NEW HEADQUARTERS BUILDING CONSTRUCTION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04724A000200020023-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 23
• Document Creation Date: December 12, 2016
• Document Release Date: August 29, 2002
• Sequence Number: 23
• Publication Date: July 1, 1958
• Content Type: REPORT

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NEW HEADQUARTERS BUILDING CONSTRUCTION
By the time this item appears in the Support Bulletin we will be
awaiting bids on what is generally recognised as the first significant
step in the erection of a large building.. That Is the Job of digging a '}hole
in the ground.;} Bids will be submitted on September 9 for the excavation
of the actual building site and for pouring the concrete foundations on
which the building will rest. Actual work is expected to start October 1.
Up to the present time construction work has been performed on
the site as a whole, rather than on the building. Last October work
started on clearing and grubbing. This meant the actual removal of trees
and brush from about half of the 137 acre tract of land and the cleaning or
moval of dead tress sad brush from the rest of the site. This work was
completed in March 1958 and by that time a contract had been let for
grading the site to bring it to the proper elevations as determined by our
site planners, and for the installation of drainage structures designed to
carry off surface water from rainfall and from several springs in the area.
Under this contract the roads on the site and the parking areas are being
graded and some of them will be given a gravel surface treatment so that
they may be used by the building contractor to bring in his supplies and
equipment.
The weather has been unfavorable most of the time since work
started last October. Summer and early Fall of last year were marked
by long dry spells ideal for construction work but almost as soon as
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clearing and grubbing started we had heavy rains. Last winter the snow
storms were probably the worst we had had is this area for years and
so far this Spring and Summer rainfall is well above normal. In spite
of this we are maintaining our schedule. The grading and drainage
contractor is expected to finish by the and of September as his contract
provides.
Beginning with the pouring of the concrete foundations, probably
around the first of November, the site will be under strict security control.
A contract has been let for the installation of a security fence around the
cleared area and erection of this fence will begin shortly after the middle
of August.
The Excavation and Foundation Contract will require approximately
6 months and before that work is completed we expect to have a contract
for the construction of the building itself. Probably b to 9 months time
has been saved by making separate contracts for the clearing and. grubbing,
grading and drainage, and excavation and foundations. All of this will have
been accomplished while our architects have been preparing the complex
detailed plans required for the main building.
While the work described above has been under way on our site.
equally important work has been started off the site. Considerable progress
has been made on highway work. The new four-lane highway leading to the
2
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North entrance to our site is completely graded. Piers for the several
bridges an this highway are completed. The entire project Is scheduled to be
pared and ready for as* by the end of 1959, well in advance of our 1961
wavying date. Within the last month work has been, started on widening the
half mile of existing highway leading to our South entrance.
County officials are proceeding with tkeir plans for installing water
and sewer lines and for building pumping stations necessary for these
facilities. Plans for the electric power station that will supply our building
are also well along.
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?earsel Officers' Conference
Personnel officers from the of f, staffs, and divisions of the
nation met for a two-day conferesnce on 9 and 10 June. The con-
ference convened at a site several miles from the Headquarters area
in order to permit the conference body to. devote its full, attention
ices on the agenda. Participants remained at the site
overnight,
was divided into three major parts, each considered
an lw*adiate responsibility in the personmel managenent program
organization.
Fature conferences will be held at least annual33,
in terms of its direct relationship to the Wrgani Lion: personnel
mar t, personnel practices, and personnel problems..
The conference body, after meeting together for the first portion
of the agenda, separated into smallor discussion groups, fist speakers
presented specific iteae under the three major portions of the program
and led discussion p erode by the groups after the presentations,
Topics explored by the groups were the structure of persorecae=l
administration in theCrrganfaction, career plemning and deev+el nt,
the Career Council, competitive prcmotione, the fitness report, train-
ing, manpower utilization, and ccunicatiozs.
In addition to the above, the position of the (rganisation in the
Fadsral structure explained and discussed,
Approximately 75 persons attended the cconference, all. of vh have
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(Support Bulletin Article)
(July 1958)
SUGGESTION AWAAt i PROW,
Since the last Bulletin went to press:, the largest award made by
the Organization was for $3,000.00. This award went to two suggesters
who have been with the Organization five and six years respectively.
