APPROVALS CONCERNING ACQUISITION OF ADP EQUIPMENT AND SERVICES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04723A000100100013-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: November 17, 2016
• Document Release Date: August 19, 2000
• Sequence Number: 13
• Publication Date: April 10, 1970
• Content Type: MF

DRAFT 4/10/70
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MEMORANDUM FOR: Deputy Director for Intelligence
Deputy Director for Plans
Deputy Director for Science and Technology
Deputy Director for Support
SUBJECT : Approvals Concerning Acquisition of ADP
Equipment and Services
1. Restraints on available resources and the need to centralize
Agency consideration of plans to acquire significant ADP equipment
and services require that such plans be forwarded to me for approval
even if such acquisitions have already been budgeted.
2. The following criteria are to be applied in determining those
ADP acquisitions which require my approval before Agency funds are
committed:
a. Any computer, whether used as a stand-alone
processor or as an integral element of some larger,
computer-controlled system and whether used on Agency
premises or elsewhere. (Small desk calculators,
whether or not of electronic design, are excluded. )
b. Any upgrading of a computer (e. g. , additional core,
I/O devices, etc.) which results in a net increase in cost of
over $4, 000 per month in rental or $150, 000 for purchase.
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c. Any contract the principal purpose of which is to acquire
software or other ADP services costing over $50, 000.
3. I urge all organization planning system changes of the sort
envisaged in paragraph 2 to make the greatest possible use of technical
skills and experience already available in OCS and elsewhere in the
Agency through consultation and collaboration early in the planning
process.
4. In cases requiring my consideration, answers to the following
questions will normally be needed:
a. What is the proposed acquisition and what needs and
objectives are served by it?
b. Explicitly, what benefits are expected to stem from
this acquisition?
c. What is the cost of the proposed acquisition? What
costs (and savings) can be anticipated for future years as a
result of this acquisition?
d. What alternatives are available and why is the
recommended action preferred?
e. Does the proposed system change have consequences
which will be of interest to or affect other components? If so,
has the proposal been coordinated with the components concerned?
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f. Is the acquisition contained in your program plan and
budget? (If not, explain proposed manner of budgeting. )
5. Requests for approval covering the above information, together
with any additional information deemed relevant, should be addressed to
the Executive Director-Comptroller. I will look to the Information
Processing Board to study such approval requests and provide me with
comments for my consideration.
LKW
ExDir
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The attached draft has been reviewed and agreed to
by the Information Processing Board. The need for the
last sentence has been questioned on the ground that
Colonel White can use the Board any way he chooses without
specifying it in a memoraridur. plans to
discuss this with Colonel White before Colonel White is
asked to sign.
There is some thought that Colonel White may distri-
bute this at a Morning Meeting or at a Deputies' Meeting
before he signs it.
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