NEW HEADQUARTERS BUILDING CONSTRUCTION

Document Type: 
Collection: 
Document Number (FOIA) /ESDN (CREST): 
CIA-RDP78-04724A000200020023-7
Release Decision: 
RIPPUB
Original Classification: 
C
Document Page Count: 
23
Document Creation Date: 
December 12, 2016
Document Release Date: 
August 29, 2002
Sequence Number: 
23
Case Number: 
Publication Date: 
July 1, 1958
Content Type: 
REPORT
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PDF icon CIA-RDP78-04724A000200020023-7.pdf1.47 MB
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Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 NEW HEADQUARTERS BUILDING CONSTRUCTION By the time this item appears in the Support Bulletin we will be awaiting bids on what is generally recognised as the first significant step in the erection of a large building.. That Is the Job of digging a '}hole in the ground.;} Bids will be submitted on September 9 for the excavation of the actual building site and for pouring the concrete foundations on which the building will rest. Actual work is expected to start October 1. Up to the present time construction work has been performed on the site as a whole, rather than on the building. Last October work started on clearing and grubbing. This meant the actual removal of trees and brush from about half of the 137 acre tract of land and the cleaning or moval of dead tress sad brush from the rest of the site. This work was completed in March 1958 and by that time a contract had been let for grading the site to bring it to the proper elevations as determined by our site planners, and for the installation of drainage structures designed to carry off surface water from rainfall and from several springs in the area. Under this contract the roads on the site and the parking areas are being graded and some of them will be given a gravel surface treatment so that they may be used by the building contractor to bring in his supplies and equipment. The weather has been unfavorable most of the time since work started last October. Summer and early Fall of last year were marked by long dry spells ideal for construction work but almost as soon as Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 clearing and grubbing started we had heavy rains. Last winter the snow storms were probably the worst we had had is this area for years and so far this Spring and Summer rainfall is well above normal. In spite of this we are maintaining our schedule. The grading and drainage contractor is expected to finish by the and of September as his contract provides. Beginning with the pouring of the concrete foundations, probably around the first of November, the site will be under strict security control. A contract has been let for the installation of a security fence around the cleared area and erection of this fence will begin shortly after the middle of August. The Excavation and Foundation Contract will require approximately 6 months and before that work is completed we expect to have a contract for the construction of the building itself. Probably b to 9 months time has been saved by making separate contracts for the clearing and. grubbing, grading and drainage, and excavation and foundations. All of this will have been accomplished while our architects have been preparing the complex detailed plans required for the main building. While the work described above has been under way on our site. equally important work has been started off the site. Considerable progress has been made on highway work. The new four-lane highway leading to the 2 Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 North entrance to our site is completely graded. Piers for the several bridges an this highway are completed. The entire project Is scheduled to be pared and ready for as* by the end of 1959, well in advance of our 1961 wavying date. Within the last month work has been, started on widening the half mile of existing highway leading to our South entrance. County officials are proceeding with tkeir plans for installing water and sewer lines and for building pumping stations necessary for these facilities. Plans for the electric power station that will supply our building are also well along. Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 ?earsel Officers' Conference Personnel officers from the of f, staffs, and divisions of the nation met for a two-day conferesnce on 9 and 10 June. The con- ference convened at a site several miles from the Headquarters area in order to permit the conference body to. devote its full, attention ices on the agenda. Participants remained at the site overnight, was divided into three major parts, each considered an lw*adiate responsibility in the personmel managenent program organization. Fature conferences will be held at least annual33, in terms of its direct relationship to the Wrgani Lion: personnel mar t, personnel practices, and personnel problems.. The conference body, after meeting together for the first portion of the agenda, separated into smallor discussion groups, fist speakers presented specific iteae under the three major portions of the program and led