They collaborated in a suggestion which has proven to be of significant
value to our activities. The mount of this award is the second
largest In the history of the agency. The largest award, you will
remember, was for $8,500.00 and was described in our November-December
1957 Support Bulletin.
These suggesters were honored at a very impressive presentation
ceremony on 24 July, at which the senior officials of the organization
joined the Deputy Director in paying tribute to them. The award winners
were presented with Certificates of Appreciation, their checks, and
commendation letters -- copies of which have been placed In their
individual personnel folders.
The Deputy Director remarked that he, the Director, and the key
representatives present were extremely interested in the Suggestion
Awards Program in that it stimulates and encourages ideas, which are
the very core of our business.
The Chairman, Suggestion Awards Committee took advantage of the
occasion to coment on the fact that Legislation creating the Federal
Incentive Awards Program contemplated including recognition and awards
for significant suggestions which are in line-of-duty.. The only
qualification is that such suggestions must be so superior or meritorious
66 to warrant special recognition.
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The Chairman also stated that our 1arg" awards for the last
twelve months total nearly $15,000.00 and that a successful Suggestion
Awards Program means that our people are thinking about work improvement
and that we cannot ever have too much of this.
* * e * * e * * *
In addition to the 3,000.00 suggestion award, sixteen suggesters
received cash awards along with Letters of Appreciation from the
Chairman, Suggestion Awards Committee .a. copies of which were placed
in their Official Personnel Folders. Five of these awards were made
for outstanding achievemments.
All these suggestions and awards are reviewed here in the
Support Bulletin with the hope that the suggestion or an adaptation
of the suggestion may be usosable in the reader's office. If this
proves true, please Inform the Executive Secretary of the Suggestion
Awards Committee because the additional use may entitle the original
suggester to an additional award.
A most significant suggestion was the proposal that a brief of
references be typed under the text of a cable to further identify caibes
P?? 044 ttie
-w moss text is not self-explanatory. For this suggestion, the CwMittee
voted an award of $450.00 to be accompanied by a Certificate of
Appreciation from the Director.
Another suggester devised a means of using plastic tapes for
certain types of communications traffic which saved considerable man
~lh~L7J r
hours. He received an award of $160.00. The heed of the suggester's
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Office also emote a memorandum commending this suggester an his over-
all good work, proclaiming this suggestion to be a typical example of
the interest and initiative the suggester shows in the Organization.
One. employee observed that chart paper was needlessly being used
with the Brush Recorder in his office. He suggester that the use of
less expensive adding machine paper be adopted. The suggester earned
a $70.00 award.
Two $50.00 awards were made to two suggesters for revisions in
orms. One suggester proposed a change in the present design of
form 240a, Courier's Classified Mail Receipt, to include perforation
h parts of the receipt and carbon interleave of the two part
set, The other suggested a change in Form 610a, Routine & Records
Sheets, to includes "On filing documents in permanent case file,
destroy back pink sheet, locator cards, and abstract slips".
Two $25.00 awards were made to two employees for their individual
suggestions. One employee suggested a new unclassified numbering
system by which personality photos in a division's reports could be
ordered. The other suggester proposed the much talked about shuttle
bus schedule on wallet-size cards.
A suggester received an award of $15.00 for his suggestion pro-
posing a new construction plan for the streets at one area as a safety
measure against traffic hazards.
Eight employees received awards of $10.00 each for suggestions
proposings (1) a system for the numbering of Non-Accountable Material
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Y B i
?dfT
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j
Manifests; (2) the construction and use of a removable bulletin board
to educate typists of his section in the proper method of typing new
items; (3) the use of a piece of clear plastic and a grease pencil
in lieu of ditto paper for recording daily data# (4) shuttle bus service
extended to include a stop for employees attending certain classes;
(5) Form 108, Security Check Sheet, revised to cover a one year period
rather than the present two month period - the change was made to
cover a four month period; (6) the work "PRIORITY" indicated on the
pouch manifest; (7) the Routing and Record Sheet start the '"'To" column
on line two so that the information would not be covered up by the
abstract file slip; (8) a method of converting the 082 sorter to an
083 sorter for use in one division.
Lettere of Appreciation went to each of f*ur suggestera for=
compiling a supplement to the "Index of Bureau of Ships Publications"
a.
for use in1R.r branch of the library; (2) proposing that steno-typists
be instructed in most frequently used intelligence word usage;
(3) proposing that the training people conduct a course to impaieve
writing to meet deadlines j -4nd.--(4) proposing..a s ethod of producing a
inctx camera.
