INCREASE IN MINIMUM AMOUNT FOR WHICH RECEIPTS ARE REQUIRED

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04722A000300020028-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: July 27, 2001
• Sequence Number: 28
• Content Type: DISP

Approved For Release 2001/08/21 : CIA-RDP78-04722A00Q300020028-3
C O N F I D E N T I A L
SUBJECT Increase in Minimum Amount for Which Receipts
25X1A are Required
1. Headquarters effective immediately has increased from $15 to
$50 the minimum amount for which receipts or certificates in lieu of
receipts are required to support reimbursement claims and accountings
at overseas installations chargeable to confidential funds, except
for travel claims. As receipts for $50 or less (except for travel)
are not required to support expenditures, such receipts will no i.onger
be accepted or retained by station funds custodians as support for
accountings and claims.
2. No change in present receipt requirements for travel cini;.:s
and accountings was authorized because the travel function is co,n,,lo l
to all agencies. On this basis it was concluded there was no
zation unique rationale for departing from the receipt provisions of
the Federal Travel Re(Tulations. The practical effect of this exception
is that lodging receipts, regardless of dollar value, will continue to
be required for lodging claimed on an actual expense basis and for
other expenditures (usually transportation) of more than $15.
3. The authorization to increase the minimum amount for which
receipts are required was based on a staff study initiated to determine
whether documentary requirements for overseas claims and accountings
could reasonably be simplified in vie,,,, of the cost factors associated
with handling receipts, i.e., monitoring the requirement that receipts
be provided, verifying receipts with claims, pouching, storage, etc.
On the basis of the study it was estimated that one-third of all
receipts are for $50 or less. It was also determined that a change in
the level for which receipts were required could be made without
decreasing the effectiveness of Organization controls over utiiiza: on
or appropriated funds for official purposes. ;:very claim is SU[)JCi:t
to review and certification by a finance CertiLVii;g Officer that toe
is appropriate for payment ar credit un der Organization re ;;. a ions
The subst,,- nti ve basis for the into ;rity of each clai;n so cent c'r i s
not so much denendcnt uponte ro ce ints s,.moo,burr the c i a m s t-,
pile cla'Lmant's certification th t the clai;fi is correct and 2)rcer for
the t( LCd Olisicra1j irnoSes COOLIDI.cc L a cti)?) iOl'ci.. ti: f? CC_i1 i
A~~?roy_Ilg Olficcr
Approved For Release=,'20-'01108121 1: CIA-RDP78-04722A000300020028-3
 Approved For Release 2001/08/21 OIA-RDP78-04722A000300020028-3
4. All personnel should be informed of this change in policy
subject to general guidance as follows:
a. The establishment of $50 ($50.01 or its foreign currency
equivalent) as the minimum amount for which receipts are
required for claims and accountings except travel is unique
to our Organization and must not affect actual practice 01
employees and agents in accepting or requiring receipts from
others in accordance with established busi,less customs in
the locality. For example, indigenous personnel should be
required to receipt for payroll payments in accordance with
established customs regardless of dollar amount.
b. Claimants, rather than station funds custodians, will be,
responsible for retaining for such period of time as considered
necessary any receipts of $50 or less for which an operational
requirement or other local need may be anticipated such as (1)
to rebut a possible third party allegation of nonpayment of
an amount paid such as safe house rental, utility payment,
agent payment, or compensation to indigenous employees; (2) to
support a possible warranty claim in case of product purchase;
and (3) to recover a refundable deposit of any type.
c. Claimants should be actively discouraged from turning in
receipts or certificates in lieu of receipts for expenditures
of $50 or less or even from making them available for inspection
of the funds custodian. Employees should be aware that any such
receipts will be destroyed if submitted.
d. Employees receiving a Living Quarters Allowance (LQA) from
a cover organization should continue to retain housing receipts
in accordance with cover organization policy to document
periodic reports of actual housing costs required by the cover
organization. Receipts of $50 or less will not be required to
document reports of housing costs required by the station for
its administration of LQA or SLQA entitlements.
5. Organization regulations and handbooks are in process of
amendment to reflect the foregoing policy change.
Approved For Release 2001/08/21 : CIA-RDP78-04722A000300020028-3