discussion p erode by the groups after the presentations, Topics explored by the groups were the structure of persorecae=l administration in theCrrganfaction, career plemning and deev+el nt, the Career Council, competitive prcmotione, the fitness report, train- ing, manpower utilization, and ccunicatiozs. In addition to the above, the position of the (rganisation in the Fadsral structure explained and discussed, Approximately 75 persons attended the cconference, all. of vh have Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 Approved For Release 2002/09/03 : CIA-RDP78-04724000200020023-7 (Support Bulletin Article) (July 1958) SUGGESTION AWAAt i PROW, Since the last Bulletin went to press:, the largest award made by the Organization was for $3,000.00. This award went to two suggesters who have been with the Organization five and six years respectively. They collaborated in a suggestion which has proven to be of significant value to our activities. The mount of this award is the second largest In the history of the agency. The largest award, you will remember, was for $8,500.00 and was described in our November-December 1957 Support Bulletin. These suggesters were honored at a very impressive presentation ceremony on 24 July, at which the senior officials of the organization joined the Deputy Director in paying tribute to them. The award winners were presented with Certificates of Appreciation, their checks, and commendation letters -- copies of which have been placed In their individual personnel folders. The Deputy Director remarked that he, the Director, and the key representatives present were extremely interested in the Suggestion Awards Program in that it stimulates and encourages ideas, which are the very core of our business. The Chairman, Suggestion Awards Committee took advantage of the occasion to coment on the fact that Legislation creating the Federal Incentive Awards Program contemplated including recognition and awards for significant suggestions which are in line-of-duty.. The only qualification is that such suggestions must be so superior or meritorious 66 to warrant special recognition. Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 Approved FoQelease 2002/09/03: CL&-RDP78-04724A000200020023-7 The Chairman also stated that our 1arg" awards for the last twelve months total nearly $15,000.00 and that a successful Suggestion Awards Program means that our people are thinking about work improvement and that we cannot ever have too much of this. * * e * * e * * * In addition to the 3,000.00 suggestion award, sixteen suggesters received cash awards along with Letters of Appreciation from the Chairman, Suggestion Awards Committee .a. copies of which were placed in their Official Personnel Folders. Five of these awards were made for outstanding achievemments. All these suggestions and awards are reviewed here in the Support Bulletin with the hope that the suggestion or an adaptation of the suggestion may be usosable in the reader's office. If this proves true, please Inform the Executive Secretary of the Suggestion Awards Committee because the additional use may entitle the original suggester to an additional award. A most significant suggestion was the proposal that a brief of references be typed under the text of a cable to further identify caibes P?? 044 ttie -w moss text is not self-explanatory. For this suggestion, the CwMittee voted an award of $450.00 to be accompanied by a Certificate of Appreciation from the Director. Another suggester devised a means of using plastic tapes for certain types of communications traffic which saved considerable man ~lh~L7J r hours. He received an award of $160.00. The heed of the suggester's Approved For Release 2002/09/Q3Y CIA-RDP78-04724A000200020023-7 Approved For Release 2002/09/03 : CIA-RDP78-047? 4000200020023-7 Office also emote a memorandum commending this suggester an his over- all good work, proclaiming this suggestion to be a typical example of the interest and initiative the suggester shows in the Organization. One. employee observed that chart paper was needlessly being used with the Brush Recorder in his office. He suggester that the use of less expensive adding machine paper be adopted. The suggester earned a $70.00 award. Two $50.00 awards were made to two suggesters for revisions in orms. One suggester proposed a change in the present design of form 240a, Courier's Classified Mail Receipt, to include perforation h parts of the receipt and carbon interleave of the two part set, The other suggested a change in Form 610a, Routine & Records Sheets, to includes "On filing documents in permanent case file, destroy back pink sheet, locator cards, and abstract slips". Two $25.00 awards were made to two employees for their individual suggestions. One employee suggested a new unclassified numbering system by which personality photos in a division's reports could be ordered. The other suggester proposed the much talked about shuttle bus schedule on wallet-size cards. A suggester received an award of $15.00 for his suggestion pro- posing a new construction plan for the streets at one area