PROVISION OF FURNISHINGS IN PERSONNEL QUARTERS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04782A000100120008-0
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 12, 2016
• Document Release Date: March 27, 2002
• Sequence Number: 8
• Publication Date: May 11, 1962
• Content Type: MEMO

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EXECUTIVE OFFICE OF THE PRESIDENT
BUREAU OF THE BUDGET
WASHINGTON 25. O. C.
1962 CIRCULAR NO. A-15
Revised
TO '.I'H', ithADS OF EXECUTIV2 Dia'i\,R1B,!15NTS AND h'S` ADLISHMI ITS
UBJECT: Provision of furnishings in personnel quarters
;. Purpose. The purpose of this Circular is to set forth the policies
_.t)verning the provision of furnishings in civilian and military personnel
quarters. These policies are applicable to all Government quarters,
vhcrever located, and to non-Government (privatel.y leased) quarters in
Alaska, Hawaii, and areas outside the United States.
I` .is revision replaces and rescinds Circular No. A-15, dated December 29,
1948. It (a) broadens the scope of the Circular to cover all personnel
uartc=:rs, no matter where located, (b) establishes more definitive poll
ties with respect to the circumstances under which furnishings will be
provided by the Government, and authorizes the provision of furnishings
in privately leased quarters abroad where it is considered adv._3_ntageuus
to the Government, (c) eliminates the maximum table of allowances from
Circular, and (d) authorizes, as a. transitional measure, the contin-
ued u.c of furnishings in quarters that do not meet the new criteria,
but indicates that such furnishings will'not be replaced.
2. Definitions.
a. In the application of this Circular; the "United States" means
the fifty States and the District of Columbia.
b. "Furnishings" are defined to include furniture, equipment, and
misce) if neOus items necessary to provide a reasonable degree of Livability
personnel quarters, but do not include household goods, such as linen,
cutlery, silverware, dishes, and kitchen utensils.
c. "Government quarters" are defined as housing units that the
Government owns, leases, or for which the Government otherwise serve, as
landlord. These are categorized as follows:
(1) "Transient and seasonal. quarters" are those quarters occupied
by the same personnel for a period of four months or less.
(2) "Nonhousekeeping quarters" (including barracks and bunkhouses)
are those provided to persons who live on a furnished room or dormitory
basis.
(3) "Housekeeping quarters" are those which include a kitchen as
an integral. part off' each unit.
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3. Policy for transient and scc.,yona'i quarters.. The Government will pro-
vide such furnishings and household goods as are necessary for this type
of quarters.
lyoli.cy for nonhousekeeping quarters. The Government will provide such
ran slinr7s and household goods as are necessary for this type of quarters.
5. Pnl.icy for housekeeping quarters in the Unite-i ;'fates, Furnishings will
not h,, provided for housekeeping quarters within the United States, except
as follows:
a. A cooking, stove and refrigerator may be provided in Government
gnartors. A washF~r and dryer may also be provided if specifically approved
by the head of the agency.
b. Provision of furnishings is authorized for those Government quarters
located in remote and highly inaccessible areas where difficulties in trans-
portation and the length of the normal tour of duty are such that it is
more oconomri cal for the Government to provide furnishings. An example of
this type of quarters would be those located at a ranger station or weather
station inaecessibl.e to most motor transportation. Mere remoteness from
populous areas is not enough to justify provision of furnishings. The.
following items should be considered in eve.lvating relative economies:
(1) Cost of new furnishings .
(2) Delivery costs of new furnishings.
(3) Storage cost of furnishings not in use.
(!) Cost of moving furnishings in and out of quarters.
(5) Cost of repairing furnishings.
(6) Cost of storing furnishings (including related transportation
cost) owned by occupants of furnishe.l quarters when such storage at Govern-
ment expense is authorized by law.
(7) Cost of administering furnishings program.
The total of the seven item, above should be compared with the packing.
:ro,int, transportation, and other Costs of moving personally owned furnish-
ings which would be incurred if furnishings were not supplied.
c. Furnishings and household goods may be provided in Government
quarters when deemed necessary by the head of the agency because the indi-
vidual occupying the quarters is required to accommodate or entertain
visitors frequently as part of his official duties, Application of this
exception should be limited to quarters occupied by the senior official in
charge of an installation (such as a post commander, hospital superintend-
ant, or prison warden) and, in certain uniformed services cases, to general
and flag officers occupying quarters at an installation not under their
command.
