OC ADMINISTRATION STAFF SAVINGS THROUGH THE USE OF COMPUTERS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04723A000100060047-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: May 23, 2002
• Sequence Number: 47
• Content Type: REPORT

Approve4?ForRelease 2002/06/28 : CIA-RDP78-44723A000100060047-9
'SECRET
OC MINISTRATION STAFF
Savings Through the Use of Computers
1. The use of computers is best shown by ability of -A to absorb a
substantial increase in workload in administering Conmiunicattons personnel
over the past ten years without an increase in the Administration Staff's
25X9 Table of Organization During this period,
management has become more sophisticated and cost conscious, resulting in
more reports and reviews. The Administration Staff could not have absorbed
the increased workload except through the use of ADP equipment. Examples of
the assistance computers have given us follow, We are unable to identify
the manpower used to perform these functions manually prior to the use of
computers. As a result we have estimatkel the manpower savings.
a. 1.chine rurs 14 Strength Reports 16 nanhours
per month.
b, (1) acbine run 144E - Headroom Reporting - is accomplished
entirely from this run - 8 manhoura rer month.
(2) Provides SC monthly comparison of career service on-duty
strength and career service grade authorization. And as a result
the Development Complement allocation report is no longer necessary -
2 nanhoure per month.
c. Machine run 145A - SC positions by panel by gradeeliminates
time spent on stroke tallying to determine points - 4 manhours_per month.
d. Machine run 184A - Fitness Reports - this run permits monitor-
ing of report submission without maintaining a tickler file - 40 manhours
rer month,
e. Other runs received are the 222C exceed roster (people
on LWOP and on Personnel Rank Assignments), Education Listing, Personnel
Status Reports and others save time because manual record keeping is
eliminated.
Personnel Total - 70 manhours per month
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Approved For Release*WW& : CIA-RDP78-04723A000100060047-9
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Approved For Release 2002/06/28 : CIA-RDP78-04723A000100060047-9
SECRET, Nor
k
rise
a. Obligation Status Report - Mira
permits more time to do a better analysIs of unliquidated obligation .
manhours per month.
b. Automated Budget Program Develops budget data in various
arrays at a sub-object class fan account level, which is a great im-
provement '7 manhours ,per month,
ated manual postings and now
o. A follow-on gives us a monthly trend report, which enables a
quick review of our financial position - 4 manhours per month.
Budget Total - 44 manhours per month
P r e r tY
ecordiuv
This system today Ia 50 percent manual and 50 percent automated.
The manual system consists of recording encumbrances and issues to
determine the available balance of PRA. The issues are recorded through
the machine system and recorded manually in total against the encum-
brances. If the trend continues to convert Type 1 stations to Type 2
systems, the additional workload cannot be absorbed with the present
number of personnel involved in the recording of obligations and property
data. At the present time, the workload of this section is at the maxi-
mum and any additional increase will necessitate increasing the staff
by one additional employee.
2. in summary, the OC Administration Staff reports an approximate saving
of 114 manhours per month by the use of ADP reports.
Category B & C
2
Approved For Release 2 : CIA-RDP78-04723A000100060047-9