as a safety measure against traffic hazards. Eight employees received awards of $10.00 each for suggestions proposings (1) a system for the numbering of Non-Accountable Material Approved For Release 2002/09/43: CIA-RDP78-04724A000200020023-7 Y B i ?dfT Approved For-Release 2002/09/03 : CIA-RDP78-04724 000200020023-7 j Manifests; (2) the construction and use of a removable bulletin board to educate typists of his section in the proper method of typing new items; (3) the use of a piece of clear plastic and a grease pencil in lieu of ditto paper for recording daily data# (4) shuttle bus service extended to include a stop for employees attending certain classes; (5) Form 108, Security Check Sheet, revised to cover a one year period rather than the present two month period - the change was made to cover a four month period; (6) the work "PRIORITY" indicated on the pouch manifest; (7) the Routing and Record Sheet start the '"'To" column on line two so that the information would not be covered up by the abstract file slip; (8) a method of converting the 082 sorter to an 083 sorter for use in one division. Lettere of Appreciation went to each of f*ur suggestera for= compiling a supplement to the "Index of Bureau of Ships Publications" a. for use in1R.r branch of the library; (2) proposing that steno-typists be instructed in most frequently used intelligence word usage; (3) proposing that the training people conduct a course to impaieve writing to meet deadlines j -4nd.--(4) proposing..a s ethod of producing a inctx camera. 4. Please remember to advise the Executive Secretary, Suggestion Awards Committee if any of the above suggestions are useable in your office. Approved For Release 2002/09/03 CJA P78-04724A000200020023-7 0 W-1 Approved For-Release 2002/09/03 : CIA-RDP78-04724.A000200020023-7 20 AO fear a rteuts and si a techniques used by *be gvAdes vi21 awake your neart sy"ch caber for vou# and easier TM the time or desire to bee a "professional" tR ld proms like to do a "better-t age" ,wu The a fee tricks that can help a new approach those you kwv in ice to be good. a p atf, t-- ith o;-W&ar s .kern--= back to the last s 'ch y , good or b". *zltiply, for the steer, dba n eatimate? the average hourly salary of those the =Aber of people In the t hence by the niter of xin ates used. Est of his is x4s. If you believe time is money, reveal your responsibility to eacsrt at least next tine you are called q you to speak. a W)od fir, listen as a critic. Note hi arakws_ Does be have an easy mannor tahieh enables kin flattery graeiously3.s is his first fission upon address the i afr# Sze dignitaries at the a table, and,, of tee, the audience? Rt&tly or Sys listeners intermit this practice as the mark of a pmfesslonat, do that ?s t .i is his apt %wk" the interest of on, a drarmatie fir, or a quotation,# is it a Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 oe ions mhen you are standing a Approved For.Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 interest beyond the one a aute that n=ml o tt and a a p ofesei it's one of the two seatences in his r is far e z jwu'll know 11 eel# he will never reed. his a iii pertbrae a mane often than it cures ow. Be no aorta than a three by five cad with a base outline he uses statistics be will refer to his notes even :t lends believability. a teclm = r4 you'll rezogniza his emwt* fen t lenl then y tell 'en; :'esc; I t ease, he'll pm=ably be retec'rln to a trt.IZZe-wed and in all capital liters no be read with iz ,vftbaa.ls at the speaker and i the rear of the rom (?nIna lftbrt J3). lay seas fences viii be + rlined so - vM be reae to Lion. yota viii remalte bastion of tests. orderly pe station reflects an orderly ad 32d. "W soh orderliness by iaad his .#(Wpoints In NA, I, C" !. d&Im (Mi"4e s t ). t l gestures with the fingers and h s. Thus points-bU a fu3, gsstu eo be emlated of ;bxaxn or s s that eaeourW Et'tbrt #5). No one ea407e listening to Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 Approved For Release 2002/09/03 :CIA-RDP78-0472000200020023-7 of the voice keep listeners is at your' re sang. -fo =" ..e7 lee" (M iimm 1 r. d r+sr krw+rrr~ i t s * V: $ of arrrrr+.R r.s that some preparation for a speech is for the amateur. Wt believe you any. " t Up " apologise; your frrteads don't d(m't a logize$ your listeners not notice your for your efforts, no matter by the progr chairman a pro. a ex pho$e be used? Is it bleu to have copies of , speech available for ihe- al to use? (ftere to your sakedule and you have at least and the eudlence. Violate it by bout s reakIft vhIch showA BST quite l speakers althouO some are violated riain ly often. A bit of ca awl reading of eolleetiow of auccdat ,, sisd les, quotations, MeCtal stockpile of amble , ,our audience having %maxd it before". awzSng to ?ises they can tell the son story to mev audiences from all but a few too speeches. A fear a in ? ne's tool kit, can be -p d to fit the die a- or statue. Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 Approved FoLRelease 2002/09/03 : CIA-RDP78-04724A000200020023-7 at *ich, maxw joke that is told cW to the wxbe of s i . s and nLuy an s tear Me been bed some time toils bin it a It rally so -emy-tim- ePNIMW win seta no kasa is donee, and Chauces are of the clever Vey y the ~ atmmh are not restricted to; then or 34ve with a pt one 'V/aP ?ia.p: That art, t1 e wAst be a gal. oncewin-a..*i e r mast if is to be certain of ham a .3iisic: ti< . pitch in times of adversity. An be a % tia " t 3d Ores little about the bring in the ship?- %wa sit damn. mee ai, St . vpixuxe . Ibu can =Lke it ire for the er if you wouM be a. bettq-thee-a e -3r.-a-vbilp-r? t TOW ei" to a Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 Zg!t ( Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 M is I I III PI (W Tam to Sciptumn and plant pbramw k at and speak up- blr y lack of p r tion and its Inevitab2a 4 M . rase tioae and panto. Ibur listeners fl&Unc ad --b leave4en promptly sold Imir secro . Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 mo~ low C FiE IL We have received final reports on the success of Fe agencies in the spring fund drives for the National Health Agencies and for the Joint Crusade which included CARR and Crusade for freedom. Cou contributed $22,,407.99 to the National Health A making the average gift for those wbo gave $3.66. This compares favorably with a general Government Unit average of $2.71 and exceeded the average for all but one of the major departments. Your donations of $9,619.30 to the Joint Crusade represents an average gift of $2.02 for those who gave. This compares favorably with a Government Unit average of $1.31 and was topped by only one major department, We will soon begin the 1958 United Givers Fund campaign and fully expect that we will maintain our high standard of generosity to such worthy causes. IAL Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 Approved For-Release 2002/09/03 : CIA-RDP78-04724,4000200020023-7 CO FI TIAL We ba,e received final report on the success of Federal genciess in the spring fund drives for the Notional Health Agencies and for the Joint Crusade whit. included CMt and Crusade for Tan contributed t22,1zO7.99 to the National Health Ag nciee making the average gift for those who gave favorably with a eneral over,nt Unit average of exceeded the average for all but one of the major departments. Your donations of $9,519.30 to the Joint Crusade represents an average gift of $2.02 for those who gave. This compares rably with a Gover rnt Unit average of $1,31 and was toted by only one major department, begin the 1958 Jnited Givers Fund as pai and will maintain our hiI* standard of generosity to such vorttiy causes, Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 ,vi4ns3.'s Perapect ~g~.IFJRPJ Approved FQLRelease 0i DP78-0473 4000200020023-7 "SC1 candidates w4b Course at Rktr~ t 4ve .ty and makes its r tjone to the l r S Will *J.60 be 2410cw in of the Forte Service lastitute W. be selected frcu sttondi or in the *rent that e i onn1 sue:es Lte in the Senior QMcer c e. fte ' sip tae for all sabouls at fte am* t PAZ Sian Ye basis. CanUdAes are aboam early In ;in cmaer to alloy a for can be In future for amore tew.tie cc pprovveec or~Re i'1 C13-1 - 4 ~0 O r Or i ion re ese tive to attei4 a zenu= $%* a ive of meter vet to senior indi $ In tba OrS%nI S%nI 'Onse G023LOgeN so4 the ftr rard MtnageMent Cow. CONFI PA 1 OIL Approved For.ReleasCf/e T_ -RDP78-0472A000200020023-7 MW 7333M imp= Fitness Reporting syate for the Organization will ecc*ue a=mLry 1959. The new form will be &VUL.ab3 In tors prior to that time. is contained in one e to the need for a handbook. The procedure for s tting W=Ial "Torts provides far a scheduls of due dates e&hicb is re1e, replacing the a-14 circle bast on i dew. This in all 1nUvi&a&1s in the grade lev, edures, which were developed by a task force working the Carew mil aead which had its a, rsnrai, rs in the Ore mIzation for review and o0mento. V&S Very succeasfY l and many valuable su cetious we made rated in the nev fo . a cto elop an effective % mesa repox-tiAg am It Is bow that this system will help in ,parr, uc; ; 3.uati information, which 1s essential to mammgsm~mt in Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 '1T!41. so [ lfT.i : (;IA-KUI'75-0471&A000ZOOOZOOZ3-7 Jkrlt m' very betmm *M ad $5#000. MAs at ttW ftUOS. TM the .is a u"d to the +Atic, east m att a ggC ti at morl't it to Le"s at an it for to Mot" at be ; LYM is st"llabod eM eeW'1t Approved For Release 2002/ %87 . t pjA -04724A000200020023-7 cart Services Career Development The Deputy Director (Suppurt) h announced. that the minist ?ation Ca- reer Service and the other Career Services azaon,; the Support c p,: e n :s have reached the stage in individual Career Service identificatior_, 'raining, ex- perience, and evaluation where it is desirable ;k d practics bie to proceed in a more formal manner to: a. Identify and assign to senior Support positions .broad the best qualified Support personnel, in consideration of the xe .4re- nts of specific positions, regardless of Career Service sign& tions . b. Afford maximma utilization of personnel through assir nts, to one of the Support components, of generalists who coot Pro it- ably