4.
Please remember to advise the Executive Secretary, Suggestion
Awards Committee if any of the above suggestions are useable in your
office.
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0 W-1
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20 AO
fear a rteuts and si a techniques used by *be
gvAdes vi21 awake your neart sy"ch caber for vou# and easier
TM
the time or desire to bee a "professional"
tR ld proms like to do a "better-t age"
,wu
The
a fee tricks that can help
a new approach
those you kwv in ice to be good.
a p atf,
t-- ith
o;-W&ar s .kern--=
back to the last s 'ch y , good or b". *zltiply,
for the steer, dba n eatimate? the average hourly salary of those
the =Aber of people In the t hence by the niter of xin ates used.
Est of his is x4s. If you believe time is money,
reveal your responsibility to eacsrt at least
next tine you are called q you to speak.
a W)od fir, listen as a critic. Note hi arakws_
Does be have an easy mannor tahieh enables kin
flattery graeiously3.s is his first fission upon
address the i afr# Sze dignitaries at the
a table, and,, of tee, the audience? Rt&tly or Sys listeners
intermit this practice as the mark of a pmfesslonat, do that ?s t .i
is his apt %wk" the interest of
on, a drarmatie fir, or a quotation,# is it a
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oe ions mhen you are standing a
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interest beyond the one a aute that n=ml o tt and
a a p ofesei it's one of the two seatences in his
r is far e z jwu'll know 11
eel# he will never reed. his
a iii pertbrae a mane often than it cures ow. Be
no aorta than a three by five cad with a base outline
he uses statistics be will refer to his notes even
:t lends believability.
a teclm = r4 you'll rezogniza his emwt*
fen t lenl then y tell 'en;
:'esc; I t ease, he'll pm=ably be retec'rln to a
trt.IZZe-wed and in all capital liters no be read
with iz ,vftbaa.ls at the speaker
and i the rear of the rom (?nIna lftbrt J3).
lay seas fences viii be + rlined so - vM be reae to
Lion.
yota viii remalte bastion of tests.
orderly pe station reflects an orderly ad 32d. "W
soh orderliness by iaad his .#(Wpoints In
NA, I, C" !. d&Im (Mi"4e s t ).
t l gestures with the fingers and h s. Thus
points-bU a fu3, gsstu eo be emlated
of ;bxaxn or s s that eaeourW
Et'tbrt #5). No one ea407e listening to
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of the voice keep listeners
is at your' re sang.
-fo =" ..e7 lee" (M iimm 1 r.
d r+sr krw+rrr~ i t s * V: $ of
arrrrr+.R r.s
that some preparation for a speech is
for the amateur.
Wt believe you any. "
t Up " apologise; your frrteads don't
d(m't a logize$ your listeners not notice your
for your efforts, no matter
by the progr chairman
a pro. a ex pho$e be used? Is it
bleu to have copies of , speech available for ihe-
al to use? (ftere to your sakedule and you have at least
and the eudlence. Violate it by
bout s reakIft vhIch showA BST quite l
speakers althouO some are violated riain ly often.
A bit of ca awl reading of eolleetiow of auccdat ,, sisd les, quotations,
MeCtal stockpile of amble ,
,our audience having %maxd it before".
awzSng to
?ises they can tell the son story to mev audiences
from all but a few too speeches. A fear
a in ? ne's tool kit, can be -p d to fit the die a-
or statue.
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at *ich, maxw
joke that is told cW to the wxbe of s i .
s and nLuy an s tear Me been bed
some time toils bin it a It rally so
-emy-tim- ePNIMW win seta
no kasa is donee, and Chauces are
of the clever Vey y the ~
atmmh are not restricted to;
then or 34ve with
a pt one
'V/aP
?ia.p: That
art, t1 e wAst be a gal. oncewin-a..*i e r mast
if is to be certain of ham a .3iisic:
ti< . pitch in times of adversity. An
be a % tia " t 3d Ores little about the
bring in the ship?- %wa sit damn.
mee ai, St . vpixuxe . Ibu can =Lke it ire for the
er
if you wouM be a. bettq-thee-a e -3r.-a-vbilp-r?
t TOW ei" to a
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Zg!t (
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M is I I III PI (W Tam
to Sciptumn and plant pbramw
k at
and speak up-
blr y lack of p r tion and its Inevitab2a 4 M .
rase
tioae and panto. Ibur listeners
fl&Unc ad --b leave4en promptly
sold Imir secro .