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d. Some furnishings may be provided in Government quarters where
personnel are. required to occupy quarters which are disproportionately
large relative to their income level or where only specially designed
or built-in furnishings can be used, such as in mobile homes.
e. Furnishings maybe provided in Government quarters where local
conditions or climate are such that a special type of furniture is re-
quired.
f. Furnishings may be provided in. Government quarters and in non-
Government quarters located in Alaska and when it is determined
by thy: head of the agency that provi ,ion of furnishings at these locations
is clearly advantageous to the Government.
g. Furnishings may be provided in Government quarters that are used
on a short-term basis while personally owned furnishings are in transit,
or where there is an unusually short tour of duty (six months or less) in
ccnne-lion with training, orientation, or other form of special. assignment.
h. Furnishings to supplement personally owned items may be provided
in public quarters occupied by members of the uniformed services when
such items are necessary to insure a reasonable degree of livability and
the individual. has shipped at Government expense personally owned furnish-
ings, household goods, and personal effects at less than the maximum
weight allowance to which he is authorized. Government-owned items should
not be substituted for personally owned items that have been shipped or
stored at Government expense. The nature and quantity of items provided
should not generally exceed the unused weight allowance. Personally owned.
furnishings of occupants of public quarters may be stored at Government
expense only when the quarters will not reasonably accommodate such items.
i. Deep freezers may be provided for use in Government quarters in
re:cote and isolated places where climate and geographical locations neces-
sitate purchasing food in larger than normal amounts.
Policy for housekeeping quarters .outside the United States. Furnish-
ings w{71 he provided for Government housekeeping quarters outside the
United States, except as follows
a.. Unfurnished quarters or partly furnished quarters may be provided
at locations where assigned personnel. are expected to remain on a long-
term basis (four years or more),
b. Unfurnished quarters or partly furnished quarters may be provided
at, Locations where tho head r the r ency determines that an exception to
the general, rule of providing furni'shint r,, (to r l low they shipment o l'
personally owned furnishi.ngs) .ts clearly advantt geous to the GOvernr,r'nt,
after giving consideration to factors of nverali economy, equity, and
morale.
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urni.shings will be surplied in quarters occupied by locally -hired
pr' sonnei~l_ only under the sane criteria as in subparagraphs b and d of
parao;r. aph 5 above.
Furni shini- i may be provided in non-Government quarters at specific loca-
tion where the hea::.of_tie, agency determines that provision of furnishings
is clearly advantageous.to the Government, after giving consideration to
factors o- overall economy, equity, and morale.
'tnre th reduction of shipping weight allowances for transportation of
l':L.~ishints, household goods, anti L rsonal effects is necessary to effec-
the savings contemplated by these regulations, agencies should
sc fically provide for such reductions when furnishings are provided.
. S: lec t- on of i'urnishin~,s . In buying furnishings to be provided by the
Ccv>>xnmen pursuant to.policies prescribed In this Circular, the following
criteria will be considered:
a. Furnishings will be of good quality and within price ranges suit-
for the occupancy category.
b. ttt,,nt .on will be given to simplicity, interchangeability, adapta-
b lsty to different room sizes, door placement, maintenance costs, Jura-
b: of warehousing, and general acceptability to persons of
'-lif'.' ~:~rent tastes .
Types o=' furnishings will be. appropriate to the climate and to
4i1 urt c,z!.a~ housing units to be equipped, and the general styling and
materials will be consistent with those in common use in the locality,
in:,oCar. as practicable.
z !,~.srrishing provided should be of commercial. types and grades
wh are reasonably compatible with perusonal ly owned items, and consis -
L.vnt with th(, above criteria.
imrA?rcnntattion. Furnishings provided in quarters that do not meet the
:rit,ria of this Circular may continue to be used in such quarters but will
not be rebuilt or replaced. Such furnishings will be transferred as needed
to quarters rricetin ; the criteria, unless new procurement is more economical
than. transfer. Al.] withdrawals and provision of furnishings made as . a re-
s ul.t of the policy set out in this Circular will be scheduled to coincide
with ~ anises in quarters occupancy to avoid unnecessary disruption of
occi pants or employees in transit.
;3y direction of the President:
DAVID Z. tlELL
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