roUtc~ JCL vGU uy
Amlerican carriers . ~ ~ ~ '
f.j payment. for services can be made from A.I.A, foreign currency
trust funds for travel-on airlines of the host country to the
y+:+-nnf?, rl~.~r v,~~ ~;F 5~1/;`~'1 C~.~rr^nC~' iS CCr1Sl.?.~rC'nt''.. ~~7it~: ~!I,n,`~~ a~~11.Ca.~.?1~"
agreement with the host country, Use of trust funds for travel on
airlinQS other than host country muse bo in accordance with all
other regulations.
13;4.5 indirect, Delayed, or~Tnterru~ed Travel
When air travel is performed by an indirect route, or delayed, or
interrupted for personal convenience, e~r:ployees should schedule
their travel to make the greatest possiblo use of American-flag
airline service. Also, see 6 ~'AAi 131.3. '
134.6 Justification far Use of Foreign-Flab Airline
When a forea,gn-flag airline is used far any reasan,'ather than in
those_5.nstances Cohere no American-flag airlines operate between
,any L-wo points on a traveler's itinerary on a usually traveled
route, the traveler shall prepare a memorandum, stating his
.justification for the use of the Foreign flag airline. The
memorandum is to be attached to the employee's travel voucher.
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