be assigned at a given time within the. general adra.irlstrttive field, or who have demonstrated greater suitability for a s;peci-lty. c.. Develop junior grade generalists through planned asaif eats in appropriate Support components or by progression into the senior general administrative position.. As a means of accomplishing the ahoy taken: e following actions will be a. Consider all general support or a&aiaistrative pQsitiuns, 0-l3 and above, at headquarters and in the field, as rotatio; positions which may be filled by members of .say of the Support; Ca- reer Services;, and identify those members of such services vli c are co idered qualified:, or potential candidates, 'for general supe=r t duties (or a combination of specialties such as the Certiy Administrative Officer in some stations). b. In all cases of completion of a tour of duty in rotati positions, as referred to in paragraph Z.a above, the progoeed new ass. nt will be referred to the .Administration Career Board .f c:;r Its re ndation to the Deputy Director (support). These cases will include persons bets nging to the SA Service plus those persons drawn from the other Support Services. Normally such cases viii suit in the assignment of SA personnel to general admiinist Live duties at Headquarters or overseas and the return to p great service of all others. However, x.U cases will be carefully reviewed in order to ensure full consideration of the special needs of ea.ch w or Career Service and to ensure profitable and expeditious in cases where the parent coiponent or Career Service d of provide timely ass nt . In the latter instance, except where there is intent to change the employee''s long-term career ii.- rectioa,;, be will retain his appropriate Career Service designation rdless of the component or weer Service to which he is assigned for a, definite or indefInIte tour. Approved For Release 20021O91 13` 1 ,ARDP78-04724A000200020023-7 Approved For Release 200 gf #, 78-0472 A000200020023-7 Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 rs of z cia1 is t action of the Aituiau 1 mxt j&lcli wil Approved For Release 20 78-04724000200020023-7 (rt) ,s amuxu, reer price and t other Cat.-or Service reacbed the st - in .tvii. Career Service identitic"tio, taxi, e:- - - peence, VJA ev u. 14entify to vanior S ort position Mar c best q .if ie S port.. verso 1, in consideration of the - of s eific positions, re rdless of Career Service L a- tips. bK Afford sai = utilization. of perso l tlarot 4asi ;t nts faints, of generalists who a not Ira 'it- s 6i 'ma time within the general adm1alsta-utive orated areuter suitability for a spec: 1 ty. grate gerarallsts Uzough pl d wm4=u epots or by progression into the savior positio . folloving t or . .strative siti zr, old, rotatl cxai be fi11eC1. by mmW~wm oi Kay of t Ca- e .rat of such services aro for general t r-L L-1-$ 14-d b. In all Pftitions, referred set nt will be referred It ree tion to the qty Director (E U im lude ms's bto to the A. rtrice thert drum f`r other St e S ions. Nom +T result in the nt Of .4 ;:X SoMej to rai. ties at Re q rs or eve and the rem to pare-at service of all others, llcwever, ? : . cases vi ll L c efull y re order to ea ure full e. dtarpt i.=,I of the special needs sue: pament. o r C a r e e r S a r v i a to r a r e profitable a n d e t i: 11 :nt in oa;eas where # Is-rent c nt or Career f e i id t Wove timely essl nt . In the. latter Instance, vbWe there is intent to chi -lre eoye:e's long-er; reetion, ti3.l retain his a, propriate Career Service dea regardless of the c .tat or Career : e rvicc to which 3 assm for a i,nite or iLdeflnitv : ?. Approved For Release 2002/09/03 : CIA RD.f78-04724A000200020023-7 Approved For Release 2002/I a 3 I ? -04724A000200020023-7 Reincorporate in the -.inistration Career Service qualified generalists now designated as "W7 in grades OS-1-1 low. Considering the imbalance of field and headquarters po in this category, it will be necessary, on occasions, to assign em- ployees from these positions into regular positions of the specialist services. a. Identification and ass bent of members of specialist ser- vices into general support positions will be by action of the Adminis- tration Career Service mechanism, which will include,, but which will not be limited to, nominations by the specialist services. b. Reassignment of all employees from rotational assigments will be by action of the Administration Career Service mechanism in direct- ing aasigments either to another general support position or to: one the specialist career services for appropriate: assignment ty that service. s anticipated that the amber of "specialists" going into general Sup- port positions and the der of "generalists" going into the specialist ser_ 'vices will be small. However, a more formal method of selection than. has ex-- isted in the past is considered essential to the continued i rovement, of all the Support Services. r1 r Approved For Release 2002/09/03: CAA- 5P78-04724A,6(aO200020023-7 Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7 Approved For Release 2002/09/03 : CIA-RDP78-04724A000200020023-7