OCR SPACE REQUIREMENTS; 1975-1980

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04787A000100090002-5
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 5
• Document Creation Date: November 11, 2016
• Document Release Date: June 11, 1999
• Sequence Number: 2
• Publication Date: January 24, 1966
• Content Type: MEMO

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CENTRAL INTELLIGENCE AGENCY
MEMORANDUM F
THROUGH:
SUBJECT:
REFERENCE:
OFFICE OF CENTRAL REFERENCE
r of
Ce
24 January 1966
Chief, Administrative Staff, OiDDI
OCR Space Requirements: 1975-1980
Request for Subject Information from Director
of Logistics, undated
1. What follows reflects the fact that OCR is well along in the design and
implementation of a new computer-supported central reference facility which
will Introduce major organizational and personnel configuration changes. The
approach taken is aggressive in the creative sense, i.e. I in anticipation of
significant advances in man-machine interaction and improved communication
links radically altering the way in which a customer approaches the library and
otter reference files, we ares estb that a se ate buildi be e 0141
oonstructed for OCR. It should provide for the unique services and needs of a
refe-rence-facility and be flexible enough to adapt to the continually developing
technological changes expected beyond the 1980 period. It may be, although
this is beyond the scope of the response sought from this office, that such a
building could house, in part in consolidated fashion and oleo in compartmented
fashion, the several reference or central substantive support files of the Agency.
2. The conservative OCR space estimate within such a building, excluding
jgerstion of radiation- roof der round emergency file storage (oonsidera-
than _of which is suggested), is 180,000 square set. 49runptions made in
developing our approach include:
(a) That all, or almost all, of the Agency will be located in or
near the present headquarters building, probably in a multi-
structured complex;
ffl?
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25X1A2g (b)
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R will implement a computer-supported design along the
Prqktc-t--
(c) That the rate of aocumulation of source materials will increase,
and although some balance will result between space requirements
for new material and space savings through file purging, retire-
ment, consolidationa, automation and photo-reduction, storage
space for hard copy documents and microforms will not decrease;
(d) That a personner increase of L)-15%, with attendant space
requirements, is reasonable both to cope with the increased
receipts and service requests and to maximize the power of
the system;
That in ten years it will be technologically and economically
feasible to tie customer offices OCR on campus by Improved
communication links to_provide audio and visual query, I:421m
and print capabilities.
3. The FY 1967 office ceiling is positions will be
required by 1975, the increase of= being needed to complete the manning of
five geographic divisions which will constitute the core of the planned all source
5X1A2 computer:supported document and Information retrieval function (Poject 25X1A2g
g
Pius manpower for other (non-Mil activities. Decreases in personnel require-
ments may be achieved in some OCR functional areas during the experimental
25X1A2g and implementation phases of however, these decreases will be more
than offset by additional personnel requirements relating particularly to
Intellectual demands of the new system, e.g., kli_t1ng, system
programming, and information analysis.
4. Since it is assumed that the majority of Agency components will be
located in the Langley complex, OCR, in meeting its primary responsibility
to e Agency, must be centrally located in the projected complex. Although
major technological advances can be seen in the areas of data transmission,
display devices, and automated storage and retrieval in miniaturized form
of various types of documents, these advances, in terms of economics and
customer acceptance, will not ?vent&the requirement for hymima jmn:_
frontation of customer and OCR information analyst and ready accessibility
of both grows to data files.
5. Both the customer and the OCR analyst groups are, in fact, extremely
diverse assemblies of specialists; OCR has ties of varying depth with customers
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throughout the intelligence collection, analysis, and estimating communities, OCR
Information analysts represent by conservative guess at least twenty significant
skills. Many members of both groups are already experiencing the impact of
automation and face further drastic change in their work patterns from this
force over the fifteen year period to which this paper is addressed. It is impera-
tive, from our view, that provision be made for space in the new complex that
will permit flexible and imaginative approaches to information handling needs.
Provision, therefore, must be made for apace in the new complex that will provide
for this interaction of OCR specialist, customer, and at least some of the data
s
6. Without disrupting the conventional customer/library relationship (which
will continue to some extent indefinitely), planning, experimentation and imple-
mentation of more sophisticated linkages between customer and data facilities,
e.g..
remote display on cathode ray tubes (CRT), remote typewriters and
printers, touch-tone push button input and voice-answer-back systems, facsimile
transmission4 and ultimately complex terminals incorporating on line access to
aninPutirs, can be accomplished. Planning for the recommended new facility ? I LLEG I B
would include provision for various types of linkages beyond the Agency to other
member agencies in an "intelligenoe information network". Ultimately, these
connections could reach beyond the intelligence or government community to
an even broader national/worldwide information system.
7. (KIR will have a computer-supported facility prior to the period in
question. Since the oesatio2Lend management of the oomputer-bassdikenment
and information retrieval system will rest with OCR and will be intimately
associatvitli the functions descriiernove, ?ve alleys that it should not be
separately located but, instead, that provision be made in planning the central
reference facility for the required equipment and operating personnel; this we
have done.
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8. Also to be included in the new facility is the
presently located in the Roselyn complex. Translation curability will be required
in close association with the area divisions constituting the core organization of
In addition, machine (computer) aided translation equipment and
management now being tested as a part of would be part of the design 25X1 A2g
of the new facility.
2 X1 A2g 9. One concluding point, implied in the above, ought to be explicitly
stated: the design, aimed at the major changes and new geographic
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organi tion structure mentioned, is just beginning its testing and implementation
phase. It will be an estimated 18-24 months before we can conclude that the
present concept is valid; until that time, the area breakdown on the attached
sheets, and the projected manpower increase toMmwd be considered
educated guesses, and, in the case of the T/O figure, a conservative figur
JOHN X. VA
Director of Cent:cal
Attnthmente
e once
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