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mo~ low
C FiE IL
We have received final reports on the success of Fe
agencies in the spring fund drives for the National Health Agencies
and for the Joint Crusade which included CARR and Crusade for
freedom.
Cou contributed $22,,407.99 to the National Health A
making the average gift for those wbo gave $3.66. This compares
favorably with a general Government Unit average of $2.71 and
exceeded the average for all but one of the major departments.
Your donations of $9,619.30 to the Joint Crusade represents
an average gift of $2.02 for those who gave. This compares
favorably with a Government Unit average of $1.31 and was topped by
only one major department,
We will soon begin the 1958 United Givers Fund campaign and
fully expect that we will maintain our high standard of generosity
to such worthy causes.
IAL
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CO FI TIAL
We ba,e received final report on the success of Federal
genciess in the spring fund drives for the Notional Health Agencies
and for the Joint Crusade whit. included CMt and Crusade for
Tan contributed t22,1zO7.99 to the National Health Ag nciee
making the average gift for those who gave
favorably with a eneral over,nt Unit average of
exceeded the average for all but one of the major departments.
Your donations of $9,519.30 to the Joint Crusade represents
an average gift of $2.02 for those who gave. This compares
rably with a Gover rnt Unit average of $1,31 and was toted by
only one major department,
begin the 1958 Jnited Givers Fund as pai and
will maintain our hiI* standard of generosity
to such vorttiy causes,
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 ,vi4ns3.'s Perapect
~g~.IFJRPJ
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"SC1
candidates w4b
Course at Rktr~ t 4ve .ty
and makes its r tjone to the l r
S Will *J.60 be 2410cw in
of the Forte Service lastitute W. be selected
frcu sttondi or in the *rent that e i onn1 sue:es
Lte in the Senior QMcer c e. fte '
sip
tae for all sabouls at fte am* t PAZ Sian
Ye basis. CanUdAes are aboam early In
;in cmaer to alloy a
for
can be In
future for amore tew.tie
cc pprovveec or~Re i'1 C13-1 - 4 ~0 O r
Or i ion re ese tive to attei4 a zenu= $%* a
ive of meter vet to
senior indi $ In tba OrS%nI
S%nI
'Onse G023LOgeN so4 the ftr rard MtnageMent Cow.
CONFI PA 1
OIL
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MW 7333M imp=
Fitness Reporting syate for the Organization will ecc*ue
a=mLry 1959. The new form will be &VUL.ab3 In
tors prior to that time.
is contained in one e
to the need for a handbook. The procedure for
s tting W=Ial "Torts provides far a scheduls of due dates e&hicb is
re1e, replacing the a-14 circle bast on i dew. This
in all 1nUvi&a&1s in the grade lev,
edures, which were developed by a task force working
the Carew mil aead which had its a, rsnrai,
rs in the Ore mIzation for review and o0mento.
V&S Very succeasfY l and many valuable su cetious we made
rated in the nev fo .
a cto
elop an effective
% mesa repox-tiAg
am It Is bow that this system will help in ,parr, uc; ;
3.uati information, which 1s essential to mammgsm~mt in
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'1T!41.
 so
[ lfT.i : (;IA-KUI'75-0471&A000ZOOOZOOZ3-7
Jkrlt
m' very betmm *M ad $5#000. MAs
at ttW ftUOS. TM the
.is a u"d to the +Atic, east m
att a ggC ti at
morl't
it to
Le"s at an it for
to Mot" at
be ; LYM is
st"llabod
eM eeW'1t
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cart Services Career Development
The Deputy Director (Suppurt) h announced. that the minist ?ation Ca-
reer Service and the other Career Services azaon,; the Support c p,: e n :s have
reached the stage in individual Career Service identificatior_, 'raining, ex-
perience, and evaluation where it is desirable ;k d practics bie to proceed in
a more formal manner to:
a. Identify and assign to senior Support positions .broad the
best qualified Support personnel, in consideration of the xe .4re-
nts of specific positions, regardless of Career Service sign&
tions .
b. Afford maximma utilization of personnel through assir nts,
to one of the Support components, of generalists who coot Pro it-
ably be assigned at a given time within the. general adra.irlstrttive
field, or who have demonstrated greater suitability for a s;peci-lty.
c.. Develop junior grade generalists through planned asaif eats
in appropriate Support components or by progression into the senior
general administrative position..
