MEMORANDUM OF UNDERSTANDING BETWEEN OFFICE OF LOGISTICS AND OFFICE OF COMMUNICATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04782A000100090014-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: September 12, 2000
• Sequence Number: 14
• Content Type: MEMO

Approved For Release 2001/03/02 : CIA-RDP78-04782A000100090014-7
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MEMORANDUM OF UNDERSTANDING
BETWEEN
OFFICE OF LOGISTICS AND OFFICE OF COMMUNICATIONS
This Memorandum of Understanding between the Office of Logistics
and the Office of Communications is for the purpose of defining the
procurement procedure connected with requirements cited in the Standard
Communications Equipment List.
Section 3 of the Central Intelligence Agency Act of 1949 (Public
Law 110) granted to the Agency the right to exercise certain authorities
contained in the Armed Services Procurement Act of 1947. However,
Section 2(c)(13) of the Armed Services Procurement Act involving equip-
ment standardization was omitted from the authorities specifically
granted the Agency. This section permits negotiation where the purchase
or contract is for equipment that is determined "to be technical equip-
ment whose standardization and the interchangeability of whose parts
are necessary in the public interest and whose procurement by negoti-
ation is necessary to assure that standardization and interchangeability."
The,Armed Services Procurement Regulation (ASPR) which implemented the
Armed Services Procurement Act has presented examples for applying
Section 2(c)(13) as follows:
"(i) 'to limit the variety and quantity of parts
that must be carried in stock;
"(ii) to make possible, by standardization, the
availability of parts that may be inter-
changed among items of damaged equipment....
Group 1
Excluded from automatic
downgrading and declassification
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S-E- C- R-E-T
Memorandum of Understanding Between Office of Logistics and Office
of Communications
"(iii) to procure from selected suppliers technical
equipment which is available from a number
of suppliers but which would have such
varying performance characteristics (notwith-
standing detailed specifications and rigid
inspection) as would prevent standardization
and interchangeability of parts." (ASPR 3-2L3.2a)
In 1951, after a review of the Agency's assigned responsibilities
in the field of communications led the General Counsel to approve
"standardization" as a necessary justification for procurement by nego-
tiation, the then Deputy Director for Administration approved the first
list of "standard" equipment. From that time to the present the Pro-
curement Division has recognized standardization as a justification
for sole source procurement provided the equipment required was cited
on the approved standard list. In order to assure the consistent
operation of the "Standard Communications Equipment List" a more formal
understanding is proposed as the subject of this memorandum. (The
approval of the use of the "standardization" provision was reaffirmed
by the General Counsel in his memorandum of 6 March 1962 to the Chief,
Audit Staff. This was on the stated ground that if the specific
authorities in Section 3 of the CIA Act are not adequate to support
the negotiations of "standardization" contracts, there is ample
authority in Section 8 which provides that Agency funds may be ex-
pended for purposes necessary to carry out its functions "notwith-
standing any other provisions of law.")
A. The practice of standardization of basic
communications equipment, as represented in
the Standard Communications Equipment List,
(SCEL), will continue as Agency policy.
B. Equipment cited on the SCEL will be purchased
on a sole source basis by procurement authorities.
It is agreed that the following methods and procedures will be
followed or carried out by the two offices concerned in connection
with the SCEL:
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S-E-C-R-E-T
Memorandum of Understanding Between Office of Logistics and Office
of Communications
A. Office of Communications
The Office of Communications is responsible for:
1. Preparing a list of standard equipment.
2. Furnishing the list, in alphabetical form
by source, to the Procurement Division/OL.
3. Citing the SCEL on each requisition requesting
the procurement of "standard" equipment; no
codes need be cited.
4. Submitting appropriate justification to
Procurement Division/OL for items added to
the list. If the new item is a replacement
for equipment on the list, the Procurement
Division should be"informed so that it may
remove the replaced equipment from its copy
of the SCEL.
5. Coordinating when appropriate, a source survey
with the Procurement Division/OL on any new
items added to the SCEL prior to their formal
placement thereon.
B. Office of Logistics
The Office of Logistics is responsible for:
1. Maintaining the Standard Communications Equipment
List and additions thereto as forwarded by the
Office of Communications.
2. Procuring equipment cited on the SCEL sole source
without further justification.
3. Providing a procurement engineer to sit on the
Communications Equipment Board as an advisory,
non-voting member who will advise on matters
affecting the Procurement Division when the SCEL
is being amended or up-dated.
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COW-IDEN AI L
Memorandum of Understanding Between Office of Logistics and Office
of Communications
25X1A9a
Assistant General Coungel/OL
FOIAb3b
ALAN M. WARFIELD
Director of Logistics
25X1A9a
Distribution:
5 Office of Communications
1 OL Official Files
1 AGC/OL
1 OL/PD
1 Each PD Unit
1 D/L Chrono
25X1A9a OL/PD:' lam/3365 (14 Oct 64)
Date
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