OCR SPACE REQUIREMENTS: 1975-1980

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04787A000100170001-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 5
• Document Creation Date: November 11, 2016
• Document Release Date: March 31, 1999
• Sequence Number: 1
• Publication Date: January 24, 1966
• Content Type: MEMO

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24 January 1966
1VlEMURANDtJM Ft)R: Director of Logistics
T1IRE?UGH: Chief, Administrative Staff, CJ~/DDI
SL:IBJECT: OCR Space Requirements : 1975-1980
1~I+;FLI~ENCE: Request for Subject Information frort~. Director
of Logistics, undated
fasixion, tl~e several reference. or central substantive support files of the Agency.'
1. +~Vhat follows reflects the fact that t~CR. is well along in the design and
i~n.plernentation of a new computer-supported central reference facility which
will introduce major organizational and personnel configuration changes. The
alproach taken is aggressive in the creative sense, i. e. , in anticipation of
significant advances in man-machine interaction and improved communication
links radically altering the way in which a customer approaches th.e library and
otlr.er reference files, we are suggesting; that a separate building be es~eciall~r
constructed for (7C:R. It should provide for t-he,unique services and needs of a
reference acility and be flexible enough to adapt to the continually developing
technological changes expected beyond the 1989 period. It may be, although
this is beyond tl~e scope of the response sought from this office, that such a
building could house, in part in consolidated fashion and also in conifartrnented
2. The conservative UCR space estimate within such a building, excluding
consideration of radiation-proof underground emergency file storage (considera-
tion of which is suggested), is 180, UUU square feet, Assumptions made in
developing our approach include:
(a) That a11, or almost all, of the Agency will be located in or
near the present headquarters building, probably in a multi--
structured complex;
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(b) That OCR will implement acomputer-supported design along; the
lines of project -
(c) That the rate of accumulation of source materials will increase,
and although some balance will result between space requirements
far new material and space savings trough file purging, retire-
ment, consolidations, automation and photo-reduction, storage
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space for hard copy documents and nnicroform.s will not decrease; ~-----
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(d) That a personne'_ increase of_ 1u-15%,.with attendant space
requirements, is reasonable both to cope witia the increased
receipts and service requests and to maximize the power of
tide -system;
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(e) That in ten years it will be technologically and economically
feasible to tie customer offices to OCR on campus by improved
communication links to provide audio and visual query, display c,...
.. __..... a..~,._
an print ca;abilities.
3. The ~'~ 1967 affice ceiling is - An estimated positions will be 25X9
required by 1975, tl3e increase of ~ being needed to complete the manning of
five geographic divisions which will constitute the core of the planned all source
computer-supported document and information retrieval function (Project 25X1A
plus manpower for other (non-~ activities. Decreases in personnel require-
ments may be achieved in some t7CR functional areas during the experimental 25X1 A
and implementation phases of _; however, these decreases will be more 25X1 A
ti~.an offset by additional personnel requirements relating particularly to
intellectual demands of tine new systems., e. g. , planning, system analysis,
programming, and information analysis.
~. since it is assumed that the majority of Agency components will be
located in the Langley complex, OCR, in meeting its primary responsibility
to the Agency, ,~rnust be centrally located in th_pro~ected complex. Although
major technological advances can be seen in tlae areas of data transmission,
display devices, and automated storage and retrieval in miniaturized form
of various types of documents, these advances, in terms of economics and
customer acceptance, will not override the requirement for ph sical con-
frontation of customer and 4CR information analyst and. ready accessibility
of both groups to data files .
5> Both the customer and the OCIt analyst groups. are, in fact, extremely
diverse assemblies of specialists; OCR has ties of varying depth with customers
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throughout the intelligence collection, analysis, and estirrzating communities; OCR
information analysts represent by conservative guess at least. f~nt~ siQni~'i~~rit _ t...--
skills. 1VIany members of bath groups are already experiencing the impact of
autarnation and face further drastic change in their work patterns from tbis
force over the fifteen year period to which this paper is addressed. It is impera-
tive, from our view, that provision be made for space in the new complex that
wrill permit flexible and imaginative approaches to information handling needs.
~rov~.son, therefore, must~e made far space in the new complex that will provide
for this interaction of OCR specialist, customer, and at least same of the data
store. - ~.._ _
6. t3i1"ithout disrupting the conventional customer library relationship (which
will continue to some extent indefinitely), planning, experimentation and imple-
a~a.entation of more sophisticated linkages between eustorner and data facilities,
e, g. , remote display on cathode ray tubes (CRT), remote typewriters and
printers, touch-tape push button input and voice-answer--back systems, facsin2ile
transn~xission, and ultimately complex terminals incorporating on line access to
computers, can be accomplished. Planning for the recommended new facility
would include provision for various types of linkages beyond the Agency to other
member agencies in an rfintelligence information network'. Ultimately, these
connections could reach beyond the intelligence or government community to
an even broader national/worldwide information system.
7 . (; CR. will have acomputer-supported facility prior to the period in
question. Since the operation and manement of the computer-based document
and infarrnation retxieval stern -will rest wit~z~ and will be intitz~ately
associated with the functions described above, we believe that it should not be
separately located but, instead, that provision be made in planning the central
reference facility for the required equipment and operating personnel; this we
nave done.
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8. ,also to be included in the new facility is t;~e ~~'~
presently located in the Rosslyn complex. Translation cape ' ity wi e required
in close association wit~z the area divisions constituting the core organization of
- In addition, machine (computer) aided translation equipment and
n7anagen~ent now being tested as a part of _ would be part of the design 25X1 A
of the new facility,
9. tine concluding point, implied in the above, aught to be explicitly
stated the -design, airr~ed at the rriajor changes and new geographic
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organization structure rr~entioned, is just beginnin its testing and implementation
phase. It will be an estimated 18-24 months before we can conclude mat the
present concept is valid; until that time, the area breakdown on tl~e attached
sheets, and the projected manpower increase to ~ must be considered 25X9
educated guesses, and, in the case of the T/O figure, a conservative figure.
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Director of Central Reference
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