As a means of accomplishing the ahoy
taken:
e following actions will be
a. Consider all general support or a&aiaistrative pQsitiuns,
0-l3 and above, at headquarters and in the field, as rotatio;
positions which may be filled by members of .say of the Support; Ca-
reer Services;, and identify those members of such services vli c are
co idered qualified:, or potential candidates, 'for general supe=r t
duties (or a combination of specialties such as the Certiy
Administrative Officer in some stations).
b. In all cases of completion of a tour of duty in rotati
positions, as referred to in paragraph Z.a above, the progoeed new
ass. nt will be referred to the .Administration Career Board .f c:;r
Its re ndation to the Deputy Director (support). These cases
will include persons bets nging to the SA Service plus those persons
drawn from the other Support Services. Normally such cases viii
suit in the assignment of SA personnel to general admiinist Live
duties at Headquarters or overseas and the return to p great service
of all others. However, x.U cases will be carefully reviewed in
order to ensure full consideration of the special needs of ea.ch
w or Career Service and to ensure profitable and expeditious
in cases where the parent coiponent or Career Service
d of provide timely ass nt . In the latter instance, except
where there is intent to change the employee''s long-term career ii.-
rectioa,;, be will retain his appropriate Career Service designation
rdless of the component or weer Service to which he is assigned
for a, definite or indefInIte tour.
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rs of z cia1 is t
action of the Aituiau
1
mxt j&lcli wil
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(rt) ,s amuxu,
reer price and t other Cat.-or Service
reacbed the st - in .tvii. Career Service identitic"tio, taxi, e:-
- -
peence, VJA ev
u. 14entify to vanior S ort position Mar c
best q .if ie S port.. verso 1, in consideration of the -
of s eific positions, re rdless of Career Service L a-
tips.
bK Afford sai = utilization. of perso l tlarot 4asi ;t nts
faints, of generalists who a not Ira 'it-
s 6i 'ma time within the general adm1alsta-utive
orated areuter suitability for a spec: 1 ty.
grate gerarallsts Uzough pl d wm4=u
epots or by progression into the savior
positio .
folloving
t or . .strative siti zr,
old, rotatl cxai
be fi11eC1. by mmW~wm oi Kay of t Ca-
e .rat of such services aro
for general t r-L
L-1-$ 14-d
b. In all
Pftitions, referred
set nt will be referred
It ree tion to the qty Director (E
U im lude ms's bto to the A. rtrice
thert drum f`r other St e S ions. Nom +T
result in the nt Of .4 ;:X SoMej to rai.
ties at Re q rs or eve and the rem to pare-at service
of all others, llcwever, ? : . cases vi ll L c efull y re
order to ea ure full e. dtarpt i.=,I of the special needs sue:
pament. o r C a r e e r S a r v i a to r a r e profitable a n d e t i:
11
:nt in oa;eas where # Is-rent c nt or Career f e i
id
t Wove timely essl nt . In the. latter Instance,
vbWe there is intent to chi -lre eoye:e's long-er;
reetion, ti3.l retain his a, propriate Career Service dea
regardless of the c .tat or Career : e rvicc to which 3 assm
for a i,nite or iLdeflnitv : ?.
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Reincorporate in the -.inistration Career Service
qualified generalists now designated as "W7 in grades OS-1-1
low. Considering the imbalance of field and headquarters po
in this category, it will be necessary, on occasions, to assign em-
ployees from these positions into regular positions of the specialist
services.
a. Identification and ass bent of members of specialist ser-
vices into general support positions will be by action of the Adminis-
tration Career Service mechanism, which will include,, but which will
not be limited to, nominations by the specialist services.
b. Reassignment of all employees from rotational assigments will
be by action of the Administration Career Service mechanism in direct-
ing aasigments either to another general support position or to: one
the specialist career services for appropriate: assignment ty that
service.
s anticipated that the amber of "specialists" going into general Sup-
port positions and the der of "generalists" going into the specialist ser_
'vices will be small. However, a more formal method of selection than. has ex--
isted in the past is considered essential to the continued i rovement, of all
the Support Services.
r1 r
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